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HomeMy WebLinkAbout2016_06_08 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES -- BUDGET HEARING & BUSINESS MEETING DISTRICT OFFICE BOARD ROOM -- 6:30 P.M. 690 JOHN ADAMS PARKWAY WEDNESDAY, JUNE 8, 2016 Present from the Board of Trustees: Present from the Administration: Lisa Burtenshaw, Chair George Boland, Superintendent Deidre Warden, Vice Chair Carrie Smith, Director of HR & Finance Larry Haws, Clerk Bryce Bronson, Comptroller Bryan Zollinger, Trustee Margaret Wimborne, Communications & Community Engagement Coordinator Excused: Trustee Dave LentDebbie Wilkie, Recording Clerk Chairman Burtenshaw called the Budget Hearing to order at 6:33 PM. Carrie Smith, Director of HR & Finance and Bryce Bronson, Comptroller, provided copies and shared a PowerPoint presentation reviewing the FY2017 Budget proposal. A discussion was held. Chairman Burtenshaw called for public comments regarding the budget proposal. Mr. Suketu Gandhi shared comments regarding dedicated funds for supplemental books, revival of the RAD Program and increasing the number of school days. Written comments are attached. The Board thanked the Administrative Team for their hard work and expertise to prepare a balanced budget each year. The Budget Hearing meeting concluded at 6:55 PM. 7:00 P.M. BUSINESS MEETING Chairman Burtenshaw called the Business Meeting to order at 7:00 PM. The Pledge of Allegiance was led by Bryce Bronson. ADOPT AGENDA Trustee Warden made a motion to adopt the agenda as presented. Trustee Haws provided the second. Motion carried 4 ayes, 0 nays. REPORTS/INPUT/INFORMATION a.Superintendent’s Report – Written comments are attached. b.Patron Input – Written comments, if provided, are attached. Mr. Suketu Gandhi shared comments regarding the need to engage university professors in the formulation of teacher’s qualifications. IFEA Report - Margaret Quade, IFEA Co-President, reported:  th The 2016 Education and Retirement Celebration, held on May 19, was a big success. The new venue, Willards Art Center, worked well and brought new life to the annual event.  IFEA sponsored a class for teachers this past month on dealing with difficult students which was very well attended. 6/08/2016 D91 Board Minutes Page 1 of 6  IFEA Delegates are in Driggs this week to set goals and brainstorm ideas to help serve their members professionally throughout the upcoming year.  Lisa Scott and Margaret Quade, IFEA Co-Presidents, are planning to attend the National Education Association’s Representatives Assembly in Washington D.C. later this month.  The 2016-17 New Teacher Breakfast is scheduled for Wednesday, August 17, 2016, more details will be announced after plans are finalized. c.Other Items i.Board Committee/Community Conversation Updates  Facilities Committee - Trustee Warden reported that the High School Redesign Open House was held at the Willards Art Center on May 25, 2016. Hummel Architects shared drawings of the proposed modernization plans at Idaho Falls and Skyline High Schools. Trustee Warden stated overall patrons and community members expressed support for the designs but did not envy the Board of Trustees for the decisions they have ahead of them. The site plans are available to view on the district website and everyone is encouraged to take a look at them. ii.Idaho School Board Association Meetings  Summer Leadership Institute, July 21, 2016, 1:00-6:00 p.m. in Rigby  Annual Convention, November 9-11, 2016 in Boise iii.Budget Status Report – a written report was provided. No further discussion. CONSENT AGENDA Trustee Warden made a motion to approve the Consent Agenda as presented. Trustee Haws provided the second. Motion carried 4 ayes, 0 nays. Items approved included: Approval of Minutes: May 5, 2016 Annual Board Retreat May 11, 2016 Business Meeting May 24, 2016 Work Session Payment of Claims: May 2016 Bill List $2,737,978.29 May 2016 Elementary Bill List $26,255.11 May 2016 IFEA President’s Leave Invoice $106.50 Meadow Gold May & June 2016 Invoices $28,931.84 Staff Actions: New Hires: Name Position Location Kyrstyn Manfull Counselor Edgemont Elementary Sally Hildebrandt Special Ed Ethel Boyes Elementary 6/08/2016 D91 Board Minutes Page 2 of 6 Katie Trent Counselor Temple View Elementary Anne Schaafs Kindergarten Linden Park Elementary Lindsey Johnson 5 Grade Linden Park Elememtary th Katie Wheeler Special Ed Theresa Bunker Elementary Ashley Perry 5 Grade Temple View Elementary th Haley Ries 1 Grade Temple View Elementary st Tara Tilley 1 Grade Temple View Elementary st Kelly Sheridan Art Compass Academy William Waetje Business Technology Education Compass Academy Kelli Radford Family Consumer Science Eagle Rock Middle School Jennifer Haas Band/Choir Taylorview/Compass Academy Becky Landon Math Interventionist Taylorview Middle School Amanda Poiterin Social Studies Taylorview Middle School Justin Jolley Assistant Principal Idaho Falls High School Resignations: Rebecca (Becca) Wood 4 Grade On leave 2015-16, not returning th Amber L. Lapp 5 Grade Dora Erickson Elementary th Lynda Berger 4 Grade Dora Erickson Elementary th Leslie Evans 2 Grade Edgemont Elementary nd Karadean Grayson Special Ed Ethel Boyes Elementary Natosha L Brown 3 Grade Hawthorne Elementary rd Lisa Schroeder 4 Grade Hawthorne Elementary th Amy Buzard 2 Grade Linden Park Elementary nd Angela Elwood 6 Grade Linden Park Elementary th Karen Anderson Kindergarten Sunnyside Elementary Briana Pratt 2 Grade Sunnyside Elementary nd Jennifer Murdock Social Studies Taylorview Middle School Kristen Thompson Family Consumer Science Idaho Falls High School Transfers: Dayna Hillman From: Paraprofessional From: A H Bush Elementary To: .60 FTE Reading Interventionist To: Eagle Rock Middle School Margaret Drysdale From: Math From: Eagle Rock Middle School To: Math To: Compass Academy Penny Kimmet From: Instructional Coach From: District To: Media Generalist To: IFHS & Taylorview Middle School Kaylene Flamm From: Family Consumer Science From: Eagle Rock Middle School To: Family Consumer Science To: Idaho Falls High School Amy Roberts From: 1 Grade From: Temple View Elementary st To: 1 Grade To: Sunnyside Elementary st Sarasue Walton From: .50 FTE Kindergarten From: Linden Park Elementary To: 6 Grade To: Longfellow Elementary th Amy Beck From: Special Ed From: Theresa Bunker Elementary To: Special Ed To: Taylorview Middle School Elizabeth Lords From: Special Ed From: Taylorview Middle School To: Special Ed To: Hawthorne & Longfellow Elementary Retirements: Annette Scott 3 Grade Linden Park Elementary rd Danette Gneiting Counselor Idaho Falls High School Sydnee Cherry 3 Grade Edgemont Elementary rd 6/08/2016 D91 Board Minutes Page 3 of 6 Matching Funds Request: Fox Hollow Elementary Benches, Chromebooks & Cart $8,251.43 Total Matching Funds requested $8,251.43 Other Items: Surplus Items – Whiteboards and Smartboards Superintendent Boland reviewed that some of the technology upgrades being done this summer included installation of interactive whiteboards and projectors in more classrooms across the district. The existing whiteboards and smartboards will be taken out and donated to the Habitat for Humanity ReStore rather than being dumped in the landfill. The district has contacted Habitat for Humanity to confirm they are willing to take the surplus items. PROPOSALS a.BP 408 Child Nutrition Charge Policy and Procedures - Second Reading Superintendent Boland stated this is the second reading of modifications to Board Policy 408 – Child Nutrition Charge Policy and Procedures. No public comments have been received and no changes were made since the first reading last month. No further discussion. This item will be moved forward to the July 13, 2016 agenda as an Action Item. ACTION ITEMS a.Adopt FY17 Budget Trustee Haws made a motion to adopt the FY2017 Budget as presented. Trustee Zollinger provided the second. Chairman Burtenshaw praised the administrative team for their work on the budget and for making it a smooth process for the Board to review. Motion carried 4 ayes, 0 nays. b.2016-17 Leadership Premiums Superintendent Boland reviewed the list of Leadership Premium offerings proposed and stated there is one change going into fiscal year 2017, the minimum premium is now $900 but the state appropriation is still $850 per FTE. This change is in response to those districts issuing every teacher a premium last year. The menu consists of District Directed and Managed and Building Directed and Managed Leadership Premiums available for those functions listed in each category. A discussion was held. Trustee Zollinger made a motion to accept the proposed 2016-17 Leadership Premiums. Trustee Warden provided the second. No further discussion. Motion carried 4 ayes, 0 nays. c.Piper Jaffrey Financial Services Agreement Superintendent Boland stated that Eric Heringer, with Piper Jaffrey, has served as our financial advisor th previously and will be here on July 13 to discuss the high school redesign and modernization proposal. Eric will be here to talk about the numbers and tax implications associated with a bond. Superintendent Boland reviewed that there are no costs associated with the agreement until such time a bond is proposed and passed. A discussion was held. Trustee Warden made a motion to approve the Financial Services Agreement with Piper Jaffrey as presented. Trustee Haws provided the second. No further discussion. Motion carried 4 ayes, 0 nays. 6/08/2016 D91 Board Minutes Page 4 of 6 d.2016 Audit Engagement Letter with Galusha, Higgins & Galusha /Wipfli LLP Carrie Smith reviewed that Galusha, Higgins & Galusha has combined with Wipfli to be able to provide more services to their clients. Carrie stated the cost is comparable to what the district has paid in the past and would recommend engaging their services. Trustee Haws made a motion to accept the 2016 Audit Engagement Letter with Galusha, Higgins & Galusha/Wipfli LLP as presented. Trustee Zollinger provided the second. No further discussion. Motion carried 4 ayes, 0 nays. e.ISBA 2016-2017 Membership Renewal Superintendent Boland reviewed ISBA member services and the invoice for the annual membership renewal with the Idaho School Board Association. A discussion was held. Trustee Zollinger made a motion to accept the ISBA 2016-2017 Membership Renewal as presented. Trustee Haws provided the second. Chairman Burtenshaw stated she really liked the ISBA membership and that it also provided a forum for the district if needed. Motion carried 4 ayes, 0 nays. f.Authorization for Contract Extension with New Tech Network Superintendent Boland reviewed that the current 4-year contract had expired and this would give the district a 2-year contract extension with New Tech Network. A majority of the cost is for the Echo User licenses for students but it also includes some coaching and leadership workshops. Superintendent Boland stated the district has two teachers that are now certified to train new teachers as they are hired. Trustee Warden made a motion to authorize the 2-year contract extension with New Tech Network as presented. Trustee Zollinger provided the second. No further discussion. Motion carried 4 ayes, 0 nays. g.Westside Remodel Bids Superintendent Boland introduced Paul Jenkins, Bateman-Hall, in the audience tonight to answer any questions the Board may have regarding the proposed remodel. Superintendent Boland stated the bids received were not as favorable as we had hoped, there was a $40,000 difference between the estimate and where the bids came in. This project could be put off and bid again next spring but where this is predominately a safety issue it is the recommendation of the administration that the Board award the bids as stipulated for bid packages #2 through #11 and #14 and then make a second motion to give Bateman-Hall authorization to award up to $10,000 for bid package #13 for Plumbing and HVAC. At this point, the superintendent stated that the option for the larger window would not warrant the $8,000 expenditure at this time. A discussion was held regarding the fact that no responsive bids were received for package #13 and that soliciting bids would be the best way to proceed at this time. Trustee Haws made a motion to accept the Westside remodel bids for packages #2-11 and 14 as stipulated. Trustee Zollinger provided the second. No further discussion. Motion carried 4 ayes, 0 nays. Trustee Zollinger then made a motion to authorize Bateman-Hall to award bid package #13, for plumbing and HVAC, in an amount not to exceed $10,000. Trustee Warden provided the second. Motion carried 4 ayes, 0 nays. 6/08/2016 D91 Board Minutes Page 5 of 6 EXECUTIVE SESSION Chairman Burtenshaw called for a motion to go into Executive Session at 7:45 PM. Trustee Warden made a motion to go into Executive Session, pursuant to IDAHO CODE §74-206 (1) (b) personnel matters. Trustee Zollinger provided the second. A roll call vote was taken: Trustee Lisa Burtenshaw – yes Trustee Deidre Warden – yes Trustee Larry Haws – yes Trustee Bryan Zollinger – yes Trustee Dave Lent - excused The Board of Trustees and Superintendent Boland met in Executive Session regarding Employee 2015-2016C. The Board of Trustees continued in Executive Session regarding the superintendent’s annual evaluation. Trustee Warden made a motion to return to Open Session. Trustee Haws provided the second. Motion carried 4 ayes, 0 nays. ACTION ITEMS a.Employee 2015-2016C Probation Trustee Haws made a motion to remove Employee 2015-2016C from probation and offer a contract for the 2016-2017 school year. Trustee Zollinger provided the second. Motion carried 4 ayes, 0 nays. b.Extend Superintendent’s Contract Through June 30, 2019 Trustee Zollinger made a motion to extend Superintendent Boland’s contract through June 30, 2019. Trustee Haws provided the second. Motion carried 4 ayes, 0 nays. Trustee Warden made a motion to adjourn. Trustee Zollinger provided the second. The meeting adjourned at 8:15 PM. The next meeting is the Annual Board Reorganization Meeting scheduled for Wednesday, July 13, 2016 at 7:00 P.M. at the District Office. 6/08/2016 D91 Board Minutes Page 6 of 6 IDAHO FALLS SCHOOL DISTRICT #t91 PUBLIC INPUT SHEET Guidelines for Patron involvement in School Board Meetings School Board meetings are meetings of the elected Board of Trustees held in public for the purpose of conducting the business of the Board. Patron input is invited during board meetings on the following basis: To request to speak to the Board of Trustees: in order to be recognized, the patron must sign and complete the Public Input portion below prior to the beginning of the meeting. The Public Input Sheet should be located on a table at the back of the boardroom. Patrons will be recognized by the Chairman of the Board. Public input should not exceed three minutes. The Board will listen to public input without comment except to ask germane questions. Expressions must be appropriate to the public setting. Discussion of personnel matters or personal attacks are not appropriate. Board Policy 506.0 item 5 states that complaints against a particular teacher or District employee sholl be in writing. The contract between District 91 and the teacher's association, as well as traditional concepts of the due process of low, require that the offected employee be notified of o written complaint. The Choir has the authority to control the meeting whenever necessary. PUBLIC INPUT SHEET ,.J w I Date: VY I Address: ,ZU 7e- rk k S4 - Phone: E -Mail Address: GQ�A-{ Do you have children attending School District ##91 schools? L4, If so, which schools do your students attend: Topic:u��oib'17 s/1612aaa Suketu Cyana%i's Comments on Budget for 2016-2017 June 8, 2016 Three things that the budget needs: 1) Dedicated money for purchase Of Supplementary books, and 2) revival of the RAD Program, the Gifted and Talented Program for KG -3, and 3) increasing the number of student school days to 180 days. It is an established fact that the textbooks for secondary school mathematics adhering to the Common Core Standards do not exit. Teachers assemble instructional materials from resources as they teach students. Some resources do exits for the secondary school mathematics in the Common Core Mathematics (may be acceptable outside of Idaho), but it has not been approved for use in Idaho Public Schools. From the inspection of an Algebra I used in high school, it is evident that that it lacks the needed quality of exercises, and there is lack of reinforcement of previously learned materials. However, quality exercises do exists, but they are available outside of US. It is hoped that a dedicated budget be made to purchase quality mathematics books for teachers' resources that would give them access to excellent mathematics exercises. It is expected that teachers would have easy access to complex and challenging problems, and having them in their possession would facilitate them in giving excellent problems in their classrooms. RAD program benefited my child in grades KG -2. The budget cut eliminated the program. Focus of RAD was for the students to read at a deeper level. This way, they would thoroughly comprehend the text. Because of the tangible benefit RAD has br!2K it should be restored. This way, it would bring benefits to highly qualified students in KG — 2 grade. The calendar for 2016-2017 has 176 school days. The first few days and the last week Of the schools do not provide instructions. Thus, about 6 instructions days are lost. In other words, 176 school days amounts to 170 tangible instructions days. A way to rectify this is to increase the number of instructions days to 180, and then to 186 days. Number of days of instructions is more important than the actual classroom time. Additional instructional week means that students would learn additional topics. This brings tangible benefits to the students. 6-8-16 Superintendent's Report • Staffing update: o Secondary: 5 full time positions vacant— Math (3) SHS, IFHS (Offer pending), Eagle Rock; FCS @ ER, Spanish @ Compass. Also have a music position (orchestra emphasis) for elementary & MS beginning — puzzle scheduling with several variables dealing with travel between schools. o Elementary: 1St @ Fox, 3rd @ Hawthorne, 4t" @ Hawthorne & Edgemont, 5t" @ Erickson & Temple View, 6t" @ Linden Park (7 vacancies w/ possible 8t" at TV pending) • High School Advisory Restructuring for 2016-17 school year: o Both schools will hold on Mondays between 2nd & 3rd periods (30 minutes) o All students assigned to an advisory section o IFHS differentiated by grade level needs o SHS working on school -wide intervention/enrichment—summer project o Faculties at both schools heavily involved & supportive of changes • HS redesign presentation at IF City Council work session o Overall reaction from council members positive o Sets the stage for bi-annual meetings/discussion o Positive working relationship with city important to serve the interests of patrons — significant cross section of same constituencies o Received first draft of Joint Use Agreement for Civic Auditorium today • IASA Strategic Planning/ISSA Board Meeting o All classifications (IAESP, IASSP, IASEA, ISSA) o ISSA Board meeting o Out of the office Wednesday - Friday IDAHO FALLS SCHOOL DISTRICT #91 PUBLIC INPUT SHEET Guidelines for Patron Involvement in School Board Meetings School Board meetings are meetings of the elected Board of Trustees held in public for the purpose of conducting the business of the Board. Patron input is invited during board meetings on the following basis: To request to speak to the Board of Trustees In order to be recognized, the patron must sign and complete the Public Input portion below prior to the beginning of the meeting. The Public Input Sheet should be located on a table at the back of the boardroom. Patrons will be recognized by the Chairman of the Board. Public input should not exceed three minutes. The Board will listen to public input without comment except to ask germane questions. Expressions must be appropriate to the public setting. Discussion of personnel matters or personal attacks are not appropriate. Board Policy 506.0 item 5 states that complaints against a particular teacher or District employee sholl be in writing. The contract between District 91 and the teachers association, as well as traditional concepts of the due process of low, require that the affected employee be notified of a written complaint. The Chair has the authority to control the meeting whenever necessary. PUBLIC INPUT SHEET Name: � �60viLl Date: Jure W, 1-14 Address: _2A17 irp 61S Phone: E -Mail Address: GQ 0 e. , - to u, Do you have children attending School District #91 schools? if so, which schools do your students attend: tr_� 31, 4 tlkk5c-N j - Topic: �s445�,s 5/16/2008 Suketu Gandhi's Comments on Involving University Professors with Education June 8, 2016 The discussion for today involves entire Idaho. It is not directed at the School District 91, or any teachers in particular. It is appropriate to address to the Board with a hope that action will be taken through Idaho School Board Association. When the State Department of Education sought public comments on the teacher's certification rule with regards to Chemistry, Mathematics and Physics (on April 21, 2016), it was easy to identify missing requirements associated with specific subject matter. Suitable comments were submitted to State Department of Education. For Chemistry, the explicit requirement is courses in Organic Chemistry, and Inorganic Chemistry. The missing requirement was Physical Chemistry. Physical Chemistry provides the theoretical foundation of the Periodic Table of the Elements, gas laws, and thermodynamics. To be more specific, Physical Chemistry consists of one semester quantum mechanics, and one semester of thermodynamics. In trimester system, it consists of one trimester of quantum mechanics, one trimester of thermodynamics and one trimester of chemical kinetics (at UCLA). For Physics, the missing explicit requirements were upper division of Mechanics, Electricity & Magnetism and Optics & Waves. The propose rule only states 20 semester hours of the course. When teaching Physics, the curriculum consists of Mechanics, Electricity & Magnetism and Optics & Waves In high school teaching of Mathematics, the rule calls for only two semester of standard calculus. However, for teaching courses below calculus, teachers should take three semesters of calculus. This impacts the quality of teaching. Specifically, in Geometry, students learn how to derive surface area of sphere, and volume of a cone, pyramid, and sphere. Surface area and volumes of a three dimensional objects are part of the standard 3`d semester of Calculus class, which goes under the title of multivariable calculus. In Geometry, non -calculus approach to derivation is challenging, but having the knowledge from calculus will make it easy to understand the derivation. For teaching calculus, additional course work needed include Real Analysis, and Differential Equations Calculus students learn mathematical proofs, and differential equations. Having a background in Real Analysis and differential equations give foundation for teaching mathematics which are part of standard AP Calculus BC course. It is also important that every math teacher should know Linear acrd Matrix Algebra. This course is not part of the mathematics curriculum, but it should become part of it. Having advanced knowledge in specific subject area facilitates in identification of omissions. However, this may be the "tip -of -iceberg". It would be better when university professors, who have the specialized knowledge, to be involved in the major education policy formulation. This includes teacher's qualifications. Their knowledge would be valuable to identify multiple ways to demonstrate the needed content knowledge for certification of the teachers in specific subject area. For example, one may not need to take Quantum Mechanics from the Chemistry Department, if one is taken from the Physics Department. The State Department of Education knows this. If IBSA also presses for this, as well as Idaho Board of Education, then the involving university professors with subject matter expertise will become a reality. It is hoped that the Board will press IBSA the State Department of Education to engage with university professors in formulation of teacher's qualifications for all subject areas.