HomeMy WebLinkAbout2016_08_11 Board Minutes
IDAHO FALLS SCHOOL DISTRICT NO. 91
BOARD OF TRUSTEES -- BUSINESS MEETING
DISTRICT OFFICE BOARD ROOM -- 7:00 P.M.
690 JOHN ADAMS PARKWAY
THURSDAY, AUGUST 11, 2016
Present from the Board of Trustees: Present from the Administration:
Lisa Burtenshaw, Chair George Boland, Superintendent
Deidre Warden, Vice Chair Kelly Coughenour, Director of Elementary Education
Dave Lent, Trustee Sarah Sanders, Director of Secondary Education
Larry Haws, Treasurer Carrie Smith, Director of HR & Finance
Bryan Zollinger, Clerk Jennifer Jackson, Director of Curriculum & Prof. Dev.
Dan Keck, Director of Student Services
Ralph Frost, Director of Transportation
Margaret Wimborne, Communications & Community
Engagement Coordinator
Debbie Wilkie, Recording Clerk
Chairman Burtenshaw called the meeting to order at 7:02 PM. The Pledge of Allegiance was led by Skyline High
School Principal Aaron Jarnagin.
ADOPT AGENDA
Trustee Zollinger made a motion to adopt the agenda as presented. Trustee Haws provided the second. Motion
carried 5 ayes, 0 nays.
REPORTS/INPUT/INFORMATION
a.Superintendent’s Report
Superintendent Boland stated that he had attended the annual Idaho Association of School
Administrator’s meeting and the Idaho Civility Summit meeting in Boise last week. The focus of
the Civility Summit had to do with the increased incivility in America and American politics.
Senator Brent Hill and Lt. Governor Brad Little were among the list of speakers. Idaho Falls
Mayor Casper, Police Chief Mark McBride and a number of other folks from the area also
participated. Supt. Boland stated he felt the time was well spent and it certainly highlighted the
need to listen and seek to understand others.
b.Patron Input – written comments, if provided, are attached.
Mr. Suketu Gandhi provided comments regarding the state SAT Day Report.
c.IFEA Report
Co-President Lisa Scott reported the following:
The Annual New Teacher’s Breakfast will be held at 7:00 a.m. on Wednesday, August
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17 at the Hilton Garden Inn.
The IFEA will provide the ice cream for the Annual D91 Employee Picnic at Tautphaus
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Park on August 18, they will also have lawn games set up for your enjoyment.
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Co-President’s Lisa Scott and Margaret Quade worked with Jennifer Jackson over the
summer months to revise The D91 Curriculum Management Plan. Lisa state it will
provide a good guide for working through new adoptions in the future. A brief
discussion was held about how the information would be shared with teachers.
d.Facilities Discussion
Chairman Burtenshaw reviewed this is a continuation of the High School Redesign discussion the
Board held on July 26, 2016 and asked the superintendent to take the lead. Supt. Boland
reviewed that after the last discussion three questions came to light:
1.Would a new Request for Qualifications be needed if the decision is made to build?
2.Where would we put a new high school?
3.What would we do with the existing building?
Superintendent Boland stated he had been advised by legal counsel that a new Request for
Qualifications would be necessary if the Board chooses to build new instead of remodel. The
superintendent reviewed that Scott Straubhar, with Hummel Architects, is now working on
some conceptual drawings for transforming the existing space at IFHS into something that could
accommodate other entities. The superintendent has not yet met with the realtor regarding
available properties but hopes to in the near future. Discussion items included moving forward
with the Skyline remodel while deciding how to move forward at Idaho Falls High School,
election timelines, supplemental levy renewal, current building costs, bond rates and
community support for a new Idaho Falls High School.
e.D91 Assessment Data Report– Sarah Sanders and Kelly Coughenour
Sarah Sanders, Director of Secondary Education and Kelly Coughenour, Director of Elementary
Education, shared a PowerPoint presentation providing a look at District 91 assessment data
collected over the past few years. The data included IRI, STAR, ISAT, PSAT and SAT assessment
information. According to the data provided, District 91 students are showing growth and
performing well compared to students throughout the state and the nation. A discussion
regarding the data, advanced opportunities, dual credits and GEM Credits was held. The Board
commended our teachers and students for the work they are doing and thanked the
administration for providing good information to look at.
CONSENT AGENDA
Trustee Warden made a motion to approve the Consent Agenda as presented. Trustee Lent provided the second. A
brief discussion was held about staffing. Motion carried 5 ayes, 0 nays.
Items approved included:
a.Approval of Minutes
i.July 11, 2016 – Annual Board Reorganization & Business Meeting
ii.July 26, 2016 - Board Work Session
08/11/2016 D91 Board Minutes Page 2 of 5
b.Payment of Claims
i.July 2016 Bill List $2,095,381.01
ii. July 2016 Checkbook List $8,773.28
iii. Smith’s Chevrolet $27,700.00
iv. WM Construction $2,175.00
v. WM Construction $875.00
a.Staff Actions
New Hires:
Name Position Location
Barbara Croft .50 FTE Business Eagle Rock Middle School
Jay Talley 4 Grade Hawthorne Elementary
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Krista Muaina Science Taylorview Middle School
Joshua Smith Math Skyline High School
Kayla Martens 2 Grade Temple View Elementary
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Resignations:
Rebecca McCarter Math Skyline High School
Peter Zwagerman 4 Grade Hawthorne Elementary
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Transfers:
From: .5 FTE Title Interventionist From: Edgemont Elementary
Renee VanKampen To: Assessment Specialist To: District
b.Student Travel
Compass Academy Senior Trip 2017
Tuesday, April 11 – Tuesday April 18, 2017
Orlando, FL
ACTION ITEMS
a.Special Education Manual Updates
Dan Keck, Director of Student Services, reviewed that the State Special Education Manual had been
revised in June 2016 in order to correct some grammar and include a couple of federal program changes.
Board approval is needed before the district can apply for IDEA funding for the coming year. It is the
recommendation of the administration that the Board approve the manual updates as presented.
Trustee Haws made a motion to approve the Special Education Manual Updates as presented. Trustee
Zollinger provided the second. No further discussion. Motion carried 5 ayes, 0 nays.
b.Curriculum Management Plan
Superintendent Boland stated the curriculum management plan was rewritten by Jennifer Jackson,
Curriculum Director, Margaret Quade and Lisa Scott, IFEA Co-Presidents, so the district would have a
process in place as we go forward with future curriculum projects. The plan is well written and spells out
the duties for all individuals involved.
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Trustee Lent made a motion to accept the Curriculum Management Plan as presented. Trustee Zollinger
provided the second. Chairman Burtenshaw stated the plan looks really good and she thanked Jennifer,
Margaret and Lisa for their work. Motion carried 5 ayes, 0 nays.
c.2016-17 Authorization of Student Teacher/University Relations Contract
Superintendent Boland stated this is something the Board does annually in regards to student teacher
contracts. The recommended motion provided would give authorization for the administration to
facilitate the student teacher relation contracts as they are received throughout the 2016-17 school year.
Trustee Haws made a motion to authorize the administration to facilitate the placement of university
student teachers and interns for the 2016-2017 contract with the understanding that the students, while
serving as student teachers and/or interns under the supervision of a certified teacher, shall be accorded
the same liability insurance coverage by the district as that accorded a certified teacher and shall comply
with all rules and regulations of the district while acting in the capacity of a student teacher and/or intern.
Trustee Warden provided the second. No further discussion. Motion carried 5 ayes, 0 nays.
d.2016-17 SRO Agreement with the City of Idaho Falls Police Department
Superintendent Boland stated this contract is renewed annually to allow resource officers in our schools.
A brief discussion was held. Superintendent Boland shared that principals have a clear understanding they
are to work with the resource officers to time shift hours instead of reporting overtime which the district
is responsible for paying.
Trustee Zollinger made a motion to accept the 2016-17 SRO Agreement with the City of Idaho Falls Police
Department. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays.
e.2016-17 Transportation Agreement with American Heritage Charter School
Superintendent Boland reviewed that this is the same contract as the district has had with AHCS in the
past, except the dates and mileage rates have been updated. Ralph Frost, Director of Transportation,
stated the contract is advantageous for the district because we get to count their students who are
transported.
Trustee Lent made a motion to accept the 2016-17 Transportation Agreement with American Heritage
Charter School as presented. Trustee Warden provided the second. Motion carried 5 ayes, 0 nays.
f.2016-17 Safety Bussing Zone Recommendations
Superintendent Boland stated this is also an annual requirement. Ralph Frost stated there are no new
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safety bussing areas, one zone has been eliminated since we now provide a crossing guard on West 17
Street from Blue Ridge Estates.
Trustee Warden made a motion to approve the 2016-17 Safety Bussing Zone Recommendations as
presented. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays.
g.Award Surplus Vehicle Bids
Carrie Smith reviewed that every year as we get in new busses and vehicles we need to clear out some of
the older vehicles. It is the recommendation of the administration to award the three (3) bids received
from Katie Manes as presented and to authorize the administration to dispose of the remaining surplus
vehicles in a way that will best suits the district. A discussion was held regarding the sealed bid process,
minimum bids posted and disposing of the old busses since no bids were received for them.
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Trustee Warden made a motion to award the surplus vehicles bids to Katie Manes for three vehicles as
presented and to authorize the administration to dispose of the remaining surplus vehicles in a manner
most advantageous to the district. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays.
h.Award Child Nutrition Produce Bid
Carrie Smith reviewed that each year the Child Nutrition Program participates in a Fresh Fruit and
Vegetable Grant Program. This year the grant amount received was large enough that it needed to be put
out for bid. Carrie stated it can be difficult to get bids for fresh produce because of the price variance.
Three responses were received and it is the recommendation of the administration to award the produce
bid to Food Services of America. A brief discussion was held.
Trustee Haws made a motion to award the Child Nutrition Produce Bid to Food Services of America as
presented. Trustee Zollinger provided the second. No further discussion. Motion carried 5 ayes, 0 nays.
i.Award Child Nutrition Pizza Bids
Carrie Smith stated Papa Murphy’s was the only respondent for the take-n-bake pizza bid. Pizza Hut and
Domino’s Pizza both responded for the ready-to-eat pizza bid. It is the recommendation of the Child
Nutrition Administration, based on past practices, to award the bid to Dominos. A discussion was held.
Trustee Lent made a motion to accept the recommendation of the administration to award the Child
Nutrition Pizza bids to Dominos for the ready-to-eat and Papa Murphy’s for the take-n-bake pizzas as
presented. Trustee Warden provided the second. Motion carried 5 ayes, 0 nays.
J.Board Policy 810 – Instructional Substitutes (Revised)
Carrie Smith reviewed the proposed changes came about after trying to report for the Affordable Care
Act. The fact that our district is paying substitutes a daily rate rather than hourly made it difficult to
report. The revisions include changing the language from daily rate to an hourly rate and also includes a
provision for increasing the hourly rate as substitutes work more hours in our district. A discussion was
held regarding cost to the district and waiving the second and third reading to have this in place before
the start of the new school year.
Trustee Zollinger made a motion to accept the changes to Board Policy 810 – Instructional Substitutes as
revised and to waive the second and third reading of the policy. Trustee Haws provided the second.
Motion carried 5 ayes, 0 nays.
Chairman Burtenshaw noted the next board meeting will be held on September 14, 2016 at 7:00 PM.
Trustee Warden made a motion to adjourn. Trustee Haws provided the second. Meeting adjourned at 8:40 PM.
08/11/2016 D91 Board Minutes Page 5 of 5
IDAHO FALLS SCHOOL DISTRICT #91
PUBLIC INPUT SHEET
Guidelines for Patron involvement in School Board Meetings
School Board meetings ore meetings, of the elected Board of Trustees held in public for the
purpose of conducting the business of the Board. Patron input is invited during board meetings
on the following basis:
To request to speak to the Board of Trustees:
In order to be recognized, the patron must sign and complete the Public Input portion below prior
to the beginning of the meeting. The Public Input Sheet should be located on a table at the bock
of the boardroom.
Patrons will be recognized by the Chairman of the Board. Public input should not exceed three
minutes. The Board will listen to public input without comment except to ask germane questions.
Expressions must be appropriate to the public setting. Discussion of personnel matters or
personal attacks are not appropriate.
Board Policy 506.0 item 5 states that complaints against a particular teacher or District
employee sholl be in writing. The contract between District 91 and the teacher's
association, as well as traditional concepts of the due process of low, require that the
affected employee be notified of a written complaint.
The Chair has the authority to control the meeting whenever necessary.
PUBLIC INPUT SHEET
Name: 121 �(tk Date: kA^
Address: Da" Phone:
E -Mail Address: Gctnd'% COP""
Do you have children attending School District #91 schools? *egs
If so, which schools do your students attend: 16Z.1-1- 915
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Suketu Gandhi 's Comments On the Public Needfor SAT Day Report August 11, 2016
Idaho Students take SAT Exams in grade 11, and in 2016, the public knows is their
average scores. State of Idaho and the College Board decided not to publish any useful
information. Because State Department of Education is not pressing the College Board to
provide any report to the public, it is hoped that the Board of Trustee will press State Department
of Education through IBSA to provide SAT Day Report to the public in the future years.
At the present, the schools have access SAT results, but the public lacks this access. Any
information disclosed to the public is a privilege, but not a right. The past SAT results (SAT
School Day Reports) have been useful to parents. Specifically the Math portion of SAT was
based on the curriculum, and the student's performance indirectly reflects their mathematical
skills. The past scoring method obscured their performance, but they were useful in setting
expectations. For example, grade 11 advanced mathematics students are expected to do very well
among their peers. When their performance did not match the expectations, it alerted parents.
Despite not knowing the details of the individual students, the public discerns
information based on the number of students who take AP Calculus in grade 12. These students
are advanced. The high performing students are expected to score in 700-800 range. When this
did not match, then it caused a concern.
This year, the College Board has changed how to score. This corrective action provides
information on how many students perform at the highest level. When second sets of eyes with
Merent levels of expectations and mindset, it is possible to improve quality of education,
instead of stagnate. Board has heard frequently on this subject.
The value in the public release of the information comes from identifying the issues and
the ways to mediating them. Discussion on this with concerned teachers revealed that the
advanced students in grade 11 forget their Geometry when they take their SAT Math in grade 11.
A solution to this problem is to ensure that students do not forget their geometry when they take
Algebra -2 (or Advanced Algebra) and pre -Calculus. Students gain mathematical maturity by
solving complex and challenging problems. Credible resources have been identified that have
abundance of quality mathematics exercises. These resources have appropriate mathematics
problems related to certain topics that provoke thinking and integrate previously learned
materials. The district knows about these resources, and it is expected to be in the hands of
teachers at the start of the school year.
In addition, the Board should also seek IBSA to press the State to demand College Board
to release AP scores to the public. This is possible now as the State is paying for the AP Exams.
There may not be marry committed second set of eyes and mindset to examine the scores, but
only one set of eyes are needed to accelerate improvements in the education.
However, the Board is not urged to release PSAT scores, even though State pays for the
exam. PSAT is useful to the College Board, because it generates revenue that justifies their
salaries. To parents, it is useless as it has provides no useful information.
Surplus Vehicles Bid
An opening for the surplus vehicles sealed bid was held on August 9, 2016. One bid was received from
Katie Mayes who bid on three of the items. Her bid exceeded the minimum bid, and we recommend the
following vehicles be sold to her:
1985 GMC Truck
1997 Ford Van
Minimum bid - $500
Minimum bid - $500
2001 Buick Century Minimum bid - $1,242
Bid received - $800
Bid received - $700
Bid received - $1,243
Having met the requirements of Idaho Code, we request permission to sell or dispose of the following
items in a manner to the District's best advantage.
• 1994 Thomas Bus
• 1995 Thomas Bus
• 1991 Blue Bird Bus
• 1991 Blue Bird Bus
• 1995 GMC Bus
• 1994 Thomas Bus
• 1997 Thomas Bus
• 1982 "Space Shuttle Bus"
Child Nutrition Bid Award Recommendations
8-10-16
Child Nutrition recommends that Papa Murphy's be awarded the Take & Bake Pizza bid at a price of
$6.25 per pizza. Papa Murphy's the only vendor to bid the Take & Bake.
Ready to Eat Pizza
Dominos Bid Price $6.56
Pizza Hut Price $6.50
Child Nutrition recommends that Dominos be awarded the bid for the ready to eat pizza at $6.56 per
pizza based on the following reasons:
1. Dominos Nutritionals (Lower sodium and calories) based on low sodium sauce.
2. Pizza Hut inconsistent billing last year required labor from office staff to get corrected.
3. Pizza Hut had late deliveries to schools and delivered to wrong locations.
4. Pizza Hut pizza was cut inconsistent with required serving size at several locations.
5. Pizza Hut was difficult to get through to stores and the area manager was unavailable.
6. Pizza Hut area manager quit and District #91 was not notified of new contact information.
Child Nutrition compared produce cost on like items and sizes from three vendors. Food Service of
America is the recommended vendor. Produce is volatile, so prices will vary throughout the year.
Muir Copper Canyon 5 lower cost items
Grasmick Produce 5 lower cost items
Food Service of America 9 lower cost items