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HomeMy WebLinkAbout2012_08_10 BoardMinutes IDAHO FALLS SCHOOL DISTRICT 91 BOARD OF TRUSTEES – SPECIAL BOARD MEETING DISTRICT OFFICE BOARD ROOM – 12:00 P.M. (NOON) 690 JOHN ADAMS PARKWAY AUGUST 10, 2012 Present from D91 Board of Trustees: Present from D91 Administration: Dave Lent, Chairman Superintendent George Boland Lisa Burtenshaw, Vice Chair Trina Caudle, Assistant Superintendent of Secondary Education Brian Hillman, Trustee Carrie Smith, Director of HR & Finance Larry Haws, Clerk (arrived at 12:23 P.M.) Kevin Klingler, Director of Operations Camille Wood, Director of Technology Services Margaret Wimborne, Communications & Community Engagement Deidre Warden - Excused Debbie Wilkie, Recording Clerk Chairman Lent called the meeting to order at 12:05 PM. ADOPT AGENDA Trustee Brian Hillman made a motion to adopt the agenda as presented. Trustee Lisa Burtenshaw seconded. Motion carried 3 ayes, 0 nays. WORK SESSION a.Construction Project Discussion Superintendent Boland stated some concerns were expressed about the total scope of projects identified in the bond and where the projections are currently regarding funds. Mike Clements, Bateman-Hall, provided a handout showing the progress for each of the current construction projects and how that translates into dollars. Superintendent Boland then reviewed the August 2012 SPFF Fund Balance Projection Model handout and stated he felt comfortable that funds are available to complete all of the projects planned. A discussion was held. ACTION ITEMS a.Approve July 2012 Bill List for Payment of Claims Trustee Burtenshaw made a motion to approve the July 2012 Payment of Claims as presented. Trustee Hillman seconded. A discussion was held. Motion carried 4 ayes, 0 nays. 08/10/2012 District 91 Special Board Meeting Minutes Page 1 of 2 b.Approve Idaho Falls Education Foundation Budget Increase Superintendent Boland reviewed that within the budget approved in June 2012 there was a $27,000 line item for the Education Foundation which the Education Foundation Board has requested be increased to $29,000. Trustee Larry Haws made a motion to approve the increase for the Education Foundation budget as requested. Trustee Lisa Burtenshaw seconded. Motion carried 4 ayes, 0 nays. c.Award Bids for Ethel Boyes Elementary Construction Project Mike Clements reviewed the Contractor Bid Summary, Alternates and Cost Savings Option handouts regarding the Ethel Boyes Elementary Construction Project. A discussion was held to work through the options and alternates available for this project. Trustee Brian Hillman made a motion to award the contractor bids as recommended, with the exception of Alternate #4, for a total with alternates and change orders of $8,406,436.00. Larry Haws seconded. Motion carried 4 ayes, 0 nays. Trustee Lisa Burtenshaw made a motion to reject and rebid packages #13, #16 and #19 as presented. Trustee Brian Hillman seconded. Motion carried 4 ayes and 0 nays. Trustee Larry Haws made a motion to approve Alternate #1 as presented. Trustee Brian Hillman seconded. Motion carried 4 ayes, 0 nays. Trustee Lisa Burtenshaw made a motion to award Strata, out of Pocatello, the Special Inspections and Testing package as recommended. Trustee Brian Hillman seconded. Motion carried 4 ayes, 0 nays. Trustee Hillman moved to adjourn. Trustee Burtenshaw seconded. Meeting adjourned at 1:14 PM. 08/10/2012 District 91 Special Board Meeting Minutes Page 2 of 2