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HomeMy WebLinkAbout2015_01_14 Board Minutes� DA 0III L LS S C 0 0 L D � S IIU.... III � C IIU.... III BOARD OF TRUSTEES -- BUSINESS MEETING DISTRICT OFFICE BOARD ROOM 690 JOHN ADAMS PARKWAY WEDNESDAY, JANUARY 14, 2015 Chairman Burtenshaw called the meeting to order at 6:05 PM. Trustee Haws made the motion to go into Executive Session per Idaho Code §67-2345 (1) (b) student and (c) property. Trustee Warden provided the second. A roll call vote was taken: Lisa Burtenshaw —yes Deidre Warden — yes Larry Haws —yes Dave Lent — N/A Bryan Zollinger— N/A EXECUTIVE SESSION Superintendent Boland, Randy Hurley, Director of Secondary Education, and the Board of Trustees met in Executive Session pursuant to Idaho Code, §67-2345 (1) (b) regarding a student matter. Kevin Klingler, Director of Operations, joined Superintendent Boland and the Board of Trustees at 6:30 p.m. for a discussion in Executive Session pursuant to Idaho Code, §64-2345 (1) (c) regarding property. Trustee Haws made a motion to return to Open Session at 7:11 PM. Trustee Warden provided the second. Motion carried 3 ayes, 0 nays. BUSINESS MEETING Present from the Board of Trustees: Lisa Burtenshaw, Chair Deidre Warden, Treasurer Larry Haws, Clerk Excused: Dave Lent, Vice Chair Bryan Zollinger, Trustee Present from the Administration: George Boland, Superintendent Kelly Coughenour, Director of Elementary Education Randy Hurley, Director of Secondary Education Margaret Wimborne, Communications & Community Engagement Coordinator Debbie Wilkie, Recording Clerk Board Chair Lisa Burtenshaw called the business meeting to order at 7:12 PM. The Pledge of Allegiance was led by patron Dan Sleight. SPECIAL ORDERS OF THE DAY a. Idaho English Language Assessment Presentation — This item will carry forward to be presented at the February 11, 2015 board meeting after IELA testing is complete. 01/14/2015 D91 Board Minutes Page 1 of 4 ADOPT AGENDA Trustee Haws made a motion to amend the agenda to add Action Item e. March 13, 2015, Early Release for Secondary Schools, contingent upon meeting a goal for this year's "Souper Bowl" and also to remove Item VII. Executive Session regarding Idaho Code §67-2345 (1) (c) property as the Board had time to complete their discussion in the session held prior to the business meeting. Trustee Warden made a motion to adopt the agenda as amended. Trustee Haws provided the second. Motion carried 3 ayes, 0 nays. REPORTS/I N PUT/I N FORMATION a. Student Reports - Student Representatives provided information about activities and events taking place at their respective schools. Written reports, if provided, are attached. L IFHS— Shaelyn Stohl reported. ii. SHS/IFHS — Studentbody Presidents Tanis Butler and Parker Gardner asked the Board to consider an early dismissal day for all secondary schools on Friday, March 13, 2015 if students collectively meet the goal of gathering 120,000 cans of food during the Annual "Souper Bowl Food Drive." Tanis and Parker met yesterday with Chairman Burtenshaw and Superintendent Boland to discuss the proposal on behalf of their respective schools. Elementary students have no school on Friday, March 13th because of Parent Teacher Conferences so that would eliminate any transportation issues. A discussion was held. This item will be voted on later during the Action Items. iii. Compass Academy — No report. iv. Emerson — No report. b. Superintendent's Report - a written copy is attached. c. Patron Input —no comments were provided. d. IFEA Report — Angela Gillman, President, and Mary Robinson, President -Elect, reported. A written copy is attached. e. Education Foundation Report — No report. f. Other Items — Superintendent Boland stated these are informational only and will be brought back later for Board approval. a. Copier Bid — this is done on an annual basis for copier services. b. Raysten Stadium Track Repair Bid - part of this cost will be offset by insurance coverage from the irrigation contractor for damages that occurred when the sprinkler system was installed last fall. c. Surplus Vehicles/Fuel Tank Bid — to dispose of surplus busses and a 1000 gallon fuel tank that is no longer being used. d. Bus Bid — this is done on an annual basis to rotate the fleet and surplus out older busses. e. Budget Status Report - this report was provided in the board packet documentation for your review. 01/14/2015 D91 Board Minutes Page 2 of 4 CONSENT AGENDA Trustee Warden made a motion to adopt the Consent Agenda as presented. Trustee Haws provided the second. No further discussion. Motion carried 3 ayes, 0 nays. Items approved included: Approval of Minutes: December 10, 2014 Business Meeting January 7, 2015 Special Work Session Payment of Claims: December 2014 Bill List - $2,516,137.57 Staff Actions: 2014-2015 New Hires: Employee Position Location Shelby Kirk Resource Room A H Bush Elementary 2014-2015 Resignation: Ericka Mann Intervention Specialist Hawthorne Elementary PROPOSALS a. Partial Release Day on April 15, 2015 — SAT Statewide Testing Date for Grade 11 Superintendent Boland reviewed the proposal for releasing students in grades 9, 10 and 12 on Wednesday, April 15, 2015 in order to accommodate statewide SAT Testing for all juniors. Previously testing has been held in the gyms but that is not the best testing environment for students. Principals' have asked that students be able to sit in a proper classroom, in smaller groups, for the testing this year. In order to do that students in grades 9, 10 and 12 would not have classes that day. A discussion was held. This item will be moved forward to the February 11, 2015 agenda as an Action Item. ACTION ITEMS a. Supplemental Levy Resolution Superintendent Boland reviewed that with the election consolidation the County now runs elections and in order to run a levy in March the district will need to submit the paperwork by Friday, January 16, 2015. The Board of Trustees met with the administration on Wednesday, January 7, 2015 to discuss in length the options available. Superintendent Boland stated at this time it is the recommendation of the administration to retain the 6.8 million each year for two years as we have had in the past. A discussion was held. 01/14/2015 D91 Board Minutes Page 3 of 4 Trustee Haws made a motion and read a resolution declaring the need for a Supplemental Levy Election, to be held on March 10, 2015, in the amount of $6,800,000 each year for two years for a total of $13,600,000 as presented. Trustee Warden provided the second. No further discussion. Motion carried 3 ayes, 0 nays. b. Sale of Surplus Property - Bogen Intercom System Superintendent Boland reviewed that the district has an old Bogen Multi 2000 Intercom Paging System that was removed from one of our elementary schools. It is the recommendation of the administration to allow the sale of the surplus property to Challis School District for $1,500.00 as documented in a letter from Camille Wood, Director of Technology Services. Trustee Warden made a motion to approve the sale of the surplus Bogen Intercom System to Challis School District for $1,500.00 as presented. Trustee Haws provided the second. No further discussion. Motion carried 3 ayes, 0 nays. c. Sale of Surplus Property —Taylorview Parcels Superintendent Boland reviewed that the legal bid process held earlier for two lots near Taylorview Middle School generated no bids. In accordance with Idaho Code, the administration is now asking for permission to sell the properties with the assistance of a realtor. Trustee Warden made a motion to allow the administration dispose of the two lots near Taylorview Middle School with the help of a real estate professional. Trustee Haws provided the second. A discussion was held regarding the legal description after splitting the lots. Motion carried 3 ayes, 0 nays. d. Student 2014-2015C Trustee Warden made a motion to expel Student 2014-2015C for the remainder of the 14-15 school year with the option to petition the Board for re -admittance in August, prior to the 15-16 school year. Trustee Haws provided the second. Motion carried 3 ayes, 0 nays. e. March 13, 2015 Early Release Day for Secondary Schools Trustee Warden made a motion to allow early release on Friday, March 13, 2015 for secondary schools, contingent upon reaching their goal of collecting 120,000 cans of food to be donated to the local food bank. Trustee Haws provided the second. Motion carried 3 ayes, 0 nays. With no further business, Trustee Warden made a motion to adjourn. Trustee Haws provided the second. Meeting adjourned at 8:04 PM. 01/14/2015 D91 Board Minutes Page 4 of 4 --- -- --L Superintendent's Report —January 14, 2015 Board Committee Update: Have identified DO administrators to serve as project leads for each of the committees: o Student Achievment (Larry, Bryan): Gail Rochelle o Instructional Technology (Dave, Lisa): Jennifer Jackson o Deeper Learning (Lisa, Larry): Kelly Coughenour o Facilities (Deidre, Bryan): Kevin Klingler Leads will be contacting designated board member committee members to schedule meetings. • Governor's State of the State address: o Encouraging overall, primarily because there appears to be alignment between the Governor's office, legislature, and SDE regarding funding restoration as THE priority this session. o Majority of funding resides in the areas of teacher compensation (career ladder), professional development, and operational funding. o Interesting to note the first time Governor's budget proposal has exceeded that of the State Superintendent o Some details emerging, ie. growth: Governor funds 70 additional units, SDE projection is 129 units. Difficult to predict overall and also has the added complexity of size, who you teach, and who you hire as components of the formula. o Career ladder will be a hot topic during the session — reminder that it would be a new component of the distribution formula for salary based apportionment, not a statutory teacher compensation mechanism. • IRI (Idaho Reading Indicator) Action Plan update: See Attached IRI ACTION PLAN 1. SHARE DATA © Survey elementary teachers on reading resources and instructional practices ® Share big picture IRI data with board 2009-2013 ❑ Provide STAR and IRI data at the conclusion of test windows to schools EXI Director of Elem. Ed. Reviews data with each school administrator ® Additional data analysis with Lee Pesky Center, consultant, Christianne Lane © IRI data report by sub -group 0 Implement STAR Early Literacy Assessment in primary grades 2. EVALUATE CURRENT K-2 READING PROGRAM © District committee to evaluate the (2007) Scott Foresman reading program's alignment to the common core (Complete on Feb. 1) ❑ Program Evaluation report released (Feb. 10) © Identify current instructional practices and create report on teacher survey Z Create Reading FAQ documents for teachers ❑X Publish learning targets for reading for grades k-6 3. IMPROVE K-2 READING PRACTICES © Create guiding documents outlining core reading instruction and aligned resources, as well as reading interventions and resources ® Create guiding documents for reading interventions (January) ® Director of Elem Ed. Conducting regular classroom walk-throughs with principals to identify researched based instruction and improve instructional leadership ❑ Identify 45 teachers at each grade level based on the data to form a focus groups to determine successful instructional strategies and models. 4. COMMUNITY AWARENESS ❑ Share data with Margaret ❑ Brainstorm ideas and take 2-3 ideas forward to implement for community awareness. ❑ Improve Kindergarten Round Up January 14, 2015 IFEA Board Meeting Report Presenting: Angela Gillman and Mary Robinson The IEA reporter Dave Harbison has completed a news report for the IEA Reporter, the IEA newspaper which includes the Idaho Falls and Pocatello Associations and School District they collaborate with. It focuses on the collaboration the leaders of these local work to create. Statements made by Angela Gillman and George Boland in the article were shared with the board which reflect on the positive collaboration each side shares. The link for the article is: http:/Iidahoea.org/reporter/rising-east-energetic-leadership-idaho-falls- pocatello-right-track/ Or on the IEA webpage On Monday, January 5, 2015, IFEA Angela Gillman, IFEA Mary Robinson, and BEA Misty Taylor visited with legislator Dean Mortimer. Issues of Common Core tailored to Idaho, rating of the state testing and the frequency in which the tests are given, comparing education and teacher compensation to the business model, improving communication between the legislature and teachers were among several topics discussed. The Delegate Assembly ballot will be completed this month for Delegate Assembly in April. Legislative Hotlines are being distributed and printed out in the buildings in efforts to keep educators and employees educated about the legislative action occurring this legislative session on a daily basis.