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HomeMy WebLinkAbout2008_09_23 Board Minutes IDAHO FALLS SCHOOL DISTRICT 91 BOARD OF TRUSTEES BOARD MEETING DISTRICT OFFICE BOARD ROOM September 23 2008 12:00 Noon Present from the Board of Trustees: Present from the Administration: Mary Ann Smith, Board Chair George Boland, Superintendent David Lent, Vice Chair Guy Wangsgard, Director of Business Ernest Jensen Gail Rochelle, Director of Secondary Jerry Wixom Karla, LaOrange, Director of Elementary Deidre Warden Caroline Meagher, Recording Secretary Board Chair Mary Ann Smith called the meeting to order. Pledge of Allegiance was led by George Boland. ADOPTION OF THE AGENDA: Jerry Wixom motioned to adopt the agenda as written. Ernest Jensen seconded the motion. Motion passed. WORK SESSION a.Dashboard review of the Continuous Improvement Plan: George Boland, Superintendent referred to the Continuous Improvement Plan (CIP) for 2008- 2013 time frame. George asked for questions first, and then he will highlight some of the changes. Page 1 of 3 SUP 08-09 BRD MIN 08-09-23 Questions include: 1.What are the obstacles that exist in creating Elementary School websites 1.2.4? The obstacle is time. There is a lot of time involved in training people at the schools to maintain the webpage and make changes as often as they occur. 2.What is the obstacle in item 2.2.4? The state of Idaho has not adopted the new curriculum yet—we are waiting for the state. 3.What are the barriers in item 5.4.3? We have had the posting for the Plant Engineer position out for a year and a half. We have not hired anyone yet. George introduced Dr. Gail Rochelle, Director of Secondary Education and Karla LaOrange, Director of Elementary Education to give the Board of Trustees a brief review of the Instructional Review process; to explain new action item 3.3.1 – Instructional Review. Gail and Karla explained that teams of administrators have been visiting schools and reviewing instruction for the purpose of giving a report to the school about the school as a whole. These reviews are not intended to be a direct review with feedback for each teacher. All of the results from the reviews will be aggregated by Jim Shank, Director of Federal Programs and Assessments and will be turned into the schools for their review. b.Theresa Bunker & Temple View 35% Design: Jim Knutson, Mike Mendenhall, Kent Cravens and Mike Clements from the Trane team came to provide the Board of Trustees with a review of the process for Design Build and to respond to any questions. Kent Cravens, the architect has met with most of the principals and interviewed many staff members to come up with designs for the two schools mentioned above. Jim Knutson addressed that the Guaranteed Maximum Price with the 35% design seems very high because it still needs to be refined. It is a very conservative estimate with many contingencies built in. We have experienced high inflation in the past few years and we hope that with the current trends we will receive good construction dollars. The process dictates that from here, scoping documents will be produced to help refine the scope. Dana will review and respond to these documents; Trane will take Dana’s comments and again determine the costs and provide us with a more defined scope and GMP. Trane will provide the final GMP in January. th On October 16, Trane is hosting a workshop at a local hotel. This will be a day-long event in which Trane will work with the Board of Trustees and Administration. They hope to begin construction in May 2009. Page 2 of 3 SUP 08-09 BRD MIN 08-09-23 c.Education Foundation: Mary Ann Smith, Board Chair, addressed the Board of Trustees stating that recently, the Education Foundation changed their by-laws. The change included the removal of Idaho Falls School District 91 in their By-laws. The Board of Trustees requested the discussion today to receive clarification of the expectations and scope of the Education Foundation. Mary Ann brought two Board Policy statements to everyone’s attention. Board Policy 102.3 – That our mission is to provide the optimal learning of kids in D91 and Board Policy 301.0 – which states that the Board of Trustees will ensure sound fiscal management and spending of public funds. The Board of Trustees wants to understand what District 91 receives from the Education Foundation for the cost of paying the salary. School District 91 subsidizes the Education Foundation by paying the salary of the Executive Director and office support salaries. Daryl Snyder, President of the Education Foundation responded to the request. Daryl stated that they pulled the District 91 out of their mission in an effort to secure more funds. Most groups want to donate to the greater Idaho Falls area—which includes District 93. By limiting themselves to only District 91 they are limiting the donations that they receive. They acknowledged that they do not receive help from District 93 in the Mayor’s Scholarship Event. They continue to allow it because it is in the best interest of all students in Idaho Falls. Daryl maintains that it is mostly District 91 students who do receive the scholarships. Daryl also stated that the Foundation does take a percentage of all funds received for the Mayor’s Scholarship Fund and allocates that towards a College Pathways program that directly benefits only District 91 students. The Foundation has a large role in the October In-Service. The foundation receives a lot of funding and provides many door prizes for the event. The Board asked the foundation to provide a cost/benefit analysis with more than just the options of Mayor’s Scholarship and pass-through money. The Board would also like to see District 91 in the foundation by-laws again if they want to continue to receive funding. David Lent motioned to enter Executive Session. Deidre Warden seconded the motion. Motion Passed. Ernest Jensen motioned to enter Open Session. Jerry Wixom seconded the motion. Motion Passed. David Lent motioned to move forward with hearing for Teacher 2008-09A from 6:00-6:45 PM on October 14, 2008, as set by the District. Ernest Jensen seconded the motion. Motion Passed. Ernest Jensen motioned to expel Student 2008-09A. David Lent seconded the motion. Motion passed. Deidre Warden motioned to adjourn. David Lent seconded the motion. Motion passed. Page 3 of 3 SUP 08-09 BRD MIN 08-09-23