HomeMy WebLinkAbout2017_09_27 Board Minutes
IDAHO FALLS SCHOOL DISTRICT NO. 91
BOARD OF TRUSTEES -- WORK SESSION
DISTRICT OFFICE BOARD ROOM – 5:00 P.M.
690 JOHN ADAMS PARKWAY
WEDNESDAY, SEPTEMBER 27, 2017
Present from the Board of Trustees: Present from the Administration:
Lisa Burtenshaw, Chair George Boland, Superintendent
Dave Lent, Trustee Kelly Coughenour, Director of Elementary
Education
Deidre Warden, Clerk Sarah Sanders, Director of Secondary Education
Larry Haws, Vice Chair Carrie Smith, Director of HR & Finance
Larry Wilson, Treasurer (arrived at 6:05 p.m.) Gail Rochelle, Director of Student Achievement
& School Improvement
Camille Wood, Director of Technology Services
Ralph Frost, Director of Transportation
Debbie Wilkie, Board Secretary, Recording
Others Present:
Lance Lindley, Principal, Sunnyside Elementary
Mike Clements, CEO Bateman-Hall, CMGC
Marcia Bingham, IFEA Co-President
Chairman Burtenshaw called the meeting to order at 5:05 P.M.
ADOPT AGENDA
Trustee Warden made a motion to adopt the agenda as presented. Trustee Haws provided the second.
Motion carried 4 ayes, 0 nays.
WORK SESSION
a. Sunnyside Elementary Volunteer Crossing Guard Proposal
Principal Lance Lindley shared that in his five years as principal at Sunnyside Elementary he has
seen three different vehicle/pedestrian accidents involving students. Sunnyside has 540 kids
leaving school at the same time, even with three buses taking students home that leaves 300
students walking or being picked up and it is crazy. Mr. Lindley shared that a group of parents have
formed the Sunnyside Volunteer Crossing Guard Committee and have had a crossing guard at four
crosswalks near the school to help keep the students walking to school safe. Some of the
committee members are here tonight to share information and ask District 91 to pay for crossing
guards at Sunnyside Elementary. Parents Katie Hart, Joni Larsen and Jamie Braithwaite provided a
PowerPoint presentation and shared written statements from two parents that had children
involved in vehicle/pedestrian accidents. The Sunnyside committee also met with the City of Idaho
09/27/2017 D91 Board Minutes Page 1 of 3
Falls Traffic Safety Committee to ask what they could do to help. A discussion was held about
student safety and long term resolutions. The Superintendent was asked to have a discussion with
City officials before the next meeting. This item will be added to the October meeting agenda as an
Action Item.
b. Continuous Improvement Plan, K-3 Literacy, College and Career Readiness Plan Updates
Superintendent Boland reviewed that all three plans were provided in the Board Packet for review.
The Areas of Focus remained the same, the numbers have been updated and the goals have stayed
the same. In some cases, the benchmarks have been modified to make sure they are reasonable. A
discussion was held. Gail Rochelle provided handouts and gave an overview of the K-3 Literacy Plan.
Gail stated the district provides additional literacy interventions to students in grades K-3 who
scored basic or below basic on the Idaho Reading Indicator Assessment. Sarah Sanders provided
information regarding the College and Career Readiness pieces of the plan. A discussion was held.
c. District Office Remodel Status Report
Superintendent Boland shared the 50-60% design drawings for the proposed district office
remodel. A timeline for the scope of work identified and the projected numbers for the project
were included in the board packet. Mike Clements reviewed that the cost estimates are based on
bids going out in early February before contractors get too busy so we can get the best prices. A
decision would need to be made by mid to late November in order to get bid packages together. A
discussion was held. The decision tonight would be to authorize the architects to continue
developing the project documents.
CONSENT AGENDA
Trustee Lent made a motion to accept the Consent Agenda as presented. Trustee Haws provided the second. Motion
carried 5 ayes, 0 nays.
Items approved include:
a. Staff Actions
Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the following
positions:
Name Position Location
Rebecca Chidester Content Specialist - College and Emerson Alternative High School
Career Counselor
Melissa Martinez (New Hire) Content Specialist – English Skyline High School
b. Payment of Claims – ADP Lemco, Inc.
Invoices: #1752 $18,626.24
#1751 $16,847.84
Total: $35,474.08
09/27/2017 D91 Board Minutes Page 2 of 3
ACTION ITEMS
a. District 91 Continuous Improvement Plan
Trustee Lent made a motion to accept, as presented, the District 91 Continuous Improvement Plan.
Trustee Warden provided the second. No further discussion. Motion carried 5 ayes, 0 nays.
b. K -3 Literacy Plan
Trustee Lent made a motion to accept, as presented, the K – 3 Literacy Plan. Trustee Haws provided
the second. No further discussion. Motion carried 5 ayes, 0 nays.
c. College and Career Readiness Plan
Trustee Lent made a motion to accept, as presented, the College and Career Readiness Plan.
Trustee Warden provided the second. No further discussion. Motion carried 5 ayes, 0 nays.
d. District Office Remodel Construction Documents Development Approval
Trustee Warden made a motion to approve the District Office Remodel Construction Documents to
be developed. Trustee Haws provided the second. No further discussion. Motion carried 5 ayes,
0 nays.
Trustee Haws made a motion to adjourn. Trustee Lent provided the second. The meeting adjourned at
6:45 PM.
09/27/2017 D91 Board Minutes Page 3 of 3
9/27/17
[SAFETY
BROOK AREA SAFETY COMMITTEE [SART
Y SOLUTION—SNORT TERM
PROBLEM: id Crossing Guards
ffic ETY SOLITION—LONG TERM
ty of Idaho Falls moving traffic signs
orcement D Enforcement of traffic laws with tickets
1 Bus Schedule
nnyside school below 106%capacity
Moraine]sSam m 2 SOa
11 rm Suma Elertsan ptory pRI
pp SAFE TO WALK NE
Afternoon t.tepm to
COBBLESTONE
Dairy Average: 0�0
�i$lar�h7ev 351 studen is walking O O
Z W 65%of students m walk:one
,. l ti I 41%o/tocolrtud—
HAVEN/
�a1�eY[aeepae�t�aa•
Sunnyside Eletnentvy
Daily Avenge:
I SS students riding bus sy
•+— 71%o(the Dusshg zone rtudents
16%o(mmiswdene i
1
9/27/17
=77-
2008 2m AT Ho-
STUDY
NO
_ � k
TRAFFIC
COMMITTEE wou
UfT-1
♦-ROVEDVOUWEER _-
C1-NG GUARDS
2
LITERACY INTERVENTION PROGRAM
(2017-18)
TEMPLATE 1
1st Grade Reading Instruction/Title I Interventions—Fall-Winter
STAR (For District Data Purposes)
IRI Reading Probe(Words Read Correctly)
1 1
WRC>_10 WRC<10
CORE READING BLOCK CORE READING BLOCK
(90 min) (90 min)
• Journeys • Journeys
Strategic& => Strategic&
ELL leveled ELL leveled
Reading Reading
• Daily Guided Oral • Daily Guided Oral
Reading Instruction Reading Instruction
INTERVENTION READING
BLOCK
(30 min)
• Targeted Sight
Words,Letter Sound
Fluency and Blending
Kindergarten Sight
Words
Enhanced Core Reading
Instruction
!--
Progress Monitor
Monthly
Idaho Falls School District 91 8/31/2016
LITERACY INTERVENTION PROGRAM
(2017-18)
TEMPLATE 1
1st Grade Reading Instruction/Title 1 Interventions Winter—Spring
STAR (for District Data Purposes)
1
IRI Reading Probe(Words Read Correctly)
l 1 1
WRC>27 0-26 WRC-Core Phonics Survey E-1(A-D If Indicated)
1 � �
BENCHMARK STRATEGIC INTENSIVE
• I I ,
CORE READING BLOCK CORE READING BLOCK CORE READING BLOCK
(90 min) (90 mint (90 min)
• JourneysJourneys ,• Journeys
Strategic& • => Strategic& =5 Strategic&
ELL leveled ELL leveled ELL leveled
Reading Reading Reading
• Daily Guided Oral • Daily Guided Oral !• Daily Guided Oral
Reading Instruction Reading Instruction Reading Instruction
INTERVENTION READINGINTERVENTION READING
BLOCK BLOCK
(30 min) (30 min)
• Targeted Sight Targeted Sight
Words,Letter Sound Words,Letter Sound
Fluency and Blending Fluency and Blending
I
First Grade First Grade
Sight Words to Date Sight Words to Date
Enhanced Core Reading Enhanced Core Reading
Instruction Instruction
• Double Dip Core
Instruction
• Individualized
Progress Monitor Instruction
Monthly
1 .
Progress Monitor BI-monthly(or
weekly—one week at grade level
then Instructional level
Idaho Falls School District 91 the next week) 8/31/2016
LITERACY INTERVENTION PROGRAM
(2017-18)
TEMPLATE 1
2nd Grade Title I Interventions
STAR Accuracy<25%tile
Score<Grade Level
Reading Probe
(to determine if errors relate to problems with decoding,fluency,or comprehension) Fluency —► CORE Phonics Survey D-I
(Decoding Errors) /
Score>Grade Level BENCHMARK STRATEGIC •(/ INTENSIVE
Fluency - -� --- --..--- --
1 1 1---
CORE READING BLOCK CORE READING BLOCK CORE READING BLOCK
(90 min) (90 min) (90 min)
• Journeys • Journeys • Journeys
Strategic&ELL leveled Reading Strategic& i Strategic&
• Daily Guided Oral Reading Instruction } ELL leveled ELL leveled
Reading i Reading
• Daily Guided Oral • Daily Guided Oral
Reading Instruction Reading Instruction
INTERVENTION READING BLOCK INTERVENTION READING INTERVENTION READING
(30 min) BLOCK BLOCK
• Targeted Sight Word and Fluency Instruction(if needed) (30 min) (30 min)
• Targeted Instruction • Targeted Instruction
• Targeted Comprehension Instruction and Practice and Practice Decod- and Practice
Decod-ing and Encoding - ing and Encoding
Fry Phrases Frye minutesdaily practiceat
High Frequency Wads }instructional level Enhanced Core Reading Enhanced Core Reading
Read Naturally/Clue Instruction j Instruction
Journeys Intervention Tab Fluency,vocabulary,and + j
Journeys ELL Tab comprehension skill building i ---- f -----I • Daily Guided Oral
Reciprocal Teaching : Reading with
j Decodable Text
Progress Monitor BI-
monthly(or weekly—one • Individualized
- - _ - week at grade level then 4 Instruction
Instructional level the
Progress Monitor nextweek)
Monthly — — —
Idaho Falls School District 91 8/31/2016
LITERACY INTERVENTION PROGRAM
(2017-18)
TEMPLATE 1
2nd Grade Core Reading Instruction
STAR Accuracy 2 25%file
. j
Reading Probe
1 1
Score>_Grade Level Score<Grade Level i
CORE READING BLOCK CORE READING BLOCK
(90 min) (90 min)
I• Journeys i• Journeys
z:> Strategic& Strategic&
ELL leveled ELL leveled
Reading Reading
Daily Guided Oral • Daily Guided Oral
• Reading Instruction i Reading Instruction
INTERVENTION READING j
BLOCK
(30 min)
Targeted j
Comprehension
Instruction and
Practice
j• Targeted
Vocabulary Instruc-
tion and Practice
I• Repeated Exposure
to Core Materials
I
Reciprocal Teaching
Idaho Fal Is School District 91 8/31/2016
LITERACY INTERVENTION PROGRAM
(2017-18)
TEMPLATE 1
3rd Grade Title I Interventions
STAR Accuracy<25%tile_
• Score<Grade Level
Reading Probe Fluency
(to determine if errors relate to problems with decoding,fluency,or comprehension) ry CORE Phonics Survey E-K
(Decoding Errors)
1
Score>Grade Level BENCHMARK STRATEGIC INTENSIVE
Fluency _-----�__------ _-- --- I
CORE READING BLOCK CORE READING BLOCK CORE READING BLOCK
• (90 min) (90 min) (90 min)
Journeys • Journeys • Journeys
Strategic&ELL leveled Reading Strategic& Strategic&
is Daily Guided Oral Reading Instruction ELL leveled ELL leveled
Reading Reading 'n
• Daily Guided Oral • Daily Guided Oral
� Reading Instruction Reading Instruction
INTERVENTION READING BLOCK INTERVENTION READING INTERVENTION READING
(30 min) BLOCK BLOCK
• Targeted Sight Word and Fluency Instruction(if needed) 1 (30 min) (30 min)
• Targeted Instruction • Targeted Instruction
Targeted Comprehension Instruction and Practice and Practice and Practice Decoding
Fry Phrases Five minutes daily practice at Decoding and and Encoding
High Frequency Words }instructional level Encoding
Phonics for Reading
Read Naturally/Live Phonics for Reading
Journeys Intervention Tab Fluency,vocabulary,and i i • Daily Guided Oral
Journeys ELL Tab comprehension skill building i Reading with
Reciprocal Teaching ! Decodable Text
l -----r -- - -
_ _ I • Individualized
♦ Instruction
♦ Progress Monitor Bi-
Progress Monitor monthly(or weekly—one
Monthly week at grade level then
Instructional level the
next week)
Idaho Fal Is School District 91 8/31/2016
LITERACY INTERVENTION PROGRAM
(2017-18)
TEMPLATE 1
3rd Grade Core Reading Instruction
STAR Accu_racy 2 25%tile
Reading Probe
Score_Grade Level Score<Grade Level
I ♦
CORE READING BLOCK 1 CORE READING BLOCK
j (90 min) (90 min)
i•
Journeys �• Journeys
Strategic& Strategic&
ELL leveled ELL leveled
Reading • Reading
• Daily Guided Oral Daily Guided Oral
Reading Instruction Reading Instruction
i
(INTERVENTION READING
`�---- --- BLOCK
(30 min)
I- Targeted
Comprehension
Instruction and
Practice
Targeted
• Vocabulary Instruc-
tion and Practice
Repeated Exposure
to Core Materials
i
Idaho Falls School District 91 8/31/2016
LITERACY INTERVENTION PLAN - PROPOSED BUDGET TEMPLATE 2
2017-2018
District Name and Number: I Idaho Falls School District 91
Estimated Total Literacy Funding for 2017-2018 1$442,800.00
PERSONNEL • Proposed . •
Position /Item Details FTE Cost Per FTE Total Cost Amount from Amount from
Literacy Funds Other Funds
Extended Day Kindergarten 20 Instructors, 15 Hours per week 7.0 15,000.00 105,000.00 105,000.00 0.00
Instructors
Benefits Extended Day K 20 Instructors, 15 Hours per week 7.0 10,000.00 70,000.00 70 000.00 0.00
Kindergarten Intervention 12 Instructors, 3 Hours per week 0.9 15,000.00 13,500.00 131500.00 0.00
Instructors
Extended Grades 1-3 60 Instructors, 4 Hours per week 7.0 15,000.00 105,000.00 105,000.00 0.00
Instructors
Benefits Extended Da 1-3 60 Instructors, 4 Hours per week 7.0 10,000.00 70,000.00 70 000.00 0.00
Summer K-3 Reading 21 Instructors, 4 Hours per day, 18 days. 1.1 39,901.48 45,088.67 45,088.67 0.00
Academy Instructors $30 per da
Summer K-3 Reading Stipend 3,500.00 3,500.00
JAcademy Director
Personnel Subtotal 412-088,67, 412 088.67 0.00
PROGRAMS • Proposed .•
Item Details #Items Cost Per Item Total Cost Amount from Amount fromLiterac Funds Other Funds
Journeys K supplemental Aligned resources for extended day K 20 150.00 3,501.93 3,501.93 0.00
Materials proqrams
Waterford Ealy Literacy Licenses for summer program/grade 1 & 100 50.00 5,000.00 5,000.00 0.00
2 Intervention
0.00 0.00
Programs/Curricula Subtotal 8 501.93 8 01.931 0.00
I 1%ji'll %IVQ 0 11MV 1 r-:Literacy runus may nof oe useo in excess or 5-mu per smuenT.Tor Proposed Budget
Cost Per Amount from Amount from
Item Details #Students Student Total Cost Literacv Funds Other Funds
Bussing Bussing for eli ible students 1000 6.00 6,000.00 6,000.00 0.00
0.00 0.00
Trans ortation Subtotal 6000.00 6000.00 0.00
,OTHER • Proposed . •
Item Details #Items Cost Per Item Total Cost Amount from Amount from
Literac Funds Other Funds
Professional Development D91 Summer University for Primary
p Teachers 6,000.00 6,000.00 0.00
Supplies for Summer Abc Mats, Books 10,209.40 10,209.40 0.00
Program
Other Costs Subtotal 16 209.40 16,209.40i 0.00
TOTAL COSTS & BUDGETI $442,800.00 $442,800.00 $0.00
--- --
'IDAHO FALLS IFSD #91- Admin Building Renovation BA' LI,1<ar1,l-rjALL
SCHOOL DISTRwr 91
IID Task Name Duration Start Finish 11825!_1_ 8 11 5 221291 6 1 3 2-0!27.3'101724 8 15222.9 5.12i19�26]2. 9 16' 30 7 14212
archi Aril Ma June Jul August (se temberj October �No
r- - - -- --- — - ---- — -- — -- - - �23 i�-�-�$l 4
1 Preconstruction 145 days Mon 10/16/17 Fri 5/4/18 Preconstruction
2 100%CDs 0 days Mon 10/16/17 Mon 10/16/17
3 Building Permit 55 days Mon 10/16/17 Fri 12/29/17
4 Sub Buyout 30 days Mon 1/1/18 Fri 2/9/18 out
6 Elevator Procurement 60 days Mon 2/12/18 Fri 5/4/18 i Elevator Procurement
5 Construction Start 0 days Mon 4/2/18 Mon 4/2/18 4/2 ® Construction Start
7 Construction 86 days Mon 4/2/18 Mon 7/30/18 4/2 Construction
r 8 Existing Building 71 days Mon 4/2/18 Mon 7/9/18 4/2 1 Existing Building
9 Basement 54 days Mon 4/2/18 Thu 6/14/18 4/2 Basement
28 1 Floor 1 68 days Thu 4/5/18 Mon 7/9/18 4/5 Floor 1
14-7-1 Roof 23 days Thu 5/3/18 Mon 6/4/18 5/3 r----t Roof
51 1 New Expansion-Rear Entrance 86 days Mon 4/2/18 Mon 7/30/18 4/2 1 1 New Expansion-Rear Entran
52 Structure 57 days Mon 4/2/18 Tue 6/19/18 4/2 Structure
65 -i Interior Buildout-Basement 34 days Tue 6/12/18 Fri 7/27/18 it 6/12 r--I Interior Buildout- Basement
76 Interior Buildout-Level 1 32 days Fri 6/15/18 Mon 7/30/18 6/15 Interior Buildout- Level 1
90 Exterior 18 days Fri 6/15/18 Tue 7/10/18 6/15 Exterior
94 Site 63 days Thu 4/5/18 Mon 7/2/18 4/5 Site
100 South 63 days Thu 4/5/18 Mon 7/2/18 4/5 South
95 North 20 days Thu 5/3/18 Wed 5/30/18 5/3 I----I North
108 Closout 10 days Tue 7/31/18 Mon 8/13/18 7/31 I----I Closout
109 TAB 3 days Tue 7/31/18 Thu 8/2/18 7/31 TAB
110 Contractors Punchlist 5 days Tue 7/31/18 Mon 8/6/18 7/31 Contractors Punchlist
111 Final Inspections 5 days Tue 8/7/18 Mon 8/13/18 8/7 Final Inspections
i
112 Arch Punchlist 5 days Tue 8/7/18 Mon 8/13/18 8/7 Arch Punchlist
113 Substantial Completion 0 days Mon 8/13/18 Mon 8/13/18 8/13 ® Substantial Completion
- - - - - - -Page 1 - - Wed 9/6/17
District Office Remodel IT Estimate - Sept 2017
Details
Area Comments
Offices 1 gang box with quad drops on 3 of the 4 walls
Open Space 8 drops per documented power pole or floor outlet
Conference Rooms same as office plus 4 in the floor
Wireless Access Points Upgrade to Gig(a/c)and increase coverage
Cost Estimates
Wireless a/c protocol ensuring coverage for all new areas(one in every
Wireless Access Points conference room,etc) 20 $ 800 $ 15,000
Estimate of$300 per drop,which includes cabling,jacks,hub room(racks),
Cat 6 Ethernet Cabling patch panels 400 $ 300 $ 120,000
switches To make each drop active("hot") 9 $ 4,000 $ 36,000
board room and conference rooms(Interactive display(80")($5-$8),Audio
A/V system)should not need white boards in these spaces 8 $ 12,000 $ 96,000
Video Phones Many employees(especially directors)can benefit from $ 500 $ -
many employees desire this for ergonomicss,avoidance of placing calls on
headsets speakerphone and mobility(move to a private space during a call) $ 100 $ -
Total $ 268,000