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HomeMy WebLinkAbout2017_05_06 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES -- ANNUAL BOARD RETREAT DISTRICT OFFICE - 9:00 A.M. 690 JOHN ADAMS PARKWAY SATURDAY, MAY 6, 2017 Present from the Board of Trustees: Present from the Administration: Lisa Burtenshaw, Chair George Boland, Superintendent Deidre Warden, Vice Chair Carrie Smith, Director of HR & Finance Dave Lent, Trustee Margaret Wimborne, Director of Larry Wilson, Clerk Communications and Community Engagement Debbie Wilkie, Recording Clerk Excused: Larry Haws, Treasurer Guests: Marvin and Jeff Fairman, OHI Scott Straubhar and Mandy Boam, Hummel Architects Mike Clements, Bateman-Hall Chairman Burtenshaw called the meeting to order at 9:07 AM. ADOPT AGENDA Trustee Lent made a motion to adopt the agenda. Trustee Wilson provided the second. Motion carried 4 ayes, 0 nays. STRATEGIC PLANNING AND BUDGET DISCUSSIONS a. Organizational Health Inventory (OHI) Report Superintendent Boland introduced Marvin and Jeff Fairman, Organizational Health Inc., who presented information and handouts regarding basic strategies and steps for improving organizational health. Organizational Health, defined by Mr. Fairman, is an organization’s ability to function effectively, cope adequately, change appropriately, and to grow within. District employees were asked to complete a series of questions and the data gathered will be used to help facilitate growth within our system, with the overall goal of increasing student achievement. 05/06/2017 D91 Board Minutes Page 1 of 3 Superintendent Boland shared that teachers are very interested in the knowing the results of the surveys. The information gathered is not used as an evaluation of the building principal but more of a physical of the building climate to help clarify goals and the process used to achieve those goals. The information will be shared with staff members during the week of nd May 22 and in-depth team training sessions are scheduled for June 12-13, 2017. A discussion was held. Board members were given a book called Enhancing Leadership Effectiveness, written by Marvin Fairman and Leon McClean which explains the theories and practices of sustained systematic success. The superintendent also reminded the Board of Trustees that this is year one of a five-year contract with OHI, more details will be shared as this work continues. b. High School Redesign Presentation – Scott Straubhar, Hummel Architects Scott Straubhar and Mandy Boam presented drawings for the potential remodel at Skyline and a new Idaho Falls High School. After revisiting with school and community groups this spring the architects divided the drawings into the four areas of focus which are:  Collaborate – universal teaching and student collaborative spaces  Learn – teaching spaces  Express – the Arts - Band, Choir, Drama  Move – gyms and P.E. A discussion was held regarding the new designs, cost estimates, land acquisition and timelines. Chairman Burtenshaw stated this is great information and a good starting point for the Board to discuss priorities and next steps. c. Community Finance Committee Report Superintendent Boland led a discussion regarding potential building sites for a new high school, the pros and cons for each site identified by the committee and a potential land acquisition north of town for another elementary school. Margaret Wimborne shared a draft of an informational brochure she has been working on to help parents and patrons understand the direction the district has taken. Discussions were held regarding committee work, decisions to be made and a possible bond resolution. Superintendent Boland also shared that students and teachers are working in more collaborative spaces and would like to see the administration office model that. After discussing some of the challenges regarding space and inadequate HVAC he asked the architects to draw up a plan for the district office. Mandy Boam shared a presentation reviewing a possible reconfiguration of district office to open it up, upgrade the HVAC, enclose the stairs and add an elevator. The architects are going to rework the design to incorporate some departmental needs and suggestions they received yesterday, before Bateman-Hall can price everything and share that information. Stay tuned. 05/06/2017 D91 Board Minutes Page 2 of 3 d. ThoughtExchange Report Margaret Wimborne shared information regarding the ThoughtExchange surveys that parents, patrons and staff completed regarding the proposed high school redesign projects. After reviewing the survey results, it appears there is general support for the projects. The board will be able to review the questions and concerns that were brought up and provide feedback. A discussion was held. Further discussions regarding high school redesign are planned for the thth May 17 and May 24 board meetings. CONSENT AGENDA Trustee Warden made a motion to accept the Consent Agenda as presented. Trustee Wilson provided the second. Motion carried 4 ayes, 0 nays. Items approved included: a. April 2017 Payment of Claims $2,380,753.27 b. April 2017 Checkbooks $218,760.27 c. Student Travel Skyline High School BPA National Conference Orlando, Florida May 10-14, 2017 Trustee Lent made a motion to adjourn. Trustee Wilson provided the second. Motion carried 4 ayes, 0 nays. The meeting adjourned at 1:58 PM. 05/06/2017 D91 Board Minutes Page 3 of 3 �.. LEADERSHIP BELIEF STATEMENTS 1. We believe all decisions should be consistent with our mission and goals, should be data based, should be anchored in sound theory and practice, and should be focused on what is best for the short and long term interests of all students. 2. We believe all decisions should be made at the most appropriate level in the organization and should be as close to the point of implementation as possible. The competency and commitment levels of those involved will help determine the appropriate level. 3. We believe our behavior should promote and encourage empowerment throughout our organization. Empowerment should be highly individualized and be a function of their development on the maturity continuum within the context of belief statement # 1. 4. We believe we have an obligation to establish and maintain cohesive interdependent teams that have a high commitment to the organization's mission and goals. S. We believe our behavior should promote and encourage professional autonomy and growth from independence to interdependence for individuals and teams throughout the organization. 6. We believe that we have an obligation to build in quality control and quality assurance strategies throughout the organization. Building feedback loops into the system will assist leaders in aligning mission, strategies, structures, and systems to ensure quality control and assurance throughout the organization. Chart Area HEALTH PROFILE SELF - A2080OWT COMPOSITE 37.0 The purrpose for this graph R*,g t® SA= 5X 8 =40 31-0- determine how wee the Reader a A= 4 X 8 32 35.0 - Rs re2dR*ng Ms/her group. A U = 3 X 8 24 34.0 - D =2X8=16 33.0 - SD = 1 X 8 = 8 32.0 31.0 30.0 Y fff the Reader 'no within 4 points, 29.0 - he/she 'RIC) answering haRf of the 1 questRoons the same as the group. 28.0 GF com OPE RES COH MOR INN AUT ADA PSA DIMENSIONS 6 2. BASIC STRATEGIES FOR IMPROVING ORGANIZATIONAL HEALTH OF ANY UNIT a. Changing the behavior of the leader b. Changing the behavior of work unit members c. Changing structures within the unit d. Understanding the "whys" behind decisions 3. PRINCIPLES - LEADERSHIP BELIEF STATEMENTS, CONCEPTUAL MODELS, AND SCATTER PLOT DATA: A FOUNDATION FOR INCREASING LEADERSHIP CAPACITY a. "True North" - LB # 1 - Mission accomplished within established parameters b. Choices not circumstances control outcomes — LB # 2 - Decisions made as close to the point of implementation as possible • Leadership Styles — Situational Leadership • Decision-making Model • Structures c. Trust empowers others — LB # 3 - Commitment to empower individuals and teams (Power Equalization) d. The whole is greater than the sum of the parts — LB # 4 - Developing cohesive, interdependent teams with a commitment to the district's mission and goals (Cohesiveness) Stages of Team Development Model e. Effective Relationships require mutual benefit — LB # 5 - Moving from a feeling of accountability to one of responsibility (Autonomy and Goal Focus) f. Quality results require development of resources — LB # 6 - Establishing quality control and assurance strategies 4. STEPS IN THE ORGANIZATIONAL HEALTH IMPROVEMENT PROCESS a. Interpretation Conference scheduled for Wednesday - Friday b. Time for reading, reflecting, and responding to the Individualized Report and Focus Chapter c. Resource Team Conferences - TBD d. Share & use the Organizational Health as part of our school improvement process after the Resource Team Conference - TBD e. Two-day Team Training Sessions for leaders and team members TBD f. Incorporate into the district's planning and goal setting process 5. PERSONAL REFLECTIONS — my most important new insight is . 3 Definition of Terms Organizational Health is an organization's ability to function effectively, to cope adequately, to change appropriately, and to grow within. This health can vary from a maximal to a minimal degree. 1. Goal Focus: Goal Focus is the ability of persons, groups, or organizations to have clarity, acceptance, support and advocacy of goals and objectives. 2. Communication Adequacy: Communication Adequacy exists when information is relatively distortion free and travels both vertically and horizontally across the boundaries of an organization. 3. Optimal Power Equalization: Optimal Power Equalization is the ability to maintain a relatively equitable distribution of influence between leaders and team members. 4. Resource Utilization: Resource Utilization is the ability to coordinate and maintain inputs, particularly personnel, effectively with a minimal sense of strain. 5. Cohesiveness: Cohesiveness is the state when persons, groups, or organizations have a clear sense of identity. Members feel attracted to membership in an organization. They want to stay with it, be influenced by it, and exert their own influence within it. 6. Morale: Morale is that state in which a person, group, or organization has feelings of well-being, satisfaction, and pleasure. 7. Innovativeness: Innovativeness is that ability to be and allow others to be inventive, diverse, creative, and risk taking. 8. Autonomy: Autonomy is that state in which a person, group, or organization have the freedom to fulfill their roles and responsibilities with appropriate involvement from their supervisors. 9. Adaptation: Adaptation is that ability to tolerate stress and maintain stability while coping with demands of the environment. 10. Problem -solving Adequacy: Problem -solving Adequacy is an organization's ability to perceive problems and solve them with minimal energy. The problems stay solved and the problem -solving mechanism of the organization is maintained and/or strengthened. For additional information, visit our web -site @ www.orizanizationalhealth.com 4 Idaho Falls School District No. 91 Tax Impact Analysis Bond Proceeds Interest Cost (2) Total Cost Projected Levy Equalization (Q 9% of PP Total Bond Cost TIC (Includes 2017 & 2019 Sales) $100,000,000 $60,601,438 $160,601,438 ($14,454,129) $146,147,309 4.10% (1) Bond cost analysis Is based on a bond structure scenario that assumes market value growth of 2% annually FY2019 - FY2028 (2) Interest rates as of January 26, 2017. Pip erf aff ray REAME THE POWER OF PARTNERSHIP. Bill list for IFSD91 4/8/2017 to 5/4/2017 Page 1 of 1 Fund Fund Desc. Amount 100 General Fund 1,561,993.50 243 Prof. Tech High School 1,392.89 245 TAC 159,874.42 246 State-Drug Free 4,620.36 249 Medicaid Reimburseme 95,851.41 251 Title 1 11,456.50 253 Migrant 897.17 255 Title I Delinquent 217.74 257 IDEA Part B 3,736.16 258 Title VI-B Pre-School H 36.61 263 Perkins 6,189.53 270 English Language Acq. 10,610.64 271 Title 11 44,312.23 290 Child Nutrition 141,653.42 420 Plant Facility Fund 166,650.02 711 Education Foundation 14,082.42 740 SCHOOLATHLETICS F 757.87 750 Student Activity Fund 156,420.38 Total Check Amount 2,380,753.27 SCHOOL EXPENDITURE REPORT MONTH/YEAR: I APRIL 2017 I VENDOR INFO DATE IN FAVOR OF DESC. CITY ST CHECK 4 CHECK AMNT SCHOOL 4/7/2017 IF Dist 91 Billback March Idaho Falls ID 2627 2,328.76 Boys n 4/11/2017 Proform Airborne Assembly Idaho Falls ID 2628 217.00 Boys n 4/7/2017 Voided check Voided check voided 2626 Boyer 4/3/2017 Winco 1st gd supplies Idaho Falls ID 5940 23.99 lllxuO( n 4/5/2017 I.F. School Dist. 91 Reimbursement Idaho Falls ID 5941 11.16 lllxuO( n 4/6/2017 Rexburg Floral Flowers Idaho Falls ID 5942 40.88 lllxuO( n 4/7/2017 Broulim's Donuts Idaho Falls ID 5943 11.98 lllxunuine n 4/14/2017 Dollar Tree 4th gd supplies Idaho Falls ID 5945 22.00 lllxuO( n 4/14/2017 I.F. School Dist. 91 Reimbursement Idaho Falls ID 5946 363.40 lllxuO( n 4/18/2017 Walmart 4th gd supplies Idaho Falls ID 5944 33.36 lllxuO( n 4/20/2017 I.F. Arts Council 1 st gd Field Trip Idaho Falls ID 5947 111.00 lllxunuine n 4/24/2017 Dollar Tree Pots/ gloves Idaho Falls ID 5948 8.48 lllxuO( n 4/24/2017 Bath & Body Works Lotions Idaho Falls ID 5949 22.26 lllxuO( n 4/26/2017 Gandolfos Lunch Idaho Falls ID 5950 11.64 lllxuO( n 4/5/2017 Val -You Cards Value Cards Idaho Falls ID 3419 2,000.00 Bush 4/14/2017 Home Depot Greenhouse Idaho Falls ID 3420 109.85 Bush 4/20/2017 Screen Graphics Bronco Singers Idaho Falls ID 3421 38.90 Bush 04/07/17 IF District 491 Reimb/ library Idaho Falls ID 1677 163.50 If°,(Ig un onut 04/10/17 Sam's Club AR Book Night Idaho Falls ID 1678 143.06 If°,(Ig un onut 04/10/17 Mike McKellar AR Book Night Idaho Falls ID 1679 150.00 If°,(Ig un onut 04/13/17 Debbie Webb Reimb/Chess exp Idaho Falls ID 1680 209.71 If°,(Ig un onut E°unuu°, son 4/8/2017 Sam's Club Vending/plates Idaho Falls ID 2035 115.43 ]f?n cl(sxnu 4/14/2017 IF Arts Council 1st gr Artitorium Idaho Falls ID 2036 225.00 ]f?n cl(sxnu 4/14/2017 Jeremy Gallup Fidgets/Counselor Idaho Falls ID 2037 160.00 ]f?n cl(sxnu 18 -Apr Sam's Club Tsting mints/snack Idaho Falls ID 2038 159.88 ]f?n cl(sxnu 19 -Apr Smiths Tsting mints/snack Idaho Falls ID 2039 42.46 ]f?n cl(sxnu 19 -Apr Walmart Earth Day celebrat Idaho Falls ID 2040 56.50 ]f?n cl(sxnu 25 -Apr Fred Meyers Tsting mints Idaho Falls ID 2041 51.82 ]f?n cl(sxnu 4/18/2017 Tears of Joy Theatre Assembly Portland OR 3215 300.00 Fox lllcttxw 4/24/2017 Idaho Falls Arts Council Field Trip Idaho Falls ID 3216 180.00 FOX lllciixXV 4/13/2017 Domino's Pizza IRI Kids end of session pai Idaho Falls ID 1070 70.50 ll lla wtluon 4/14/2017 Domino's Pizza jKids Class Party 3rd grade Idaho Falls I ID 1 1071 90.00 ll 1a wtluxH 4/19/2017 Ildaho Falls School Distric AR/CR March Ildaho Falls I ID 1 1072 105.84 ll lla wtluon 218760.45 SCHOOL EXPENDITURE REPORT MONTH/YEAR: I VENDOR INFO DATE IN FAVOR OF DESC. CITY ST CHECK 4 CHECK AMNT SCHOOL 4/5/2017 Sam's Club Membership Renewal - Re Idaho Falls ID 5175 100.00 ll iwl nb Pad( 4/6/2017 Sam's Club PBIS and Consumables Idaho Falls ID 5176 344.88 ll iwl nb Pad( 4/10/2017 Sam's Club PBIS Idaho Falls ID 5177 61.18 ll iwl nb Pad( 4/11/2017 Sam's Club Reimbursement from Enric Idaho Falls ID 5178 81.20 ll iwl nb Pad( 4/12/2017 Winco School Fund Idaho Falls ID 5180 238.04 ll iwl nb Pad( 4/13/2017 IFSD 91 AR/CR Idaho Falls ID 5181 3,595.20 ll iwl nb Pad( 4/17/2017 Demco Reimbursement from Libra Idaho Falls ID 5182 565.78 ll iwl nb Pad( 4/21/2017 Sam's Club Reimbursement from Cons Idaho Falls ID 5179 111.51 ll iwl nb Pad( 4/11/2013 Scholastic Daytreatment Idaho Falls ID 4964 18.37 ll wh d'efloxv 4/17/2013 IFSD Bookroom, Donations,Grai Idaho Falls ID 4965 2,411.38 ll wh d'efloxv 4/7/2017 School Dist 91 AR/CR payment Idaho Falls ID 4874 1,050.76 Sun uyskl 4/11/2017 Mountain Fresh Water Co cooler & rental Idaho Falls ID 4875 28.00 Sun uyskl 4/19/2017 Scholastic Book Fairs book payment Jefferson Cit MO 4876 4,301.74 Sun uyskl 4/20/2017 Sam's Club teacher treats Idaho Falls ID 4877 87.03 Sun uyskl 4/20/2017 Classic Foods (Wendy's) dbl payment Idaho Falls ID 4878 454.00 Sun uyskl 2/1/2017 Diana Frickey Reimburstment Idaho Falls id 2685 60.72 Teuuple View 2/8/2017 Dist 91 Bill Back Idaho Falls id 2686 574.79 Teuuple View 4/4/2017 Food Service & Child Nuti Kindergarten Milk Idaho Falls ID 1188 93.61 Westskie 4/24/2017 Western Recycling Curb recycling Idaho Falls ID 1189 30.00 Westskie 4/27/2017 Sam's Club Water/itunes card Idaho Falls ID 1190 73.90 Westskie 218,760.45 Idaho Falls School District #91 Request for Permission for Student Travel School: ISkyllne High School - Date of Request: 3/15/17 Sponsoring Organization: L i3 Destination(s): PrIando, FL Educational Objective of the Trip: National Conference Specific Activities: ofnetitions, leadership Faculty Advisor(s): JBev Hott Travel Information: # of Miles One Way: Modes of Travel: # of Participating Female Students: 6 # of Female Chaperones: 1 # of Participating Male Students: 3 # of Male Chaperones: 1 Date of Departure: 5110/17 Time of Departure: 5 am I)ate of Return: 5114/17 Time of Return: 6Pm # of School Das Students will Miss: # of Meals away from Home 3 12 Additional Comments: Overnight Lodging Arrangements: Cost per Participant: Sources of Revenue: Travel $ S600.00 fundraising and self & BPA funds Lodging $ $413.00 fundraising, self, and BPA Meals $ $300.00 fundralsing, self, and BPA Other $ $260.00 awBPA Total $ 1,573.00 Apl Please note: Parents/guardians must sign a consent form prior to departure.