HomeMy WebLinkAbout2014_08_27 Board MinutesIII DA Ilh.....� 0III: LLS S C Ilh.....� 0 0 L DIII IIIIII CT I .
BOARD OF TRUSTEES -- WORK SESSION
DISTRICT OFFICE BOARD ROOM — 7:00 P.M.
690 JOHN ADAMS PARKWAY
WEDNESDAY, AUGUST 27, 2014
Vice Chairman Lent called for a motion to go into Executive Session at 6:32 PM. Trustee Warden made the motion to go
into Executive Session per Idaho Code §67-2345 (1) (b) student. A roll call vote was taken:
Dave Lent —yes
Deidre Warden — yes
Larry Haws —yes
Lisa Burtenshaw— N/A
Bryan Zollinger — N/A (arrived later)
EXECUTIVE SESSION
Superintendent Boland and the Board of Trustees met in Executive Session pursuant to Idaho Code, §67-2345 (1) (b)
regarding a student hearing.
Present from the Board of Trustees:
Dave Lent, Vice Chair
Deidre Warden, Treasurer
Larry Haws, Clerk
Bryan Zollinger, Trustee
Chairman Lisa Burtenshaw - excused
Present from the Administration:
George Boland, Superintendent
Carrie Smith, Director of HR & Finance
Kevin Klingler, Director of Operations
Margaret Wimborne, Communication & Community
Engagement Coordinator
Debbie Wilkie, Recording Clerk
Vice Chairman Lent called the meeting to order at 7:04 PM. The Pledge of Allegiance was led by Mike Clements.
ADOPT AGENDA
Trustee Warden made a motion to amend the agenda to add Action Item g. Student 2014-2015B. Trustee Haws provided
the second. Motion carried 4 ayes, 0 nays.
Trustee Haws then made a motion to adopt the agenda as amended. Trustee Zollinger provided the second. Motion
carried 4 ayes, 0 nays.
WORK SESSION
a. Board In-service
i. Board Training - no assigned training.
8/27/2014 D91 Board Minutes Page 1 of 4
ii. Committee Reports - Corporate Sponsorships
Trustee Warden reviewed that she and Superintendent Boland had met with Drew Facer from
Idahoan Foods regarding a plan to implement community corporate sponsorships with Idaho Falls
School District 91. Mr. Facer would like the District and Board of Trustees to identify what exactly
they will be asking of the corporate sponsors and then schedule a meeting with all of the sponsors
identified by Mr. Facer. Trustee Warden, Trustee Lent and Supt. Boland, as a Board Committee, will
schedule to meet in September to establish the criteria. A follow-up meeting will then be scheduled
with Mr. Facer and other interested sponsors. A discussion was held about building positive
relationships within the community and that it could possibly be something used to help enrich the
senior project graduation requirement.
iii. Other Items
Superintendent Boland turned the time over to Kevin Klingler who provided a list and reviewed the
projects completed by the maintenance and grounds departments this summer. The Board thanked
Kevin for completing all this work and asked him to share their gratitude with his staff.
b. Construction Updates — Mike Clements, Chief Operations Officer, Bateman -Hall
Mike provided documentation and reviewed the Idaho Falls School District No. 91 Construction Progress
Reports for August 2014 including change orders, schedule updates, potential issues and impacts and the
overall bond budget summary. Mike stated that after delays with the site work at Longfellow Elementary it
would be best to delay the start of school one week for those students. Edgemont Elementary is good to go.
Upgrades to the science wing at Skyline is about eighty percent complete, just waiting on the resin
countertops for the chemistry lab. Theresa Bunker site improvements are 100% complete and ready for the
final report next month. A discussion was held regarding use of the science classrooms without the
countertops, Mike will check with the City of Idaho Falls to see if they will allow occupancy. Mike stated that
board members could text or call him to schedule a tour of Skyline.
C. Paws To Read Pilot Report — Katie Fielding, Program
Katie provided a handout and reviewed the Paws -to -Read Pilot Program (Pets And Willing Students to Read)
housed at Hawthorne Elementary last year. Katie provided documentation regarding the program, some
challenges she came across and recommendations for the district if they choose to implement this program
in the future.
CONSENT AGENDA
Trustee Zollinger made a motion to adopt the Consent Agenda as presented. Trustee Haws provided the second. No
further discussion. Motion carried 4 ayes, 0 nays.
Items approved included:
a. Staff Actions — August 27, 2014
2014-2015 New Hires:
Employee
Position Location
Melissa Roberts
5t" Grade Dora Erickson Elementary
Suzette H Klein
.60 FTE English Skyline High School
8/27/2014 D91 Board Minutes Page 2 of 4
Kristin L Wheeler
Special Education
Edgemont Elementary
Matthew T Hildebrand
5th Grade
Fox Hollow Elementary
Tami Owens
.50 FTE Kindergarten
Templeview Elementary
Gayleen Sparks
Interventionist
Linden Park Elementary
2014-2015 In -district Transfers:
Employee
From:
To:
Leslie Evans
A H Bush Elementary
2nd Grade — Edgemont Elementary
Jennifer Horne
Eagle Rock Middle School
Counselor — Skyline High School
Emergency Hires: A hiring emergency exists, as declared by the Board of
Trustees, for the following positions:
Mark Byers
Content Specialist, Business Technology
Eagle Rock Middle School
Airica Staley
Provisional Authorization, Science
Skyline High School
Greer Gurganus
Provisional Authorization, Science
Skyline High School
Justin Webster
Provisional Authorization, Special Ed
Idaho Falls High School
Robert Peck
Provisional Authorization, Math
Skyline High School
Matthew Dixon
Provisional Authorization, Science
Skyline High School
ACTION ITEMS
Superintendent Boland stated board approval for the Longfellow Elementary one week late start due to construction
delays was inadvertently left off the list of Action Items. Approval from the board needs to be included in the meeting
minutes for documentation required by the State Department of Education.
Trustee Zollinger made a motion to amend the agenda to include Action Item h. Approve the Longfellow Elementary
September 91h Delayed Start Date. Trustee Haws provided the second. Motion carried 4 ayes, 0 nays.
Trustee Warden made a motion to adopt the agenda as amended. Trustee Haws provided the second. Motion carried 4
ayes, 0 nays.
Third Reading - Child Nutrition Charge Policy
Superintendent Boland reviewed this is the final reading for revisions made to Board Policy 408 Child
Nutrition and Wellness regarding the charge policy. The Superintendent stated that no public comments
have been received to date. It is the recommendation of the administration that the policy changes be
approved as proposed.
Trustee Zollinger made a motion to adopt the revisions to Board Policy 408 Child Nutrition Charge Policy as
written. Trustee Warden provided the second. No discussion. Motion carried 4 ayes, 0 nays.
b. Agreement with the City of Idaho Falls Police Department to Provide School Resource Officers for the 2014-
2015 School Year
Superintendent Boland reviewed that he, Kelly Coughenour and Randy Hurley met with the Chief McBride, Lt.
Cook, Sgt. Hoffman and SRO's Crowley and Landes on August 201h to review the stipulations of the
agreement. The superintendent stated this is the same contract we have had in place for the past few years
only the dates have been changed.
8/27/2014 D91 Board Minutes Page 3 of 4
Trustee Haws made a motion to approve the Agreement with the City of Idaho Falls Police Department to
provide School Resource Officers for the 2014-2015 school year as recommended. Trustee Zollinger provided
the second. No further discussion. Motion carried 4 ayes, 0 nays.
c. Approve Strategic Plan for Posting on District Website
Superintendent Boland provided and reviewed the final Strategic Plan Overview. The superintendent
commended Margaret Wimborne for taking all the raw material and putting it into a consistent format. The
superintendent reminded the Board that once school gets started the target pieces will be added. As
intended by statute, it is a living document that will continue to be refined as we go. A discussion was held.
Trustee Warden made a motion to post the District Strategic Plan on the website as presented. Trustee Haws
provided the second. No further discussion. Motion carried 4 ayes, 0 nays.
d. Ratify Telephone Poll Conducted on August 18, 2014 to Release Employee 2014-2015C from Contract
Trustee Zollinger made a motion to ratify the telephone poll conducted on August 18, 2014 releasing
Employee 2014-2015C from their contract as requested. Trustee Haws provided the second. No discussion.
Motion carried 4 ayes, 0 nays.
e. Ratify Telephone Poll Conducted on August 20, 2014 to Release Employee 2014-2015D from Contract
Trustee Haws made a motion to ratify the telephone poll conducted on August 18, 2014 releasing Employee
2014-2015D from their contract as requested. Trustee Zollinger provided the second. No discussion. Motion
carried 4 ayes, 0 nays.
f. Student 2013-2014E
Trustee Haws provided a motion to allow Student 2013-2014E to re -enroll at Emerson High School per
stipulations as determined by the administration. Motion carried 3 ayes, 0 nays. Trustee Zollinger recused
himself since he was not present during the discussion.
g. Student 2014-20158
Trustee Warden made a motion to allow Student 2014-2015B to enroll in District 91 by waiving Policy 608.3d
with limits on the number of foreign exchange students. Trustee Zollinger provided the second. Motion
carried 4 ayes, 0 nays.
h. Approve Longfellow Elementary September 9, 2014 Delayed Start Date
Trustee Bryan Zollinger made a motion to approve the one week delayed start until September 9th at
Longfellow Elementary due to unforeseen construction delays. Trustee Deidre Warden provided the second.
Motion carried 4 ayes, 0 nays.
Trustee Warden made a motion to adjourn. Trustee Haws provided the second. Meeting adjourned at 8:04 PM.
8/27/2014 D91 Board Minutes Page 4 of 4
Idaho Falls School District No. 91
Construction Progress Report for August, 2014
Dora Erickson Elementa
Schedule: 100% Complete, ready for final report (need IT final costs)
Change Orders (other than minor items):
- $468,470 approved; about 80% of the $585,000 in Allowances/Contingency
- Significant CO's Approved since last update: None
Potential Change Issues on Radar:
- Heating Change to Multipurpose Room - $39,167
Ethel Boyes Elementary
Schedule: Site work complete.
Remaining item: Baseball field backstop placement & Repair of soccer goal post
Change Orders (other than minor items):
- $198,273 approved; about 43% of the $465,000 in Allowances/Contingency
- Significant CO's Approved since last update:
o Sidewalk Joint Sealant - $3,443
Potential Change Issues on Radar:
- Heating Change to Multipurpose Room - $28,000
Edgemont Elementary
Schedule:
Finishing up Paving and Landscaping this week, with the exception of the retention basis that will be
landscaped the first week in September (excessive rain has caused some difficulties)
Areas of the Multipurpose Room Floor Tile to be replaced when new tiles come in
Change Orders (other than minor items):
- $155,230 approved; about 35% of the $450,000 in Allowances/Contingency
- Significant CO's Approved since last update:
o HK unable to use onsite pit run - $18,150
Potential Change Issues on Radar:
- Unsuitable Materials discovered under old building (new parking lot area) - $18,000
- Heating Change to Multipurpose Room - $28,000
Potential Schedule Impact Issues: Torrential Down -Pours to keep landscaping from progressing
Other Items: None at this Time
Page 1 of 3
Idaho Falls School District No. 91
Construction Progress Report for August, 2014
Longfellow Elementary
Schedule:
Building 100% complete. Site is 84% complete vs. 100% scheduled.
Site Contractor, Knife River, didn't complete their scope by the Milestone Date.
- School Postponed by one week to accommodate delays.
- Concrete Entrances, Some Sidewalks, Landscaping, Striping and Signage remain.
- Looking at getting the Cert. of Occupancy the first week in September.
Change Orders (other than minor items):
- $124,389 approved; about 28% of the $460,000 in Allowances/Contingency
- Significant CO's Approved since last update:
o None
Potential Change Issues on Radar:
- Second Floor Window Flashing - $2,750
- Irrigation Tie -In to Meet City Requirements - $15,000
- Landscape and Irrigation Changes - $19,700
- Heating Change to Multipurpose Room - $28,000
Potential Schedule Impact Issues: Beyond the Current One Week Impact, no other impacts expected unless
wet weather continues.
Other Items: None to date
Theresa Bunker Site Improvements
Schedule: 100% Complete, ready for final report next month
Change Orders (other than minor items):
- $32,151 approved; about 169% of the $19,000 in Allowances/Contingency
- Significant CO's Approved since last update:
o Rework landscaping around Big Trees - $2,234
o Landscape changes to Front Island - $1,833
Potential Change Issues on Radar: None
Skyline Science Wing Remodel
Schedule:
- 80% Complete vs. 80% Scheduled.
- All framing, drywall, ceiling grid and majority of painting complete
- Flooring and Millwork underway
- Majority of windows have been changed out, Misc Items remaining, such as caulking and trim
- New Restrooms and Classroom 423 complete and ready for school
Page 2 of 3
Idaho Falls School District No. 91
Construction Progress Report for August, 2014
Change Orders (other than minor items):
- $60,071 approved; about 47% of the $129,000 in Allowances/Contingency
- Significant CO's Approved since last update:
o PR#1 Wall in Room 423 - $4,421
o RFI#8 Furring of walls in front of Smart Projectors - $2,212
o RFI#12 Fur out walls in Prep Rooms for Chase - $2,687
o Replace Walls in room 507 - $6,533
o RFI#10 FRP Door Change - $4,683
o Spandrel Glass Correction, Laminate Infill - $9,040
Potential Change Issues on Radar:
The following are forecast at over $2500:
o New White Boards to Match Others (instead of old existing) - $2,545
o Misc. Steel Work not shown on Drawings - $3,500
o Fire Sprinkler Code Upgrade per Fire Department - $2,756
o New Windows at Interior Courtyard - $7,716
Potential Schedule Impact Issues: Johnson Brothers has been postponed 4 weeks on the delivery of the Epoxy
Resin Tops for the Labs. The manufacture is shut down due to a backorder of raw materials. They are unable to
give a firm ship date at this time. It is anticipated that we will have them the week of September 8t". There is
approximately three weeks of work for the cabinets, plumber and clean-up after the tops arrive. This will shift the
turnover date from the anticipated date of September 22nd to tentatively October V.
Other Items: None to date
Emerson Mechanical Uaerade and Remodel
Schedule: Scheduled to start Design Reviews in September and submit for Permitting before the end of
2014.
Page 3 of 3
D91 Construction Budget Update - 08-26-14 (rev. 0)
Compass Acadamy HS Remodel
Total Project Budget
$
4,686,786.00
Builder's Risk Budget (not required)
$
(8,000.00)
Final Budget Adjustment
$
144,054.00
$
4,822,840.00 Final
IFHS Remodel - Part 1
Total Project Budget
$
717,923.00
Final Budget Adjustment
$
(54,337.00)
$
663,586.00 Final
Dora Erickson New School
Total Project Budget
$
11,508,606.00
City of IF Sewer Connection Credit
$
(12,263.00)
Forecasted Budget Adjustment
$
(316,315.00)
$
11,180,028.00
Ethel Boyes New School
Total Project Budget
$
11,196,063.00
Forecasted Budget Adjustment
$
(502,120.00)
$
10,693,943.00
Edgemont New School
Total Project Budget
$
11,237,188.00
Forecasted Budget Adjustment
$
(341,511.00)
$
10,895,677.00
Longfellow New School
Total Project Budget
$
10,972,898.00
Forecasted Budget Adjustment
$
(411,432.00)
$
10,561,466.00
Skyline Remodel
Total Project Budget
$
1,726,287.00
Forecasted Budget Adjustment
$
-
$
1,726,287.00
Theresa Bunker Site Improvements
Total Project Budget
$
274,651.00
Forecasted Budget Adjustment
$
15,000.00
$
289,651.00
Emerson Remodel
Remodel School, including Mech/Elect.
Sytems, Windows and Stairway
Estimated Total Project Budget $ 2,250,000.00
Total Projects Budget $ 53,083,478.00
Bond Amount $ 53,000,000.00
Difference projected estimate over by $ (83,478.00)
(above costs do not include any furniture or District Direct Managed Items)
Page 1 of 1
Custodial
Floor refinishing:
o Skyline main gym
o Taylorview stage
o IFHS main and auxiliary gym
o Compass gym
o Eagle Rock gym and stage
Summer cleaning at Fox Hollow
Grounds
Mowed and trimmed 214 acres of yard
Cleaned up the sites from the sold trailers
Concrete work:
• New curb and gutter at Bush and
Templeview
• Resurfaced back steps at the
Administration Building
• Repaired steps at Bush
• New light pole bases at Westside
• Concrete replaced:
o M&O — 366 sq ft
o Emerson —127 sq ft
o Bush — 565 sq ft
o Skyline - 288 sq ft
o Hawthorne — 426 sq ft
o Eagle Rock — 448 sq ft
Asphalt work
• Cracks filled throughout District
• Sealcoat entire site at Bush, Sunnyside
and Linden Park
Re=striped parking lots.at Bush, Linden Park and
Sunnyside
860 cubic yards of new playground chips spread
around District
Added fence on North side of Boyes
Added sod to the entire Boyes site
New sprinkler systems at Raysten, Skyline and
Emerson
Replaced sections of sprinkler systems at
Skyline, Eagle Rock, Sunnyside and Linden Park
Removed shrubs at Sunnyside and replace with
bark
Removed shrubs at Skyline
Removed double checks and sprinkler heads at
Edgemont and Longfellow
Rebuilt double check and box for Boyes
Applied weed control throughout the District
and sprayed weed killer on all fence lines
Insulated portions of York (re -used Edgemont
insulation)
Removed fence at Eagle Rock
Removed dead trees at Skyline and Sunnyside
Removed flag poles from old Boyes and
Edgemont buildings
Moved sheds and storage containers from
Edgemont, Longfellow, Eagle Rock, Bunker,
Boyes and Erickson
Removed playground equipment from
Edgemont and currently re -building and re-
installing
Removed playground equipment from
Longfellow
Fertilized playing fields at high schools, middle
schools and Bunker
Maintenance
Overseeing the remodel at Skyline and Bunker
Overseeing the construction of the new
buildings
Completed salvaged work at old Edgemont and • Compass 2 kitchen doors
Longfellow Schools
Injection Loop rebuild at Talyorview
Asbestos Removal
• Bunker —Rooms 7, 9,11,13,16;17 for
a total of 4,593 sq ft
• Templeview— Room B7 for a total of
.832 sq ft
• Skyline — F -Hall for a total of 1,250 sq ft
• Westside — Title 1 room for a total of
168 sq ft
• IFHS — Room 115 for a total for 660 sq ft
Paint
• Linden Park entire exterior and entire
interior
• Westside exterior doors and window
frames and entire interior
Carpet replacement
• Bush — Rooms 8,9, 13, 21, K1 and K2
• Emerson — Rooms Al, A2, A3, A6, A7
and Annex Hall
• Bunker — Rooms 7, 9,11,13,16 and 17
• Eagle Rock — Rooms A2, A4, A6, B1, B10
and B12
• Taylorview — Rooms 101,109,113 and
202
• Templeview— Room B7
• IFHS — Room 115
• Westside — Rooms 19, 21, Counselor's
Office and Title 1 Office
• Skyline — Rooms 302,404 and the office
area
VCT replacement in Skyline F -Hall
Repaired carpet in Room 108 at Taylorview
Refastened carpet threshold at Fox Hollow
Door replacement
• Skyline kitchen dock and gym
• Bush kindergarten and hall door
Boiler water chemicals tested and corrected
throughout entire District
New chemical pumps installed throughout the
District
New sewer main line installed at Hawthorne
Replaced fixtures and fixed leaks in Westside
bathrooms
Replaced faucet in faculty room at Fox Hollow
Fixed multiple toilet, sink and closet leaks at
Skyline
Buried the main water line at Sunnyside
Repaired sinks at Linden Park
Put in Y -Strainer at Boyes
Installed sink in Compass storage room
Repaired sewer injection pumps at Skyline
Installed dishwashers at Edgemont and
Longfellow
Roof replacements:
• Bush — 6,468 sq ft
• Skyline — 79,178 sq ft
• IFHS — 27,783 sq ft
New metal siding at Linden Park and Westside
New office countertop at Skyline
Fire sprinkler main line and 114 sprinkler heads
replaced at Eagle Rock
Replaced exterior dry pendant fire sprinklers at
Taylorview
Annual fire alarm system inspection in the
entire District
Annual hood Inspections in the entire District
Annual fire extinguisher testing of over 600
extinguishers throughout the District
New Building Automation System installed at
Bush
Replaced trailer vents throughout the District
Installed electric for new projectors in all
Westside and Fox Hollow classrooms
Installed needed white board trim at Fox Hollow
and Westside
Prepped and moved 6 trailers
Installed five ovens in Compass Kitchen
Installed oven at Eagle Rock
Moved teachers and other staff around District
Repaired vandalism:
• Linden Park, Bunker, Taylorview and
Bush graffiti
• Emerson dumpster fire
• Erickson and Boyes broken windows
• Skyline damaged grading and roof fan
covers
• Eagle Rock fence
• Fox Hollow shed
Repaired chiller for the Data Center
Replacing boiler at York
Replaced window seals in the IFHS library
Exercising electrical breakers at Eagle Rock,
Westside, Fox Hollow, Sunnyside, Taylorview
and Skyline
Replaced switch gear handle in East Stadium
Installing heater in DS at Eagle Rock
Installed heating and air conditioning in new
offices at Food Warehouse
Replaced valve on irrigation backflow preventer
at Fox Hollow
Installed booster heaters at Fox Hollow and
Skyline
Added cabinet at Compass for safety goggles
Added electrical circuits for new sound system
at Raysten Stadium
Changed batteries in emergency fixtures that
failed the 90 minute tests over entire District
Install power source at Skyline and Bunker for
new sprinkler system
Put in dividing wall in the culinary arts room at
Compass
Replaced folding fire curtain at Taylorview
Fire coated stage curtains from Westside
Repaired Room 15 window at Westside
Changed air filters throughout the District
Replaced ceiling tiles at Taylorview
Repaired multiple pieces of custodial
equipment
Replaced broken windows throughout the
District
Replaced ceiling tiles in Eagle Rock office
Re -grouted bricks at IFHS
Added two electrical circuits to faculty lounge at
Westside
PAWS to Read Pilot Project Debriefing Presentation
Katie Fielding September 27, 2014
Pets And Willing Students to Read, an Animal Assisted Literacy Activity in
which kids read to dogs at school.
Location: Hawthorne Elementary School
Duration: 2013-14 School Year
Participants: Shiva LaLa, Therapy Dog; Katie Fielding, Therapy Dog
Handler; Student Readers, 2nd Grade; Mrs. Rhonda Brown and Mrs. Lisa
Hart, 2nd Grade Teachers; Mr. Mike Marshall, Principal.
Program Activities:
• Community call for volunteers: Upper Snake River Dog Training
Club, Sunnyside and East Side Veterinary Clinics, Idaho Falls Post
Register Newspaper
• Back to School Night
• Therapy Dog Classroom Visit/story time/Letter to Parents &
Guardians
• Handwashing Lesson (October)
• Weekly Reading Sessions October — December: entire 2' grade
student population
• Program Evaluation and Restructure Meeting in February 2014
• Reading Sessions, After School Program February -May; select participants.
• Humane Treatment of Animals Lesson (May)
Challenges:
PAWS To Rend
Let's celebrate!
Global Hansuvatt Day
octobw Is
• Spanish language translation of materials. Thank you to volunteer Mirabel Rincon, ISU Biology
Student
• Transportation of therapy dog. Thank you to volunteer Amy Suida, District 91 student parent
• Alternate reading venue.
Future Program Recommendations:
Volunteer recruitment/ Literacy Program Intermountain Therapy
Animals Therapy Dog Registry; R.E.A.D. Reading Education Assistance
Dogs Program
Practical Implementation: Within classroom — no less than 3 teams
utilized during Guided Reading one time a week. ,After school grogra�t —1
team for each 4 readers. Secon — Senior Project potential; Certified
Therapy Dog Team Evaluator/Literacy Coordinator on School Board Staff.
Pet Partners
Touching Lives, improving Health