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HomeMy WebLinkAbout2016_10_12 Board MinutesIDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES — BUSINESS MEETING DISTRICT OFFICE BOARD ROOM -- 7:00 P.M. 690 JOHN ADAMS PARKWAY WEDNESDAY, OCOTBER 12, 2016 Present from the Board of Trustees: Lisa Burtenshaw, Chair Deidre Warden, Vice Chair Dave Lent, Trustee Larry Haws, Treasurer Bryan Zollinger, Clerk Present from the Administration: George Boland, Superintendent Sarah Sanders, Director of Secondary Education Carrie Smith, Director of HR & Finance Jennifer Jackson, Director of Curriculum & Prof. Dev. Dan Keck, Director of Student Services Margaret Wimborne, Communications & Community Engagement Coordinator Debbie Wilkie, Recording Clerk Chairman Burtenshaw called the meeting to order at 7:00 PM. The Pledge of Allegiance was led by Shelly Smede, Compass Academy Dean of Students. ADOPT AGENDA Trustee Warden made a motion to amend the agenda to include item V. Executive Session per Idaho Code §74- 206 (1) (c) Property as posted. Trustee Zollinger provided the second. Motion carried 5 ayes, 0 nays. Trustee Warden then made a motion to adopt the agenda as amended. Trustee Haws provided the second. Motion carried 5 ayes, o nays. REPORTS/I N PUT/I N FORMATION a. Student Reports —written comments, if provided, are attached. i. Emerson Alternative High School — Representatives Zoe Empey and Kryslyn King reported. ii. Idaho Falls High School — Representative Tessa Williams reported. iii. Compass Academy - Representatives Emily La Dow reported. iv. Skyline High School — no report. b. Superintendent's Report Superintendent Boland turned the time over to Jennifer Jackson, Director of Curriculum and Professional Development, who introduced faculty members and LDC (Literacy Design Collaborative) Leads John Bridges, Bob Koepplin, Carrie Garner and Alison Hancock to share information about D91's approach to literacy instruction at the secondary level. The group shared their experiences as teachers and provided SAT Assessment Data that reflected the overall gains District 91 students have made since implementing the LDC strategies districtwide. 10/12/2016 D91 Board Minutes Page 1 of 4 c. Patron Input— no comments. d. IFEA Report - Margaret Quade, Co -President, reported. A written copy is attached. e. FY2016 Audit Report — Judy Brower, WIPFU, LLP Judy provided documentation and reviewed the FY2016 Independent Auditor's Report for Idaho Falls School District 91. Judy stated financially the district did quite well this past year and commended the administration and the Board of Trustees for their positive insight and direction. Discussions were held. Carrie Smith introduced Angela Pendlebury, the district's new Comptroller/Purchasing Agent, and a Certified Public Accountant, who replaced Bryce Bronson just recently. Carrie thanked Angela for jumping in and getting the auditors the information they needed to complete their reports. f. 2017-18 School Calendar— First Reading Superintendent Boland reviewed the 2017-18 school calendar proposal that includes a week off at Thanksgiving, two -weeks at Christmas and a week for Spring Break as structured in the past. The superintendent stated after looking ahead to the next five years we could begin school on the last Wednesday in August and end during the first full week in June to provide consistency parents and teachers have asked for. Internal dates for assessments, parent/teacher conference and teacher work days will be added later. A discussion was held regarding consistency for beginning and ending of the school year, Christmas Break, Parent Teacher Conferences, District 93's calendar, later start and calendar modifications. A recommendation was made to move Christmas Break to the last week of December 2017 and the first week of January 2018, returning to school on January 8, 2018. The calendar proposals will be posted on the district webpage for review and to solicit feedback prior to the second reading scheduled on November 16, 2016. CONSENT AGENDA Trustee Warden made a motion to approve the Consent Agenda as presented. Trustee Lent provided the second. Motion carried 5 ayes, 0 nays. Items approved included: a. Approval of Minutes i. September 14, 2016— Business Meeting b. Payment of Claims i. September 2016 Bill List $1,870,871.98 ii. September 2016 Checkbook List $ 11,676.46 iii. Additional Invoices Requested: Architectural Building Supply $841.90 Honestly Clean $2,120.00 Relevant Solutions $832.08 School Specialty $45.95 Patricia Travers $1,145.20 10/12/2016 D91 Board Minutes Page 2 of 4 c. Staff Actions Emergency Flues: A hiring emergency exists, as declared by the Board of Trustees, for thefollowin position: Jenna Kunde Teacher to New - Physical Science Skyline High School d. Matching Funds i. A. H. Bush Elementary Walking Path $15,000.00 ii. Taylorview Middle School Chromebooks $11,171.40 iii. Idaho Falls High School Chromebooks and Cart $ 6,091.00 Total Matching Funds $32,262.40 e. Other Items i. Discarded Equipment — one non -working short -throw projector, located at the District Office, will be discarded. ACTION ITEMS a. Emergency School Closure on September 16, 2016 at Westside Elementary Superintendent Boland reviewed that on the morning of Friday, September 16, 2016 he was notified by City officials of a power outage that would not be short term. Without water and power the superintendent felt it was necessary to close Westside Elementary for the day. No other buildings in the district were affected. Board approval is required before reporting this to the State. Trustee Zollinger made a motion to approve the Emergency School Closure on September 16, 2016 at Westside Elementary. Trustee Lent provided the second. Motion carried 5 ayes, 0 nays. b. FY2016 Audit Trustee Lent made a motion to accept the FY2016 Audit Report as presented this evening. Trustee Haws provided the second. No further discussion. Motion carried 5 ayes, 0 nays. c. Civic Auditorium Joint Use Agreement with City of Idaho Falls Superintendent Boland reviewed it has been some time since we have had a Use Agreement for the Civic Auditorium. The City has recently contracted with the Arts Council to manage the Civic, as well as the art and band rooms at Idaho Falls High School, owned by the City. The Use Agreement puts in writing the provisions currently being followed other than the new management piece. A discussion was held regarding Idaho Falls High Schools use of the art and band room when large event are 10/12/2016 D91 Board Minutes Page 3 of 4 scheduled at the Civic. The superintendent stated we should know of those events far enough in advance to make other arrangements for classroom space. Superintendent Boland has also had conversations with the City about installing access control devices in the art and band rooms to monitor access to them. Trustee Warden made a motion to approve the Civic Auditorium Joint Use Agreement with the City of Idaho Falls as presented. Trustee Zollinger provided the second. Motion carried 5 ayes, 0 nays. Chairman Burtenshaw called for a motion go into Executive Session. Trustee Zollinger made a motion to move into Executive Session pursuant to Idaho Code, §74-206 (1) (c) Property. Trustee Haws provided the second. A roll call vote was taken: Lisa Burtenshaw— yes Deidre Warden — yes Dave Lent —yes Larry Haws —yes Bryan Zollinger — yes EXECUTIVE SESSION Superintendent Boland and the Board of Trustees met in Executive Session from 9:07 to 9:25 p.m. discussing property matters. Trustee Warden made a motion to return to Open Session. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. Trustee Lent made a motion to adjourn. Trustee Zollinger provided the second. Motion carried 5 ayes, 0 nays. Meeting adjourned at 9:25 PM. 10/12/2016 D91 Board Minutes Page 4 of 4 cC�O�l�ul[]PA\� X011 - kEARNING REDESIGNED Compass Academy Parent-Teacher Conferences Notes What Went Well What Went Poorly - It gave an opportunity for parents to. - Students were aware that parent meet our facilitators and ask them any teacher conferences were coming up. possible questions. - Students did not know about PTC so - Parents & students had the opportunity they didn't encourage their parents to to discuss their grade and figure out a attend. way to improve - Some parents don't feel it Is beneficial - In a high school setting parents are and expect students to handle often not involved as much and it can themselves give them a sense of what their kid_ do - They feel out of date (new is up to. technologies) - If students don't collaborate with their facilitator during school hours, this gives them a chance to gauge where they are at. Ideas to Improve: (SolutionsZ - Find a way to advertise where students would want to come - Replace parent -teacher conferences with "office hours" where teachers can be contacted by parents - Because we are from Compass, call it something else to remove some of the negative connotations surrounding it - Parent-Teacher Interview - Parent -Student Consultations - Meet and Greet - Help Students Excel Meeting - Student Feedback Discussion Night Ending Question: How can we compel high school students to come? IDAHO FALLS SCHOOL DISTRICT #91 PUBLIC INPUT SHEET Guidelines for Patron Involvement in School Board Meetings School Board meetings are meetings of the elected Board of Trustees held in public for the purpose of conducting the business of the Board. Patron input is invited during board meetings on the following basis: To request to speak to e Board of Trustees: in order to be recognized, the patron must sign and complete the Public input portion below prior to the beginning of the meeting. The Public Input Sheet should be located on a table at the back of the boardroom. Patrons will be recognized by the Chairman of the Board. Public input should not exceed three minutes. The Board will listen to public input without comment except to ask germane questions. Expressions must be appropriate to the public setting. Discussion of personnel matters or personal attacks ore not appropriate. Board Policy 506.0 item 5 states that complaints against a particular teacher or District employee shall be in writing. The contract between District 91 and the teacher's association, as well as traditional concepts of the due process of low, require that the affected employee be notified of a written complaint. The Chair has the authority to control the meeting whenever necessary. PUBLIC INPUT SHEET s I t6_/L)"'4 Name: sA�;� GQO&L-�* Date: Address: ��7 krk k $4. Phone: E -Mail Address: G?k V, j -1 0 15 - "). Do you have children attending School District #91 schools? Y_e-n - / if so, which schools do your students attend: UC Topic: 511612008 Suketu Cw%W 's Comments On the College Readiness November 16, 2016 When one discusses college readiness, there are many elements that should stand out. The mathematics and science courses give strong foundation for STEM (Science, Technology, Mathematics and Engineering) curriculum in the colleges. Strong foundation for English courses provides the skills to communicate, which is essential for postsecondary world. Social studies are essential for both college preparatory work, as well as citizenships, which should guide everyone whom to cast votes. There are many other strands, but is sufficient to discuss one topic to point out the vagueness for College Preparation on the part of the secondary school students. The needed courses at the high school levels are significantly different for potential Philosophy and Science & Engineering students. The needed skill to be well prepared for philosophy major is ability to talk a lot without saying anything. One may have experienced this in just recently concluded election presidential election. In contrast, the requirement for STEM curriculum in colleges is different. The preparation one needs is strong mathematics and science courses. The School District has done excellent work in the elementary school mathematics, but more needs to be done in the secondary school mathematics, and science courses. In order for students to be STEM ready, they need to complete AP Calculus course. To be ready for rigorous STEM education, they need to complete AP Calculus BC course in grade 11, and take three different science courses: Regular Biology, Chemistry and Physics. To be ready at the rigorous level, one has to take AP Biology, AP Chemistry and AP Physics C, depending on individual students' interest. AP Physics I and AP Physics 2 are not meant for STEM curriculum. They are science courses for social studies, humanities, fine & performing arts major. Keep in mind that the students wishing to become medical doctors, they know that chemistry is essential. These days, they also need the knowledge of physics. For example, effective treatment using the techniques of nuclear medicine, CAT scanners, and Magnetic Resonance Imaging requires knowledge of physics at AP Physics C, and 3'd semester of standard physics course in college. For this to be realized, the high schools should set the students to take AP Calculus BC course in grade 11, and AP Physics C course I in grade 12. It should be noted that there are students who wish to be STEM majors, but will never reach their goal due to non -rigorous mathematics education offered in secondary school grades, and inability to access needed rigorous science courses. The Board has heard frequently on this matter with regards to AP Physics 1 & 2 courses. Thus college readiness should discuss not about whether students are college ready, but rather they are STEM ready, or philosophy ready, or some other strand (such as business, social studies, humanities, etc.). From: Quade, Margaret -D91 Sent: Wednesday, November 16, 2016 5:45 PM To: Wilkie, Debbie -D91 <WilkDebb@d91.k12.id.us> Cc: Scott, Lisa -D91 <ScotLisa@d91.k12.id.us> Subject: Board Meeting Hi Debbie, Not a lot from the IFEA tonight. The IEA will hold an Evaluation Toolkit class on December 7 at Taylorview, and there will be a Master Teacher Premium class on January 14. Our own Zoe Jorgensen will be teaching both of these classes for Region 6. Thanks, Margaret Progress Report: D91 Education Foundation Progress Report From January 2016 —November 2016 Marilou Hart, Executive Director 11/16/16Progress Report delivered to Idaho Falls School District 91 School Board http•//idahofallsedfoundo. wixsite.com/edfoundotion 1. Targets Achieved over the last 12 months • Restored the Ed Foundation Endowment • Updated and revised the financial reports • Separated and streamlined all financial accounts of the Education Foundation • Relocated Ed Foundation office to Innovation Center. • Continued to increase our Social Media presence utilizing Facebook our updated website as well as Instagram 2. Programs • Grants: Education Foundation provided $5.000 in grants to teachers in Dist. 91 (May). Managed Maeck Grant program that provided 39 Grants to educators in Dist. 91 totalling $54.000 • Scholarships: The education foundation managed the following scholarship programs: Oddfellows 2 $5.000 scholarships, Shattuck 1 $1.7.000 scholarship, Maeck Family Foundation Scholarship 1 $1.750.00. • Summer Reading Program: for ps-6`' grade students at Dora Erickson and Fox Hollow. Local author Sylvia Medina presented a set of 6 bilingual books to each student in the above mentioned classes approx. 100 students — 600 books provided to the foundation at cost. Mary Haley presented the 5th and 6" graders at Fox Hollow with her first book approx. 90 books also at cost. This is the 2"d successful year of this program. 3. Fundraising 1" Annual Adult Spelling Bee fundraiser was held in April of 2016. We had 10 teams participate in this event and raised $15.000. This event was very well received with Karole Honas as the master of ceremonies and many prominent business and patrons represented. Mayor Casper, Sherriff Wilde, Fire Chief, Teton Toyota, EIRMC, MTN View and the INL each had teams and were sponsors. We were also able to have 4 teams of teachers from D91 schools! The winning team was from Dora Erickson. Idaho Gives was held on May 51h of this year. We received $6.700 in donations in 24 hours. We were happy to place in the top 10 in small non-profit category for the entire state. We have been in the top 10 the past two years. Teton Toyota Raffle continues to be a steady fundraiser for the Foundation as well as many groups, teams and classes in the district. 2016 total amount for the Education Foundation was $3.200. The amount was smaller than average due to the Emotion Bowl being earlier. Over the past year we have streamlined the processes for the Raffle to make it more user friendly. We have had very positive feedback about the changes. Mac Kenzie River Night Mac Kenzie River donates 20% of the total of the bill to District 91 one night a month during the school year. Last year we had the biggest turnout they have had. They are also a wonderful sponsor the foundation and sponsored a team at the Spelling Bee. We will be holding a large fundraiser there in December along with ISU Credit Union. Additional Fundraising programs Amazon Smile, Getaway Today Vacations, and INL employee payroll program. We are currently finalizing our plans for an Annual Campaign as well as additional fundraising opportunities Corporate Partnerships we are honored to be partners with EIRMC, MTN View, Teton Toyota and ISU Credit Union. They graciously donate $1000 to $5000 every year to the foundation and help to promote our fundraisers and events. 4. Board Information Current Board Members: Marge Foster Chair- Roger Mayes -Vice Chair- Daryl Snyder - Past Chair, Margaret Wimborne-Interim Secretary, Roger Mayes -Member, John Johnson -Member, Lara Hill -Member, Joe Earnest -Member, Keith Daum -Member, Gary Stewart -Member, Marilou Hart -Executive Director, George Boland -Member. Board Meetings are held the 2na Tuesday of each month (July and Dec excluded). Meetings are held at the D91 Innovation Center from noon to fpm.