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HomeMy WebLinkAbout2017_09_27 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES -- WORK SESSION DISTRICT OFFICE BOARD ROOM – 5:00 P.M. 690 JOHN ADAMS PARKWAY WEDNESDAY, SEPTEMBER 27, 2017 Present from the Board of Trustees: Present from the Administration: Lisa Burtenshaw, Chair George Boland, Superintendent Dave Lent, Trustee Kelly Coughenour, Director of Elementary Education Deidre Warden, Clerk Sarah Sanders, Director of Secondary Education Larry Haws, Vice Chair Carrie Smith, Director of HR & Finance Larry Wilson, Treasurer (arrived at 6:05 p.m.) Gail Rochelle, Director of Student Achievement & School Improvement Camille Wood, Director of Technology Services Ralph Frost, Director of Transportation Debbie Wilkie, Board Secretary, Recording Others Present: Lance Lindley, Principal, Sunnyside Elementary Mike Clements, CEO Bateman-Hall, CMGC Marcia Bingham, IFEA Co-President Chairman Burtenshaw called the meeting to order at 5:05 P.M. ADOPT AGENDA Trustee Warden made a motion to adopt the agenda as presented. Trustee Haws provided the second. Motion carried 4 ayes, 0 nays. WORK SESSION a. Sunnyside Elementary Volunteer Crossing Guard Proposal Principal Lance Lindley shared that in his five years as principal at Sunnyside Elementary he has seen three different vehicle/pedestrian accidents involving students. Sunnyside has 540 kids leaving school at the same time, even with three buses taking students home that leaves 300 students walking or being picked up and it is crazy. Mr. Lindley shared that a group of parents have formed the Sunnyside Volunteer Crossing Guard Committee and have had a crossing guard at four crosswalks near the school to help keep the students walking to school safe. Some of the committee members are here tonight to share information and ask District 91 to pay for crossing guards at Sunnyside Elementary. Parents Katie Hart, Joni Larsen and Jamie Braithwaite provided a PowerPoint presentation and shared written statements from two parents that had children involved in vehicle/pedestrian accidents. The Sunnyside committee also met with the City of Idaho 09/27/2017 D91 Board Minutes Page 1 of 3 Falls Traffic Safety Committee to ask what they could do to help. A discussion was held about student safety and long term resolutions. The Superintendent was asked to have a discussion with City officials before the next meeting. This item will be added to the October meeting agenda as an Action Item. b. Continuous Improvement Plan, K-3 Literacy, College and Career Readiness Plan Updates Superintendent Boland reviewed that all three plans were provided in the Board Packet for review. The Areas of Focus remained the same, the numbers have been updated and the goals have stayed the same. In some cases, the benchmarks have been modified to make sure they are reasonable. A discussion was held. Gail Rochelle provided handouts and gave an overview of the K-3 Literacy Plan. Gail stated the district provides additional literacy interventions to students in grades K-3 who scored basic or below basic on the Idaho Reading Indicator Assessment. Sarah Sanders provided information regarding the College and Career Readiness pieces of the plan. A discussion was held. c. District Office Remodel Status Report Superintendent Boland shared the 50-60% design drawings for the proposed district office remodel. A timeline for the scope of work identified and the projected numbers for the project were included in the board packet. Mike Clements reviewed that the cost estimates are based on bids going out in early February before contractors get too busy so we can get the best prices. A decision would need to be made by mid to late November in order to get bid packages together. A discussion was held. The decision tonight would be to authorize the architects to continue developing the project documents. CONSENT AGENDA Trustee Lent made a motion to accept the Consent Agenda as presented. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. Items approved include: a. Staff Actions Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the following positions: Name Position Location Rebecca Chidester Content Specialist - College and Emerson Alternative High School Career Counselor Melissa Martinez (New Hire) Content Specialist – English Skyline High School b. Payment of Claims – ADP Lemco, Inc. Invoices: #1752 $18,626.24 #1751 $16,847.84 Total: $35,474.08 09/27/2017 D91 Board Minutes Page 2 of 3 ACTION ITEMS a. District 91 Continuous Improvement Plan Trustee Lent made a motion to accept, as presented, the District 91 Continuous Improvement Plan. Trustee Warden provided the second. No further discussion. Motion carried 5 ayes, 0 nays. b. K -3 Literacy Plan Trustee Lent made a motion to accept, as presented, the K – 3 Literacy Plan. Trustee Haws provided the second. No further discussion. Motion carried 5 ayes, 0 nays. c. College and Career Readiness Plan Trustee Lent made a motion to accept, as presented, the College and Career Readiness Plan. Trustee Warden provided the second. No further discussion. Motion carried 5 ayes, 0 nays. d. District Office Remodel Construction Documents Development Approval Trustee Warden made a motion to approve the District Office Remodel Construction Documents to be developed. Trustee Haws provided the second. No further discussion. Motion carried 5 ayes, 0 nays. Trustee Haws made a motion to adjourn. Trustee Lent provided the second. The meeting adjourned at 6:45 PM. 09/27/2017 D91 Board Minutes Page 3 of 3 9/27/17 [SAFETY BROOK AREA SAFETY COMMITTEE [SART Y SOLUTION—SNORT TERM PROBLEM: id Crossing Guards ffic ETY SOLITION—LONG TERM ty of Idaho Falls moving traffic signs orcement D Enforcement of traffic laws with tickets 1 Bus Schedule nnyside school below 106%capacity Moraine]sSam m 2 SOa 11 rm Suma Elertsan ptory pRI pp SAFE TO WALK NE Afternoon t.tepm to COBBLESTONE Dairy Average: 0�0 �i$lar�h7ev 351 studen is walking O O Z W 65%of students m walk:one ,. l ti I 41%o/tocolrtud— HAVEN/ �a1�eY[aeepae�t�aa• Sunnyside Eletnentvy Daily Avenge: I SS students riding bus sy •+— 71%o(the Dusshg zone rtudents 16%o(mmiswdene i 1 9/27/17 =77- 2008 2m AT Ho- STUDY NO _ � k TRAFFIC COMMITTEE wou ­UfT-1 ♦-ROVEDVOUWEER _- C1-NG GUARDS 2 LITERACY INTERVENTION PROGRAM (2017-18) TEMPLATE 1 1st Grade Reading Instruction/Title I Interventions—Fall-Winter STAR (For District Data Purposes) IRI Reading Probe(Words Read Correctly) 1 1 WRC>_10 WRC<10 CORE READING BLOCK CORE READING BLOCK (90 min) (90 min) • Journeys • Journeys Strategic& => Strategic& ELL leveled ELL leveled Reading Reading • Daily Guided Oral • Daily Guided Oral Reading Instruction Reading Instruction INTERVENTION READING BLOCK (30 min) • Targeted Sight Words,Letter Sound Fluency and Blending Kindergarten Sight Words Enhanced Core Reading Instruction !-- Progress Monitor Monthly Idaho Falls School District 91 8/31/2016 LITERACY INTERVENTION PROGRAM (2017-18) TEMPLATE 1 1st Grade Reading Instruction/Title 1 Interventions Winter—Spring STAR (for District Data Purposes) 1 IRI Reading Probe(Words Read Correctly) l 1 1 WRC>27 0-26 WRC-Core Phonics Survey E-1(A-D If Indicated) 1 � � BENCHMARK STRATEGIC INTENSIVE • I I , CORE READING BLOCK CORE READING BLOCK CORE READING BLOCK (90 min) (90 mint (90 min) • JourneysJourneys ,• Journeys Strategic& • => Strategic& =5 Strategic& ELL leveled ELL leveled ELL leveled Reading Reading Reading • Daily Guided Oral • Daily Guided Oral !• Daily Guided Oral Reading Instruction Reading Instruction Reading Instruction INTERVENTION READINGINTERVENTION READING BLOCK BLOCK (30 min) (30 min) • Targeted Sight Targeted Sight Words,Letter Sound Words,Letter Sound Fluency and Blending Fluency and Blending I First Grade First Grade Sight Words to Date Sight Words to Date Enhanced Core Reading Enhanced Core Reading Instruction Instruction • Double Dip Core Instruction • Individualized Progress Monitor Instruction Monthly 1 . Progress Monitor BI-monthly(or weekly—one week at grade level then Instructional level Idaho Falls School District 91 the next week) 8/31/2016 LITERACY INTERVENTION PROGRAM (2017-18) TEMPLATE 1 2nd Grade Title I Interventions STAR Accuracy<25%tile Score<Grade Level Reading Probe (to determine if errors relate to problems with decoding,fluency,or comprehension) Fluency —► CORE Phonics Survey D-I (Decoding Errors) / Score>Grade Level BENCHMARK STRATEGIC •(/ INTENSIVE Fluency - -� --- --..--- -- 1 1 1--- CORE READING BLOCK CORE READING BLOCK CORE READING BLOCK (90 min) (90 min) (90 min) • Journeys • Journeys • Journeys Strategic&ELL leveled Reading Strategic& i Strategic& • Daily Guided Oral Reading Instruction } ELL leveled ELL leveled Reading i Reading • Daily Guided Oral • Daily Guided Oral Reading Instruction Reading Instruction INTERVENTION READING BLOCK INTERVENTION READING INTERVENTION READING (30 min) BLOCK BLOCK • Targeted Sight Word and Fluency Instruction(if needed) (30 min) (30 min) • Targeted Instruction • Targeted Instruction • Targeted Comprehension Instruction and Practice and Practice Decod- and Practice Decod-ing and Encoding - ing and Encoding Fry Phrases Frye minutesdaily practiceat High Frequency Wads }instructional level Enhanced Core Reading Enhanced Core Reading Read Naturally/Clue Instruction j Instruction Journeys Intervention Tab Fluency,vocabulary,and + j Journeys ELL Tab comprehension skill building i ---- f -----I • Daily Guided Oral Reciprocal Teaching : Reading with j Decodable Text Progress Monitor BI- monthly(or weekly—one • Individualized - - _ - week at grade level then 4 Instruction Instructional level the Progress Monitor nextweek) Monthly — — — Idaho Falls School District 91 8/31/2016 LITERACY INTERVENTION PROGRAM (2017-18) TEMPLATE 1 2nd Grade Core Reading Instruction STAR Accuracy 2 25%file . j Reading Probe 1 1 Score>_Grade Level Score<Grade Level i CORE READING BLOCK CORE READING BLOCK (90 min) (90 min) I• Journeys i• Journeys z:> Strategic& Strategic& ELL leveled ELL leveled Reading Reading Daily Guided Oral • Daily Guided Oral • Reading Instruction i Reading Instruction INTERVENTION READING j BLOCK (30 min) Targeted j Comprehension Instruction and Practice j• Targeted Vocabulary Instruc- tion and Practice I• Repeated Exposure to Core Materials I Reciprocal Teaching Idaho Fal Is School District 91 8/31/2016 LITERACY INTERVENTION PROGRAM (2017-18) TEMPLATE 1 3rd Grade Title I Interventions STAR Accuracy<25%tile_ • Score<Grade Level Reading Probe Fluency (to determine if errors relate to problems with decoding,fluency,or comprehension) ry CORE Phonics Survey E-K (Decoding Errors) 1 Score>Grade Level BENCHMARK STRATEGIC INTENSIVE Fluency _-----�__------ _-- --- I CORE READING BLOCK CORE READING BLOCK CORE READING BLOCK • (90 min) (90 min) (90 min) Journeys • Journeys • Journeys Strategic&ELL leveled Reading Strategic& Strategic& is Daily Guided Oral Reading Instruction ELL leveled ELL leveled Reading Reading 'n • Daily Guided Oral • Daily Guided Oral � Reading Instruction Reading Instruction INTERVENTION READING BLOCK INTERVENTION READING INTERVENTION READING (30 min) BLOCK BLOCK • Targeted Sight Word and Fluency Instruction(if needed) 1 (30 min) (30 min) • Targeted Instruction • Targeted Instruction Targeted Comprehension Instruction and Practice and Practice and Practice Decoding Fry Phrases Five minutes daily practice at Decoding and and Encoding High Frequency Words }instructional level Encoding Phonics for Reading Read Naturally/Live Phonics for Reading Journeys Intervention Tab Fluency,vocabulary,and i i • Daily Guided Oral Journeys ELL Tab comprehension skill building i Reading with Reciprocal Teaching ! Decodable Text l -----r -- - - _ _ I • Individualized ♦ Instruction ♦ Progress Monitor Bi- Progress Monitor monthly(or weekly—one Monthly week at grade level then Instructional level the next week) Idaho Fal Is School District 91 8/31/2016 LITERACY INTERVENTION PROGRAM (2017-18) TEMPLATE 1 3rd Grade Core Reading Instruction STAR Accu_racy 2 25%tile Reading Probe Score_Grade Level Score<Grade Level I ♦ CORE READING BLOCK 1 CORE READING BLOCK j (90 min) (90 min) i• Journeys �• Journeys Strategic& Strategic& ELL leveled ELL leveled Reading • Reading • Daily Guided Oral Daily Guided Oral Reading Instruction Reading Instruction i (INTERVENTION READING `�---- --- BLOCK (30 min) I- Targeted Comprehension Instruction and Practice Targeted • Vocabulary Instruc- tion and Practice Repeated Exposure to Core Materials i Idaho Falls School District 91 8/31/2016 LITERACY INTERVENTION PLAN - PROPOSED BUDGET TEMPLATE 2 2017-2018 District Name and Number: I Idaho Falls School District 91 Estimated Total Literacy Funding for 2017-2018 1$442,800.00 PERSONNEL • Proposed . • Position /Item Details FTE Cost Per FTE Total Cost Amount from Amount from Literacy Funds Other Funds Extended Day Kindergarten 20 Instructors, 15 Hours per week 7.0 15,000.00 105,000.00 105,000.00 0.00 Instructors Benefits Extended Day K 20 Instructors, 15 Hours per week 7.0 10,000.00 70,000.00 70 000.00 0.00 Kindergarten Intervention 12 Instructors, 3 Hours per week 0.9 15,000.00 13,500.00 131500.00 0.00 Instructors Extended Grades 1-3 60 Instructors, 4 Hours per week 7.0 15,000.00 105,000.00 105,000.00 0.00 Instructors Benefits Extended Da 1-3 60 Instructors, 4 Hours per week 7.0 10,000.00 70,000.00 70 000.00 0.00 Summer K-3 Reading 21 Instructors, 4 Hours per day, 18 days. 1.1 39,901.48 45,088.67 45,088.67 0.00 Academy Instructors $30 per da Summer K-3 Reading Stipend 3,500.00 3,500.00 JAcademy Director Personnel Subtotal 412-088,67, 412 088.67 0.00 PROGRAMS • Proposed .• Item Details #Items Cost Per Item Total Cost Amount from Amount fromLiterac Funds Other Funds Journeys K supplemental Aligned resources for extended day K 20 150.00 3,501.93 3,501.93 0.00 Materials proqrams Waterford Ealy Literacy Licenses for summer program/grade 1 & 100 50.00 5,000.00 5,000.00 0.00 2 Intervention 0.00 0.00 Programs/Curricula Subtotal 8 501.93 8 01.931 0.00 I 1%ji'll %IVQ 0 11MV 1 r-:Literacy runus may nof oe useo in excess or 5-mu per smuenT.Tor Proposed Budget Cost Per Amount from Amount from Item Details #Students Student Total Cost Literacv Funds Other Funds Bussing Bussing for eli ible students 1000 6.00 6,000.00 6,000.00 0.00 0.00 0.00 Trans ortation Subtotal 6000.00 6000.00 0.00 ,OTHER • Proposed . • Item Details #Items Cost Per Item Total Cost Amount from Amount from Literac Funds Other Funds Professional Development D91 Summer University for Primary p Teachers 6,000.00 6,000.00 0.00 Supplies for Summer Abc Mats, Books 10,209.40 10,209.40 0.00 Program Other Costs Subtotal 16 209.40 16,209.40i 0.00 TOTAL COSTS & BUDGETI $442,800.00 $442,800.00 $0.00 --- -- 'IDAHO FALLS IFSD #91- Admin Building Renovation BA' LI,1<ar1,l-rjALL SCHOOL DISTRwr 91 IID Task Name Duration Start Finish 11825!_1_ 8 11 5 221291 6 1 3 2-0!27.3'101724 8 15222.9 5.12i19�26]2. 9 16' 30 7 14212 archi Aril Ma June Jul August (se temberj October �No r- - - -- --- — - ---- — -- — -- - - �23 i�-�-�$l 4 1 Preconstruction 145 days Mon 10/16/17 Fri 5/4/18 Preconstruction 2 100%CDs 0 days Mon 10/16/17 Mon 10/16/17 3 Building Permit 55 days Mon 10/16/17 Fri 12/29/17 4 Sub Buyout 30 days Mon 1/1/18 Fri 2/9/18 out 6 Elevator Procurement 60 days Mon 2/12/18 Fri 5/4/18 i Elevator Procurement 5 Construction Start 0 days Mon 4/2/18 Mon 4/2/18 4/2 ® Construction Start 7 Construction 86 days Mon 4/2/18 Mon 7/30/18 4/2 Construction r 8 Existing Building 71 days Mon 4/2/18 Mon 7/9/18 4/2 1 Existing Building 9 Basement 54 days Mon 4/2/18 Thu 6/14/18 4/2 Basement 28 1 Floor 1 68 days Thu 4/5/18 Mon 7/9/18 4/5 Floor 1 14-7-1 Roof 23 days Thu 5/3/18 Mon 6/4/18 5/3 r----t Roof 51 1 New Expansion-Rear Entrance 86 days Mon 4/2/18 Mon 7/30/18 4/2 1 1 New Expansion-Rear Entran 52 Structure 57 days Mon 4/2/18 Tue 6/19/18 4/2 Structure 65 -i Interior Buildout-Basement 34 days Tue 6/12/18 Fri 7/27/18 it 6/12 r--I Interior Buildout- Basement 76 Interior Buildout-Level 1 32 days Fri 6/15/18 Mon 7/30/18 6/15 Interior Buildout- Level 1 90 Exterior 18 days Fri 6/15/18 Tue 7/10/18 6/15 Exterior 94 Site 63 days Thu 4/5/18 Mon 7/2/18 4/5 Site 100 South 63 days Thu 4/5/18 Mon 7/2/18 4/5 South 95 North 20 days Thu 5/3/18 Wed 5/30/18 5/3 I----I North 108 Closout 10 days Tue 7/31/18 Mon 8/13/18 7/31 I----I Closout 109 TAB 3 days Tue 7/31/18 Thu 8/2/18 7/31 TAB 110 Contractors Punchlist 5 days Tue 7/31/18 Mon 8/6/18 7/31 Contractors Punchlist 111 Final Inspections 5 days Tue 8/7/18 Mon 8/13/18 8/7 Final Inspections i 112 Arch Punchlist 5 days Tue 8/7/18 Mon 8/13/18 8/7 Arch Punchlist 113 Substantial Completion 0 days Mon 8/13/18 Mon 8/13/18 8/13 ® Substantial Completion - - - - - - -Page 1 - - Wed 9/6/17 District Office Remodel IT Estimate - Sept 2017 Details Area Comments Offices 1 gang box with quad drops on 3 of the 4 walls Open Space 8 drops per documented power pole or floor outlet Conference Rooms same as office plus 4 in the floor Wireless Access Points Upgrade to Gig(a/c)and increase coverage Cost Estimates Wireless a/c protocol ensuring coverage for all new areas(one in every Wireless Access Points conference room,etc) 20 $ 800 $ 15,000 Estimate of$300 per drop,which includes cabling,jacks,hub room(racks), Cat 6 Ethernet Cabling patch panels 400 $ 300 $ 120,000 switches To make each drop active("hot") 9 $ 4,000 $ 36,000 board room and conference rooms(Interactive display(80")($5-$8),Audio A/V system)should not need white boards in these spaces 8 $ 12,000 $ 96,000 Video Phones Many employees(especially directors)can benefit from $ 500 $ - many employees desire this for ergonomicss,avoidance of placing calls on headsets speakerphone and mobility(move to a private space during a call) $ 100 $ - Total $ 268,000