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Home My WebLink About2015_01_28 Board MinutesIII DA Ilh.....� 0III: LLS S C Ilh.....� 0 0 L DIII IIIIII CT I BOARD OF TRUSTEES -- WORK SESSION DISTRICT OFFICE BOARD ROOM — 7:00 P.M. 690 JOHN ADAMS PARKWAY WEDNESDAY, JANUARY 28, 2015 Vice Chairman Dave Lent called the meeting to order at 6:34 PM. Trustee Warden made the motion to go into Executive Session pursuant to Idaho Code §67-2345 (1) (b) student. Trustee Haws provided the second. A roll call vote was taken: Lisa Burtenshaw— N/A Dave Lent —yes Deidre Warden — yes Larry Haws —yes Bryan Zollinger — yes EXECUTIVE SESSION Superintendent Boland, Randy Hurley, Director of Secondary Education and the Board of Trustees met in Executive Session pursuant to Idaho Code, §67-2345 (1) (b) regarding a student matter. Trustee Warden made a motion to return to Open Session at 7:06 PM. Trustee Zollinger provided the second. Motion carried 4 ayes, 0 nays. WORK SESSION Present from the Board of Trustees: Lisa Burtenshaw, Chair Dave Lent, Vice Chair Deidre Warden, Treasurer Larry Haws, Clerk Bryan Zollinger, Trustee Present from the Administration: George Boland, Superintendent Kelly Coughenour, Director of Elementary Education Carrie Smith, Director of HR & Finance Gail Rochelle, Director of Student Achievement & School Improvement Jennifer Jackson, Director of Curriculum Camille Wood, Director of Technology Services Margaret Wimborne, Communications & Community Engagement Coordinator Debbie Wilkie, Recording Clerk Chairman Burtenshaw called the work session to order at 7:10 PM. The Pledge of Allegiance was led by Gail Rochelle. 1/28/2015 D91 Board Minutes Page 1 of 4 ADOPT AGENDA Trustee Warden made a motion to amend the agenda to include Action Items d. as posted, add Action Item e. Employee 2014-151 and Item III. Executive Session per Idaho Code §67-2345 (1) (b) personnel. Trustee Lent provided the second. Motion carried 5 ayes, 0 nays. Trustee Lent made a motion to adopt the agenda as amended. Trustee Warden provided the second. Motion carried 5 ayes, 0 nays. a. Board In-service i. Board Training - none ii. Committee Reports Trustee Warden shared that the Facilities Committee met on January 27, 2015 at Idaho Falls High School for a start-up meeting. Superintendent Boland and Kevin Klingler, Director of Operations, will meet to review the scope of work identified in the original bond that still exists and regular building maintenance, such as roofing and carpet replacement, to prioritize projects to come up with the scope, schedule and cost before meeting with committee again. A discussion was held. The remaining Board committees are planning initial meetings for February. District Leads will contact the respective board members with the date and time. Other Items • Day on the Hill Convention — February 16-17, 2015 Chairman Burtenshaw led a discussion regarding the workshops available for board members when they attend the Day on the Hill Convention next month in Boise. Deidre Warden and Bryan Zollinger are planning to attend the ISBA Advanced Advocacy Workshop prior to the group functions planned. • Schedule ISBA Board Training Chairman Burtenshaw asked board members what training offered by the Idaho School Board Association they would like to have. A discussion was held. Debbie will contact ISBA to check on availability for three evening sessions. Topics of interest included: Finance • Dollars and Sense of School Finance • Put Your Money Where Your Vision Is • Developing the School Budget: An Overview of the Process Ethics • Board Retreat (Does the trainer facilitate a board retreat or is this more about how to plan a board retreat?) • Focus on Students • Conflict of Interest Strategic Planning • The Wise Tool • Data Gathering and Analysis • The Implementation Dip: How to Move Forward after the Plan 1/28/2015 D91 Board Minutes Page 2 of 4 a. Technology Integration Discussion Chairman Burtenshaw led a discussion regarding the desire to conduct a survey to find out how students feel about their ability to integrate and use technology in the classroom. After meeting with student leadership classes at Idaho Falls and Skyline high school Trustee Burtenshaw and Trustee Lent felt students were frustrated about the barriers they are up against. Do their frustrations represent the district as a whole? Chairman Burtenshaw expressed that the survey questions should be really simple. For example, Do you want to see more technology in the classroom? Do you know how to use a learning management system? Superintendent Boland stated the Technology Integration Committees could incorporate this in their work and come up with the survey questions. b. Budget Planning Discussion Carrie Smith, Director of HR and Finance, provided and reviewed the Public School Support Agency Profile and State Revenue Guestimate (numbers are still a guestimate at this time) handouts as an introduction to the 2016 fiscal year budget planning process. A discussion was held regarding state funding projections for education this year. Superintendent Boland stated we will have to wait and see what the Legislature does but this is the time to start prioritizing our needs to help us meet our district goals. ACTION ITEMS a. Raysten Track Repair Bid Superintendent Boland reviewed that we received two bids for the repair and restoration of the track at Raysten Stadium. It is the recommendation of the administration to accept the low bid from The Track Doctor in the amount of $84,000. Trustee Warden made a motion to accept the bid from The Track Doctor for repairs to the track at Raysten Stadium in the amount of $84,000 as recommended by the administration. Trustee Haws provided the second. A discussion was held regarding the warranty of the repairs. Motion carried 5 ayes, 0 nays. Surplus Property Disposal — Vehicles/Fuel Tank Superintendent Boland reviewed the list of bids received for several older buses, two cars and a 1000 gallon fuel tank the district would like to dispose of. Trustee Zollinger made a motion to approve the surplus property disposal, noting that bus B-24 will go to Old Faithful Christian Church and all other vehicles will go to TOBCO as listed. Trustee Warden provided the second. Motion carried 5 ayes, 0 nays. Carrie Smith reviewed that no bids were received for the fuel storage tank during the formal bid process. The district has since received an unsolicited offer from Mr. Reed Hill, with 3H Construction LLC, for $850.00. A discussion was held regarding the cost and safe removal of the fuel tank located at Skyline High School previously used by the Driver's Ed Program. Trustee Warden made a motion to accept the offer from Reed Hill in the amount of $850.00 and that 3H Construction will be responsible for the safe removal of the fuel tank from district premises. Trustee Zollinger provided the second. Motion carried 5 ayes, 0 nays. 1/28/2015 D91 Board Minutes Page 3 of 4 c. Student 2014-2015D Trustee Warden made a motion for Student 2014-2015D to be expelled from School District 91. Trustee Lent provided the second. Chairman Burtenshaw recused herself, she was not able to attend the student hearing earlier tonight. Motion carried 4 ayes, 0 nays. d. Surplus Property Offer — Cleveland Lot Carrie Smith reviewed that the district received an offer for the property located on Cleveland Street adjacent to Dora Erickson Elementary. The offer came in at $20,000 ($5,000 below the appraised value) and after closing costs the district's net would be $18,350. Carrie shared that the lot is the old Dora Erickson parking lot and the buyer would be responsible for removing the asphalt and installation of a privacy fence before building on the lot. There are contingencies on the offer based on a current survey, rezoning for a multiple -family unit and that the utilities would be able to be stubbed to the property. A discussion was held. Trustee Haws made a motion to accept the offer of $20,000 for the Cleveland Lot as presented. Trustee Warden provided the second. Further discussion was held. Motion carried 5 ayes, 0 nays. Chairman Burtenshaw called for a motion to reconvene in Executive Session at 8:30 PM. Trustee Warden made a motion to move into Executive Session per Idaho Code §67-2345 (1) (b) personnel. Trustee Haws provided the second. A roll call vote was taken: Lisa Burtenshaw —yes Dave Lent —yes Deidre Warden — yes Larry Haws —yes Bryan Zollinger — yes Trustee Warden made a motion to return to Open Session at 8:50 PM. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. e. Employee 2014-2015I Trustee Zollinger made a motion to accept the resignation from Employee 2014-20151 and release the employee from their contract. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. Trustee Haws made a motion to adjourn. Trustee Zollinger provided the second. Meeting adjourned at 8:52 PM. 1/28/2015 D91 Board Minutes Page 4 of 4 Public School Support Agency Profile FY ZU15 ADDroDrlatlon. FY ZU1b KeaueSt, ana the FY ZU1b Governor"S Kecommenaation Analyst: Headlee FY 2016 Idaho Legislative Budget Book 1 -7 Public School Support FY 2015 FY 2016 FY 2016 Original Supt. Ybarra Governor's Idaho Code Appropriation Request Recommendation Sources of Funds Transportation §33-1006 69,281,800 1 General Fund $1,374,598,400 $1,461,944,500 $1,475,784,000 2 Dedicated Funds 86,812,400 76,314,400 76,314,400 3 Federal Funds 215,223,500 280,223,500 265,223,500 4 TOTAL $1,676,634,300 $1,818,482,400 $1,817,321,900 §33-1002(2)(g), §33-1004E General Fund Percent Change from Previous Year: 6.4% 7.4% 9 Total Funds Percent Change from Previous Year: 8.5% 8.4% FY 2016 Idaho Legislative Budget Book 1 -7 Public School Support PROGRAM DISTRIBUTIONS 23 Math Initiative, Reading Initiative, Remediation Statutory Requirements Idaho Code 10,500,000 24 Limited English Proficiency (LEP) 5 Transportation §33-1006 69,281,800 71,521,900 71,521,900 6 Border Contracts §33-1002(2)(d), §33-1403 1,100,000 1,100,000 1,100,000 7 Exceptional Contracts/Tuition Equivalents §33-1002(2)(e), §33-2004 5,065,600 5,065,600 5,065,600 8 Salary -based Apportionment §33-1002(2)(g), §33-1004E 781,570,700 798,973,500 811,237,700 9 State Paid Employee Benefits §33-1004F 148,363,900 151,665,200 153,991,800 10 Career Ladder (plus $7,242,500 1% CEC in row 8) Requires legislation 0 16,278,300 4,119,900 11 Leadership Awards/Premiums §33-1002(2)(q) 15,800,000 15,800,000 15,800,000 12 Bond Levy Equalization §33-906, -906A, -9068 19,600,000 19,400,000 19,400,000 13 Idaho Digital Learning Academy §33-1020 6,664,400 7,075,000 7,155,900 14 Idaho Safe & Drug -Free Schools §63-2506, -2552A(3),-3067 2,534,300 4,421,400 4,421,400 15 Additional Math and Science Requirements §33-1021 4,850,000 5,018,000 5,018,000 16 Advanced Opportunities §33-1626, -1623,-1628 640,600 640,600 640,600 17 National Board Teacher Certification §33-1004E(1) 90,000 90,000 90,000 18 Facilities (Lottery) & Interest Earned §33-906, §67-7434 12,570,000 19,125,000 19,125,000 19 Facilities State Match (GF) §33-1019 1,716,000 3,610,000 3,610,000 20 Charter School Facilities Funding §33-5208 2,100,000 4,200,000 4,200,000 21 School District Strategic Planning §33-320(4) 326,000 326,000 1,078,000 22 Subtotal -- Statutory Requirements $1,072,273,300 $1,124,310,500 1,127,575,800 FY 2016 Idaho Legislative Budget Book 1 -7 Public School Support Other Program Distributions 23 Math Initiative, Reading Initiative, Remediation 10,500,000 10,500,000 10,500,000 24 Limited English Proficiency (LEP) 4,000,000 4,000,000 4,000,000 25 College Entrance Exams 963,500 963,500 963,500 26 District IT Staffing 2,500,000 2,500,000 2,500,000 27 Classroom Technology and Wireless Infrastructure 10,400,000 19,400,000 21,400,000 28 Technology Pilot Programs 3,000,000 0 0 29 Administrative Evaluations of Teachers 300,000 0 300,000 30 Assessments (Science EOC, PSAT) 740,000 835,000 740,000 31 Instructional Management System (IMS) Maintenance 4,500,000 3,596,000 4,500,000 32 Idaho Core Standards Prof. Development 2,700,000 0 0 33 Pro. Develop. (Idaho Core, District Funding, PD 360) 9,455,000 8,000,000 21,555,000 34 One-time funding to purchase content 5,000,000 0 0 35 Bureau of Services for the Deaf & Blind (Campus) 5,498,600 6,014,000 5,756,700 36 Bureau of Services for the Deaf & Blind (Outreach) 3,262,400 3,062,900 3,089,500 37 Federal Funds for Local School Districts 215,000,000 280,000,000 265,000,000 38 College and Career Counseling 0 0 2,500,000 39 Mastery -Based System Pilot 0 0 400,000 40 Subtotal -- Other Program Distributions 277,819,500 338,871,400 $343,204,700 41 TOTAL CATEGORICAL EXPENDITURES (row 22 + row 40) 1,350,092,800 1,463,181,900 1,470,780,500 42 STATE DISCRETIONARY FUNDS (row 4 - row 41) $326,541,500 $355,300,500 $346,541,400 43 ESTIMATED SUPPORT UNITS 14,577 14,706 14,647 44 STATE DISCRETIONARY $ PER SUPPORT UNIT (row 42 / row 43) $22,401 $24,160 $23,660 Discretionary Funding per Support Unit Change from Previous Year 7.9% 5.6% FY 2016 Idaho Legislative Budget Book 1 -7 Public School Support State Revenue Guestimate 2014-2015 Budgeted Units - 1st Reporting Period 486.2 2014-2015Budgeted Units - Best 28 Weeks 484 2014-2015 Per Unit 22,401 Estimated Revenue - General Fund 2014-2015 Gov Otter Supt Ybarra Per Unit (Operational/Discretionary) 10,842,157 11,451,440 11,693,440 Salary Based Apportionment 25,799,183 26,914,469 26,910,976 Transportation 1,900,000 1,868,016 1,868,016 Tuition Equivalency 150,000 150,000 150,000 Benefit Apportionment 4,894,105 5,070,425 4,993,817 Secondary Interventions 160,000 160,000 160,000 Curriculum (content) 136,302 - - Math and Science 168,100 168,100 168,100 Professional Development 225,116 513,264 190,471 Idaho Reading Indicator 80,000 80,000 80,000 State LEP 143,839 143,839 143,839 Leadership Premium 544,818 544,818 544,818 PTE 150,000 150,000 150,000 Lottery (Maintenance Match) 434,025 651,038 651,038 Revenue in Lieu (Ag & Personal Prop) 206,502 206,502 206,502 45,834,147 48,071,911 47,911,016 Increased Funding 2,237,764 2,076,869 Estimated Revenue - Technology Classroom Technology & Wireless Infrastructure 282,340 584,847 645,349 IT Staff 58,344 58,344 58,344 ISEE - Phase II 65,370 65,370 52,237 406,054 708,561 755,930 Increased Funding 302,507 349,876 Safe & Drug-free Schools 64,600 129,200 129,200 Increased Funding 64,600 64,600 Total 2,604,871 2,491,345 Salary Fringe Total Cost for each 1% increase in employee compensation 367,802 76,613 444,415 Cost for each day added 191,484 39,886 231,370 Cost for certified steps and lanes 432,761 90,139.00 522,900 Cost for administrative steps and lanes 22,000 4,600 26,600 Cost for classified steps 80,000 15,948 95,948 Cost of 5% increase to insurance costs 270,000 1% added to other categories for inflation 51,000 Surplus Vehicle BID RESULTS from 1/22/15 2-0n n_m We recommend the surplus vehicles be sold as follows: Bus B-24 to Old Faithful Christian Church All other vehicles to TOBCO TOBCO Old Faithful Christian Church Perry Rotenberger, Andy McCune RECOMMENDED Bid Quantity Description District ID Minimum Bid 313-2473 390-9840 390-9840 201-5502 1 1999 Bluebird Bus B-05 $500 $850.00 - - - TOBCO $850.00 1 1997 Bluebird Bus B-76 $1,000 $1,251.00 - - - TOBCO $1,251.00 1 1997 Bluebird Bus B-77 $1,000 $1,251.00 $1,101.00 - - TOBCO $1,251.00 1 1996 Thomas Bus B-24 $1,000 $1,251.00 $2,001.00 - - Old Faithful Christian $2,001.00 1 1997 Thomas Bus B-32 $1,000 $1,251.00 - - - TOBCO $1,251.00 1 2007 Red Ford Fusion (Wrecked) D-02 $250 $425.00 - - $262.00 TOBCO $425.00 1 1996 Brown Ford Contour T-56 $500 $875.00 - $651.00 - TOBCO $875.00 1 1000 Gal Con Vault Fuel Storage Tank $3,000 - - - - N/A NIA We recommend the surplus vehicles be sold as follows: Bus B-24 to Old Faithful Christian Church All other vehicles to TOBCO Jan.22.2015 06:39 PM 208 359 1796 PAGE. 1/ 1 3H Construction LLC P.O. Box 2250, Idaho Falls, ID 83403-2250 Office: 208-359-8009 Fax: 208-359-1512 Cell: 208-589-7713 January 22, 2015 Idaho Falls School District 91 Attention: Alan Burnham Regarding: 1000 gallon fuel tank Dear Alan, In regards to the fuel tank advertised for sale by the District, and as previously discussed by phone, 3H Construction is willing to pay $850.00 in cash or certified funds for the tank, and 3H will be responsible for its safe removal from the District's promises. Please feel free to call with any questions or comments. Sincerely, C&WrV4W Reed Hill Public Works License: 15614 -AA -4 Contractor Registration: RCE -17319 Page l