HomeMy WebLinkAbout2017_05_06 Board Minutes
IDAHO FALLS SCHOOL DISTRICT NO. 91
BOARD OF TRUSTEES -- ANNUAL BOARD RETREAT
DISTRICT OFFICE - 9:00 A.M.
690 JOHN ADAMS PARKWAY
SATURDAY, MAY 6, 2017
Present from the Board of Trustees: Present from the Administration:
Lisa Burtenshaw, Chair George Boland, Superintendent
Deidre Warden, Vice Chair Carrie Smith, Director of HR & Finance
Dave Lent, Trustee Margaret Wimborne, Director of
Larry Wilson, Clerk Communications and Community Engagement
Debbie Wilkie, Recording Clerk
Excused:
Larry Haws, Treasurer Guests:
Marvin and Jeff Fairman, OHI
Scott Straubhar and Mandy Boam, Hummel
Architects
Mike Clements, Bateman-Hall
Chairman Burtenshaw called the meeting to order at 9:07 AM.
ADOPT AGENDA
Trustee Lent made a motion to adopt the agenda. Trustee Wilson provided the second. Motion carried 4
ayes, 0 nays.
STRATEGIC PLANNING AND BUDGET DISCUSSIONS
a. Organizational Health Inventory (OHI) Report
Superintendent Boland introduced Marvin and Jeff Fairman, Organizational Health Inc., who
presented information and handouts regarding basic strategies and steps for improving
organizational health. Organizational Health, defined by Mr. Fairman, is an organization’s
ability to function effectively, cope adequately, change appropriately, and to grow within.
District employees were asked to complete a series of questions and the data gathered will be
used to help facilitate growth within our system, with the overall goal of increasing student
achievement.
05/06/2017 D91 Board Minutes Page 1 of 3
Superintendent Boland shared that teachers are very interested in the knowing the results of
the surveys. The information gathered is not used as an evaluation of the building principal
but more of a physical of the building climate to help clarify goals and the process used to
achieve those goals. The information will be shared with staff members during the week of
nd
May 22 and in-depth team training sessions are scheduled for June 12-13, 2017. A discussion
was held. Board members were given a book called Enhancing Leadership Effectiveness,
written by Marvin Fairman and Leon McClean which explains the theories and practices of
sustained systematic success. The superintendent also reminded the Board of Trustees that
this is year one of a five-year contract with OHI, more details will be shared as this work
continues.
b. High School Redesign Presentation – Scott Straubhar, Hummel Architects
Scott Straubhar and Mandy Boam presented drawings for the potential remodel at Skyline and
a new Idaho Falls High School. After revisiting with school and community groups this spring
the architects divided the drawings into the four areas of focus which are:
Collaborate – universal teaching and student collaborative spaces
Learn – teaching spaces
Express – the Arts - Band, Choir, Drama
Move – gyms and P.E.
A discussion was held regarding the new designs, cost estimates, land acquisition and
timelines. Chairman Burtenshaw stated this is great information and a good starting point for
the Board to discuss priorities and next steps.
c. Community Finance Committee Report
Superintendent Boland led a discussion regarding potential building sites for a new high
school, the pros and cons for each site identified by the committee and a potential land
acquisition north of town for another elementary school. Margaret Wimborne shared a draft
of an informational brochure she has been working on to help parents and patrons
understand the direction the district has taken. Discussions were held regarding committee
work, decisions to be made and a possible bond resolution.
Superintendent Boland also shared that students and teachers are working in more
collaborative spaces and would like to see the administration office model that. After
discussing some of the challenges regarding space and inadequate HVAC he asked the
architects to draw up a plan for the district office.
Mandy Boam shared a presentation reviewing a possible reconfiguration of district office to
open it up, upgrade the HVAC, enclose the stairs and add an elevator. The architects are going
to rework the design to incorporate some departmental needs and suggestions they received
yesterday, before Bateman-Hall can price everything and share that information. Stay tuned.
05/06/2017 D91 Board Minutes Page 2 of 3
d. ThoughtExchange Report
Margaret Wimborne shared information regarding the ThoughtExchange surveys that parents,
patrons and staff completed regarding the proposed high school redesign projects. After
reviewing the survey results, it appears there is general support for the projects. The board
will be able to review the questions and concerns that were brought up and provide feedback.
A discussion was held. Further discussions regarding high school redesign are planned for the
thth
May 17 and May 24 board meetings.
CONSENT AGENDA
Trustee Warden made a motion to accept the Consent Agenda as presented. Trustee Wilson provided the
second. Motion carried 4 ayes, 0 nays.
Items approved included:
a. April 2017 Payment of Claims $2,380,753.27
b. April 2017 Checkbooks $218,760.27
c. Student Travel
Skyline High School BPA
National Conference
Orlando, Florida
May 10-14, 2017
Trustee Lent made a motion to adjourn. Trustee Wilson provided the second. Motion carried 4 ayes, 0
nays. The meeting adjourned at 1:58 PM.
05/06/2017 D91 Board Minutes Page 3 of 3
�.. LEADERSHIP BELIEF STATEMENTS
1. We believe all decisions should be consistent with our mission and goals, should be data
based, should be anchored in sound theory and practice, and should be focused on what is
best for the short and long term interests of all students.
2. We believe all decisions should be made at the most appropriate level in the organization
and should be as close to the point of implementation as possible. The competency and
commitment levels of those involved will help determine the appropriate level.
3. We believe our behavior should promote and encourage empowerment throughout our
organization. Empowerment should be highly individualized and be a function of their
development on the maturity continuum within the context of belief statement # 1.
4. We believe we have an obligation to establish and maintain cohesive interdependent teams
that have a high commitment to the organization's mission and goals.
S. We believe our behavior should promote and encourage professional autonomy and
growth from independence to interdependence for individuals and teams throughout the
organization.
6. We believe that we have an obligation to build in quality control and quality assurance
strategies throughout the organization. Building feedback loops into the system will assist
leaders in aligning mission, strategies, structures, and systems to ensure quality control
and assurance throughout the organization.
Chart Area HEALTH PROFILE
SELF - A2080OWT COMPOSITE
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34.0 -
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8
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31.0
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29.0 - he/she 'RIC) answering haRf of the
1 questRoons the same as the group.
28.0
GF com OPE RES COH MOR INN AUT ADA PSA
DIMENSIONS
6
2. BASIC STRATEGIES FOR IMPROVING ORGANIZATIONAL HEALTH OF ANY UNIT
a. Changing the behavior of the leader
b. Changing the behavior of work unit members
c. Changing structures within the unit
d. Understanding the "whys" behind decisions
3. PRINCIPLES - LEADERSHIP BELIEF STATEMENTS, CONCEPTUAL MODELS, AND
SCATTER PLOT DATA: A FOUNDATION FOR INCREASING LEADERSHIP CAPACITY
a. "True North" - LB # 1 - Mission accomplished within established parameters
b. Choices not circumstances control outcomes — LB # 2 - Decisions made as close to the point
of implementation as possible
• Leadership Styles — Situational Leadership
• Decision-making Model
• Structures
c. Trust empowers others — LB # 3 - Commitment to empower individuals and teams (Power
Equalization)
d. The whole is greater than the sum of the parts — LB # 4 - Developing cohesive,
interdependent teams with a commitment to the district's mission and goals (Cohesiveness)
Stages of Team Development Model
e. Effective Relationships require mutual benefit — LB # 5 - Moving from a feeling of
accountability to one of responsibility (Autonomy and Goal Focus)
f. Quality results require development of resources — LB # 6 - Establishing quality control and
assurance strategies
4. STEPS IN THE ORGANIZATIONAL HEALTH IMPROVEMENT PROCESS
a. Interpretation Conference scheduled for Wednesday - Friday
b. Time for reading, reflecting, and responding to the Individualized Report and Focus Chapter
c. Resource Team Conferences - TBD
d. Share & use the Organizational Health as part of our school improvement process after the
Resource Team Conference - TBD
e. Two-day Team Training Sessions for leaders and team members TBD
f. Incorporate into the district's planning and goal setting process
5. PERSONAL REFLECTIONS — my most important new insight is .
3
Definition of Terms
Organizational Health is an organization's ability to function effectively, to cope
adequately, to change appropriately, and to grow within. This health can vary from a
maximal to a minimal degree.
1. Goal Focus: Goal Focus is the ability of persons, groups, or organizations to
have clarity, acceptance, support and advocacy of goals and objectives.
2. Communication Adequacy: Communication Adequacy exists when
information is relatively distortion free and travels both vertically and
horizontally across the boundaries of an organization.
3. Optimal Power Equalization: Optimal Power Equalization is the ability to
maintain a relatively equitable distribution of influence between leaders and
team members.
4. Resource Utilization: Resource Utilization is the ability to coordinate and
maintain inputs, particularly personnel, effectively with a minimal sense of
strain.
5. Cohesiveness: Cohesiveness is the state when persons, groups, or organizations
have a clear sense of identity. Members feel attracted to membership in an
organization. They want to stay with it, be influenced by it, and exert their own
influence within it.
6. Morale: Morale is that state in which a person, group, or organization has
feelings of well-being, satisfaction, and pleasure.
7. Innovativeness: Innovativeness is that ability to be and allow others to be
inventive, diverse, creative, and risk taking.
8. Autonomy: Autonomy is that state in which a person, group, or organization
have the freedom to fulfill their roles and responsibilities with appropriate
involvement from their supervisors.
9. Adaptation: Adaptation is that ability to tolerate stress and maintain stability
while coping with demands of the environment.
10. Problem -solving Adequacy: Problem -solving Adequacy is an organization's
ability to perceive problems and solve them with minimal energy. The problems
stay solved and the problem -solving mechanism of the organization is
maintained and/or strengthened.
For additional information, visit our web -site @
www.orizanizationalhealth.com
4
Idaho Falls School District No. 91
Tax Impact Analysis
Bond Proceeds
Interest Cost (2)
Total Cost
Projected Levy Equalization (Q 9% of PP
Total Bond Cost
TIC (Includes 2017 & 2019 Sales)
$100,000,000
$60,601,438
$160,601,438
($14,454,129)
$146,147,309
4.10%
(1) Bond cost analysis Is based on a bond structure scenario that assumes market value growth of 2% annually FY2019 - FY2028
(2) Interest rates as of January 26, 2017.
Pip erf aff ray REAME THE POWER
OF PARTNERSHIP.
Bill list for IFSD91 4/8/2017 to 5/4/2017
Page 1 of 1
Fund
Fund Desc.
Amount
100
General Fund
1,561,993.50
243
Prof. Tech High School
1,392.89
245
TAC
159,874.42
246
State-Drug Free
4,620.36
249
Medicaid Reimburseme
95,851.41
251
Title 1
11,456.50
253
Migrant
897.17
255
Title I Delinquent
217.74
257
IDEA Part B
3,736.16
258
Title VI-B Pre-School H
36.61
263
Perkins
6,189.53
270
English Language Acq.
10,610.64
271
Title 11
44,312.23
290
Child Nutrition
141,653.42
420
Plant Facility Fund
166,650.02
711
Education Foundation
14,082.42
740
SCHOOLATHLETICS F
757.87
750
Student Activity Fund
156,420.38
Total Check Amount
2,380,753.27
SCHOOL EXPENDITURE REPORT
MONTH/YEAR: I APRIL 2017 I VENDOR INFO
DATE
IN FAVOR OF
DESC.
CITY
ST
CHECK 4
CHECK AMNT SCHOOL
4/7/2017
IF Dist 91
Billback March
Idaho Falls
ID
2627
2,328.76 Boys n
4/11/2017
Proform Airborne
Assembly
Idaho Falls
ID
2628
217.00 Boys n
4/7/2017
Voided check
Voided check
voided
2626
Boyer
4/3/2017
Winco
1st gd supplies
Idaho Falls
ID
5940
23.99 lllxuO( n
4/5/2017
I.F. School Dist. 91
Reimbursement
Idaho Falls
ID
5941
11.16 lllxuO( n
4/6/2017
Rexburg Floral
Flowers
Idaho Falls
ID
5942
40.88 lllxuO( n
4/7/2017
Broulim's
Donuts
Idaho Falls
ID
5943
11.98 lllxunuine n
4/14/2017
Dollar Tree
4th gd supplies
Idaho Falls
ID
5945
22.00 lllxuO( n
4/14/2017
I.F. School Dist. 91
Reimbursement
Idaho Falls
ID
5946
363.40 lllxuO( n
4/18/2017
Walmart
4th gd supplies
Idaho Falls
ID
5944
33.36 lllxuO( n
4/20/2017
I.F. Arts Council
1 st gd Field Trip
Idaho Falls
ID
5947
111.00 lllxunuine n
4/24/2017
Dollar Tree
Pots/ gloves
Idaho Falls
ID
5948
8.48 lllxuO( n
4/24/2017
Bath & Body Works
Lotions
Idaho Falls
ID
5949
22.26 lllxuO( n
4/26/2017
Gandolfos
Lunch
Idaho Falls
ID
5950
11.64 lllxuO( n
4/5/2017
Val -You Cards
Value Cards
Idaho Falls
ID
3419
2,000.00 Bush
4/14/2017
Home Depot
Greenhouse
Idaho Falls
ID
3420
109.85 Bush
4/20/2017
Screen Graphics
Bronco Singers
Idaho Falls
ID
3421
38.90 Bush
04/07/17
IF District 491
Reimb/ library
Idaho Falls
ID
1677
163.50 If°,(Ig un onut
04/10/17
Sam's Club
AR Book Night
Idaho Falls
ID
1678
143.06 If°,(Ig un onut
04/10/17
Mike McKellar
AR Book Night
Idaho Falls
ID
1679
150.00 If°,(Ig un onut
04/13/17
Debbie Webb
Reimb/Chess exp
Idaho Falls
ID
1680
209.71 If°,(Ig un onut
E°unuu°, son
4/8/2017
Sam's Club
Vending/plates
Idaho Falls
ID
2035
115.43 ]f?n cl(sxnu
4/14/2017
IF Arts Council
1st gr Artitorium
Idaho Falls
ID
2036
225.00 ]f?n cl(sxnu
4/14/2017
Jeremy Gallup
Fidgets/Counselor
Idaho Falls
ID
2037
160.00 ]f?n cl(sxnu
18 -Apr
Sam's Club
Tsting mints/snack
Idaho Falls
ID
2038
159.88 ]f?n cl(sxnu
19 -Apr
Smiths
Tsting mints/snack
Idaho Falls
ID
2039
42.46 ]f?n cl(sxnu
19 -Apr
Walmart
Earth Day celebrat
Idaho Falls
ID
2040
56.50 ]f?n cl(sxnu
25 -Apr
Fred Meyers
Tsting mints
Idaho Falls
ID
2041
51.82 ]f?n cl(sxnu
4/18/2017
Tears of Joy Theatre
Assembly
Portland
OR
3215
300.00 Fox lllcttxw
4/24/2017
Idaho Falls Arts Council
Field Trip
Idaho Falls
ID
3216
180.00 FOX lllciixXV
4/13/2017
Domino's Pizza
IRI Kids end of session pai
Idaho Falls
ID
1070
70.50 ll lla wtluon
4/14/2017
Domino's Pizza
jKids Class Party 3rd grade Idaho Falls
I ID 1
1071
90.00 ll 1a wtluxH
4/19/2017
Ildaho Falls School Distric AR/CR March
Ildaho Falls
I ID 1
1072
105.84 ll lla wtluon
218760.45
SCHOOL EXPENDITURE REPORT
MONTH/YEAR: I VENDOR INFO
DATE
IN FAVOR OF
DESC.
CITY
ST
CHECK 4
CHECK AMNT SCHOOL
4/5/2017
Sam's Club
Membership Renewal - Re Idaho Falls
ID
5175
100.00 ll iwl nb Pad(
4/6/2017
Sam's Club
PBIS and Consumables
Idaho Falls
ID
5176
344.88 ll iwl nb Pad(
4/10/2017
Sam's Club
PBIS
Idaho Falls
ID
5177
61.18 ll iwl nb Pad(
4/11/2017
Sam's Club
Reimbursement from Enric
Idaho Falls
ID
5178
81.20 ll iwl nb Pad(
4/12/2017
Winco
School Fund
Idaho Falls
ID
5180
238.04 ll iwl nb Pad(
4/13/2017
IFSD 91
AR/CR
Idaho Falls
ID
5181
3,595.20 ll iwl nb Pad(
4/17/2017
Demco
Reimbursement from Libra
Idaho Falls
ID
5182
565.78 ll iwl nb Pad(
4/21/2017
Sam's Club
Reimbursement from Cons Idaho Falls
ID
5179
111.51 ll iwl nb Pad(
4/11/2013
Scholastic
Daytreatment
Idaho Falls
ID
4964
18.37 ll wh d'efloxv
4/17/2013
IFSD
Bookroom, Donations,Grai
Idaho Falls
ID
4965
2,411.38 ll wh d'efloxv
4/7/2017
School Dist 91
AR/CR payment
Idaho Falls
ID
4874
1,050.76 Sun uyskl
4/11/2017
Mountain Fresh Water Co cooler & rental
Idaho Falls
ID
4875
28.00 Sun uyskl
4/19/2017
Scholastic Book Fairs
book payment
Jefferson Cit
MO
4876
4,301.74 Sun uyskl
4/20/2017
Sam's Club
teacher treats
Idaho Falls
ID
4877
87.03 Sun uyskl
4/20/2017
Classic Foods (Wendy's)
dbl payment
Idaho Falls
ID
4878
454.00 Sun uyskl
2/1/2017
Diana Frickey
Reimburstment
Idaho Falls
id
2685
60.72 Teuuple View
2/8/2017
Dist 91
Bill Back
Idaho Falls
id
2686
574.79 Teuuple View
4/4/2017
Food Service & Child Nuti Kindergarten Milk
Idaho Falls
ID
1188
93.61 Westskie
4/24/2017
Western Recycling
Curb recycling
Idaho Falls
ID
1189
30.00 Westskie
4/27/2017
Sam's Club
Water/itunes card
Idaho Falls
ID
1190
73.90 Westskie
218,760.45
Idaho Falls School District #91
Request for Permission for Student Travel
School: ISkyllne High School - Date of Request: 3/15/17
Sponsoring Organization: L i3
Destination(s): PrIando, FL
Educational Objective of the Trip: National Conference
Specific Activities: ofnetitions, leadership
Faculty Advisor(s): JBev Hott
Travel Information:
# of Miles One Way:
Modes of Travel:
# of Participating Female Students:
6
# of Female Chaperones: 1
# of Participating Male Students:
3
# of Male Chaperones: 1
Date of Departure:
5110/17
Time of Departure: 5 am
I)ate of Return:
5114/17
Time of Return: 6Pm
# of School Das Students will Miss:
# of Meals away from Home
3
12
Additional Comments:
Overnight Lodging Arrangements:
Cost per Participant:
Sources of Revenue:
Travel $
S600.00
fundraising and self & BPA funds
Lodging $
$413.00
fundraising, self, and BPA
Meals $
$300.00
fundralsing, self, and BPA
Other $
$260.00
awBPA
Total $
1,573.00
Apl
Please note: Parents/guardians must sign a consent form prior to departure.