HomeMy WebLinkAbout2012_08_21 BoardMinutes
IDAHO FALLS SCHOOL DISTRICT 91
BOARD OF TRUSTEES - WORK SESSION
DISTRICT OFFICE BOARD ROOM – 12:00 P.M.
690 JOHN ADAMS PARKWAY
AUGUST 21, 2012
11:30 AM Executive Session
Chairman Lent called the meeting to order at 11:32.
Trustee Lisa Burtenshaw moved to adjourn to Executive Session. Larry Haws seconded. A roll call vote was taken:
Dave Lent – yes
Lisa Burtenshaw – yes
Larry Haws – yes
Brian Hillman – yes
Deidre Warden – not present until later
The Board met in Executive Session pursuant to Idaho Code §67-2345 (1) (b) Personnel, Student.
Trustee Lisa Burtenshaw made a motion to return to Open Session at 12:05. Trustee Brian Hillman seconded. Motion carried.
Present from D91 Board of Trustees: Present from D91 Administration:
Dave Lent, Chairman George Boland, Superintendent
Lisa Burtenshaw, Vice Chair Lisa Sherick, Assistant Superintendent of Elementary Education
Deidre Warden, Treasurer Trina Caudle, Assistant Superintendent of Secondary Education
Larry Haws, Clerk Carrie Smith, Director of HR & Finance
Brian Hillman, Trustee Kevin Klingler, Director of Operations
Debbie Wilkie, Recording Clerk
ADOPT AGENDA
Trustee Lisa Burtenshaw made a motion to adopt the agenda as amended. Trustee Deidre Warden seconded. Motion carried
unanimously.
WORK SESSION
a.Board In-service
i.Board Policy Review
Trustee Larry Haws reviewed Board Policy Section 407 – Transportation and stated that he was very impressed
with the transportation department’s organization. Trustee Haws had recently met with their department as a
member of the Safety Bussing Committee and commended Ralph Frost and his staff for all they do to keep
things running so smooth. Trustee Haws also reviewed Section 411 – Names on Building Plaques.
ii.Committee Reports – no reports.
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b.Construction Updates – Mike Clements, Bateman-Hall
Mike provided a handout of the Progress Construction Report for August 2012 reviewing schedules, change orders and
potential change issues for the current projects. Mike stated there is an issue with the new lockers that arrived today
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for the Idaho Falls High School remodel. The locker doors are perforated instead of solid doors and that the 2 floor
lockers are only five feet tall instead of six. Mike is working with Kevin Klingler to figure out what will be best long-term
solution to correct these issues. A discussion was held.
Kevin Klingler provided an overview of the district’s summer projects, such as carpet replacement, roofing, concrete
work and boiler upgrades.
Superintendent Boland also reviewed cabinetry measurements used in some of the newest buildings in the district to
see how they compare to the cabinetry that is planned for the new buildings. The Superintendent recommended a
board committee meet independently to review the options and bring a recommendation back to the board so a
decision could be made. Chairman Lent asked Trustee Hillman to get one other board member to sit on a committee
with him, talk to significant parties and study the issue, then bring a recommendation to the board at the September
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25 work session.
A discussion was also held regarding an email the board and district administration had received regarding some of the
equipment bids. The package specifications are written in a way that doesn’t allow everyone to be able to
competitively bid on them. The district has been asked to have equipment packages broken down in the future to allow
more companies the opportunity to bid on them. A discussion was held. Chairman Lent asked Kevin Klingler to respond
on behalf of the district to let the concerned party know that changes will be made going forward to make the bidding
process more equitable for everyone.
c.Final Bond Sale Updates (via memos from SNW & Bond Counsel)
Superintendent Boland shared a memo from Nick Miller, the District’s Bond Counsel, stating that the only thing the
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board will be approving on September 11 would be the winning bidder because they had already authorized the final
bond sale in a previous meeting. He stated the information is being discussed today to eliminate any surprises when
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the bond sale takes place on September 11.
d.Emerson High School Updates – Robin Busch, Principal
Mrs. Busch provided a handout and reviewing dress code, remediation and make-up plans, advisory classes, student
compacts and contracts that are all being implemented or updated this year at Emerson High School.
e.Principals’ Retreat Debrief
Superintendent Boland thanked the Board for their attendance during the principals’ retreat on August 14 & 15 and
expressed he felt the information was well received. The superintendent gave them a copy of the one-page snapshot of
the retreat that Margaret Wimborne created for principals’. A discussion was held regarding culture, sustainability,
measurable and observable goals, effective collaboration and increasing student achievement.
ACTION ITEM
a.Award Bid for Elevator Contractor for New Elementary Construction Project
Mike Clements, Bateman-Hall, provided a copy of the contractor bid summary for the rebid on the elevator at Dora
Erickson Elementary.
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Lisa Burtenshaw made a motion to accept the bid from Northwest Elevator for $68, 966.00 for Dora Erickson as
presented. Deidre Warden seconded. Motion carried unanimously.
b.Employee 2012-2013A
Trustee Larry Haws made a motion to release Employee 2012-2013A from their contract. Trustee Deidre Warden
seconded. Motion carried unanimously.
c.Employee 2012-2013B
Trustee Burtenshaw made a motion to release Employee 2012-2013B from their contract. Trustee Haws seconded.
Motion carried unanimously
d.Student 2011-2012H
Trustee Haws made a motion to readmit Student 2011-2012H as per the administrations recommendation. Trustee
Hillman seconded. Motion carried unanimously.
e.Student 2011-2012B
Trustee Burtenshaw made a motion to readmit Student 2011-2012B as per the administrations recommendation.
Trustee Hillman seconded. Motion carried unanimously.
Trustee Hillman moved to adjourn. Trustee Deidre Warden seconded. Meeting adjourned at 1:28 PM.
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