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HomeMy WebLinkAbout2014_07_22 Board Minutes� DA 0III L LS S C 0 0 L D � S IIU.... III � C IIU.... III 11.lelNbx@]a1:111111,11411111111:11x4�il0ILIWil 0:11.7ilNOM► NO9n[e] DISTRICT OFFICE BOARD ROOM -- 7:00 P.M. TUESDAY, JULY 22, 2014 Present from the Board of Trustees: Lisa Burtenshaw, Chairman Dave Lent, Vice Chair Deidre Warden, Treasurer Larry Haws, Clerk Bryan Zollinger, Trustee Present from the Administration: George Boland, Superintendent Kelly Coughenour, Director of Elementary Education Randy Hurley, Director of Secondary Education Carrie Smith, Director of HR & Finance Gail Rochelle, Director of Student Achievement & School Improvement Dan Keck, Director of Student Services Jennifer Jackson, Director of Curriculum & Prof. Dev. Margaret Wimborne, Communication & Community Engagement Coordinator Debbie Wilkie, Recording Clerk Chairman Burtenshaw called the meeting to order at 7:00 PM. The Pledge of Allegiance was led by Chairman Lisa Burtenshaw. SPECIAL ORDERS OF THE DAY a. Reorganization of the Board of Trustees Chairman Lisa Burtenshaw declared the Idaho Falls School District #91 Board of Trustees dissolved. Superintendent George Boland then declared the office of chairperson for the 2014-2015 school year open and called for nominations. Trustee Warden made a motion nominating Trustee Lisa Burtenshaw as Chairperson for the 2014-2015 school year. Trustee Haws provided the second. No other nominations. Motion carried 5 ayes, 0 nays. Chairman Lisa Burtenshaw called for a motion to appoint Carrie Smith, Director of HR & Finance, as Deputy Clerk of the Board. Trustee Zollinger made a motion nominating Carrie Smith as the Deputy Clerk of the board. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. Chairman Burtenshaw led a discussion regarding the offices and duties of the board members. Trustee Zollinger then made a motion nominating the following slate of offices for the 2014-2015 school year: Vice Chair Trustee Dave Lent Clerk Trustee Larry Haws Treasurer Trustee Deidre Warden Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. b. Set Dates and Times of Regular Board Meetings Chairman Burtenshaw reviewed the board meeting schedule for the 2014-2015 school year. A discussion was held regarding changes from meeting on the 2nd and 4th Tuesday of the month to meeting on the 2nd and 4th Wednesday of each month at 7:00 p.m. for both meetings. Trustee Lent made a motion to set the 2014-2015 Board Meeting Schedule as presented. Trustee Warden provided the second. No further discussion. Motion carried 5 ayes, 0 nays. ADOPT AGENDA Trustee Lent made a motion to amend the agenda to add Section VI. Executive Session, Idaho Code, Section 67- 2345 (1) (b) Personnel. Trustee Zollinger provided the second. Motion carried 5 ayes, 0 nays. Trustee Zollinger then made a motion to adopt the agenda as amended. Trustee Lent provided the second. Motion carried 5 ayes, 0 nays. REPORTS/INPUT/INFORMATION a. Superintendent's Report Superintendent Boland first introduced the District Administrative Team in attendance tonight starting with Jennifer Jackson, Director of Curriculum & Professional Development, Dan Keck, Director of Student Services, Kelly Coughenour, Director of Elementary Education, Randy Hurley, Director of Secondary Education and Gail Rochelle, Director of Student Achievement and School Improvement. Camille Wood, Director of Technology Services, Kevin Klingler, Director of Operations and Ralph Frost, Director of Transportation make up the rest of the team but were unable to attend. Superintendent Boland stated he is excited about the new organization and is looking forward to a good year. First and foremost, the administration is working to get teaching staff in place. To date there has been 54 resignations, 21 retirements and 3 individuals that requested a one year leave of absence, which is about a 13.7 percent turnover. A discussion was held regarding the positions that still need to be filled and what could be done if they were not filled prior to the start of school on September 2nd. The superintendent also reviewed a change to the elementary P. E. classes stating that paraprofessionals will teach the classes this year which will allow students to have P.E. every week instead of every other week and this will also provide a cost savings for the district. If this works well, the elementary music program may be able to do the same thing next year. b. Patron Input —written comments, if provided, are attached. Parent and patron Jodi Mathews provided comments regarding the district's graduation policy. c. IFEA Report Mary Robinson, President -Elect reported: • IEA Summer Leadership Institute will be held August 7-9 • IFEA New Teacher Breakfast will be held on Monday, August 25th at the Hilton Garden Inn d. Education Foundation Report — no report. e. Other Items i. Compass Academy Admission Procedures Superintendent Boland provided a handout and reviewed potential changes to the Compass Academy Admission procedures for the 2015-16 school year. The changes are necessary after the district received 266 applications for 150 slots available. A discussion was held. This item will be added to the annual board meeting agenda for further discussed. ii. ISBA Dues and Training Superintendent Boland led a discussion regarding the annual renewal and training packages offered by the Idaho School Board Association. The trustees agreed that Option A, from the Big Five List which includes Day on the Hill registration plus four hours of training, would best fit their needs this year. It was proposed that the agenda be amended to add this as an action item tonight because of the cost savings offered if the registration is submitted prior to August 151 Trustee Warden made a motion to amend the agenda to include under Action Items item d. ISBA Membership Dues and Training due to the late awareness of the August 1" deadline. Trustee Zollinger provided the second. Motion carried 5 ayes, 0 nays. iii. NSBA Membership Renewal A discussion was held regarding the renewal of the Board of Trustees National School Board Association's Affiliate Membership and whether or not the additional $5,335.00 for the enhanced membership is warranted. Superintendent Boland stated historically some of the D91 trustees held state offices and felt the National membership was relevant. Some of the current trustees feel that the affiliate membership may not be necessary since a standard membership to the NSBA is included in the Idaho School Board Association membership they currently hold. This item will be placed on the August 13th agenda as an action item. iv. Date for Annual Board Retreat Superintendent Boland reviewed that the Annual Board Retreat is scheduled for Thursday, August 21, 2014 at 1:00 PM, the location of the meeting is yet to be determined. CONSENT AGENDA Trustee Lent made a motion to adopt the Consent Agenda as presented. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. Items approved included: a. Approval of Minutes June 10, 2014 Budget Hearing & Business Meeting June 11, 2014 Special Board Meeting June 24, 2014 Work Session b. Staff Actions Retirements: Employee Position Location Karl Bohan Science Skyline High School Resignations: Employee Position Location Kevin Walker 3rd Grade Longfellow Elementary M. Russ Rapp Special Ed Idaho Falls High School Carol Smith Science Skyline High School Heather Ginn Counselor Skyline High School 2014-2015 New Hires: Employee Position Location Kevin K Gittins Special Ed A H Bush Elementary Tracie B Detrick Science Taylorview Middle School Melinda Linn Art IFHS/Skyline High School Sheena K Hawker 511/611 Spectrum A H Bush Elementary Deborah Marshall Consulting Teacher District Kevin G Jones Transition Specialist District Connie Troxel 611 Grade Dora Erickson Elementary Laura L Farley .50 FTE Early Childhood Spec Ed Hawthorne Elementary Chantell E Petersen Special Ed Linden Park Elementary Airica M Staley Science Skyline High School Kristin Bodily Hadley .67 FTE Nova Net Teacher Emerson High School JoLea DJohnson Special Ed Emerson High School 2014-2015 In -district Transfers: Employee From: To: Marsha Stark Fox Hollow Elementary Reading —Taylorview Middle School Toni Mann Ethel Boyes Resource Room —Taylorview Middle School Jerrilynne Wood Eagle Rock Counselor — Westside Elementary Jennifer Kahn Sunnyside Science —Taylorview Middle School Cara McCartney Student Services Coordinator PBIS Coach — Dora Erickson Elementary c. Student Travel Compass Academy Senior Class Disney World Florida April 2015 PROPOSALS a. Second Reading - Child Nutrition Charge Policy Superintendent Boland stated this is the second reading of the proposed Child Nutrition Charge Policy. To date no patron input or revisions have been made since the first reading on June 27, 2014. A discussion was held regarding why there is a need for this to be in board policy. Faye Olsen, Child Nutrition Supervisor and Rene Miller, Child Nutrition IT Support Specialist are advocating for the policy to help achieve consistency across the district when it comes to charging. It also takes a huge amount of time to collect the overdue charges and most importantly the district is held responsible for the unpaid charges. After a lengthy discussion it was decided that the current proposal needs a few revisions and the emergency charging statement defined. This item will be added to the August 13th agenda again as a second reading. The third reading will then be moved to the August 27th agenda. b. Leadership Premium Proposal Superintendent Boland provided and reviewed the Leadership Premium Menu handout created by a committee made up of district and building administrators, elementary, middle school and high school teacher representatives. The superintendent reviewed that legislation passed earlier this year will provide funding that can be used to help restore some of the past budget cuts. This is the first time this has been implemented and also comes with no administrative resources to get it going so time will tell. The superintendent stated the committee felt this menu is a good place to start and adjustments will probably be needed from year to year. A discussion was held. This item will be added to the August 13th agenda as an action item. ACTION ITEMS a. Ratify poll taken on July 7, 2014 for Payment of Claims totaling $4,309,710.06 Trustee Lent made a motion to ratify the email poll taken on July 7, 2014 approving the Payment of Claims for $4,309,710.06 as presented. Trustee Warden provided the second. Motion carried 5 ayes, 0 nays. b. Ratify poll taken on July 15, 2014 for the Sale of two Modular Units to Idaho Science & Technology Charter School for $10,300.00 Trustee Warden made a motion to ratify the telephone poll taken on July 15, 2014 approving the sale of two modular units to Idaho Science & Technology Charter School for $10,300.00 as presented. Trustee Lent provided the second. Motion carried 5 ayes, 0 nays. Chairman Burtenshaw called for a motion to go into Executive Session regarding a personnel matter that came abouttoday. Trustee Haws made a motion to go into Executive Session pursuant to Idaho Code §67-2345 (1) (b) Personnel. Trustee Warden provided the second. A roll call vote was taken: Lisa Burtenshaw - yes Dave Lent —yes Deidre Warden — yes Larry Haws —yes Bryan Zollinger — yes EXECUTIVE SESSION Superintendent Boland and the Board of Trustees met in Executive Session pursuant to Idaho Code §67-2345 (1) (b) regarding a personnel matter at 8:41 PM. Trustee Warden made a motion to return to Open Session at 8:45 PM. Trustee Lent provided the second. Motion carried 5 ayes, 0 nays. c. Employee 2014-2015A Trustee Lent made a motion to release Employee 2014-2015A from their contract. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. d. ISBA Membership Renewal and Training Trustee Warden made a motion to renew the Idaho School Board Association membership and include payment for Option A from the menu of training options. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. The next meeting will be held on Wednesday, August 13, 2014 at 7:00 PM. Trustee Zollinger made a motion to adjourn. Trustee Warden provided the second. Meeting adjourned at 8:45 PM. IDAHO FALLS SCHOOL DISTRICT #91 PUBLIC INPUT SHEET Guidelines for Patron Involvement in School Board Meetings School Board meetings are meetings of the elected Board of Trustees held in public for the purpose of conducting the business of the Board. Patron input is invited during board meetings on the following basis: To request to speak to the Board of Trustees: In order to be recognized, the patron must sign and complete the Public Input portion below prior to the beginning of the meeting. The Public Input Sheet should be located on a table at the back of the boardroom. Patrons will be recognized by the Chairman of the Board. Public input should not exceed three minutes. The Board will listen to public input without comment except to ask germane questions. Expressions must be appropriate to the public setting. Discussion of personnel matters or personal attacks are not appropriate. Board Policy 506.0 item 5 states that complaints against a particular teacher or District employee shall be in writing. The contract between District 91 and the teacher's association, as well as traditional concepts of the due process of law, require that the affected employee be notified of a written complaint. The Chair has the authority to control the meeting whenever necessary. PUBLIC INPUT SHEET Name: Ac d.Cu V nak r w'oe� Date: b-Lliq1 Address: ;0 0 DrYI,(S'ITaa -%'`-' ' Phone: ;� 2 ' lrr? b E -Mail Address: �j_ I-E(SGd,l ( to -v -- Do you have children attending School District #91 schools? W� If so, which schools do your students attend�,a 1% V, 6W �1�-✓VL��S'� Topic: 5/16/2008 WA -069h Vt7Gi Q L" Last month hundreds of young people graduated from our district. They worked hard, persevered and graduated I I remember that exciting day like it was yesterday — even though it was 26 years ago. This year it wasn't so exciting to me as it became very clear to me that Policy in this district outweighed compassion. I haven't worked in this district for 14 years now but I have volunteered in our schools for the past 11 years. I will admit my knowledge of the No Child left Behind act is very limited. It must not read what it sounds like. Early in June a student was left behind in my eyes Caddie Boline, a student from Skyline went over to take Geometry on the Nova Network at Emerson. She was failing Geometry at Skyline ... so somehow, someone thought taking it on-line, without an actual teacher, would be better. The Friday night before graduation she stormed into my house frantic, because she wasn't going to be allowed to walk with her class because she couldn't pass the math class and she had to do summer school. Long story short, we hired a tutor for 8 hours on Monday because there wasn't a math teacher available. She worked diligently but failed the test and failed the class. Her father and I — No, I'm not her mother in the biological sense. Her mother was killed 2 years ago, a few years after her parents divorced ... but I'm the "other" mother by default. Her moms friend. Anyway, her father and I asked if she could walk with the class and just get a blank diploma case. Only, the Policy says No. Policy says you have to meet all of the requirement in order to walk across that stage. Good thing the policy doesn't say our graduates have to spell with 90% accuracy or my daughter won't graduate next year. Good thing the policy doesn't make our graduates read at grade level in order to walk across a stage. Maybe there needs to be a policy about notifying a parent when a student, especially a senior, is about to flunk a class, so the out of state family doesn't waste a trip to see their niece graduate. This child has dealt with more in the last 10 years than any of you know. All we asked for was a little bit of empathy. Compassion. Just a little break. Walking across the stage wouldn't have meant that she could have skipped out on Geometry — which she will never use again. Walking wouldn't have meant she was done, that she graduated ... but it would have meant that someone put her above a policy ... it would have meant the world to her to celebrate with her friends... To let her family see her and be proud of all that she has overcome. She has a soccer scholarship to Northwestern University. She will be going to college in the fall. Sad that my words of encouragement to her included something like, "This district — that class — Skyline High School — does not define you, or determine what you can achieve." Because 26 years ago, Skyline did help define me and I believe this district helped me achieve a lot. Caddie is a good kid. She doesn't drink, doesn't do drugs, she's not doing senior pranks with blow up penis'... and she understands this was ultimately her responsibility*ingers cannot be pointed in any one direction or at any one person. Everyone dropped the ball on this one, not just her. Funny how I get letters and emails when my daughter is facing an LCA and she needs to attend Saturday school, even though she has straight A's —1 suppose money is attached to that. Caddie's dad did NLget a letter from anyone about her failing this online class. Not an e-mail, a phone call, not one thing. He would ask her and she would say "I can do this Dad." "I've got this" ... and she did her best. But she needed a mom. She needed a tsaopr. She needed to walk across that stage with her friends, and then get her diploma at the end of June. She needed a break ... and we failed. When Policy is more important than an individual, we fail. -in_' a help of a tutor, she did complete geometry a few weeks after the graduation ceremony. Too bad wm-didwalk.