HomeMy WebLinkAbout2010_01_08 Board Minutes
IDAHO FALLS SCHOOL DISTRICT 91
BOARD OF TRUSTEES
BOARD MEETING – WORK SESSION
DISTRICT OFFICE BOARD ROOM
January 8, 2010
12:00 P.M.
Present from the Board of Trustees: Present from the Administration:
Dave Lent, Board Chair George Boland, Superintendent
Jerry Wixom, Vice Chair Gail Rochelle, Director of Secondary Education
Ernest Jensen, Treasurer Karla LaOrange, Director of Elementary Education
Deidre Warden, Clerk Guy Wangsgard, Director of Business
Lisa Burtenshaw, Member Dana Wood, Director of Operations
Camille Wood, Director of Technology
Margaret Wimborne, Communications Specialist
Margaret Wimborne, Recording for Debbie Wilkie
Also present:
Michelle Sakota, IFEA President
Mike Clements, Bateman Hall Construction
Richard Stephenson, Bateman Hall Construction
Board Chair, Dave Lent called the meeting to order.
Pledge of Allegiance
WORK SESSION
a.Facility Upgrades
i.Revised Scope and Projected Costs
Superintendent Boland introduced Mike Clements and Richard Stephenson, with
Bateman Hall Construction, who provided handouts showing proposed changes to the
original scope of work, a modified cost estimate and a projected construction schedule
for the Board to review. A discussion was held with regards to running the bond again
with the modifications presented. If forced to make a decision, it was suggested doing
the scope of work in two phases, creating a list of projects for each phase, prioritizing
the scope of work, and informing patrons that we will need to ask for more funding at a
later date. The board and administration identified a proposed scope of work ranging
from 52.7 to 56 million. Phase one would include four new elementary schools
(Longfellow, Edgemont, Erickson, and Ethel Boyes), upgrades at Skyline, Idaho Falls High
School and Clair E. Gale, furnishings and possibly a portion of the Theresa Bunker
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project. This projection does not include the variable of escalation costs. If construction
projects come in under budget we could always add in others. Back-up on the district
computer system needs to be done now. Many patrons may not be aware that the
district has not run a bond in 20 years or that their taxes have decreased 40% since
2006. We need to identify the plan for each phase and inform patrons that we still may
need to build a new elementary school, on the south side, within the next five years.
When surveyed, patrons didn’t seem to be as concerned about what projects would be
done but rather how much it would cost them. Five million dollars of the amount
bonded is still interest free money which impacts the total cost over time.
ii.Sample Schedule
Mike and Richard, with Bateman Hall, provided schedules from similar construction
projects to show the board the time frame involved. When asked if the scope of work
could be done in the time allotted, they felt it could be completed within the three-and-
a-half year time constraint. The other handout showed construction dates and a
timeline for the build of the new 70,000 sq. ft. elementary school in Rigby, which is
similar to what D91 is planning to build.
iii.Consultant Services
Lisa Burtenshaw shared that she met with Brad McKenzie a consultant that has worked
with both Rigby and Bonneville school districts in recent building projects. Brad was
hired as a design consultant, which means he was contracted by the districts to be the
owner’s representative in the design phase of the project. Lisa stated that design
consultants are either paid hourly or on a per project basis. Brad recommended using a
design bid build for our project in order to take in the current market. Lisa stated that
construction management, in Brad’s opinion, does keep work local because you have
each individual subcontractor bidding for work as opposed to one great big contractor,
but then the district would hold each of the contracts making it more difficult to
manage.
Board Chair, Dave Lent stated he is looking for someone, who doesn’t have a financial
interest in the project, to provide counsel or a second opinion to the decisions the board
is making right now. Decisions of the Board, with regards to this facility project, would
be to come to a resolution for the amount of the bond, to approve the selection of
design services and approve any bids. Superintendent Boland asked what other level of
detail does the Board want to be involved in where this type of thing would come in to
play. Dave suggested if we had an independent professional, with no financial interest
in the project, to call when or if needed contracting with them on an hourly basis for
their professional opinion seems to make good business sense. Facilities committee
members, Ernest Jensen and Deidre Warden stated that working with Bateman Hall
over the last eighteen months has resulted in trust and good faith.
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iv.Final Selection of New Elementary School Design Team
After an RFQ was published, meeting all guidelines and the process being clearly
defined, Design West was then selected as the design team.
v.Construction Management RFQ
Superintendent Boland stated that his recommendation for this facilities project
would be to use construction management for the four new schools, taking
advantage of the bonding capacity of individual subcontractors. The four or five
other projects could be done after prequalifying contractors and hopefully
engaging local companies. He asked that this process be started right away, it is a 7
or 8 week process which needs to be completed prior to the bond election, if the
bond does pass we would be ready to start and not miss out on a complete
construction cycle which means costs will go up.
vi.General Contractor Prequalification RFQ
Implement an RFQ to prequalify contractors prior to the bond election. Within the
RFQ, the scoring rubric will give local firms higher points in the prequalification
process.
vii.100% Design of New Elementary Model
Goal is to have a contract ready by the January 26, 2010 board meeting.
ACTION ITEMS
a.Payment of Claims
Deidre Warden moved to authorize the payment of claims as presented. Ernest Jensen seconded the
motion. Motion carried.
b.Race to the Top – Memorandum of Understanding
Superintendent Boland reviewed the opt out clauses in the MOU and recommended that the Board sign
it at this time with the understanding that it would give District 91 the opportunity to participate if the
grant was awarded and if the information received in the final form from the State Department meets
with the mission, goals, and objectives of the district.
Jerry Wixom moved to accept the administrations recommendation to authorize Dave Lent, Board Chair
to sign the MOU as presented. Lisa Burtenshaw seconded the motion. Motion carried.
Jerry Wixom moved to enter Executive Session. Deidre Warden seconded the motion. Roll Call vote was taken.
Ernest Jensen – Aye, Deidre Warden – Aye, Lisa Burtenshaw – Aye, Jerry Wixom – Aye, Dave Lent – Aye.
Motion carried.
Deidre Warden moved to return to Open Session. Ernest Jensen seconded. Five aye votes. Motion carried.
Jerry Wixom moved to adjourn. Deidre Warden seconded. Five aye votes. Motion carried.
Meeting adjourned.
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