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HomeMy WebLinkAbout2014_09_24 Board MinutesIII DA Ilh.....� 0III: LLS S C Ilh.....� 0 0 L DIII IIIIII CT I . BOARD OF TRUSTEES -- WORK SESSION DISTRICT OFFICE BOARD ROOM — 7:00 P.M. 690 JOHN ADAMS PARKWAY WEDNESDAY, SEPTEMBER 24, 2014 Present from the Board of Trustees: Lisa Burtenshaw, Chair Trustee Lent, Vice Chair Deidre Warden, Treasurer Larry Haws, Clerk Bryan Zollinger, Trustee Present from the Administration: George Boland, Superintendent Kelly Coughenour, Director of Elementary Education Randy Hurley, Director of Secondary Education Carrie Smith, Director of HR & Finance Heidi Crouch, Special Projects Coordinator Margaret Wimborne, Communications & Community Engagement Coordinator, Recording Matt Bertasso, Compass Academy Director Chairman Burtenshaw called the meeting to order at 7:03 p.m. and welcomed those in attendance including a group of students from Idaho State University. The Pledge of Allegiance was led by Trustee Lent. ADOPT AGENDA Trustee Warden made a motion to adopt the agenda. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. Riffie7C7Ct.9x.Wto] JI a. Board In-service Board Training • Tiered Licensure Chairman Burtenshaw distributed a flow chart representing the tiered licensure proposal for Idaho teachers. Superintendent Boland stated the reference to components rather than elements has yet to be answered explaining that the Danielson Frameworks, used for current teacher evaluations, is built on four domains, within the four domains are 22 components and within the 22 components are 64 elements. When talking about teacher evaluations, as it is tied to licensure and teachers being rated, there is a big difference for teachers being evaluated using 22 components versus 64 elements over a three-year period. Discussions were held regarding the proposed rule, the rush there seems to be to get it through the legislature so quickly, career ladder and feedback from D91 staff. Three public hearing meetings are scheduled, Oct. 7th in Pocatello, Oct. 14th in Lewiston and Oct 21" in Nampa, to take public comments regarding the rule. 9/24/2014 D91 Board Minutes Page 1 of 3 Committee Reports • Corporate Sponsors Trustee Warden reported that the committee met and discussed different avenues available for sponsoring larger events that could be sustainable activities and options for donating through the Education Foundation. The committee is planning to meet with representatives from larger corporations that have expressed an interest in donating to our schools. • Athletic Advisory Trustee Lent reported that the Athletic Advisory Committee met on Monday, Sept. 22nd and discussed the following items: policy, previous recommendations and their status, booster club support at each of the two comprehensive high schools, the Mindset Program, professional development for coaches, sportsmanship and life skills for student athletes. Kerry Martin, AD, asked Margaret Wimborne if she could inform the public that they are welcome to attend the Advisory Committee meetings, the next meeting is scheduled for November 101h iii. Other Items • ISBA Training Options A brief discussion was held regarding training Option A selected at a previous meeting and whether or not it would make sense to change to Option B if possible. Board members will revisit this after confirming the changes with ISBA. b. Construction Updates— Mike Clements, Chief Operations Officer, Bateman -Hall Mike provided handouts and reviewed the Construction Progress and Budget Reports. Mike stated construction of the four new elementary schools is complete except for a few punch list items. The Skyline science wing project is ready to be turned over at the end of this week. Superintendent Boland stated the science wing looks really nice, it now has a sensible layout and good use of space which makes for great science labs. Mike stated overall the forecasted budget numbers are looking pretty good. Superintendent Boland commended Bateman -Hall regarding their cost containment efforts. Chairman Burtenshaw also commended Bateman -Hall stating they are very deserving of the trust patrons gave them and that they have earned it. This concludes the monthly construction reports until next spring when the Emerson project gets underway. c. Compass Academy Admission Procedures Discussion Superintendent Boland provided a handout of the 2015-2016 Compass Academy Application Procedures and led a discussion regarding the proposed changes that would help address the issue of siblings. It was proposed that we survey students in the current sophomore, junior and senior classes, who enrolled at Compass on day one, to see if their siblings are planning to apply. The other suggestion was to hold the sibling lottery prior to the open lottery. d. Review Advanced Opportunity Requirements for becoming a MAP District Heidi Crouch, Special Projects Coordinator, provided handouts and shared information regarding the requirements for becoming a Mastery Advanced Program (MAP) District. A discussion was held regarding early graduation, advanced opportunities available and the importance of parents being involved in their student's plan. 9/24/2014 D91 Board Minutes Page 2 of 3 CONSENT AGENDA Trustee Zollinger made a motion to approve the Consent Agenda as presented. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. Chairman Burtenshaw called for a motion to go into Executive Session at 8:33 PM. Trustee Warden made a motion to go into Executive Session as per Idaho Code Section 67-2345 (1) (b) Personnel. Trustee Zollinger provided the second. A roll call vote was taken: Lisa Burtenshaw —yes Dave Lent —yes Deidre Warden — yes Larry Haws —yes Bryan Zollinger — yes EXECUTIVE SESSION Superintendent Boland and the Board of Trustees met in Executive Session pursuant to IDAHO CODE §67-2345 (1) (b) regarding a personnel matter. Trustee Haws made a motion to return to Open Session. Trustee Warden provided the second. Motion carried 5 ayes, 0 nays. ACTION ITEMS a. Employee 2014-2015A Trustee Zollinger made a motion to release Employee 2014-2015A from their contract as requested. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. Chairman Burtenshaw called for a motion to adjourn. Trustee Lent made the motion to adjourn. Trustee Zollinger provided the second. Meeting adjourned at 8:43 PM. 9/24/2014 D91 Board Minutes Page 3 of 3 Idaho Falls School District No. 91 Construction Progress Report for September, 2014 Dora Erickson Elementary Schedule: 100% Complete, final reporting can be completed in October Change Orders (other than minor items): - $468,470 approved; about 80% of the $585,000 in Allowances/Contingency - Significant CO's Approved since last update: None Potential Change Issues on Radar: - Heating Change to Multipurpose Room - $39,167 Ethel Boves Elementary Schedule: 100% Complete, final reporting can be completed in October - Remaining are some Site Punchlist Items and the repair of soccer goal post to be completed next week Change Orders (other than minor items): - $198,273 approved; about 43% of the $465,000 in Allowances/Contingency - Significant CO's Approved since last update: None Potential Change Issues on Radar: - Heating Change to Multipurpose Room - $28,000 Edl;emont Elementary Schedule: 100% Complete - A few punchlist items remain. Biggest being VCT replacement in Multipurpose Areas. Change Orders (other than minor items): - $173,644 approved; about 39% of the $450,000 in Allowances/Contingency - Significant CO's Approved since last update: o Unsuitable Materials discovered under old building (new parking lot area) - $17,942 Potential Change Issues on Radar: - Heating Change to Multipurpose Room - $28,000 Longfellow Elementary Schedule: 100% Complete - There are a few site punchlist items remaining scheduled to be complete by first week in October Change Orders (other than minor items): - $154,983 approved; about 34% of the $460,000 in Allowances/Contingency - Significant CO's Approved since last update: o PR -22 Site Revisions - $10,659 o Second Floor Window Flashing - $2,035 o Landscape and Irrigation Changes - $17,900 Potential Change Issues on Radar: Irrigation Tie -In to Meet City Requirements - $10,000 Heating Change to Multipurpose Room - $28,000 Page 1 of 2 Idaho Falls School District No. 91 Construction Progress Report for September, 2014 Skyline Science Wing Remodel Schedule: - 95% Complete vs. 95% Scheduled. - Finishing the Epoxy Resin Tops this week. Plumbing setting fixtures right behind tops - Punchlist and Final Clean-up Schedule for week of 22"a - Turnover scheduled for Friday 9/26 Change Orders (other than minor items): - $84,062 approved; about 65% of the $129,000 in Allowances/Contingency - Significant CO's Approved since last update: o Fire Sprinkler Code Upgrade per Fire Dept - $2,756 o New Windows at Interior Courtyard - $7,716 o New White Boards to Match Others (instead of old existing) - $2,545 Potential Change Issues on Radar: - The following are forecast at over $2500: o Misc. Steel Work not shown on Drawings - $3,500 o Various smaller changes associated with remodel - $6,000 Potential Schedule Impact Issues: None to date Other Items: Wall 2 Wall will have to redo the VCT floor in room 504 due to some imperfections. We will coordinate with the Principal once the materials arrive so as not to interfere with school. Emerson Mechanical Upgrade and Remodel Schedule: - Complete remaining Design Reviews in Oct/Nov and submit for Permitting before the end of 2014. - Revised estimate complete based on 95% set of drawings. - Budget increased due to some scope changes; the inclusion of an IT and Projectors budget and a Building Automated System (BAS) for Emerson and the Innovative Center. - Project on track for a summer of 2015 project. Page 2 of 2 D91 Construction Budget Update - 09-24-14 (rev. 0) Compass Acadamy HS Remodel Total Project Budget $ 4,686,786.00 Builder's Risk Budget (not required) $ (8,000.00) Final Budget Adjustment $ 144,054.00 $ 4,822,840.00 Final IFHS Remodel - Part 1 Total Project Budget $ 717,923.00 Final Budget Adjustment $ (54,337.00) $ 663,586.00 Final Dora Erickson New School Total Project Budget $ 11,508,606.00 City of IF Sewer Connection Credit $ (12,263.00) Forecasted Budget Adjustment $ (358,293.00) $ 11,138,050.00 Ethel Boyes New School Total Project Budget $ 11,196,063.00 Forecasted Budget Adjustment $ (581,031.00) $ 10,615,032.00 Edgemont New School Total Project Budget $ 11,237,188.00 Forecasted Budget Adjustment $ (457,204.00) $ 10,779,984.00 Longfellow New School Total Project Budget $ 10,972,898.00 Forecasted Budget Adjustment $ (525,293.00) $ 10,447,605.00 Skyline Remodel Total Project Budget $ 1,726,287.00 Forecasted Budget Adjustment $ (104,561.00) $ 1,621,726.00 Theresa Bunker Site Improvements Total Project Budget $ 274,651.00 Forecasted Budget Adjustment $ 1,379.00 $ 276,030.00 Multipurpose Room Heating Issue Dora Erickson (lower returns too) $ 35,000.00 Ethel Boyes $ 28,000.00 Edgemont $ 28,000.00 Longfellow $ 28,000.00 $ 119,000.00 Emerson Remodel Windows, Interior Remodel and Mech/Elect Upgrade Estimated Total Project Budget $ 2,600,000.00 Total Projects Budget Bond Amount $ 53,083,853.00 $ 53,000,000.00 Difference projected estimate over by $ (83,853.00) (above costs do not Include any furniture or District Direct Managed Items) Page 1 of 1 Application Process for Compass Academy For the 2015-2016 School Year IMPORTANTI As a result of the high interest in Compass Academy, we have had to make some changes to the application process. These changes were made in an effort to ensure the process is as fair and transparent as possible for all students. Please review this information carefully and let us know if you have any questions. NOTE FOR PARENTS OF CURRENT COMPASS STUDENTS: Due to the high number of siblings who might apply to Compass Academy for the 2015-2016 school year, siblings of current Compass students will no longer be automatically admitted. Of the 150 available slots for the incoming freshmen class at least 20 will be set aside for siblings and those slots will be filled using a sibling lottery. Students who are not successful in the sibling lottery will be entered into the general lottery. The only siblings who will be automatically admitted to Compass Academy would be those who get one of the first 50 slots, which will be filled using first come, first serve. Event Description Date Parent Tours These set dates are for students and Second Wednesday of parents interested in visiting the school Dec, Jan, and Feb. during school hours to see the model in Interested parents must action. (Note: All 8a' graders will tour call the school at Compass Academy in February.) 525-7720 and sign up for a tour. Tour times will vary depending on demand. 8th Grade Tours All 8th grade students from both middle Feb 2-5, 2015 schools will attend an informational tour of Compass Academy before applications are accepted. (Note: Students will also tour IFHS and Skyline.) Open House The open house is an opportunity to meet Feb 17,18, OR 19, 2015 and speak with Compass faculty, see the building and ask questions. Current students will be available for building tours and a Q&A. Application Deadline The district will begin accepting applications Feb 21-27, 2015 at 8 a.m. on Saturday, Feb. 21, at Compass Academy. Then, beginning Monday, Feb. 23, applications will be accepted from 7:30 a.m. to 4:30 p.m. through Friday, Feb. 27, at the district office, 690 John Adams Parkway. First Come, First 50 applications will be automatically Students will be notified on First Serve accepted in the order they were received as Friday, March 6, 2015. (50 slots) long as students meet ALL eligibility requirements. Event Description Bate Eligibility Students must reside within district Various departments will boundaries. Students must be in good determine eligibility once standing. Students must complete 80% of coursework by end of 8t' grade year. (Note: applications are accepted. Any student with an IEP must have a team meeting regarding appropriate placement.) Sibling Lottery All siblings of current Compass Academy Students will be notified on (At least 20 slots) students who apply and are not accepted Wednesday, through the first come, first serve process March 13, 2015 will be entered in a sibling lottery. Each student will be assigned a unique identification number and numbers will be 9 pulled and assigned to an available slot until all 20 slots are filled. Siblings who are not successful in the sibling lottery will be entered in the general lottery. Meeting School's To ensure Compass Academy's Students will be notified on Demographic Needs demographics are representative of the Wednesday, (Up to 30 slots) district, up to 30 slots will be set aside and March 13, 2015 filled by students who meet certain criteria such as socio-economic status, ethnicity, gender need for special programs. This is necessary to ensure the district meets its commitment to the New Tech Network. If all 30 slots are not needed to balance demographics, the remaining slots will be filled by the siblings of current Compass students who were not successful in first come, first serve or the sibling lottery. Lottery All eligible students who are not accepted Students will be notified on (At least 50 slots) through first come, first serve or who are not Wednesday, assigned a slot based on the school's March 13, 2015 demographic needs, will be entered in a lottery for the remaining slots. Students will receive a unique identification number and numbers will be pulled and assigned to an available slot until all slots are filled. Once all available slots are filled, numbers will continue to be pulled and students will be waitlisted based on the lottery results. Wait list The waitlist will be used to fill any slots that Ongoing Process become available after the application process has been completed. This waitlist will be in effect until the end of the first trimester of that class' sophomore year. Mastery Advancement Program Overview • Provides scholarships for students graduating at least 1 year early from high school (3 year maximum). • Provides a mechanism for students to 'test out' of courses. • Districts and public charter schools must apply to the SDE to participate in the Mastery Advancement Program • Students graduating early through MAP does impact ADA funding. • Scholarships are derived from a statewide average ADA funding amount from the previous year. • Scholarships are only eligible for public Idaho institutions of higher education (IHEs). • The SDE distributes scholarship funds directly to IHEs on student's behalf • Statewide ADA average for the 2012 / 2013 school year was $4,049.78 per student. • Scholarship for a student graduating at least one year early in 2013 divides the ADA for that student thusly: 35% statewide average ($4,049.78) for scholarship - $1,417.42 35% to district / public charter school* The remainder remains at the state • SB 1233 allows any student graduating at least one year early to receive a scholarship regardless of whether or not their district / public charter school participates in MAP. 9/10/2014 CLEP - Help Students Earn College Credit with CLEP Close x Homepage Home > K-12 Services > College -Level Studies & Assessment > CLEP® Print Page CLEP Help your students earn college credit with CLEP The College -Level Examination Program® (CLEP) allows students to earn college credit by demonstrating their mastery of college -level material in introductory subjects. The 33 CLEP exams test knowledge acquired through: General academic instruction • Significant independent study • Extracurricular work Typically, CLEP candidates study on their own for the examinations. As such, CLEP does not offer a professional development component or a curriculum associated with the examinations. Today, CLEP examinations are: b Accepted for credit and/or placement by 2,900 colleges and universities • Administered at 1,600 college test centers throughout the United States Why take CLEP exams? By taking one or more CLEP exams students can: - Save time. Students get college credit for what they already know and move ahead in their degrees. They can be rewarded for what they've learned through independent study, advanced high school courses, or extracurricular activities. Save money. A CLEP exam costs $77, while college tuition for a course can cost hundreds or thousands of dollars. • Make college more Interesting. Students can move right into advanced courses. • Graduate on time. CLEP can help students move closer to graduation in less time. e Satisfy a proficiency requirement. Students can demonstrate they've already mastered the content of, for example, a basic math course. Learn more about CLEP Advising Your Students about CLEP: A step-by-step guide for students and information about credit -granting policies at colleges AP and CLEP: An explanation of how the two programs work together to benefit your students. httpJ/professionals.collegeboard.com/portaVsitelProfessionals/menuitem.b6bi a9bcOc5615493883234011 a161 ca/7vgnextoid=8fcc27071049411 OVgn... 1/1