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HomeMy WebLinkAbout2012_09_25 BoardMinutes IDAHO FALLS SCHOOL DISTRICT 91 BOARD OF TRUSTEES - WORK SESSION CENTER FOR ADVANCED ENERGY STUDIES (CAES – INL) – 12:00 P.M. 995 UNIVERSITY BLVD., IDAHO FALLS SEPTEMBER 25, 2012 Present from D91 Board of Trustees: Present from D91 Administration: Dave Lent, Chairman George Boland, Superintendent Lisa Burtenshaw, Vice Chair Trina Caudle, Assistant Superintendent Deidre Warden, Treasurer Lisa Sherick, Assistant Superintendent Larry Haws, Clerk Carrie Smith, Director of HR & Finance Brian Hillman, Trustee Camille Wood, Director of Technology Services Kevin Klingler, Director of Operations Margaret Wimborne, Coordinator of Communications & Community Engagement Debbie Wilkie, Recording Clerk Chairman Dave Lent called the meeting to order at 12:14 PM. ADOPT AGENDA Trustee Lisa Burtenshaw made a motion to amend the agenda to include a discussion regarding Outdoor Restrooms at Skyline High School under item C. Construction Projects Update. Trustee Larry Haws provided the second. Motion carried 4 ayes, 0 nays (Trustee Warden arrived later.) Trustee Lisa Burtenshaw moved to adopt the agenda as amended. Trustee Brian Hillman provided the second. Motion carried 4 ayes, 0 nays. WORK SESSION a.INL Computer Assisted Virtual Environment (CAVE) Tour Kortny Rolston, INL spokesperson, gave a brief introduction explaining after Battelle Energy Alliance won the contract at the INL they worked with Idaho universities to determine key research areas that were not only important to the INL’s mission but also important for the state and region. The Center for Advance Energy Studies (CAES) was built to help educate the next generation of scientists and engineers in the areas of nuclear research, advanced materials research, bio-energy research, geo-fluids energy science research, energy policy research and energy efficiency research. The group toured the CAVE, a new 3-D computer-assisted virtual environment that allows researchers to literally walk into their data and examine it, which was very interesting and enlightening. 09/25/2012 District 91 Board Minutes Page 1 of 4 b.Board In-service i.Board Policy Review Trustee Larry Haws reviewed Board Policy 401 - Support Services, reviewing that the Board looks upon the non-instructional operations of the schools as essential to the central function of education. They are responsible for ensuring proper operation and maintenance of school buildings and equipment, setting high standards of safety to promote the health of pupils and staff and support environmentally the efforts of the staff to provide good instruction. Trustee Haws thanked the support staff for all they do for the district. A discussion was held. ii.Open Meeting Law Review Trustee Brian Hillman provided a handout and reviewed Idaho Code 67-2340 through 67-2347. A discussion was held. Chairman Lent would like to revisit this item, with clarification from legal counsel regarding committees and quorums, at the next work session. A discussion was held. iii.Committee Reports Trustee Lisa Burtenshaw provided a handout and reviewed board committee assignments for the past year. Chairman Lent asked the trustees if anyone had a preference of which committees they would like to sit on during the 2012-2013 school year. A discussion was held. Going forward all board members will take part in reviewing Board Policy; therefore the policy committee will be eliminated and assignments made for each member to chair a section of the policy review. Board committees will consist of a Budget Committee, a System Structures/Curriculum Committee, a Facilities Committee, a Safe Schools Committee and the Education Foundation Liaison. Trustee Burtenshaw was asked to prepare the committee assignments and board members may contact her if they would like to make a request. Trustee Burtenshaw also discussed a memorandum received from the Idaho School Boards Association asking individual school boards to bring forward a resolution in support of ISBA’s decision to take a position on Proposition 1, Labor Agreement. Trustee Burtenshaw stated that the ISBA has a long history of trying to get representative organizations to address current issues and do away with the Evergreen Clause that they felt strongly enough about this to take a position. A discussion was held. Chairman Lent would like to continue this discussion at the next meeting. Trustee Warden offered to contact Karen Echeverria, ISBA Executive Director, to get clarification on their stand with regards to what the National School Board Association is considering. c.Construction Projects Update Mike Clements, Bateman-Hall, provided handouts and reviewed the Construction Progress Report for September 2012. A discussion was held. i.Multi-Purpose Room Flooring Trustee Brian Hillman chaired a committee to review Mondo flooring vs. VCT flooring for the multi-purpose rooms in the new elementary schools. Trustee Hillman stated the committee had visited other districts in the area where the Mondo had been installed, some like it and others were not as happy with it. Mike Clements estimated the savings to be between 24,000 to 37,000 dollars, per school, if VCT is used instead of the Mondo rubber flooring. Both styles of flooring carry a lifetime warranty. A discussion was held. This item will be on the th agenda as an Action Item at the October 9 meeting. 09/25/2012 District 91 Board Minutes Page 2 of 4 ii.Cabinetry Trustee Brian Hillman also reviewed the proposed cabinetry changes that would eliminate nine cubic feet, one book shelf, in each classroom. Trustee Brian Hillman and Trustee Larry Haws met with some of the staff to get their opinions about the cabinetry changes; it didn’t seem to be a concern for them. This item will be on the th October 9 meeting agenda as an Action Item. iii.Intrusion/Surveillance Rough-ins th A brief discussion was held. This item will also be placed on the October 9 agenda as an Action Item. iv.Outdoor Restroom Project at Skyline High School Superintendent Boland reviewed that Terry Layland, Westside Athletic Club, had contacted him to say that he is ready to move forward with the outdoor restrooms at Skyline. The board has taken no action with regards to this item. There are still some questions about who would maintain the facilities and when they would be open. A discussion was held. Kevin Klingler, Director of Operations, will get back with city officials to get clarification on their part for maintaining the facility which they would like to see open 24/7. This item will be th placed on the October 9 agenda as an Action Item. d.Board Policy Review Organization, Scope & Schedule No further discussion. (This item was discussed as part of committee assignments earlier in the meeting.) e.Electronic Board Packets Discussion A discussion was held regarding discontinuation of the board packet binders that are currently prepared for meetings. Chairman Lent asked that a committee consisting of a board member, someone from the IT dept., the business director and the assistant to the board, meet to evaluate what options are available and report back to the board. Going forward board members will receive an electronic PDF packet, discontinuing the use of the binders, then using a projector to display information during the meetings. f.ISBA Convention Presentation Discussion Chairman Lent stated that as a board they would like to present at the Annual Idaho School Board Association in November sharing District 91’s journey of the lessons learned, good and bad, over the past two years. Dave shared a couple of title suggestions for the presentation and said it is important to include that this is the board’s perspective not an individuals. ACTION ITEM a.Ratify Poll Conducted on September 19, 2012 Regarding Approval to Pay Robinson Roofing Invoices. Superintendent Boland reviewed that invoices submitted by Robinson Roofing, for August 2012, did not get included in the August payment of claims. The board was polled so these could be paid. Trustee Brian Hillman made a motion to ratify the poll conducted on September 19, 2012 regarding approval to pay Robinson Roofing. Trustee Larry Haws provided the second. Motion carried 5 ayes, 0 nays. Lisa Burtenshaw moved to adjourn to Executive Session. Larry Haws provided the second. A roll call vote was taken: Dave Lent – yes Lisa Burtenshaw – yes 09/25/2012 District 91 Board Minutes Page 3 of 4 Deidre Warden – yes Brian Hillman – yes Larry Haws – yes EXECUTIVE SESSION The Board met in Executive Session pursuant to Idaho Code §67-2343 (1) (b) Personnel. Trustee Warden made a motion to return to Open Session. Trustee Hillman provided a second. Motion carried unanimously. Trustee Burtenshaw moved to adjourn. Trustee Haws provided the second. Meeting adjourned at 2:25 PM. 09/25/2012 District 91 Board Minutes Page 4 of 4