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HomeMy WebLinkAbout2014_04_22 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES -- WORK SESSION DISTRICT OFFICE BOARD ROOM -- 12:00 NOON 690 JOHN ADAMS PARKWAY TUESDAY, APRIL 22, 2014 Present from the Board of Trustees: Present from the Administration: Lisa Burtenshaw, Chair George Boland, Superintendent Dave Lent, Vice Chair Trina Caudle, Assistant Superintendent Deidre Warden, Treasurer Lisa Sherick, Assistant Superintendent Bryan Zollinger, Trustee Gail Rochelle, Director of Student Achievement & School Improvement Larry Haws, Excused Kevin Klingler, Director of Operations Carrie Smith, Director of HR & Finance Debbie Wilkie, Recording Clerk Chairman Lisa Burtenshaw called the meeting to order at 12:12 PM. The Pledge of Allegiance was led by Trustee Dave Lent. ADOPT AGENDA Trustee Lent made a motion to adopt the agenda as presented. Trustee Zollinger provided the second. Motion carried 4 ayes, 0 nays. WORK SESSION a.Board In-service i.Board Training - none provided. ii.Committee Reports Budget Committee – Trustees Burtenshaw and Lent met with Superintendent Boland and Carrie Smith, Director of HR & Finance, prior to the meeting today to review the FY15 budget. Trustee Lent stated we will still be deficit spending from the general fund next year with the goal to have a balanced budget. The good news is no budget cuts are expected for Fiscal Year 2015. Chairman Burtenshaw commended the administration for putting together the budget workshops and coming up with a plan that helped to right-size the district’s budget. Chairman Burtenshaw also stated she felt the district has some reassurances provided by the recent building upgrades and having some savings in the SPFF fund balance as a safety net. Superintendent Boland reviewed that even though there was a 5.1 % increase for education this legislative session the money has restrictions and strings attached making it only pass-through money not additional funding. 04/22/2014 D91 Board Minutes Page 1 of 4 Facilities Committee – Trustees Warden and Lent met with Superintendent Boland and Carrie Smith on Thursday, th April 17 to discuss what could be done with the unused properties owned by the district. The district is looking to sell the old Dora Erickson parking lot, two pieces of property near th Taylorview, the Music Building at Holmes and 7 Street, several modular classrooms and possibly Osgood Elementary. The first step will be for Carrie Smith to request updated appraisals for the Taylorview property and then start with a sealed bid process to dispose of them. The revenue generated from the sale of these properties would be put back into the districts SPFF fund. Superintendent Boland stated that Osgood currently generates an annual income of approximately $25,000 and it might be best to hang on to it for now. iii.Other Items The Board of Trustees and the Administration are invited to attend Rachel’s Rally, on May th 29 at 9:45 a.m., at the Skyline High School track to celebrate with students and staff from Fox Hollow and Ethel Boyes Elementary as they meet to link their acts kindness chains created this year through participation in Rachel’s Challenge. b.Construction Updates – Mike Clements, Chief Operations Officer, Bateman-Hall Mike provided documentation and reviewed the Idaho Falls School District No. 91 Construction Progress Report for April 2014 including change orders, schedule updates, potential issues and impacts and the overall bond budget summary. Mike stated a decision is needed regarding the change order from seeding to sod at Dora Erickson. A discussion was held regarding change orders, move in dates for Edgemont and Longfellow and the construction timeline for Skyline and Theresa Bunker scheduled to begin this summer. c.Emerson Alternative High School Schedule Change Proposal Principal Robin Busch provided handouts and shared information regarding a proposal to change the schedule from a two-class period day to a three-class period day at Emerson High School next year. The proposed schedule would allow students to earn more credits throughout the year. Mrs. Busch then introduced four student senators who shared their thoughts on why they feel this would be a th better schedule. A discussion was held. This item will be placed on the May 13 agenda as an action item. d.Skyline High School Football Helmet Proposal Trustee Lent reviewed that in the last several years this item has become more publicized due to head injuries from contact sports. Trustee Lent introduced Doug Swanson and Steve Davis who have been working on a proposal to upgrade the football equipment at Skyline and are here today to share it with the Board. Doug recently met with the people who do the helmet reconditioning to look at all of the Skyline helmets, sixteen of the current helmets are over ten years old and should not be used, forty-four helmets are one to two years away from the ten year expiration date and another forty-four helmets that were purchased in 2009 are low scoring test helmets which the youth organization does not allow kids to wear anymore. Doug has several local contributors that have donated $12,200 to help purchase new helmets and three other large companies that are interested in helping other high schools in our area. Doug is asking the district for $5,000 to complete the Skyline helmet purchase. Steve Davis provided information about the Riddell Speed helmet, one of the best on the market with a five-star rating but yet affordable, and the helmet they would like to purchase to help minimize head injuries for students. The cost of each helmet is $280, if purchased in a larger quantity they can get them for $200 each. Doug stated he would also like to 04/22/2014 D91 Board Minutes Page 2 of 4 meet with the coaches at Idaho Falls High School to evaluate their helmets to see what their needs are. Doug would like to see the district put a process in place to keep up on the reconditioning cycle and not have to be faced with buying a hundred helmets at a time in the future. A discussion was held regarding the process that could be used by both high schools to maintain adequate, safe helmets for grades 9-12. Superintendent Boland stated he would direct the athletic coordinator to work with Doug to come up with a reconditioning process recommendation. Supt. Boland stated Skyline could use Matching Funds to meet the $5,000 requested today. Principal Jeff Sanders stated he has Matching Funds available in the current budget to help with the purchase. Supt. Boland then stated the agenda could be amended to include an action item in order to address the urgency of the helmet purchase in order to have them available to students by the start of the season. Trustee Lent made a motion to amend the agenda to add Item c. Matching Funds to be used for the Skyline football helmet purchase as presented today and allow the FY15 Matching Funds allocation to also be used for this purpose. Trustee Warden provided the second. Motion carried 4 ayes, 0 nays. e.NSBA Annual Conference Reports Trustees Lent, Warden and Zollinger shared comments regarding their experiences at the National School Board Association’s 2014 Annual Conference April 3-7 in New Orleans. They were all very impressed and learned a lot from the speakers and workshops provided during the conference. ACTION ITEM a.Right-of-Way Agreement with City of Idaho Falls for Pancheri Project City of Idaho Falls Engineer Kent Fugal provided an explanation for the right-of-ways and construction easements owned by the district and needed to complete the Pancheri Project. The City is required to make a fair market offer for the property but Kent stated they are hoping that this could be resolved through a donation. Kent stated the one pedestrian crossing with the island in the middle of the Pancheri was different from the first two crossings so a change has been made to keep all three crossing the same. A discussion was held. Trustee Warden made a motion to accept the right-of-ways and easements agreements as requested by the City of Idaho Falls for the Pancheri Project including the donation of the requested right-of-ways. Trustee Zollinger provided the second. Motion carried 4 ayes, 0 nays. b.Award Bid for Theresa Bunker Project Mike Clements provided documentation and reviewed bid results for the Theresa Bunker project with the recommendation to award the bid to TMC Contractors of Idaho Falls. A discussion was held. Trustee Lent made a motion to award the bid to TMC Contractors of Idaho Falls in the amount of $187,126.00 for site improvements of Theresa Bunker Elementary. Trustee Warden provided the second. Motion carried 4 ayes, 0 nays. c.Matching Funds for Skyline High School Football Helmet Purchase Trustee Lent made a motion to move forward as discussed to utilize Matching Funds from FY14 and FY15 in the amount of $5,000 in support of the purchase for new football helmets at Skyline High School. Trustee Warden provided the second. Motion carried 4 ayes, 0 nays. 04/22/2014 D91 Board Minutes Page 3 of 4 Trustee Zollinger made a motion to go into Executive Session at 2:05 PM. Trustee Warden provided the second. A roll call vote was taken: Lisa Burtenshaw – yes Dave Lent – yes Deidre Warden – yes Bryan Zollinger – yes Larry Haws – n/a EXECUTIVE SESSION Superintendent Boland, Assistant Superintendent Sherick, Assistant Superintendent Caudle, Carrie Smith and the Board of Trustees met in Executive Session pursuant to IDAHO CODE §67-2345 (1) (c) regarding negotiations. Trustee Lent made a motion to return to Open Session. Trustee Warden provided the second. Motion carried 4 ayes, 0 nays. Trustee Zollinger made a motion to adjourn. Trustee Warden provided the second. Meeting adjourned at 2:18 PM. 04/22/2014 D91 Board Minutes Page 4 of 4