HomeMy WebLinkAbout2018_03_15 Board Minutes
IDAHO FALLS SCHOOL DISTRICT NO. 91
BOARD OF TRUSTEES -- BOARD MEETING
DISTRICT OFFICE BOARD ROOM – 5:45 P.M.
690 JOHN ADAMS PARKWAY
THURSDAY, MARCH 15, 2018
Chairman Burtenshaw opened the meeting at 5:47 p.m. and called for a motion to go into Executive Session.
Trustee Warden made a motion to go into Executive Session pursuant to Idaho Code, Section 74-206 (1) (b)
Personnel, and (c) Property. Trustee Wilson provided the second. Roll call was taken:
Lisa Burtenshaw – yes
Dave Lent – yes (via telephone)
Deidre Warden – yes
Larry Haws – yes
Larry Wilson – yes
EXECUTIVE SESSION
Superintendent Boland and the Board of Trustees met in Executive Session for discussions regarding personnel,
and property acquisition. Trustee Haws made a motion to return to Open Session at 6:15 p.m. Trustee Warden
provided the second. Motion carried 5 ayes, 0 nays.
WORK SESSION
Present from the Board of Trustees: Present from the Administration:
Lisa Burtenshaw, Chair George Boland, Superintendent
Dave Lent (via telephone) Sarah Sanders, Director of Secondary Education
Deidre Warden, Clerk Carrie Smith, Director of HR & Finance
Larry Haws, Vice Chair Margaret Wimborne, Director of
Larry Wilson, Treasurer Communication and Community Engagement
Debbie Wilkie, Board Secretary, Recording
Guests:
Ken DeSieghardt, Patron Insight
Michael Keith, Piper Jaffray
Chairman Burtenshaw called the meeting to order and called on Michael Keith to lead the Pledge of
Allegiance.
ADOPT AGENDA
Trustee Warden made a motion to adopt the agenda. Trustee Haws provided the second. Motion
carried 5 ayes, 0 nays.
WORK SESSION
03/15/2018 D91 Board Minutes Page 1 of 6
Margaret Wimborne, Director of Communications and Community Engagement, reviewed that since the
bond election in November the district has been doing outreach to gather input from patrons to see
what their thoughts are about the modernization of our high schools. Margaret introduced Ken
DeSieghardt, Patron Insight, who provided information regarding the District 91 Bond Survey recently
conducted by his firm. Mr. DeSieghardt shared a PowerPoint presentation regarding the survey results
and stated they had conducted 400 telephone interviews with community members that voted in the
November 2017 bond election. In February 2018, the survey became available online for parents,
patrons and staff to complete. When asked what Mr. DeSieghardt thought were the three key take-a-
ways from the survey Mr. DeSieghardt stated, the cost, student focus and the communications. Mr.
DeSieghardt stated that the district has to recognize that there will always be opposition so be
consistent in communicating the message and repeat it over and over and over again. A discussion was
held. Chairman Burtenshaw thanked Mr. DeSieghardt for the information he presented this evening.
Survey results, as well as the ThoughtExchange information, will be posted on the district’s webpage for
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review. A work session will be held on Monday, March 26 at 5:30 p.m. for the Board to discuss next
steps for redesigning and modernization of Idaho Falls and Skyline high schools.
BUSINESS MEETING
Chairman Burtenshaw called the Business Meeting to order at 7:00 p.m.
REPORTS/INPUT/INFORMATION
a. Student Reports – written comments, if provided, are attached.
Emerson Alternative HS – Zoey Empey, Student Representative reported.
Skyline High School – Fatima Sanchez, Student Representative reported.
Idaho Falls High School – Eric Olvera Acosta, Student Representative reported.
Student representatives were asked about Financial Literacy, and if they feel they are ready to
take care of their own finances after high school. Student representatives reported that they
were grateful for the personal finance, economics and other classes offered in high school that
help students learn how to budget, use credit cards and plan for retirement.
The student’s also shared information about the organized student walk outs held across the
country, on March 14, 2018, in honor of the lives lost in the most recent school shooting in
Florida.
b. Superintendent’s Report
Superintendent Boland shared that at the beginning of the year he was contacted by a Horace
Mann Representative about information regarding loan forgiveness opportunities for teachers.
To date the representatives have met with 46 District 91 teachers to assist them with getting
their monthly payments reduced. In one case, the teacher’s payment went down from $1100 to
$89 per month. Over the next ten years those 46 teachers in aggregate will save over three
million dollars in terms of loan forgiveness. The superintendent stated we hope to use this
information as a recruiting tool as we look at bringing new teachers on board.
03/15/2018 D91 Board Minutes Page 2 of 6
The superintendent stated that all of our high schools, and both middle schools, held activities in
conjunction with the student walk-out events that occurred on March 14, 2018 and said it was
an excellent learning opportunity for everyone involved. The superintendent commended our
teachers for working with students upfront to help them understand free speech rights and
while maintaining a balance of discipline within our schools. Superintendent Boland stated the
district is looking to implement a more thorough access control system across the district this
summer. The system would allow an entire building to be locked down with the touch of a
button. In addition, the district is looking to add video door bells at all our elementary schools to
help control unauthorized access. The superintendent stated it is much harder to control access
at the secondary schools with all of the students coming and going at different times, and with
so many entrance and exit points. Principals were asked to count the number of doors at their
building, we will have more information to share later about what can be done. A discussion was
held regarding the investigation of the postcard that was recently sent to a District 91 parent
regarding guns at school. The superintendent stated based on the police investigation there was
no sufficient evidence of malicious intent and no charges were filed.
The superintendent also shared information regarding high student enrollment numbers at
Sunnyside Elementary, and the parent letter that was sent out regarding classroom caps for the
upcoming school year. He stated the administration is looking at other possibilities, such as
relocating the PACE Program to free up more classroom space at Sunnyside, or implementing
combination classes. We will continue to monitor enrollment to work through this and keep the
Board of Trustees informed.
c. Patron Input (Sign-in required) – written comments, if provided, are attached.
Nikki Bays, parent and Sunnyside PTO President, and parents Katherine Hart, Jamie Braithwaite
and Lorielle Peterson all provided comments regarding their concerns about overcrowding at
Sunnyside Elementary and the proposed solutions. Patron Lisa Keller shared comments
regarding the bond. Superintendent Boland will follow-up with the Sunnyside parents regarding
enrollment options and suggestions.
d. IFEA Report – Co-President Joyce Rogers provided a report. Written comments are attached.
e. First Reading – New Board Policy, Section 503.1 - Retention of District Records
Superintendent Boland stated with an increase of Public Records Requests this policy is
intended to define the parameters for the retention of district records and also the process for
destroying them. The proposed policy comes from the Idaho School Board Association’s sample
policy and the district’s committee providing some updates regarding digital records. Carrie
Smith stated the plan is to have a policy in place and incorporate administrative procedures to
outline and list current industry standards for retaining records. A discussion was held. This item
will be brought forward for the second reading at the April 11, 2018 meeting.
f. Other Items
i. Board Committee Updates
Day on the Hill Debrief
03/15/2018 D91 Board Minutes Page 3 of 6
Trustee Haws stated the House Ed. Meeting, where Representative Wendy
Horman presented the resolution to continue the school funding committee
work, was one of the best he had attended. Superintendent Boland and
Trustee Warden stated it was a fairly quiet and relaxed year with the
funding piece already approved. A discussion was held.
Schedule Date for Annual Board Retreat
Chairman Burtenshaw led a discussion. It was decided that the Board would
meet on Friday, April 20, 2018 at 12:00 noon, for the Annual Board Retreat.
ii. Monthly Budget Report – a copy of the budget report was provided in the board
packet. No further discussion.
CONSENT AGENDA
Trustee Haws provided the motion to accept the Consent Agenda as presented. Trustee Warden
provided the second. No further discussion. Motion carried 5 ayes, 0 nays.
The items approved included:
a. Approval of Minutes
i. February 14, 2018 – Business Meeting
b. Payment of Claims
i. February 2018 $1,844,863.39
ii. IFEA Presidents’ Leave Invoices $132.50 and $80.30
c. Staff Actions
Emergency Hire: A hiring emergency exists, as declared by the Board of Trustees, for the following
position:
Name Position Location
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Tabitha Notareus (New Hire) Content Specialist - 4 Grade Hawthorne Elementary
New Hire:
Brittney Ludwig Kindergarten Linden Park Elementary
Release from Contract Requested:
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Jay Talley (2/16/2018) 4 Grade Hawthorne Elementary
Ann Schaafs Kindergarten Linden Park Elementary
Retirements:
Tammy Sorensen PE/Health Skyline High School
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Seth Callister 6 Grade Edgemont Elementary
Barb Miller Counselor Idaho Falls High School
Kerry Martin Athletic Director Idaho Falls High School
Pauline Alessi Principal Ethel Boyes Elementary
Barbara Griggs Early Childhood Spec Ed Hawthorne Elementary
Resignations:
Terra Smout PE Specialist Eagle Rock Middle School
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Shawna Black 1 Grade Teacher Theresa Bunker Elementary
03/15/2018 D91 Board Minutes Page 4 of 6
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Michelle Eriksson 4 Grade Teacher Linden Park Elementary
Marilyn Levin Spec. Ed. Eagle Rock Middle School
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Chantel Smith 5 Grade Teacher Temple View Elementary
Courtney White Early Childhood Spec Ed Hawthorne Elementary
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Tiffiny Peterson 6 Grade Teacher Hawthorne Elementary
d. Matching Funds
i. Linden Park Elementary $6,318.00
Chromebooks & Carts
ii. Fox Hollow Elementary $1,045.17
PE Equipment
iii. Edgemont Elementary $4,947.54
Chromebooks & Cart
Total Matching Funds requested $12,310.71
e. Student Travel
i. Idaho Falls High School Debate
National Speech and Debate Tournament
Ft. Lauderdale/Orlando, FL
June 16-23, 2018
ii. Skyline High School Band
Disneyland Performance & Recording Session
Anaheim, CA
April 25-29, 2018
f. Other Items
i. Ethel Boyes Elementary Bank Change
PROPOSAL
a. Bond Refinance – Michael Keith, Piper Jaffray & Company
Chairman Burtenshaw introduced Michael Keith, Financial Consultant, who shared a presentation
regarding a proposal for a potential District 91 bond refinance. Michael stated because of strong
growth over the past few years the district has a larger than anticipated reserve and has met the
reserve cap. By refinancing, the district may utilize the reserves to pay down bond debt earlier, pull
debt service forward and potentially saving around 3.2 million dollars. A discussion was held. A bond
resolution will be drawn up and brought forward at the April 11, 2018 board meeting for
consideration.
03/15/2018 D91 Board Minutes Page 5 of 6
ACTION ITEMS
a. Employee Vendor Approval
Superintendent Boland stated this item is to get approval for Bruce Stanger, the spouse of a current
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employee who provides a service at the 4 Grade Rendezvous, and by policy the Board will need to
approve this transaction.
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Trustee Warden made a motion to approve Mr. Bruce Stanger as a vendor for the 4 Grade
Rendezvous. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays.
b. Water Conservation Agreement with City of Idaho Falls
Superintendent Boland stated this is the second year that the City has proposed the agreement to
commit up to $20,000 to reimburse the district for approved water conservation materials and
equipment portion of a project. Last year the district received the full $20,000 to offset the cost of
the new sprinkler system at Taylorview. This year the plan is to use the funds to automate all of the
district’s sprinkler systems to help conserve water. It is the recommendation of the administration to
approve the water conservation agreement with the City of Idaho Falls.
Trustee Wilson made a motion to accept the water conservation agreement with the City of Idaho
Falls as presented. Trustee Warden provided the second. No further discussion. Motion carried 5
ayes, 0 nays.
c. Piper Jaffray Financial Services Agreement
Superintendent Boland stated this agreement is regarding the financial services provided by Piper
Jaffray, nothing has changed it just needs to be updated periodically.
Trustee Haws made a motion to approve the financial services agreement with Piper Jaffray as
presented. Trustee Wilson provided the second. Motion carried 5 ayes, 0 nays.
Trustee Lent made a motion to adjourn. Trustee Haws provided the second. Motion carried unanimously. The
meeting adjourned at 8:35 PM.
03/15/2018 D91 Board Minutes Page 6 of 6
Skyline High School: Fatima Sanchez
What are students doing to learn about managing their finances after high school? Are
you/students ready to manage your finances after high school?
After talking to seniors around school there was a 50/50 outcome.
Classes to prepare:
Academy of Finance
• Banking and finance
• Accounting
• Entrepreneurship
• Economics (requirement)
We also have Moving On 1,2 and 3 to prepare kids of all education levels to move out and
manage their finances.
• Reality town field trip
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Insanity: Doing the same thing over and over again and expecting different results. Albert Einstein
Negative Impart
-� Teachers
Overworked/underpaid
-3 Students
♦ Fire safety
♦ Physical space for students
♦ Academic concentration
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♦ Traffic in Stonebrook
♦ Real estate development
Proposed Solutions
-4 Immediate action for overcrowding and class size at Sunnyside E.S.
-4 Offer pay to participate full-day kindergartens in all elementary schools
Establish "Future Planning" Committee for School District 91
♦ Require parent input at committee meetings
♦ Develop a long range plan addressing Idaho Falls projected growth
♦ Publish a complete study of current building permits and applications in
the process to guide the planning
-� Build a Magnet School Plan to implement in inner city schools losing
populations (which will relieve the other schools' overload)
♦ STEM Magnet School
♦ Bilingual Magnet School
3/15/18
1
Board of Trustees
March 15, 2018
1. Thank you for collaboratively stopping HB 590
2. IEA Children's Fund - A fund sponsored by IEA to provide
for the needs of students across Idaho. Teachers are
collecting donations through events at each building to be
brought to Delegate Assembly.
3. Delegate Assembly - April 20-21 in Boise, ID where 2 of our
members will be receiving awards
• Shane
Anderson Award -
Angela
Gillman
• Larry
Caldwell Advocacy
Award -
Nancy Caldwell
4. At faculty meetings - our Building Reps are discussing
sections of the Negotiated Master Agreement
5. IEA Law Class in Rigby, ID April 14th
6. Spring Break