HomeMy WebLinkAbout2017_08_16 Board Minutes
IDAHO FALLS SCHOOL DISTRICT NO. 91
BOARD OF TRUSTEES -- BOARD BUSINESS MEETING
DISTRICT OFFICE BOARD ROOM -- 7:00 P.M.
690 JOHN ADAMS PARKWAY
WEDNESDAY, AUGUST 16, 2017
Chairman Burtenshaw called the meeting to order at 6:35 PM. Trustee Haws made a motion to go into
Executive Session pursuant to Idaho Code §74-206 (1) (b) Personnel and (c) Property. Trustee Lent
provided the second. A roll call vote was taken:
Lisa Burtenshaw – yes
Dave Lent - yes
Deidre Warden - yes
Larry Haws - yes
Larry Wilson – yes
EXECUTIVE SESSION
Superintendent Boland and the Board of Trustees met in Executive Session for discussions regarding
Employee 2017-2018D request to be released from contract and property matters.
Trustee Warden made a motion to return to Open Session at 7:00 PM. Trustee Haws provided the second.
Motion carried 5 ayes, 0 nays. Trustee Lent asked to be excused from the business meeting at this time.
BUSINESS MEETING
Present from the Board of Trustees: Present from the Administration:
Trustee Lisa Burtenshaw, Chair George Boland, Superintendent
Trustee Deidre Warden, Clerk Sarah Sanders, Director of Secondary Education
Trustee Larry Haws, Vice Chair Carrie Smith, Director of HR & Finance
Trustee Larry Wilson, Treasurer Dan Keck, Director of Student Services
Debbie Wilkie, Board Secretary, Recording
Excused:
Trustee Dave Lent
Chairman Lisa Burtenshaw called the business meeting to order at 7:03 PM. The Pledge of Allegiance was
led by Dan Keck, Director of Student Services.
ADOPT AGENDA
Trustee Warden made a motion to amend the agenda to include item d. Payment of Claims to the Consent Agenda as
presented. Trustee Haws provided the second. Motion carried 4 ayes, 0 nays. Trustee Warden made a motion to
adopt the agenda as amended. Trustee Wilson provided the second. Motion carried 4 ayes, 0 nays.
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SPECIAL ORDERS OF THE DAY
a. Bonneville Youth Development Council Check Presentation
Alisha Passey, BYDC Executive Coordinator, shared that the Bonneville Youth Development Council works to
prevent substance abuse among youth in our community. District 91 has agreed to partner with BYDC, and
the Office of Drug Policy Administration, to help collect local data. Alisha added that with this partnership,
BYDC is able to give District 91 a one-time donation of $6000 for participating and sharing data related to
Idaho Healthy Youth Survey. Alisha explained that with all of the survey requests out there it is really hard to
get good local data. The goal is to survey sixth, eighth, tenth and twelfth grade students every couple of years
in order to gain knowledge of the current trends among our youth and better serve the community. Alisha
also introduced Becky Leatham, BYDC Youth Program Coordinator, Ashley Billmam, Outreach Coordinator
and Jim Hopla their evaluator. The Board thanked Alisha and council members for the donation and the good
work they are doing.
REPORTS/INPUT/INFORMATION
a. Student Reports
Sarah Sanders, Director of Secondary Education, introduced IFHS senior Paige Ackershott, who has been
working on her senior project this summer and is here to present it to the Board and district administration.
Paige first introduced her dad, Shane Ackershott who became wheelchair bound after an accident three years
ago, and Carrie Schull her senior project mentor. Paige’s project is a proposal to install a handicap accessible
hydraulic lift at Ravsten Stadium. Paige reviewed that people in wheelchairs are required to sit on the track to
watch football games and that makes it very hard to see past all of the players, coaches and everything else
on the sidelines, not to mention they are also at risk for getting ran over if a play goes out of bounds. Paige
stated only one companion at a time is allowed on the track with her dad, so her family never gets to sit
together at the games, and they are not allowed to cheer from the sideline. Paige consulted with an engineer
who gave her an idea of the scope, cost and timeline for the project. Paige is also planning to hold a
fundraiser, Rock and Roll, to raise money for the project. A discussion was held regarding timeline, estimated
costs and possible grants to help fund the project. Superintendent Boland stated because the start of the
football season is already here, we can look at other options for Paige and her family to sit together this year
to watch her brother play his senior year. Paige said it would be an honor to help raise money to see the
project come to life. Chairman Burtenshaw thanked Paige and stated this is very impressive and inspiring.
b. Superintendent’s Report
Superintendent Boland first turned the time over to Dr. Sarah Sanders who presented information regarding
Challenge Day a social and emotional learning workshop that will take place at IFHS, SHS, TVMS and ERMS the
week of September 18-21, 2017, which also coincides with Emotion Bowl Week. Sarah stated that student
culture is so important, everyone needs to feel a sense of belonging and wants to fit it. Challenge Day is a
non-profit that will send two facilitators to work with 100 students and 30 adults (teachers, administrators
and community members) in each building for a full day and it is very impactful. Participating schools will
receive a workbook to help guide the continuation of the program throughout the year, it’s not just a one-day
program. Dr. Sanders shared a Challenge Day video clip https://www.challengeday.org/ and a discussion was
held. Those interested in participating may contact Dr. Sanders to sign-up.
Superintendent Boland provided information reviewing the upcoming solar eclipse on Monday, August 21,
2017. The district has posted no camping signs around our facilities to discourage visitors from driving on the
playgrounds and fields. Custodial staff have been asked to monitor the facilities but not to police or confront
anyone. If they do experience a situation they should contact the building principal or the police department.
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We want to be good hosts and hope everyone will be good visitors as well. The superintendent also reviewed
upcoming events, New Teacher Induction and Breakfast, Opening Staff Meeting, the Annual Employee Picnic
and Bond Gallery Walk, and Back-to-School Nights prior to the first day of school on August 30.
c. Patron Input – no input.
d. IFEA Report – Joyce Rogers and Marcia Bingham, Co-Presidents reported.
Chairman Burtenshaw welcomed Joyce and Marcia, the new IFEA Co-Presidents for this year.
Joyce shared the following items:
Three teachers attended SPARKS, an IEA sponsored event for teachers who have 5 or less years of
experience in the district. The teachers had the opportunity to participate in various classes learning
helpful hints for classroom behaviors and such.
Zoe Jorgensen was trained in teaching a Master Teacher Premium Class which 100-120 teachers
participated in this past year. Zoe will be attending more training to get new updates and be in the
know. Supt. Boland stated that funding for the Master Teacher Premiums will begin next year.
rd
New Teacher Breakfast will be held on Wednesday, August 23 at the Hilton Garden Inn at 7:00 a.m.
th
IFEA Barnes and Noble Fundraiser is on August 26, and
th
Pizza Night for all new teachers is on September 14.
e. Other Items
i. Board Committee Updates - Bond Experts Kick Off and Gallery Walks
rd
Supt. Boland reviewed that a workshop will be held on August 23 to provide information about the
scope, schedule and finances regarding the high school redesign/rebuild projects. A team from each
building has been invited to attend and become bond experts so they will be in the position to
answer questions about the bond. There are several District 91 events coming up where the bond
gallery walks will be set up, board members are encouraged to sign-up to help facilitate the walks as
their schedules will allow.
ii. ISBA Annual Convention, November 8-10, 2017 in CDA
Supt. Boland reviewed that registration is now open and board members should let Debbie know if
they are planning to attend this year.
CONSENT AGENDA
Trustee Wilson made a motion to adopt the Consent Agenda as provided. Trustee Warden provided the second. No
further discussion. Motion carried 4 ayes and 0 nays.
Items approved include:
a. Board Minutes
i. June 14, 2017 – Budget Hearing and Business Meeting
ii. July 12, 2017 – Annual Meeting
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b. Staff Actions
New Hires:
Name Position Location
William W. Cairns Athletic/Activities Director Skyline High School
th
Chelle Mangum 5 Grade Hawthorne Elementary
rd
Carlie Martin 3 Grade A. H. Bush Elementary
Emily Kvamme Speech/Drama Taylorview Middle School
nd
Lauren Holmes 2 Grade Dora Erickson Elementary
Angella Catlin Counselor Longfellow Elementary
Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the
following positions:
Name Position Location
Emily Kvamme Content Specialist – Speech/Drama Taylorview Middle School
rd
Carlie Martin Content Specialist – 3 Grade A. H. Bush Elementary
Michelle Ward Renew Content Specialist – Spec Ed Idaho Falls High School
Anne Schaafs Renew Content Specialist - Kindergarten Linden Park Elementary
st
Stacy Ilsley Content Specialist - 1 Grade Dora Erickson Elementary
Transfers:
Name Position Location
Cassie Dompier From: .5 FTE Kindergarten From: Edgemont Elementary
To: 1 FTE Kindergarten To: Edgemont Elementary
Nichole Pincock From: .5 FTE Kindergarten From: Fox Hollow Elementary
To: .5 FTE Kindergarten To: A. H. Bush Elementary
c. Student Travel
Compass Academy Senior Trip 2018
Orlando, FL
April 16 -23, 2018
d. Payment of Claims
Alderson Karst & Mitro Architects
Invoice # 2013 $36,100.00
Invoice # 2019 $13,194.24
ACTION ITEMS
a. 2017-18 Authorization of Student Teacher/University Relations Contract
Superintendent Boland stated that all of the action items are ones that come up at the start of each new
school year, the first being authorization for the student teacher/university relation contracts that would
extend liability insurance coverage to the student teachers placed in our district throughout the year. A
suggested motion and a list of student teachers slated for this fall was provided in the packet for review.
Trustee Haws made a motion authorizing the administration to facilitate the placement of university student
teachers and interns for the 2017-2018 contract with the understanding that the students, while serving as
student teachers and/or interns under the supervision of a certified teacher, shall be accorded the same
liability insurance coverage by the district as that accorded a certified teacher and shall comply with all rules
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and regulations of the district while acting in the capacity of a student teacher and/or intern. Trustee Warden
provided the second. Motion carried 4 ayes, 0 nays.
b. 2017-18 SRO Agreement with the City of Idaho Falls Police Department
Superintendent Boland stated this is for the continuation of the school resource officer agreement with the
City of Idaho Falls. The agreement provided tonight is still in draft form, a new Chief of Police took office this
week and the new assistant was not comfortable with taking the watermark off until he has had time to
review it. The current contract is good through August 30, 2017 so we have time to execute the final
document. The draft agreement has no changes other than the dates. The motion would be to authorize the
superintendent to sign the final SRO Agreement,
Trustee Wilson made a motion to authorize the superintendent to sign the School Resource Officer
Agreement as presented. Trustee Warden provided the second. Motion carried 4 ayes, 0 nays.
c. 2017-18 Transportation Agreement with American Heritage Charter School
Superintendent Boland stated that this is a continuation of the transportation agreement the district has with
American Heritage Charter School. The terms and conditions are the same as last year, only dates for the
current school year and the rates have been updated to reflect those stipulated by the Department of
Transportation. Carrie Smith added, basically we look at the actual cost per mile in comparison to the amount
that is reimbursed by the state to come up with the percentage that AHCS would need to cover.
Trustee Haws made a motion to accept the 2017-2018 Transportation Agreement with American Heritage
Charter School as presented. Trustee Wilson provided the second. Motion carried 4 ayes, 0 nays.
d. 2017-18 Safety Bussing Zone Recommendations
Superintendent Boland stated that the Director of Transportation provided a list of the district’s 2017-18
Safety Bussing Zone Recommendations for Board approval as required each year. There are no changes to
the recommendations from the previous year.
Trustee Warden made a motion to approve the 2017-2018 Safety Bussing Zone Recommendations as
presented. Trustee Wilson provided the second. Motion carried 4 ayes, 0 nays.
e. Special Education Manual Adoption
Dan Keck, Director of Student Services, stated there are no changes to the Special Education Manual this
year, this is a compliance piece when submitting for IDEA funding, however next year would bring some
changes.
Trustee Warden made a motion to approve the Special Education Manual adoption as presented. Trustee
Haws provided the second. No further discussion. Motion carried 4 ayes, 0 nays.
f. Child Nutrition Pizza Bids
i. Take-N-Bake
ii. Ready-to-Eat
Carrie Smith reviewed each year the Child Nutrition Department advertises bids for take-n-bake and ready-
to-eat pizzas as well as the fresh fruits and vegetables. Papa Murphy’s, the only bid received for the take-n-
bake pizzas, are the only local vendor that can meet the requirements for the child nutrition program. It is the
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recommendation of the administration to award the take-n-bake pizza bid to Papa Murphy’s at $7.50 per
pizza.
Two bids were received for the ready-to-eat pizza, one from Dominoes and another from Pizza Hut. The
recommendation would be to award the bid to Dominoes with the low bid of $6.45.
Trustee Warden made a motion to award the take-n-bake pizza bid to Papa Murphy’s for $7.50 per pizza and
the ready-to-eat pizza bid from Dominoes at $6.45 per pizza. Trustee Wilson provided the second. Motion
carried 4 ayes, 0 nays.
g. Child Nutrition Produce Bid
Carrie Smith stated only one bid was received for the fresh fruit and vegetables, produce providers have a
hard time giving a bid for the whole year not know what prices and availability will be at any given time.
Therefore, it is the recommendation from the administration to reject the bid, based on past experience with
the provider, and to try and get fresh produce prices on a monthly basis in hopes of improving the quality and
variety.
Trustee Haws made a motion to reject the Child Nutrition produce bid as stated. Trustee Warden provided
the second. Motion carried 4 ayes, 0 nays.
h. Employee 2017-2018D
Superintendent Boland stated this item was addressed in Executive Session and inadvertently left off of the
list of action items. All actions by the Board must be done in Open Session.
Trustee Wilson made a motion that Employee 2017-2018D be released from contract as requested. Trustee
Warden provided the second. Motion carried 4 ayes, 0 nays.
Trustee Warden made a motion to adjourn. Trustee Haws provided the second. The meeting adjourned at
8:05 PM.
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