HomeMy WebLinkAbout2017_04_12 Board Minutes
IDAHO FALLS SCHOOL DISTRICT NO. 91
BOARD OF TRUSTEES – BUSINESS MEETING
DISTRICT OFFICE BOARD ROOM -- 7:00 P.M.
690 JOHN ADAMS PARKWAY
WEDNESDAY, APRIL 12, 2017
Chairman Burtenshaw called the meeting to order at 6:05 PM. Trustee Wilson made a motion to go into Executive
Session pursuant to Idaho Code §74-206 (1) (b) Students. Trustee Haws provided the second. A roll call vote was
taken:
Lisa Burtenshaw – yes
Deidre Warden - yes
Dave Lent – N/A (Trustee Lent arrived shortly after roll call)
Larry Haws - yes
Larry Wilson - yes
EXECUTIVE SESSION
Superintendent Boland and the Board of Trustees met in Executive Session, pursuant to Idaho Code §74-206 (1) (b)
Students, for discussion regarding a waiver of Board Policy 603.1.3 for Student 2016-2017G. Superintendent Boland
recused himself and the Board of Trustees met with Student 2016-2017H and the parent regarding a resolution
request. The Board then met with Sarah Sanders, Director of Secondary Education and a teacher regarding the
student’s request.
Trustee Haws made a motion to return to Open Session at 7:30 PM. Trustee Warden provided the second. Motion
carried 5 ayes, 0 nays.
BUSINESS MEETING
Present from the Board of Trustees: Present from the Administration:
Lisa Burtenshaw, Chair George Boland, Superintendent
Deidre Warden, Vice Chair Carrie Smith, Director of HR & Finance
Dave Lent, Trustee Sarah Sanders, Director of Secondary Education
Larry Haws, Treasurer Margaret Wimborne, Director of Communications
Larry Wilson, Clerk and Community Engagement
Dan Keck, Director of Student Services
Kevin Klingler, Director of Operations
Debbie Wilkie, Recording Clerk
Chairman Burtenshaw called the business meeting to order at 7:30 PM. The Pledge of Allegiance was led by IFHS
student representative Tessa Williams.
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SPECIAL ORDERS OF THE DAY
a.American Legion Educator Of The Year Award Presentation
Commander Darrel Homer and former Commander Bob Skinner of the American Legion Post 56 presented
Skyline Principal Aaron Jarnagin with the American Legion Educator of the Year Award. The Commanders
thanked Aaron for his service, not only to our Country but to the young people in the community.
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Commander Skinner shared that he teaches our 5 grade students proper flag etiquette each year and
stated the American Legion is all about educating future leaders. Commander Homer stated the American
Legion also has scholarships available to 9-12 graders through their oratorical scholarship contest based on
the U. S. Constitution. The second Thursday of January is now recognized as Youth American Legion Day.
b.Check Presentations – Representatives Bryan Zollinger and Janet Trejo
Representative Zollinger shared that legislators were challenged to participate in a program called Steps for
Schools, put on by the High Five Children’s Collaborative and sponsored by the Blue Cross of Idaho, during
the legislative session. The sponsors awarded $3000 checks to the top three participants and $300 checks
to legislators who walked at least 10,000 steps a day. Their goal is to bring awareness to physical fitness,
eating better and better school facilities knowing that one in three Idaho children are overweight or obese.
Rep. Zollinger stated he walked about 15 miles every day during the month of February to get one of the top
awards to donate to District 91. Rep. Trejo finished in the top ten and earned $350 for Longfellow
Elementary. Everyone thanked the legislators for their hard work and the donations for our schools.
ADOPT AGENDA – (AMENDED)
Trustee Warden made a motion to amend the agenda to add personnel to item VII. Executive Session. Trustee Lent
provided the second. Motion carried 5 ayes, 0 nays.
Trustee Warden then made a motion to adopt the agenda as amended. Trustee Lent provided the second. Motion
carried 5 ayes, 0 nays.
REPORTS/INPUT/INFORMATION
a.Student Reports – written comments, if provided, are attached. Student Representatives were asked to talk
with seniors to find out who they would like to have hand out diplomas at graduation and why.
Idaho Falls High School – Rep. Tessa Williams reported.
Skyline High School – Rep. Pedra Morgan and Jack Snyder reported.
Compass Academy – Rep. Morgan Rohner and Emily LaDowd reported.
Emerson Alternative HS – no report.
The students shared that the school principal, a counselor or their teachers were top on the list for who seniors
would like to receive their diploma from. Tessa shared that some seniors would really like to have a parent, or
someone special in their life, walk across the stage with them to get their diploma. A brief discussion was held.
b.Superintendent’s Report – a written report is attached.
c.Patron Input – no input.
d.IFEA Report – Margaret Quade, Co-President, reported.
Education and Retirement Celebration will be held on May 18, 2017 at the Colonial Theater
6:00 p.m. Social Hour and 7:00 Program – one board member is needed to give remarks for the
program.
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e.First Reading – Board Policy Revisions, Sections 809.5 - Military Leave
Carrie Smith stated that the current policy is outdated and has requirements in place that no longer needed.
The policy is being rewritten to simplify it and be in compliance.
f.Other Items
i.Board Committee/Community Conversation Updates
NSBA Debrief
Board members provided highlights from the National School Board Association’s Annual
Conference they attended March 24-27, 2017 in Denver. Trustee Wilson shared that as a
new school board member something that really resonated with him was hearing that it is
about what is best for students and to always look at things through a global perspective.
HS ReDesign Committee Meeting 4/3/2017
Superintendent Boland shared Scott Strubhar, and the Hummel Architect team, presented
an overview of the updated design concepts for the high school redesign and rebuild
projects for the community group. The superintendent shared that the architects had
come up with a new concept for the design which included spaces for the following areas:
Move – physical education and interscholastic spaces
Express – visual and performing arts
Collaborate – collaborative spaces
Teach – classroom configuration pieces
Superintendent Boland and Margaret Wimborne both attended the meeting and said
community members seemed very excited and pleased with the new layout for both high
schools.
IFHS Re-Visioning Meeting 4/11/2017
Chairman Burtenshaw, Trustee Lent, Superintendent Boland and Sarah Sanders all
attended this meeting sponsored by the City of Idaho Falls. Trustee Lent shared it was a
very positive meeting and he came away feeling really good about ideas presented.
Chairman Burtenshaw shared that the group felt it is important to come up with a credible
plan for the building before anything else is decided. A discussion was held.
ii.Board Retreat
Superintendent Boland stated that Marvin Fairman, Organizational Health Inventories, would be
available on Saturday, May 6, 2017 to meet with the Board. Chairman Burtenshaw stated she
would also like to discuss the details regarding the high school redesign and rebuild projects during
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the retreat. Board members agreed to meet on Saturday, May 6, from 9:00 a.m. – 2:00 p.m. for
the Annual Board Retreat.
iii.Budget Status Report – a hard copy was provided in the board packet for review. No further
discussion.
CONSENT AGENDA
Chairman Burtenshaw recused herself from the vote on the Consent Agenda, Item f. Early Graduation, presents a
conflict of interest for her.
Vice Chairman Warden called for a motion to approve the Consent Agenda. Trustee Lent made a motion to approve
the Consent agenda as presented. Trustee Haws provided the second. Motion carried 4 ayes, 0 nays.
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Items approved include:
a.Approval of Minutes
i.March 8, 2017 – Business Meeting
ii.March 29, 2017 – Work Session
b.Payment of Claims
i.March 2017 Bill List $2,221,902.37
ii.March 2017 Checkbook List $14,611.79
c.Staff Actions
Retirements:
Name School Position
Berg, Shauna Longfellow Elementary 3rd Grade Teacher
Christensen, Kari Fox Hollow Elementary 5th Grade Teacher
Elser, Dalee Idaho Falls High School English Teacher
Kerner, James "Drew" Idaho Falls High School Science Teacher
Matthews, Glenda A H Bush Elementary Resource Room Teacher
Moss, Nancy Theresa Bunker Elementary Kindergarten Teacher
Robson-McCoy, Jeannie Idaho Falls High School English Teacher
Rogers, Joyce A H Bush Elementary 5th/6th Grade Teacher
Salisbury, Vicki Edgemont Elementary 3rd Grade Teacher
Resignations:
Name School Position
Bowden, Morgan Sunnyside Elementary 5th Grade Teacher
Bush, Theresa Dora Erickson Elementary .50 FTE Kindergarten Teacher
Dodds, Gina Westside Elementary 3rd Grade Teacher
Hadley, Brad Compass Academy Counselor
Hathaway, Kaylene Skyline High School Family & Consumer Science Teacher
Hoskins, Sylvia Edgemont Elementary 5th Grade Teacher
Johnson, Wendy Idaho Falls High School Science/PE Teacher
Manfull, Kyrstyn Edgemont Elementary Counselor
Miller, Laura Edgemont Elementary Resigned from leave of absence
Radford, Kelli Eagle Rock Middle School Family & Consumer Science Teacher
Simms, Brett Idaho Falls High School Business Technology Teacher
Stauffer, Lindsay Skyline High School Resource Room Teacher
Watts, Brooke Compass Academy PE/Health Teacher
Zabel, Alisa Theresa Bunker Elementary 6th Grade Teacher
Category 2 Contracts – recommend not to renew:
Employee 2016-2017 H
Employee 2016-2017 I
Employee 2016-2017 J
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d.Matching Funds
i.Theresa Bunker Elementary
IPad Minis $11,220.00
ii.Westside Elementary
Chromebooks and Carts $26,081.02
iii.Compass Academy
Drone $2,000.00
iv.Emerson Alternative High School
Chromebooks and cart $2,688.46
Total Matching Funds requested $41,989.48
e.Student Travel
i.Compass Academy BPA
National Leadership Conference
Orlando, FL
May 9 – 14, 2017
f.Early Graduation
i.Student 2016-2017 I
Compass Academy
g.Other Items
i.Surplus Equipment – (2) vans
ii.Discarded Equipment – (1) broken recruiting banner
PROPOSALS
a.Second Reading – Board Policy Revisions, Sections 300 - Fiscal Management and 800 – Certified Personnel
Superintendent Boland reviewed this is the second reading for several policies in Sections 300 and 800. No
public comments have been received to date. The only change in language from the first reading of these
policies is on section 306.2, the word may was inserted as suggested by the Board. The items will be placed
on the May agenda for the final reading.
ACTION ITEMS
a.Declaration of Elected Trustees for Zones 1 & 2
Superintendent Boland stated that the Board of Trustees finds that the time for declarations of candidacy
has expired and only one qualified candidate has been nominated for the positions of trustee from Zones 1
and 2. Accordingly, the Board may declare the positions filled and no trustee election in May is necessary.
Trustee Haws made a motion that the Board declares Mr. Larry S. Wilson as the elected trustee in Zone 1
and Mr. Dave Lent as the trustee in Zone 2 and further moves that the clerk provide the candidates a
certificate of election. Trustee Warden provided the second. Motion carried 5 ayes, 0 nays. Certificates of
Election were provided.
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b.Eastern Idaho Professional Technical High School Name Change
Superintendent Boland stated this is to approve the name change for Eastern Idaho Professional Technical
High School to Career and Technical Education Center as recommended.
Trustee Lent made a motion to approve the name change as stated. Trustee Warden provided the second.
Motion carried 5 ayes, 0 nays.
c.March 14, 2017 Supplemental Levy Election Canvass Results
Superintendent Boland stated the district received the canvassed results for the March 24, 2017
Supplemental Levy Election and a motion to accept the results is needed.
Trustee Warden made a motion to accept the March 14, 2017 Supplemental Levy Election canvass results
provided by Bonneville County. Trustee Wilson provided the second. Motion carried 5 ayes, 0 nays.
d.12-Month Extension for Agreement Dated May 11, 2012 Between The City of Idaho Falls and IFSD #91
Superintendent Boland reviewed that when Dora Erickson was rebuilt a portion of the land was owned by
the City of Idaho Falls and deeded to the school district. We are approaching the five-year stipulation to
identify land to replace that property. The deeded property was part of the Land and Water Grant adopted
in the early 1960’s. An extension of the original agreement is being requested by legal counsel for both
parties until acceptable property can be identified.
Trustee Wilson made a motion to approve a 12-month extension for the agreement dated May 11, 2012
between the City of Idaho Falls and IFSD #91. Trustee Haws provided the second. Motion carried 5 ayes, 0
nays.
e.Taylorview Sprinkler System Bid
Kevin Klingler, Director of Operations, reviewed the need to update the old sprinkler system at Taylorview
Middle School. The current hydraulic system is obsolete and parts are no longer available. Kevin stated he
was happy with the bids, which came in lower than expected and now that the City of Idaho Falls has
started to meter our field water usage, the district would really benefit from the proposed smart system. It
is the recommendation of the administration to accept the low bid from Summer Rain Landscaping
Company at $70,138.00 for labor and 2M Company at $64,187.32 for materials. A discussion was held.
Trustee Lent made a motion to award the Taylorview sprinkler system bid to Summer Rain for $70,138.00
for labor and the material bid to 2M Company for $64,187.32 as stated. Trustee Haws provided the second.
Motion carried 5 ayes, 0 nays,
f.Award Bid For New Food Service Delivery Vehicle
Superintendent Boland reviewed there were three bids solicited for a new food service delivery van with the
low bid coming from Young Automotive Group out of Burley in the amount of $38,798.55.
Trustee Warden made a motion to award the bid for the new food service van to Young Automotive Group
for $38,798.55 as presented. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays.
g.District Vehicle Use Authorization
Carrie Smith, Director of HR & Finance, stated that some of our directors are assigned a district vehicle and
many times go directly from their home to a school to be more efficient in their work. Some of them have
asked to be able to drive their assigned vehicles back and forth to work and home. The employees would be
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charged taxable income for the mileage value allowed by the IRS. Permission from the Board is needed to
and Board Policy 208.0 would need to be updated. A discussion was held regarding IRS guidelines and that
the vehicles are still only to be used for school business.
Trustee Lent made a motion to approve the district vehicle use authorization and stated Board Policy 208.0
would be updated with this change and presented at the May 10, 2017 for a first reading. Trustee Wilson
provided the second. Motion carried 5 ayes, 0 nays.
h.Student 2016-2017G – BP 603.1.3-Transfer Students Waiver
Trustee Warden made a motion that Student 2016-2017G be granted a waiver of Board Policy 603.1.3 –
Transfer Student as requested. Trustee Lent provided the second. Motion carried 5 ayes, 0 nays.
i.Student 2016-2017H – Hearing
Trustee Warden made a motion that Student 2016-2017H be granted the resolution requested by the
student. Trustee Wilson provided the second. Motion carried 5 ayes, 0 nays.
Chairman Burtenshaw called for a motion to go into Executive Session. Trustee Warden made a motion to reconvene
in Executive Session pursuant to Idaho Code 74-206 (1) (b) Personnel and (c) Property. A roll call was taken:
Lisa Burtenshaw – yes
Deidre Warden – yes
Dave Lent – yes
Larry Haws – yes
Larry Wilson - yes
EXECUTIVE SESSION
Superintendent Boland and the Board of Trustees met in Executive Session at 9:00 p.m. regarding an employee leave
request and property matters. Trustee Lent made a motion to return to Open Session at 9:30 PM. Trustee Warden
provided the second. Motion carried 5 ayes, 0 nays.
Trustee Warden made a motion to adjourn. Trustee Lent provided the second. Motion carried 5 ayes, 0 nays.
Meeting adjourned at 9:30 PM.
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Superintendent's Report:
Facilities Update:
Have drawings to expand west stadium team room ("blue room") and work will begin soon. Will
expand through west wall into what was photography classroom with darkroom. Adding an
additional bathroom with three urinals, two toilet stalls, and three sinks. Separate room will
also function as taping/athletic training room (ice machine)?
• Also looking at new lockers in east stadium team room and SHS
0 Collaborative classrooms at Taylorview (4)
• Transportation Center— completed contract negotiations and document is ready to sign
• District office remodel — meeting with Hummel design team on the 18th
• Post legislative tour tomorrow
• Swimming... June meeting as part of budget adoption