HomeMy WebLinkAbout2013_03_26 Board Minutes
IDAHO FALLS SCHOOL DISTRICT NO. 91
BOARD OF TRUSTEES -- WORK SESSION
DISTRICT OFFICE BOARD ROOM – 11:30 A.M.
690 JOHN ADAMS PARKWAY
MARCH 26, 2013
Present from D91 Board of Trustees: Present from D91 Administration:
Dave Lent, Chairman George Boland, Superintendent
Lisa Burtenshaw, Vice Chair Lisa Sherick, Assistant Superintendent
Deidre Warden, Treasurer Trina Caudle, Assistant Superintendent
Larry Haws, Clerk Carrie Smith, Director of HR & Finance
Brian Hillman, Trustee Camille Wood, Director of Technology Services
Kevin Klingler, Director of Operations
Margaret Wimborne, Coordinator of Communications
& Community Engagement
Debbie Wilkie, Recording Clerk
Chairman Lent called the meeting to order at 11:36 A.M.
Trustee Burtenshaw made a motion to move to Executive Session. Trustee Hillman provided the second. A roll call vote
was taken:
Dave Lent – yes
Lisa Burtenshaw – yes
Larry Haws – yes
Brian Hillman – yes
Deidre Warden – arrived shortly after the vote
EXECUTIVE SESSION
The Board of Trustees met in Executive Session, pursuant to IDAHO CODE §67-2345 (1) (f) Litigation, regarding a legal
matter. Trustee Warden made a motion to return to Open Session. Trustee Burtenshaw provided the second. Motion
carried 5 ayes, 0 nays.
Chairman Lent called the Work Session to order at 12:00 p.m. Trustee Hillman led the Pledge of Allegiance.
ADOPT AGENDA
Trustee Burtenshaw made a motion to amended the agenda by reversing the order for Work Session items c. Assessment
Budget Review Discussion and d. Blended Learning Update. Trustee Warden provided the second. Motion carried 5 ayes 0
nays.
WORK SESSION
a.Board In-service
i.Board Training
Trustee Brian Hillman shared ideas and suggestions from the 10-minute trainer, Dealing with the Media,
provided by the Idaho School Board Association. A discussion was held.
ii.Committee Reports
Chairman Lent shared that he attended the D91 Athletic Advisory Committee meeting last Friday, March
22. This was the first meeting of the committee that includes District 91 Athletic Director, Kerry Martin,
meeting facilitator Mike Federico, Twin Falls Athletic Director, D91 parents and patrons Rick Wallace,
Mike Morrison, Mike Clements, Gretchen Maloney, Lisa Baker and Doug Swanson, coaches Jeff Einerson,
Wendy Johnson, Tammy Sorensen, Marco Martin and Sean Schmidt. Chairman Lent suggested it would
be helpful if the facilitator could establish the goals at the beginning of the meeting which would help
the group know what is expected of them. A discussion was held. The committee plans to meet again on
th
April 15.
Trustee Burtenshaw and Trustee Warden shared that they had recently returned from the National
School Board Association’s Technology Site Visit, in Chicago, where they got to visit a school which has
implemented one to one technology. Trustee Burtenshaw commented that she felt District 91 is moving
in the right direction. Transforming education is the goal, which New Tech Network helped to provide
the structure, and that we are probably in year two or three of the five to ten year implementation.
Trustee Warden stated she thought our district is really on the right track, after coming home she
emailed a lot of her friends about getting on the train and giving Compass Academy another look. A
discussion was held.
b.Construction Updates – Mike Clements, Chief Executive Officer, Bateman-Hall
Mike reviewed the Idaho Falls School District No. 91 Construction Progress Reports for March 2013
including change orders, schedule updates and potential issues and impacts. A discussion was held.
c.Blended Learning Update – Jennifer Jackson, Curriculum Coordinator
Jennifer Jackson, Curriculum Coordinator, provided an overview of the Blended Learning Pilot that was
implemented this year. See handout provided. A discussion was held.
d.Assessment Budget Review Discussion
Gail Rochelle, Director of Student Achievement and School Improvement, provided a handout and
reviewed district assessments and the cost to provide them. Three out of six of the district goals, set
earlier by the administration and the board, rely heavily on a comprehensive assessment. Overall our
students are scoring proficient in math and reading. When you look deeper to sub-populations we still
have work to do. Also, with the implementation of the Common Core State Standards we will need more
resources for developing benchmarks and formative assessments. Assistant Supt. Caudle added this is
just the beginning of how assessment is impacting the instructional system. A discussion was held.
e.Board Policy Section 600 Revisions Discussion
Assistant Superintendent Trina Caudle asked the Board for their help in identifying specific outcomes for
student achievement. Trina reviewed outcomes set by the State Department of Education and how they
will measure them. A discussion was held regarding starting with a committee, whether the existing or
ad Hoch for this purpose, to figure out what the Board would want it to look like. The committee would
want to figure out which matrix to use, establish a baseline and then figure the trend line to be used
from year to year. Trina stated these are things that should be in the procedures for Section 600 rather
than in policy because they will continually change. The next step would be for the committee to meet to
identify key pieces for the specific outcomes and measurable goals that would be used. Chairman Lent
asked Mrs. Caudle to put together some examples for the Board to see. Trina and Gail Rochelle, Director
of Student Achievement and School Improvement, will put together an outline for the process and then
the Board can decide what the emphasis will be. A dedicated work session will be scheduled at a later
date to work on this.
ACTION ITEMS
a.Ratify Poll Conducted on March 19, 2013 Awarding Well Drilling Bid to Denning Well Drilling in the Amount of
$149,002.00 for the Longfellow Elementary Construction Project
Trustee Warden made a motion to ratify the poll conducted on March 19, 2013 awarding the well drilling bid for the
Longfellow Elementary construction project, in the amount of $149,002.00, to Denning Well Drilling Inc. Trustee
Haws provided the second. Motion carried 5 ayes, 0 nays.
b.Approve Contractor for Special Inspections and Testing for Edgemont Elementary Construction Project
Supt. Boland review the handout provided by Bateman-Hall and stated that it is the recommendation of the
administration to award the bid for Special Inspections and Testing to MTI of Idaho Falls since we have used them in
the past and it has worked well.
Trustee Warden made a motion to award the bid for special inspections and testing to MTI of Idaho Falls in the
amount of $44,855.00. Trustee Hillman provided the second. Motion carried 5 ayes 0 nays.
c.Award Contractors Bid Package for Edgemont Elementary Construction Project
Mike Clements, Chief Executive Officer, Bateman-Hall provided the Contractor Bid Package for the Edgemont
Elementary construction project. He explained that lumber has gone up substantially since the last bid. Mike stated
he is working with some of the contractors to hopefully reduce costs elsewhere. A discussion was held.
Trustee Haws made a motion to award the Edgemont Elementary Construction Bid Package recommendations as
presented. Trustee Warden provided the second. Motion carried 5 ayes 0 nays.
d.Accept Canvass Results, Provided by Bonneville County, for the March 12, 2013 Supplemental Levy Election
Supt. Boland reviewed the canvassed results provided by Bonneville County for the Supplemental Levy Election held
on March 12, 2013. Overall 79% of the votes cast were in favor of renewing the levy, but with only a 9.22% of
registered voter turnout.
Trustee Burtenshaw made a motion to accept the results of the Supplemental Levy Election held on March 12, 2013
as presented. Trustee Hillman provided the second. Motion carried 5 ayes, 0 nays.
e.Grant Bid Bond Relief to TMC Contractors on Edgemont Bid per Idaho Code 54-1904B
Supt. Boland explained that TMC Contractors had left off $200,000 of flat work due to a clerical error and according
to Idaho Code 54-1904B could be granted the relief. A discussion was held.
Trustee Burtenshaw made a motion to grant the bid bond relief to TMC Contractors on the Edgemont bid per Idaho
Code 54-1904B. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays.
Trustee Warden made a motion to adjourn. Trustee Haws provided the second. Meeting adjourned at 2:11 p.m.