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Home My WebLink About2016_01_22 Board MinutesIII DA Ilh.....� 0III: LLS S C Ilh.....� 0 0 L DIII IIIIII CT I BOARD OF TRUSTEES -- WORK SESSION DISTRICT OFFICE BOARD ROOM — 12:00 NOON 690 JOHN ADAMS PARKWAY FRIDAY, JANUARY 22, 2016 Chairman Lisa Burtenshaw opened the meeting at 12:03 p.m. and called for a motion to adopt the agenda. Trustee Lent made a motion to adopt the agenda. Trustee Haws provided the second. Motion carried 4 ayes, 0 nays. Chairman Burtenshaw called for a motion to go into Executive Session at 12:03 PM. Trustee Warden made a motion to go into Executive Session pursuant to Idaho Code §74-206 (1) (b) Personnel. Trustee Lent provided the second. A roll call vote was taken: Lisa Burtenshaw— yes Deidre Warden — yes Dave Lent —yes Larry Haws —yes Bryan Zollinger— N/A (arrived shortly after roll call) EXECUTIVE SESSION Superintendent Boland and the Board of Trustees met in Executive Session regarding a personnel matter. Trustee Warden made a motion to return to Open Session at 12:07 PM. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. Present from the Board of Trustees: Lisa Burtenshaw, Chairman Deidre Warden, Vice Chair Dave Lent, Trustee Larry Haws, Treasurer Bryan Zollinger, Clerk Present from the Administration: George Boland, Superintendent Kelly Coughenour, Director of Elementary Education Randy Hurley, Director of Secondary Education Carrie Smith, Director of HR & Finance Dan Keck, Director of Student Services Gail Rochelle, Director of Student Achievement & School Improvement Kevin Klingler, Director of Operations Margaret Wimborne, Communications/Community Engagement Coordinator Debbie Wilkie, Recording Clerk 01/22/2016 D91 Board Minutes Page 1 of 3 WORK SESSION a. Facilities Discussion Superintendent Boland led a discussion regarding the recently posted Requests for Qualifications (RFQs) for Construction Manager/General Contractor (CM/GC) and Design Professional Services to see what would be necessary to bring our high schools up to 21" Century learning environments. The superintendent provided handouts and reviewed enrollment projections, a flowchart and timeline for possible upgrades at Idaho Falls and Skyline high schools, multi-purpose rooms at three of our existing elementary schools and a new elementary school on the south end of town. Discussion items included design and CM/GC contract negotiations, bond election, district -wide boundary changes and future supplemental levies. Superintendent Boland stated these discussions are in the early planning stages and once the RFQs come back in February we should have a clearer picture for moving forward. Trustee Zollinger excused himself at 12:55 p.m. to return to work. ACTION ITEMS a. CMGC/Design Services Selection Process Superintendent Boland reviewed the flowchart and timeline for the Construction Manager/ General Contractor (CM/GC) and Design Services selection. The CM/GC RFQ proposals are due back on February 8, 2016 and the Design proposals on February 22, 2016. It is the recommendation of the administration to have Superintendent Boland, Kevin Klingler, Director of Operations, Aaron Jarnagin and Bob Devine the two high school principals and any board members interested in serving on the selection committee. A discussion was held. Trustee Warden made a motion to accept the CMGC/Design Services Selection Process outlined in the flowchart as presented. Trustee Lent provided the second. No further discussion. Motion carried 4 ayes, 0 nays. a. Employee 2015-2016H Trustee Haws made a motion to allow Employee 2015-2016H to be released from contract effective today as requested. Trustee Warden provided the second. Motion carried 4 ayes, 0 nays. b. Calendar Changes Early Release Day — Friday, March 11, 2016 for all Secondary Schools Superintendent Boland reviewed that the student leaders from IFHS and SHS have asked for an early release day as an incentive for students as they collect canned food for the Annual Souper Bowl. Students from both high schools work collectively seeking donations for the local food bank. Last year students gathered approximately 92,000 cans but fell short of their goal. The goal this year is 100,000 cans. The superintendent stated elementary schools are already out on March 111h for parent -teacher conferences and secondary schools have enough hours built into the schedule that would allow them to still meet the state requirement. It is the recommendation of the administration to allow 01/22/2016 D91 Board Minutes Page 2 of 3 all secondary schools an early release day on March 11, 2016 contingent upon meeting their goal of collecting 100,000 cans. ii. Partial Release Day — Tuesday, April 12, 2016 (Statewide SAT Testing Date for Grade 11) Superintendent Boland stated the SAT statewide testing date is set for Tuesday, April 12, 2016. It is the recommendation to allow a partial release for Grades 9, 10 and 12 so the test can be administered effectively to students in Grade 11. Trustee Warden made a motion to allow early release on Friday, March 11, 2016 for all secondary schools, contingent upon reaching their goal of collecting 100,000 cans of food and a partial release day, no school for Grades 9, 10 & 12 on Tuesday, April 12, 2016, for SAT testing for Grade 11 as presented. Trustee Lent provided the second. Motion carried 4 ayes, 0 nays. The next board meeting is on February 10, 2016 at 7:00 p.m. at the District Office. Trustee Haws made a motion to adjourn. Trustee Warden provided the second. Meeting adjourned at 1:16 PM. 01/22/2016 D91 Board Minutes Page 3 of 3 Facility Uperade Flowchart & Timeline 2012 Bon Scope Erickson Edgemont Boycs Longfellow C� Emerson SHS Science IFHS Cafeteria/Lockers March - April February - March June - August No Design to alli'111,111 111116 Construction 100% Begins Westside Office/Entry Remodel FY 2016 Finali7c Emerson 00 Close Out Projects West Bus Lot final Projects Incorporate Transportation Hub 10 into Design & CM,GC Contracts Facility Potcntia12017 Upgrades Bond Scope - Phase One Overview January 13 January 22 February 19/22 February 26 March 4/7 March 16 IFHS Redesign SHS Redesign 'Transportation l tub Desip & CMMC Selection Proom CM/GC Selection Contract Contrild <*�> Westside, Sunnyside Fox RFQ Approval Approwl Design Team ContractNegotiations Selection NegotiationsHollow MP additions New Elementary School February 22 -25 March 7 - 11 Temple View Future Scope Bunker Needs New Elementary School Other? February 19 III Interviews February 12 Finalists I tl\Feb Selected J Submission February 9 - 12 eview & Scorin February 8 (( Submissions March 4 111 interviews February 26 I(4lubmissions I� tl\Feb 23 - 26 Febma 221 Y Facility Uperade Flowchart & Timeline Facility potential 2017 Upgrades Bond Scope March Conceptual Design Stakeholder Development Meetings Phase One Overview January 22 February 19/22 February 22 -25 February 26 StdeoVae noeer CM/GC SekcGon Contract Cateb \ r�POros'V N�otiations February 19 II Interviews Febmary 12III Finalists Y Selected F&numy 9 - 12 If Submission µ` evicw & Scop February g �( Submissions March 4/7 nuary 13 IFHS Redesign SHS Redesign Daip Tttm rIWIN,rianon Flub poaiptt7AYo Westside, Sunnyside, FOA AFQAppovd Hollow MP additions March 7 - 11 New Elementary School March Conceptual Design Stakeholder Development Meetings Phase One Overview January 22 February 19/22 February 22 -25 February 26 StdeoVae noeer CM/GC SekcGon Contract Cateb \ r�POros'V N�otiations February 19 II Interviews Febmary 12III Finalists Y Selected F&numy 9 - 12 If Submission µ` evicw & Scop February g �( Submissions March 4/7 March 16 Daip Tttm Design Team ceptraq Selection N�eyaheay March 7 - 11 March 4 I Interviews Fcbmary 26 Finalists Selected Submission Fcb 23 - 26 Review & Scori February 22 (� Submissions Phase Two Overview July Establish Bond Scope :Renderings CGo/No Go eveloped Developed Ro-Evaluak Options Potential Phase Three Overview • August Bond November 2016 Campaign � Bond Eatron � \ Puss IDAHO FALLS SCHOOL DISTRICT 91 Weekly Enrollment Summary 2015-2016 Elementary Date: 1/22/2016 School Name c m LM � 1 2 3 4 5 6 o � o a U'� 9 m C67 A. H. Bush 61 59 75 64 63 68 59 1 449 388 Dora Erickson 83 76 65 64 54 63 50 EITHS 455 372 Ed emont Gardens 79 80 80 83 75 82 77 145 556 477 Ethel Bo es 51 50 50 63 58 48 51 49 420 320 Fox Hollow 61 74 78 70 64 66 71 484 423 Hawthorne 48 51 54 52 48 41 44 114 452 290 Linden Park 721 681 98 751 66 66 72 517 445 Longfellow 75 71 76 74 61 78 71 506 431 Sunnyside 71 84 76 102 72 95 88 588 517 Temple View 66 71 69 75 71 69 75 496 430 Theresa Bunker 50 43 53 48 34 54 45 327 277 Westside 58 62 73 73 78 81 62 4871 429 Grand Total 1 7751 7891 8471 8431 7441 8111 7661 163 57371 4799 3B Lockdown 1 15 3B Weekly Average Last Dav District Totals: Elementary 1-6 Middle School High School Kindergarten Preschool 3B Lockdown 4,799 Ta w 3,038 3 163 0 f - District Total: 1 10,397 V C Middle School 7 8Im Eagle Rock 39413811 High School 775 Ta lorview 41314-19 12 832 Grand Total 80718001 151 1607 3B Lockdown 1 15 3B Weekly Average Last Dav District Totals: Elementary 1-6 Middle School High School Kindergarten Preschool 3B Lockdown 4,799 1,607 3,038 3 163 15 District Total: 1 10,397 0 H a c High School 7 8 9 10 11 12 0 Compass Academy 147 151 114 77 489 EITHS 11 11 Emerson 2 6 9 31 39 58 145 Idaho Falls High 345 274 313 273 1205 Skyline High 320 301 301 266 1188 Grand Total 1 21 61 8211 7671 7671 685 3038 3B Lockdown 1 15 3B Weekly Average Last Dav District Totals: Elementary 1-6 Middle School High School Kindergarten Preschool 3B Lockdown 4,799 1,607 3,038 775 163 15 District Total: 1 10,397 net ENROLLMENT COUNTS 15-16 First Da gainAoss 1 -1 -11 -1 0 -1 -13 4,798 1,608 3,049 776 163 1 10,410 -13