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HomeMy WebLinkAbout2016_12_14 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES – BUSINESS MEETING DISTRICT OFFICE BOARD ROOM 690 JOHN ADAMS PARKWAY WEDNESDAY, DECEMBER 14, 2016 Chairman Burtenshaw called the meeting to order at 6:36 PM. Trustee Warden made a motion to go into Executive Session pursuant to Idaho Code §74-206 (1) (b) Personnel and (c) Property. Trustee Lent provided the second. A roll call vote was taken: Lisa Burtenshaw – yes Deidre Warden - yes Dave Lent - yes Larry Haws - yes Bryan Zollinger – yes EXECUTIVE SESSION Superintendent Boland and the Board of Trustees met in Executive Session for discussions regarding Employees 2016-2017C, D & E, all requesting to be released from contracts, Employee 2016-2017F regarding administrative leave, and a property matter. Trustee Zollinger made a motion to return to Open Session at 6:59 PM. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. 7:00 P.M. BUSINESS MEETING Present from the Board of Trustees: Present from the Administration: Lisa Burtenshaw, Chair George Boland, Superintendent Deidre Warden, Vice Chair Sarah Sanders, Director of Secondary Education Dave Lent, Trustee Carrie Smith, Director of HR & Finance Larry Haws, Treasurer Dan Keck, Director of Student Services Bryan Zollinger, Clerk Margaret Wimborne, Director of Communications and Larry Wilson Community Engagement Debbie Wilkie, Recording Clerk Chairman Lisa Burtenshaw called the meeting to order at 7:02 PM. The Pledge of Allegiance was led by Tessa Tirrell, Compass Academy Student Representative. 12/14/2016 D91 Board Minutes Page 1 of 5 SPECIAL ORDERS OF THE DAY a.Recognition of Outgoing Trustee - Bryan Zollinger, Zone 1 Chairman Burtenshaw thanked Trustee Bryan Zollinger for his dedication and service to the students, staff and patrons of District 91 over the past four years. Chairman Burtenshaw also thanked Bryan’s wife and children and presented Bryan with a certificate of appreciation and a thank-you basket. Trustee Zollinger is resigning his position on the Board to serve in the Idaho Legislature. b.Oath of Office Zone 1 Trustee Appointment - Larry S. Wilson Chairman Burtenshaw administered the Trustee’s Oath of Office to Mr. Larry S. Wilson, the newly appointed Zone 1 Trustee. Chairman Burtenshaw stated Trustee Wilson was given the board packet information prior to the meeting and he would be voting on the issues discussed tonight. ADOPT AGENDA Trustee Warden made a motion to adopt the agenda as presented. Trustee Lent provided the second. Motion carried 5 ayes, 0 nays. REPORTS/INPUT/INFORMATION a.Student Reports – written comments, if provided, are attached. Students representatives were asked to report on their community service projects.  Skyline High School –Casey Lewis, Student Body Vice President and Carlos Ramirez, Student Body Public Relations Coordinator, reported.  Idaho Falls High School – Representative Tessa Williams reported.  Compass Academy - Representatives Tessa Tirrell and Jacob Rich reported.  Emerson Alternative High School – Mr. Mike Harvey, Faculty Member, reported. A brief discussion was held about classroom visits, suggestions the Superintendent or board members might have that could help build student and community participation and information about school governance and how the district works. b.Superintendent’s Report Superintendent Boland stated that at the last meeting Trustee Lent asked about revisiting the need for renovations at Ravsten Stadium, specifically the locker rooms. The superintendent shared he had reviewed the plans from the original 35% drawings and they did include renovations for both the east and west stadiums. Some of the work listed in the original drawings has already been done so we’ll want to engage the new design team to take a look at where we are now. The superintendent stated he will continue to work with the facilities committee on this. Superintendent Boland also provided an update regarding delinquent meal charges within the Child th Nutrition Department. The report he was given showed delinquent charges on November 30 last year were just over $4,000. After implementing the new alternative meal plan, prior to the start of this th school year, delinquent charges as of November 30 this year are right at $1,900. The policy revision appears to be helping. A brief discussion was held. 12/14/2016 D91 Board Minutes Page 2 of 5 c.Patron Input – no comments. d.IFEA Report - Co-President Margaret Quade reported, written comments are attached. e.Other Items i.Board Committee/Community Conversation Updates Chairman Burtenshaw asked for a volunteer to serve on the Facilities Committee replace Trustee Zollinger. Trustee Dave Lent volunteered to serve on the committee with Trustee Deidre Warden. ii.ISBA Day on the Hill – Feb. 20-21, 2017 NSBA Annual Convention - March 25-27, 2017 A discussion was held regarding attendance and registration deadlines for the upcoming Idaho School Board Association’s Day on the Hill & National School Board Association’s Annual Convention. Trustee Lent added that Skyline High School has had a very successful year in football and cross country, both winning state titles this year. He also asked that the facilities committee look at the locker room situation at Skyline after hearing they do not have enough for their athletes. iii.Budget Status Report – a hard copy was provided in the board packet. No discussion. CONSENT AGENDA Trustee Haws made a motion to approve the Consent Agenda as presented. Trustee Wilson provided the second. A discussion was held regarding Matching Funds. Motion carried 5 ayes, 0 nays. Items approved included: a.Approval of Minutes ii.November 9, 2016 – Special Board Meeting iii.November 16, 2016 – Board Business Meeting iv.December 6, 2016 – Special Board Meeting b.Payment of Claims i.November 2016 Bill List $2,072,050.31 ii.November 2016 Checkbook List $14,040.31 c.Staff Actions Emergency Hire: A hiring emergency exists, as declared by the Board of Trustees, for the following position: Employee Name Position Location Robyn Keyes Teacher to New - Health Emerson Alternative High School New Hires: Tena Runcorn 2 nd Grade Temple View Elementary Paula Zohner Math Skyline High School Janet Carter Science Skyline High School 12/14/2016 D91 Board Minutes Page 3 of 5 d.Matching Funds i.Compass Academy Photography Backgrounds $1,124.34 ii.Compass Academy Tutoring Center Furniture $1,220.00 Total Matching Funds requested $2,344.34 e.Other Items i.Surplus Property – (2) vans, a pickup bed box and (2) office chairs will be added to the district’s surplus property list. ACTION ITEMS a.2017-2018 School Calendar Adoption Superintendent Boland stated that all of the calendar feedback received was included in the board packet for review. The superintendent added that the two-week Christmas Break had been moved back to December 18, 2017, the week before Christmas, based on feedback from teachers regarding student instruction time. Dates for parent-teacher conferences, back-to-school nights and assessments will be added later. A discussion was held. Trustee Lent made a motion to adopt the 2017-2018 School Calendar as presented. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. b.2018-2022 School Calendar Resolution Superintendent Boland stated based on calendars for the next five years it appears we can be consistent with a set start date on the last Wednesday in August and ending the school year by Friday of the first full week in June. This pattern is helpful when planning start-up and professional development for teachers and it will also let parents and students plan accordingly. A discussion was held regarding required instructional hours, coordination with District 93 and possible calendar changes. The superintendent stated once these calendars are published the only thing that would be a catalyst for change regarding the start, end or the scheduled breaks would be a change in state statutes. Trustee Warden made a motion to adopt the 2018-2022 School Calendar as presented, including a disclaimer about changes would be based on any modifications to required assessment dates and Idaho Statute. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. c.New Course Proposals i.Spanish II Heritage ii.College French 1101 iii.STEAM iv.Agency 12/14/2016 D91 Board Minutes Page 4 of 5 Dr. Sarah Sanders, Director of Secondary Education, stated there is a need for and students would benefit from the courses listed. Spanish II Heritage would help strengthen grammar, reading and writing skills for students coming out of Spanish I Heritage. College French would be offered at Skyline. Idaho State University has agreed to support this course working with our instructor and students would be able to use the advanced opportunity monies provide by the state to pay for the credits. thth STEAM (10 grade) and Agency (9 Grade) are unique to Compass Academy. These classes would be required electives that would reinforce the project-based curriculum and provide training of the fundamentals. A discussion was held. Trustee Wilson made a motion to accept the new course proposals as outlined. Trustee Lent provided the second. Motion carried 5 ayes, 0 nays. Chairman Burtenshaw stated that the following items were discussed in Executive Session prior to the meeting and Trustee Wilson being sworn in so he would not be voting on them. d.Employee 2016-2017C – Release from Contract Request Trustee Haws made a motion to release Employee 2016-2017C from their contract as requested. Trustee Warden provided the second. Motion carried 4 ayes, 0 nays. e.Employee 2016-2017D – Release from Contract Request Trustee Haws made a motion to release Employee 2016-2017D from their contract as requested. Trustee Warden provided the second. Motion carried 4 ayes, 0 nays. f.Employee 2016-2017E – Release from Contract Request Trustee Haws made a motion to release Employee 2016-2017E from their contract as requested. Trustee Warden provided the second. Motion carried 4 ayes, 0 nays. g.Employee 2016-2017F – Administrative Leave Trustee Haws made a motion to grant paid administrative leave to Employee 2016-2017F as necessary. Trustee Lent provided the second. Motion carried 4 ayes, 0 nays. The next regularly scheduled meeting will be held on Wednesday, January 11, 2017 at 7:00 PM. Trustee Wilson made the motion to adjourn. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. Meeting adjourned at 8:10 PM. 12/14/2016 D91 Board Minutes Page 5 of 5 tO)MlP'A� ,�,cCA\]D>]EM"Y LEARNING REDESIGNED 12 -i4 -`p Prompt: Supt. Boland asked that I contact everyone to confirm a topic for the student reports to be given at the December le Board Meeting. Please have your student rep(s) come prepared to share information regarding community service projects they have orchestrated this year. The reports should be no more than 3 -5 minutes to keep the meeting flowing. Let me know if you have any questions or concerns. Community Service Projects: Thanksgiving Back - Reading with elementary school students at Dora Erickson - Writing letters to soldiers - Helping at the Humanitarian Center - Made dog treats for the Idaho Falls Animal Shelter Other Community Service Angel Tree at Dora Erickson More Than A Stigma raised money for Behavioral Health Center - Internships at Dora Erickson Future Service Project - Honor Society & BPA are planning a blood drive for sometime in March - Boys & Girls Fed is planning a Christmas assembly for Dora Erickson since they do not have a PTO *Ending Question for School Board:* - What are some community service projects that you would like to be seeing that haven't been done in the past or planned for later in the year? Wilkie, Debbie -1391 From: Williams, Tessa <will.tess188@cloud.ifschools.org> Sent: Wednesday, December 14, 2016 9:11 AM To: Wilkie, Debbie -D91 Subject: Agenda from Idaho Falls Follow Up Flag: Follow up Flag Status: Flagged Souper Bowl -gathering donations for Idaho Food Basket Turkey Boxes -Thanksgiving items for families in need Money Blitz -money going toward Walmart gift cards for kids needing it Adopt A Family -six different clubs participating for eight families Blood Drives Walmart Project -painted bus lines and cleaned building I'll make sure it's a quick presentation. Thank you! Wilkie, Debbie -D91 From: Quade, Margaret -D91 Sent: Wednesday, December 14, 2016 4:24 PM To: Wilkie, Debbie -D91 <WilkDebb@d91.k12.id.us> Subject: RE: IFEA Report for the School Board Meeting: We want to welcome Larry Wilson to the School Board and look forward to working together. We have had many positive comments about the "Bonus" coming in our paychecks. We want to thank Carrie for working out the math and the Board for approving the bonus.