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HomeMy WebLinkAbout1999_01_27 Board MinutesMinutes of the Meeting School District #91 Board of Trustees Boardsmanship Workshop January 27, 1999 Meeting was called to order by Chair Alan Reed at 6:15 p.m.. Present were Alan Reed, Jerry Wixom, Ernest Jensen, Sharon Parry, Sue Fineman and Superintendent Dale Manning. The remainder of the meeting was turned over to Sharon Parry to conduct the meeting per the agenda attached. Each item on the agenda was discussed. No official decisions were made in this meeting. Discussions included: • Arranging a closed session as needed with an IFEA representative and the superintendent re: IBB • A reminder that a board member speaks to the media and the public as an individual, not as a spokesman for the board as a whole • A recommendation that boardsmanship workshops such as this meeting be held as new members enter the board. Orientation by school district department is an important part of this orientation also. The superintendent would initiate this orientation. • As patron calls come to board members, it is important to remember the process to get to solutions. Mast calls should be directed to the superintendent's office, but constituents should also have talked to the teacher first, the coach first, etc. • Avoid win-lose situations with board members and staff meetings. .instead have staff talk i to administration and/or have a group discussion w th a standing board committee with the superintendent present. Remember the importance of taking all proposals to administration first. • Gifts to board members are appropriate if the value is under $50. Individual acknowledgment is appropriate. • In developing policy, if two board members have a proposal, they may meet with the superintendent to initiate that policy, or the policy may be taken to the policy committee for development with the superintendent. • All committee drafts should be sent to board members individually before a proposal is put onto the agenda. Comments should then be directed to the senior and junior members of the committee. After sufficient time for comment, the item may then go on a board meeting agenda after the senior member of the committee has been consulted. This process should avoid committee member vs. non-committee member indecisions. At the same time, effective discussion will take place in board meetings. A motion was made by Ernest Jensen to go into closed session for personnel reasons. The motion was seconded by Sharon Parry. Motion passed. Meeting was adjourned at 7:34 p.m. Respectfully submitted, Sharon D. Parry [~ Tentative Agenda Boardsmanship Workshop January 27, 1999 [Note: if an item has not been decided when time is up, the decision could go to a standing committee, or be put on the next boardsmanship workshop agenda.] 6:00 to 6:05 Opening of Meeting and Modifications to Agenda-- Alan Workshop led by Sharon 6:05 to 6:10 Reading of "Do We Have the Sense of a Goose?" (Attachment #1) 6:10 to 6:20. Discussion of our board's goal-setting sessions at each 1SBA Convention 6:20 to 6:35 Discussion of Board Assi~;nrnents and adding IBB Board representation Possible Action: Possible assignment to IBB and/or Rearranging Assignments (Parks and Rec., Strategic Planning, Education Foundation, etc.) 6:35 to 6:50 Discussion of School Boundary Change Process, Policy Changes, Etc Passible Action: Approval/Modification of Vancouver Plan (Attachment #2) 6:50 to 7:00 Discussion of Board Plan for Media and Community Relations (see Att. #3) Possible Actions: Spokesperson vs. Individual Board Members vs. Chairman And Regularly-Scheduled Issue Forums (See Community Relations Activities in Attachment #3 ) 7:00 to 7:10 Discussion of Employee Relations (see related portion in Attachment #3) Possible Action: Biannual department forums with two board members? 7:10 to 7:25 Discussion of Patron Calls and Administrative Response/Action to those calls, two- board member work sessions w/ or w/o administration present, ad hoc committee besides established committees (e.g. graduation credits) Possible Action: Establish protocol re: patron complaints, non-board work sessions, and ad hoc/board volunteer (non-standing) committees 7:25 to 7:30 Discussion of Superintendent Evaluation Process (see attachment #3) Possible Action: Continuation and/or Modification of Forms 5 and 12 as were used in closed session tonight 7:30 to 7:40 Discussion of Board Protocol re: gifts (e.g. gifts to board members) Possible Action: Protocol decision (law $50 or less, unanimous by the board needed vs. individual decision, etc.) 7:40 to 7:50 Discussion of Policy Development (see Attachment #3) Possible Action: Establish protocol (ideas to chair of committee or superintendent, committee discussion with vote of rejection or acceptance, to board members individually, to board as whole, three readings, back to committee far revisions, etc.) 7:50 to 8:00 Discussion ofBoardsmanship workshop Possible Action: Future workshop calendered