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HomeMy WebLinkAbout2013_03_26 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES -- WORK SESSION DISTRICT OFFICE BOARD ROOM – 11:30 A.M. 690 JOHN ADAMS PARKWAY MARCH 26, 2013 Present from D91 Board of Trustees: Present from D91 Administration: Dave Lent, Chairman George Boland, Superintendent Lisa Burtenshaw, Vice Chair Lisa Sherick, Assistant Superintendent Deidre Warden, Treasurer Trina Caudle, Assistant Superintendent Larry Haws, Clerk Carrie Smith, Director of HR & Finance Brian Hillman, Trustee Camille Wood, Director of Technology Services Kevin Klingler, Director of Operations Margaret Wimborne, Coordinator of Communications & Community Engagement Debbie Wilkie, Recording Clerk Chairman Lent called the meeting to order at 11:36 A.M. Trustee Burtenshaw made a motion to move to Executive Session. Trustee Hillman provided the second. A roll call vote was taken: Dave Lent – yes Lisa Burtenshaw – yes Larry Haws – yes Brian Hillman – yes Deidre Warden – arrived shortly after the vote EXECUTIVE SESSION The Board of Trustees met in Executive Session, pursuant to IDAHO CODE §67-2345 (1) (f) Litigation, regarding a legal matter. Trustee Warden made a motion to return to Open Session. Trustee Burtenshaw provided the second. Motion carried 5 ayes, 0 nays. Chairman Lent called the Work Session to order at 12:00 p.m. Trustee Hillman led the Pledge of Allegiance. ADOPT AGENDA Trustee Burtenshaw made a motion to amended the agenda by reversing the order for Work Session items c. Assessment Budget Review Discussion and d. Blended Learning Update. Trustee Warden provided the second. Motion carried 5 ayes 0 nays. WORK SESSION a.Board In-service i.Board Training Trustee Brian Hillman shared ideas and suggestions from the 10-minute trainer, Dealing with the Media, provided by the Idaho School Board Association. A discussion was held. ii.Committee Reports Chairman Lent shared that he attended the D91 Athletic Advisory Committee meeting last Friday, March 22. This was the first meeting of the committee that includes District 91 Athletic Director, Kerry Martin, meeting facilitator Mike Federico, Twin Falls Athletic Director, D91 parents and patrons Rick Wallace, Mike Morrison, Mike Clements, Gretchen Maloney, Lisa Baker and Doug Swanson, coaches Jeff Einerson, Wendy Johnson, Tammy Sorensen, Marco Martin and Sean Schmidt. Chairman Lent suggested it would be helpful if the facilitator could establish the goals at the beginning of the meeting which would help the group know what is expected of them. A discussion was held. The committee plans to meet again on th April 15. Trustee Burtenshaw and Trustee Warden shared that they had recently returned from the National School Board Association’s Technology Site Visit, in Chicago, where they got to visit a school which has implemented one to one technology. Trustee Burtenshaw commented that she felt District 91 is moving in the right direction. Transforming education is the goal, which New Tech Network helped to provide the structure, and that we are probably in year two or three of the five to ten year implementation. Trustee Warden stated she thought our district is really on the right track, after coming home she emailed a lot of her friends about getting on the train and giving Compass Academy another look. A discussion was held. b.Construction Updates – Mike Clements, Chief Executive Officer, Bateman-Hall Mike reviewed the Idaho Falls School District No. 91 Construction Progress Reports for March 2013 including change orders, schedule updates and potential issues and impacts. A discussion was held. c.Blended Learning Update – Jennifer Jackson, Curriculum Coordinator Jennifer Jackson, Curriculum Coordinator, provided an overview of the Blended Learning Pilot that was implemented this year. See handout provided. A discussion was held. d.Assessment Budget Review Discussion Gail Rochelle, Director of Student Achievement and School Improvement, provided a handout and reviewed district assessments and the cost to provide them. Three out of six of the district goals, set earlier by the administration and the board, rely heavily on a comprehensive assessment. Overall our students are scoring proficient in math and reading. When you look deeper to sub-populations we still have work to do. Also, with the implementation of the Common Core State Standards we will need more resources for developing benchmarks and formative assessments. Assistant Supt. Caudle added this is just the beginning of how assessment is impacting the instructional system. A discussion was held. e.Board Policy Section 600 Revisions Discussion Assistant Superintendent Trina Caudle asked the Board for their help in identifying specific outcomes for student achievement. Trina reviewed outcomes set by the State Department of Education and how they will measure them. A discussion was held regarding starting with a committee, whether the existing or ad Hoch for this purpose, to figure out what the Board would want it to look like. The committee would want to figure out which matrix to use, establish a baseline and then figure the trend line to be used from year to year. Trina stated these are things that should be in the procedures for Section 600 rather than in policy because they will continually change. The next step would be for the committee to meet to identify key pieces for the specific outcomes and measurable goals that would be used. Chairman Lent asked Mrs. Caudle to put together some examples for the Board to see. Trina and Gail Rochelle, Director of Student Achievement and School Improvement, will put together an outline for the process and then the Board can decide what the emphasis will be. A dedicated work session will be scheduled at a later date to work on this. ACTION ITEMS a.Ratify Poll Conducted on March 19, 2013 Awarding Well Drilling Bid to Denning Well Drilling in the Amount of $149,002.00 for the Longfellow Elementary Construction Project Trustee Warden made a motion to ratify the poll conducted on March 19, 2013 awarding the well drilling bid for the Longfellow Elementary construction project, in the amount of $149,002.00, to Denning Well Drilling Inc. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. b.Approve Contractor for Special Inspections and Testing for Edgemont Elementary Construction Project Supt. Boland review the handout provided by Bateman-Hall and stated that it is the recommendation of the administration to award the bid for Special Inspections and Testing to MTI of Idaho Falls since we have used them in the past and it has worked well. Trustee Warden made a motion to award the bid for special inspections and testing to MTI of Idaho Falls in the amount of $44,855.00. Trustee Hillman provided the second. Motion carried 5 ayes 0 nays. c.Award Contractors Bid Package for Edgemont Elementary Construction Project Mike Clements, Chief Executive Officer, Bateman-Hall provided the Contractor Bid Package for the Edgemont Elementary construction project. He explained that lumber has gone up substantially since the last bid. Mike stated he is working with some of the contractors to hopefully reduce costs elsewhere. A discussion was held. Trustee Haws made a motion to award the Edgemont Elementary Construction Bid Package recommendations as presented. Trustee Warden provided the second. Motion carried 5 ayes 0 nays. d.Accept Canvass Results, Provided by Bonneville County, for the March 12, 2013 Supplemental Levy Election Supt. Boland reviewed the canvassed results provided by Bonneville County for the Supplemental Levy Election held on March 12, 2013. Overall 79% of the votes cast were in favor of renewing the levy, but with only a 9.22% of registered voter turnout. Trustee Burtenshaw made a motion to accept the results of the Supplemental Levy Election held on March 12, 2013 as presented. Trustee Hillman provided the second. Motion carried 5 ayes, 0 nays. e.Grant Bid Bond Relief to TMC Contractors on Edgemont Bid per Idaho Code 54-1904B Supt. Boland explained that TMC Contractors had left off $200,000 of flat work due to a clerical error and according to Idaho Code 54-1904B could be granted the relief. A discussion was held. Trustee Burtenshaw made a motion to grant the bid bond relief to TMC Contractors on the Edgemont bid per Idaho Code 54-1904B. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. Trustee Warden made a motion to adjourn. Trustee Haws provided the second. Meeting adjourned at 2:11 p.m.