HomeMy WebLinkAbout2014_09_24 Board MinutesIII DA Ilh.....� 0III: LLS S C Ilh.....� 0 0 L DIII IIIIII CT I .
BOARD OF TRUSTEES -- WORK SESSION
DISTRICT OFFICE BOARD ROOM — 7:00 P.M.
690 JOHN ADAMS PARKWAY
WEDNESDAY, SEPTEMBER 24, 2014
Present from the Board of Trustees:
Lisa Burtenshaw, Chair
Trustee Lent, Vice Chair
Deidre Warden, Treasurer
Larry Haws, Clerk
Bryan Zollinger, Trustee
Present from the Administration:
George Boland, Superintendent
Kelly Coughenour, Director of Elementary Education
Randy Hurley, Director of Secondary Education
Carrie Smith, Director of HR & Finance
Heidi Crouch, Special Projects Coordinator
Margaret Wimborne, Communications & Community
Engagement Coordinator, Recording
Matt Bertasso, Compass Academy Director
Chairman Burtenshaw called the meeting to order at 7:03 p.m. and welcomed those in attendance including a group of
students from Idaho State University. The Pledge of Allegiance was led by Trustee Lent.
ADOPT AGENDA
Trustee Warden made a motion to adopt the agenda. Trustee Haws provided the second. Motion carried 5 ayes, 0
nays.
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a. Board In-service
Board Training
• Tiered Licensure
Chairman Burtenshaw distributed a flow chart representing the tiered licensure proposal for
Idaho teachers. Superintendent Boland stated the reference to components rather than
elements has yet to be answered explaining that the Danielson Frameworks, used for
current teacher evaluations, is built on four domains, within the four domains are 22
components and within the 22 components are 64 elements. When talking about teacher
evaluations, as it is tied to licensure and teachers being rated, there is a big difference for
teachers being evaluated using 22 components versus 64 elements over a three-year period.
Discussions were held regarding the proposed rule, the rush there seems to be to get it
through the legislature so quickly, career ladder and feedback from D91 staff. Three public
hearing meetings are scheduled, Oct. 7th in Pocatello, Oct. 14th in Lewiston and Oct 21" in
Nampa, to take public comments regarding the rule.
9/24/2014 D91 Board Minutes Page 1 of 3
Committee Reports
• Corporate Sponsors
Trustee Warden reported that the committee met and discussed different avenues available
for sponsoring larger events that could be sustainable activities and options for donating
through the Education Foundation. The committee is planning to meet with representatives
from larger corporations that have expressed an interest in donating to our schools.
• Athletic Advisory
Trustee Lent reported that the Athletic Advisory Committee met on Monday, Sept. 22nd and
discussed the following items: policy, previous recommendations and their status, booster
club support at each of the two comprehensive high schools, the Mindset Program,
professional development for coaches, sportsmanship and life skills for student athletes.
Kerry Martin, AD, asked Margaret Wimborne if she could inform the public that they are
welcome to attend the Advisory Committee meetings, the next meeting is scheduled for
November 101h
iii. Other Items
• ISBA Training Options
A brief discussion was held regarding training Option A selected at a previous meeting and
whether or not it would make sense to change to Option B if possible. Board members will
revisit this after confirming the changes with ISBA.
b. Construction Updates— Mike Clements, Chief Operations Officer, Bateman -Hall
Mike provided handouts and reviewed the Construction Progress and Budget Reports. Mike stated
construction of the four new elementary schools is complete except for a few punch list items. The Skyline
science wing project is ready to be turned over at the end of this week. Superintendent Boland stated the
science wing looks really nice, it now has a sensible layout and good use of space which makes for great
science labs. Mike stated overall the forecasted budget numbers are looking pretty good. Superintendent
Boland commended Bateman -Hall regarding their cost containment efforts. Chairman Burtenshaw also
commended Bateman -Hall stating they are very deserving of the trust patrons gave them and that they have
earned it. This concludes the monthly construction reports until next spring when the Emerson project gets
underway.
c. Compass Academy Admission Procedures Discussion
Superintendent Boland provided a handout of the 2015-2016 Compass Academy Application Procedures and
led a discussion regarding the proposed changes that would help address the issue of siblings. It was proposed
that we survey students in the current sophomore, junior and senior classes, who enrolled at Compass on day
one, to see if their siblings are planning to apply. The other suggestion was to hold the sibling lottery prior to
the open lottery.
d. Review Advanced Opportunity Requirements for becoming a MAP District
Heidi Crouch, Special Projects Coordinator, provided handouts and shared information regarding the
requirements for becoming a Mastery Advanced Program (MAP) District. A discussion was held regarding early
graduation, advanced opportunities available and the importance of parents being involved in their student's
plan.
9/24/2014 D91 Board Minutes Page 2 of 3
CONSENT AGENDA
Trustee Zollinger made a motion to approve the Consent Agenda as presented. Trustee Haws provided the second.
Motion carried 5 ayes, 0 nays.
Chairman Burtenshaw called for a motion to go into Executive Session at 8:33 PM. Trustee Warden made a motion to
go into Executive Session as per Idaho Code Section 67-2345 (1) (b) Personnel. Trustee Zollinger provided the second. A
roll call vote was taken:
Lisa Burtenshaw —yes
Dave Lent —yes
Deidre Warden — yes
Larry Haws —yes
Bryan Zollinger — yes
EXECUTIVE SESSION
Superintendent Boland and the Board of Trustees met in Executive Session pursuant to IDAHO CODE §67-2345 (1) (b)
regarding a personnel matter.
Trustee Haws made a motion to return to Open Session. Trustee Warden provided the second. Motion carried 5 ayes, 0
nays.
ACTION ITEMS
a. Employee 2014-2015A
Trustee Zollinger made a motion to release Employee 2014-2015A from their contract as requested. Trustee Haws
provided the second. Motion carried 5 ayes, 0 nays.
Chairman Burtenshaw called for a motion to adjourn. Trustee Lent made the motion to adjourn. Trustee Zollinger
provided the second. Meeting adjourned at 8:43 PM.
9/24/2014 D91 Board Minutes Page 3 of 3
Idaho Falls School District No. 91
Construction Progress Report for September, 2014
Dora Erickson Elementary
Schedule: 100% Complete, final reporting can be completed in October
Change Orders (other than minor items):
- $468,470 approved; about 80% of the $585,000 in Allowances/Contingency
- Significant CO's Approved since last update: None
Potential Change Issues on Radar:
- Heating Change to Multipurpose Room - $39,167
Ethel Boves Elementary
Schedule: 100% Complete, final reporting can be completed in October
- Remaining are some Site Punchlist Items and the repair of soccer goal post to be completed next week
Change Orders (other than minor items):
- $198,273 approved; about 43% of the $465,000 in Allowances/Contingency
- Significant CO's Approved since last update: None
Potential Change Issues on Radar:
- Heating Change to Multipurpose Room - $28,000
Edl;emont Elementary
Schedule: 100% Complete
- A few punchlist items remain. Biggest being VCT replacement in Multipurpose Areas.
Change Orders (other than minor items):
- $173,644 approved; about 39% of the $450,000 in Allowances/Contingency
- Significant CO's Approved since last update:
o Unsuitable Materials discovered under old building (new parking lot area) - $17,942
Potential Change Issues on Radar:
- Heating Change to Multipurpose Room - $28,000
Longfellow Elementary
Schedule: 100% Complete
- There are a few site punchlist items remaining scheduled to be complete by first week in October
Change Orders (other than minor items):
- $154,983 approved; about 34% of the $460,000 in Allowances/Contingency
- Significant CO's Approved since last update:
o PR -22 Site Revisions - $10,659
o Second Floor Window Flashing - $2,035
o Landscape and Irrigation Changes - $17,900
Potential Change Issues on Radar:
Irrigation Tie -In to Meet City Requirements - $10,000
Heating Change to Multipurpose Room - $28,000
Page 1 of 2
Idaho Falls School District No. 91
Construction Progress Report for September, 2014
Skyline Science Wing Remodel
Schedule:
- 95% Complete vs. 95% Scheduled.
- Finishing the Epoxy Resin Tops this week. Plumbing setting fixtures right behind tops
- Punchlist and Final Clean-up Schedule for week of 22"a
- Turnover scheduled for Friday 9/26
Change Orders (other than minor items):
- $84,062 approved; about 65% of the $129,000 in Allowances/Contingency
- Significant CO's Approved since last update:
o Fire Sprinkler Code Upgrade per Fire Dept - $2,756
o New Windows at Interior Courtyard - $7,716
o New White Boards to Match Others (instead of old existing) - $2,545
Potential Change Issues on Radar:
- The following are forecast at over $2500:
o Misc. Steel Work not shown on Drawings - $3,500
o Various smaller changes associated with remodel - $6,000
Potential Schedule Impact Issues: None to date
Other Items: Wall 2 Wall will have to redo the VCT floor in room 504 due to some imperfections. We will
coordinate with the Principal once the materials arrive so as not to interfere with school.
Emerson Mechanical Upgrade and Remodel
Schedule:
- Complete remaining Design Reviews in Oct/Nov and submit for Permitting before the end of 2014.
- Revised estimate complete based on 95% set of drawings.
- Budget increased due to some scope changes; the inclusion of an IT and Projectors budget and a Building
Automated System (BAS) for Emerson and the Innovative Center.
- Project on track for a summer of 2015 project.
Page 2 of 2
D91 Construction Budget Update - 09-24-14 (rev. 0)
Compass Acadamy HS Remodel
Total Project Budget
$
4,686,786.00
Builder's Risk Budget (not required)
$
(8,000.00)
Final Budget Adjustment
$
144,054.00
$
4,822,840.00 Final
IFHS Remodel - Part 1
Total Project Budget
$
717,923.00
Final Budget Adjustment
$
(54,337.00)
$
663,586.00 Final
Dora Erickson New School
Total Project Budget
$
11,508,606.00
City of IF Sewer Connection Credit
$
(12,263.00)
Forecasted Budget Adjustment
$
(358,293.00)
$
11,138,050.00
Ethel Boyes New School
Total Project Budget
$
11,196,063.00
Forecasted Budget Adjustment
$
(581,031.00)
$
10,615,032.00
Edgemont New School
Total Project Budget
$
11,237,188.00
Forecasted Budget Adjustment
$
(457,204.00)
$
10,779,984.00
Longfellow New School
Total Project Budget
$
10,972,898.00
Forecasted Budget Adjustment
$
(525,293.00)
$
10,447,605.00
Skyline Remodel
Total Project Budget
$
1,726,287.00
Forecasted Budget Adjustment
$
(104,561.00)
$
1,621,726.00
Theresa Bunker Site Improvements
Total Project Budget
$
274,651.00
Forecasted Budget Adjustment
$
1,379.00
$
276,030.00
Multipurpose Room Heating Issue
Dora Erickson (lower returns too)
$
35,000.00
Ethel Boyes
$
28,000.00
Edgemont
$
28,000.00
Longfellow
$
28,000.00
$
119,000.00
Emerson Remodel
Windows, Interior Remodel and Mech/Elect Upgrade
Estimated Total Project Budget
$
2,600,000.00
Total Projects Budget
Bond Amount
$ 53,083,853.00
$ 53,000,000.00
Difference projected estimate over by $ (83,853.00)
(above costs do not Include any furniture or District Direct Managed Items)
Page 1 of 1
Application Process for Compass Academy
For the 2015-2016 School Year
IMPORTANTI As a result of the high interest in Compass Academy, we have had to make some
changes to the application process. These changes were made in an effort to ensure the process
is as fair and transparent as possible for all students. Please review this information carefully and let us
know if you have any questions.
NOTE FOR PARENTS OF CURRENT COMPASS STUDENTS: Due to the high number of siblings who
might apply to Compass Academy for the 2015-2016 school year, siblings of current Compass
students will no longer be automatically admitted. Of the 150 available slots for the incoming
freshmen class at least 20 will be set aside for siblings and those slots will be filled using a sibling lottery.
Students who are not successful in the sibling lottery will be entered into the general lottery.
The only siblings who will be automatically admitted to Compass Academy would be those who get one of
the first 50 slots, which will be filled using first come, first serve.
Event
Description
Date
Parent Tours
These set dates are for students and
Second Wednesday of
parents interested in visiting the school
Dec, Jan, and Feb.
during school hours to see the model in
Interested parents must
action. (Note: All 8a' graders will tour
call the school at
Compass Academy in February.)
525-7720 and sign up for a
tour. Tour times will vary
depending on demand.
8th Grade Tours
All 8th grade students from both middle
Feb 2-5, 2015
schools will attend an informational tour of
Compass Academy before applications are
accepted. (Note: Students will also tour
IFHS and Skyline.)
Open House
The open house is an opportunity to meet
Feb 17,18, OR 19, 2015
and speak with Compass faculty, see the
building and ask questions. Current
students will be available for building tours
and a Q&A.
Application Deadline
The district will begin accepting applications
Feb 21-27, 2015
at 8 a.m. on Saturday, Feb. 21, at Compass
Academy. Then, beginning Monday, Feb.
23, applications will be accepted from 7:30
a.m. to 4:30 p.m. through Friday, Feb. 27, at
the district office, 690 John Adams
Parkway.
First Come,
First 50 applications will be automatically
Students will be notified on
First Serve
accepted in the order they were received as
Friday, March 6, 2015.
(50 slots)
long as students meet ALL eligibility
requirements.
Event
Description
Bate
Eligibility
Students must reside within district
Various departments will
boundaries. Students must be in good
determine eligibility once
standing. Students must complete 80% of
coursework by end of 8t' grade year. (Note:
applications are accepted.
Any student with an IEP must have a team
meeting regarding appropriate placement.)
Sibling Lottery
All siblings of current Compass Academy
Students will be notified on
(At least 20 slots)
students who apply and are not accepted
Wednesday,
through the first come, first serve process
March 13, 2015
will be entered in a sibling lottery. Each
student will be assigned a unique
identification number and numbers will be
9
pulled and assigned to an available slot until
all 20 slots are filled. Siblings who are not
successful in the sibling lottery will be
entered in the general lottery.
Meeting School's
To ensure Compass Academy's
Students will be notified on
Demographic Needs
demographics are representative of the
Wednesday,
(Up to 30 slots)
district, up to 30 slots will be set aside and
March 13, 2015
filled by students who meet certain criteria
such as socio-economic status, ethnicity,
gender need for special programs. This is
necessary to ensure the district meets its
commitment to the New Tech Network. If all
30 slots are not needed to balance
demographics, the remaining slots will be
filled by the siblings of current Compass
students who were not successful in first
come, first serve or the sibling lottery.
Lottery
All eligible students who are not accepted
Students will be notified on
(At least 50 slots)
through first come, first serve or who are not
Wednesday,
assigned a slot based on the school's
March 13, 2015
demographic needs, will be entered in a
lottery for the remaining slots. Students will
receive a unique identification number and
numbers will be pulled and assigned to an
available slot until all slots are filled. Once
all available slots are filled, numbers will
continue to be pulled and students will be
waitlisted based on the lottery results.
Wait list
The waitlist will be used to fill any slots that
Ongoing Process
become available after the application
process has been completed. This waitlist
will be in effect until the end of the first
trimester of that class' sophomore year.
Mastery Advancement Program Overview
• Provides scholarships for students graduating at least 1 year early
from high school (3 year maximum).
• Provides a mechanism for students to 'test out' of courses.
• Districts and public charter schools must apply to the SDE to
participate in the Mastery Advancement Program
• Students graduating early through MAP does impact ADA funding.
• Scholarships are derived from a statewide average ADA funding
amount from the previous year.
• Scholarships are only eligible for public Idaho institutions of
higher education (IHEs).
• The SDE distributes scholarship funds directly to IHEs on student's
behalf
• Statewide ADA average for the 2012 / 2013 school year was
$4,049.78 per student.
• Scholarship for a student graduating at least one year early in
2013 divides the ADA for that student thusly:
35% statewide average ($4,049.78) for scholarship -
$1,417.42
35% to district / public charter school*
The remainder remains at the state
• SB 1233 allows any student graduating at least one year early to
receive a scholarship regardless of whether or not their district /
public charter school participates in MAP.
9/10/2014
CLEP - Help Students Earn College Credit with CLEP
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CLEP
Help your students earn college credit with CLEP
The College -Level Examination Program® (CLEP) allows students to earn college credit by demonstrating their
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General academic instruction
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development component or a curriculum associated with the examinations.
Today, CLEP examinations are:
b Accepted for credit and/or placement by 2,900 colleges and universities
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By taking one or more CLEP exams students can:
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e Satisfy a proficiency requirement. Students can demonstrate they've already mastered the content of, for
example, a basic math course.
Learn more about CLEP
Advising Your Students about CLEP: A step-by-step guide for students and information about credit -granting
policies at colleges
AP and CLEP: An explanation of how the two programs work together to benefit your students.
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