Loading...
HomeMy WebLinkAbout2018_03_15 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES -- BOARD MEETING DISTRICT OFFICE BOARD ROOM – 5:45 P.M. 690 JOHN ADAMS PARKWAY THURSDAY, MARCH 15, 2018 Chairman Burtenshaw opened the meeting at 5:47 p.m. and called for a motion to go into Executive Session. Trustee Warden made a motion to go into Executive Session pursuant to Idaho Code, Section 74-206 (1) (b) Personnel, and (c) Property. Trustee Wilson provided the second. Roll call was taken: Lisa Burtenshaw – yes Dave Lent – yes (via telephone) Deidre Warden – yes Larry Haws – yes Larry Wilson – yes EXECUTIVE SESSION Superintendent Boland and the Board of Trustees met in Executive Session for discussions regarding personnel, and property acquisition. Trustee Haws made a motion to return to Open Session at 6:15 p.m. Trustee Warden provided the second. Motion carried 5 ayes, 0 nays. WORK SESSION Present from the Board of Trustees: Present from the Administration: Lisa Burtenshaw, Chair George Boland, Superintendent Dave Lent (via telephone) Sarah Sanders, Director of Secondary Education Deidre Warden, Clerk Carrie Smith, Director of HR & Finance Larry Haws, Vice Chair Margaret Wimborne, Director of Larry Wilson, Treasurer Communication and Community Engagement Debbie Wilkie, Board Secretary, Recording Guests: Ken DeSieghardt, Patron Insight Michael Keith, Piper Jaffray Chairman Burtenshaw called the meeting to order and called on Michael Keith to lead the Pledge of Allegiance. ADOPT AGENDA Trustee Warden made a motion to adopt the agenda. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. WORK SESSION 03/15/2018 D91 Board Minutes Page 1 of 6 Margaret Wimborne, Director of Communications and Community Engagement, reviewed that since the bond election in November the district has been doing outreach to gather input from patrons to see what their thoughts are about the modernization of our high schools. Margaret introduced Ken DeSieghardt, Patron Insight, who provided information regarding the District 91 Bond Survey recently conducted by his firm. Mr. DeSieghardt shared a PowerPoint presentation regarding the survey results and stated they had conducted 400 telephone interviews with community members that voted in the November 2017 bond election. In February 2018, the survey became available online for parents, patrons and staff to complete. When asked what Mr. DeSieghardt thought were the three key take-a- ways from the survey Mr. DeSieghardt stated, the cost, student focus and the communications. Mr. DeSieghardt stated that the district has to recognize that there will always be opposition so be consistent in communicating the message and repeat it over and over and over again. A discussion was held. Chairman Burtenshaw thanked Mr. DeSieghardt for the information he presented this evening. Survey results, as well as the ThoughtExchange information, will be posted on the district’s webpage for th review. A work session will be held on Monday, March 26 at 5:30 p.m. for the Board to discuss next steps for redesigning and modernization of Idaho Falls and Skyline high schools. BUSINESS MEETING Chairman Burtenshaw called the Business Meeting to order at 7:00 p.m. REPORTS/INPUT/INFORMATION a. Student Reports – written comments, if provided, are attached.  Emerson Alternative HS – Zoey Empey, Student Representative reported.  Skyline High School – Fatima Sanchez, Student Representative reported.  Idaho Falls High School – Eric Olvera Acosta, Student Representative reported. Student representatives were asked about Financial Literacy, and if they feel they are ready to take care of their own finances after high school. Student representatives reported that they were grateful for the personal finance, economics and other classes offered in high school that help students learn how to budget, use credit cards and plan for retirement. The student’s also shared information about the organized student walk outs held across the country, on March 14, 2018, in honor of the lives lost in the most recent school shooting in Florida. b. Superintendent’s Report Superintendent Boland shared that at the beginning of the year he was contacted by a Horace Mann Representative about information regarding loan forgiveness opportunities for teachers. To date the representatives have met with 46 District 91 teachers to assist them with getting their monthly payments reduced. In one case, the teacher’s payment went down from $1100 to $89 per month. Over the next ten years those 46 teachers in aggregate will save over three million dollars in terms of loan forgiveness. The superintendent stated we hope to use this information as a recruiting tool as we look at bringing new teachers on board. 03/15/2018 D91 Board Minutes Page 2 of 6 The superintendent stated that all of our high schools, and both middle schools, held activities in conjunction with the student walk-out events that occurred on March 14, 2018 and said it was an excellent learning opportunity for everyone involved. The superintendent commended our teachers for working with students upfront to help them understand free speech rights and while maintaining a balance of discipline within our schools. Superintendent Boland stated the district is looking to implement a more thorough access control system across the district this summer. The system would allow an entire building to be locked down with the touch of a button. In addition, the district is looking to add video door bells at all our elementary schools to help control unauthorized access. The superintendent stated it is much harder to control access at the secondary schools with all of the students coming and going at different times, and with so many entrance and exit points. Principals were asked to count the number of doors at their building, we will have more information to share later about what can be done. A discussion was held regarding the investigation of the postcard that was recently sent to a District 91 parent regarding guns at school. The superintendent stated based on the police investigation there was no sufficient evidence of malicious intent and no charges were filed. The superintendent also shared information regarding high student enrollment numbers at Sunnyside Elementary, and the parent letter that was sent out regarding classroom caps for the upcoming school year. He stated the administration is looking at other possibilities, such as relocating the PACE Program to free up more classroom space at Sunnyside, or implementing combination classes. We will continue to monitor enrollment to work through this and keep the Board of Trustees informed. c. Patron Input (Sign-in required) – written comments, if provided, are attached. Nikki Bays, parent and Sunnyside PTO President, and parents Katherine Hart, Jamie Braithwaite and Lorielle Peterson all provided comments regarding their concerns about overcrowding at Sunnyside Elementary and the proposed solutions. Patron Lisa Keller shared comments regarding the bond. Superintendent Boland will follow-up with the Sunnyside parents regarding enrollment options and suggestions. d. IFEA Report – Co-President Joyce Rogers provided a report. Written comments are attached. e. First Reading – New Board Policy, Section 503.1 - Retention of District Records Superintendent Boland stated with an increase of Public Records Requests this policy is intended to define the parameters for the retention of district records and also the process for destroying them. The proposed policy comes from the Idaho School Board Association’s sample policy and the district’s committee providing some updates regarding digital records. Carrie Smith stated the plan is to have a policy in place and incorporate administrative procedures to outline and list current industry standards for retaining records. A discussion was held. This item will be brought forward for the second reading at the April 11, 2018 meeting. f. Other Items i. Board Committee Updates  Day on the Hill Debrief 03/15/2018 D91 Board Minutes Page 3 of 6 Trustee Haws stated the House Ed. Meeting, where Representative Wendy Horman presented the resolution to continue the school funding committee work, was one of the best he had attended. Superintendent Boland and Trustee Warden stated it was a fairly quiet and relaxed year with the funding piece already approved. A discussion was held.  Schedule Date for Annual Board Retreat Chairman Burtenshaw led a discussion. It was decided that the Board would meet on Friday, April 20, 2018 at 12:00 noon, for the Annual Board Retreat. ii. Monthly Budget Report – a copy of the budget report was provided in the board packet. No further discussion. CONSENT AGENDA Trustee Haws provided the motion to accept the Consent Agenda as presented. Trustee Warden provided the second. No further discussion. Motion carried 5 ayes, 0 nays. The items approved included: a. Approval of Minutes i. February 14, 2018 – Business Meeting b. Payment of Claims i. February 2018 $1,844,863.39 ii. IFEA Presidents’ Leave Invoices $132.50 and $80.30 c. Staff Actions Emergency Hire: A hiring emergency exists, as declared by the Board of Trustees, for the following position: Name Position Location th Tabitha Notareus (New Hire) Content Specialist - 4 Grade Hawthorne Elementary New Hire: Brittney Ludwig Kindergarten Linden Park Elementary Release from Contract Requested: th Jay Talley (2/16/2018) 4 Grade Hawthorne Elementary Ann Schaafs Kindergarten Linden Park Elementary Retirements: Tammy Sorensen PE/Health Skyline High School th Seth Callister 6 Grade Edgemont Elementary Barb Miller Counselor Idaho Falls High School Kerry Martin Athletic Director Idaho Falls High School Pauline Alessi Principal Ethel Boyes Elementary Barbara Griggs Early Childhood Spec Ed Hawthorne Elementary Resignations: Terra Smout PE Specialist Eagle Rock Middle School st Shawna Black 1 Grade Teacher Theresa Bunker Elementary 03/15/2018 D91 Board Minutes Page 4 of 6 th Michelle Eriksson 4 Grade Teacher Linden Park Elementary Marilyn Levin Spec. Ed. Eagle Rock Middle School th Chantel Smith 5 Grade Teacher Temple View Elementary Courtney White Early Childhood Spec Ed Hawthorne Elementary th Tiffiny Peterson 6 Grade Teacher Hawthorne Elementary d. Matching Funds i. Linden Park Elementary $6,318.00 Chromebooks & Carts ii. Fox Hollow Elementary $1,045.17 PE Equipment iii. Edgemont Elementary $4,947.54 Chromebooks & Cart Total Matching Funds requested $12,310.71 e. Student Travel i. Idaho Falls High School Debate National Speech and Debate Tournament Ft. Lauderdale/Orlando, FL June 16-23, 2018 ii. Skyline High School Band Disneyland Performance & Recording Session Anaheim, CA April 25-29, 2018 f. Other Items i. Ethel Boyes Elementary Bank Change PROPOSAL a. Bond Refinance – Michael Keith, Piper Jaffray & Company Chairman Burtenshaw introduced Michael Keith, Financial Consultant, who shared a presentation regarding a proposal for a potential District 91 bond refinance. Michael stated because of strong growth over the past few years the district has a larger than anticipated reserve and has met the reserve cap. By refinancing, the district may utilize the reserves to pay down bond debt earlier, pull debt service forward and potentially saving around 3.2 million dollars. A discussion was held. A bond resolution will be drawn up and brought forward at the April 11, 2018 board meeting for consideration. 03/15/2018 D91 Board Minutes Page 5 of 6 ACTION ITEMS a. Employee Vendor Approval Superintendent Boland stated this item is to get approval for Bruce Stanger, the spouse of a current th employee who provides a service at the 4 Grade Rendezvous, and by policy the Board will need to approve this transaction. th Trustee Warden made a motion to approve Mr. Bruce Stanger as a vendor for the 4 Grade Rendezvous. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. b. Water Conservation Agreement with City of Idaho Falls Superintendent Boland stated this is the second year that the City has proposed the agreement to commit up to $20,000 to reimburse the district for approved water conservation materials and equipment portion of a project. Last year the district received the full $20,000 to offset the cost of the new sprinkler system at Taylorview. This year the plan is to use the funds to automate all of the district’s sprinkler systems to help conserve water. It is the recommendation of the administration to approve the water conservation agreement with the City of Idaho Falls. Trustee Wilson made a motion to accept the water conservation agreement with the City of Idaho Falls as presented. Trustee Warden provided the second. No further discussion. Motion carried 5 ayes, 0 nays. c. Piper Jaffray Financial Services Agreement Superintendent Boland stated this agreement is regarding the financial services provided by Piper Jaffray, nothing has changed it just needs to be updated periodically. Trustee Haws made a motion to approve the financial services agreement with Piper Jaffray as presented. Trustee Wilson provided the second. Motion carried 5 ayes, 0 nays. Trustee Lent made a motion to adjourn. Trustee Haws provided the second. Motion carried unanimously. The meeting adjourned at 8:35 PM. 03/15/2018 D91 Board Minutes Page 6 of 6 Skyline High School: Fatima Sanchez What are students doing to learn about managing their finances after high school? Are you/students ready to manage your finances after high school? After talking to seniors around school there was a 50/50 outcome. Classes to prepare: Academy of Finance • Banking and finance • Accounting • Entrepreneurship • Economics (requirement) We also have Moving On 1,2 and 3 to prepare kids of all education levels to move out and manage their finances. • Reality town field trip K Tcnrh Pn in I 10 T Roti, 7-i T Rotin 11M T Ruin lAth T Ruin 1rth T Rahn Irth T Ratin Pnnidntinn if of Ratin 2018-2 0199 Pro 78 2 26.0 1 84 3 28 84 3 28 84 3 28 1 90 3 30 1 90 3 30 1120 4 30 630 22 28.6 78 2 26.0 1 81 3 27 87 3 29 90 3 30 90 3 30 90 3 30 120 4 30 636 22 28.9 Sunnyside 81 2 27.0 87 Longfellow 78 2 26 73 Edgemont 65 2 21.7 55 Hawthorne 46 1 23 43 Bunker 42 1 21 42 Linden Park 43 2 21.5 56 Erickson 67 2 22.3 71 Fox Hollow 50 1 25 '70 Westide 70 2 23.3 59 Templeview 76 2 25.3 72 BoyeS 146 33 1 23 44 Whitepine Charter 169 2 21 36 3 23 35 2 17.5 53 2 241 146 Altures Charter 148 Highest Ratio Lowest Ratio 3 29 90 3 30 89 3 29.7 81 3 27 107 4 26.8 73 3 24.3 608 22 27.6 3 24.3 81 3 27 78 3 26 78 3 26 78 3 26 70 3 23.3 536 21 25.5 2 27.5 75 3 25 79 3 26.3 76 3 25.3 74 3 24.7 64 3 21.3 488 20 24.4 2 21.5 45 2 22.5 53 2 26.5 42 2 21 37 2 18.5 33 2 16.5 299 14 21.4 2 21 36 2 18 35 2 17.5 53 2 26.5 41 2 20.5 38 2 19 287 14 20.5 3 18.7 70 3 23.3 70 3 23.3 76 3 25.3 58 3 19.3 72 3 24 445 20 22.3 3 23.7 68 3 22.7 61 3 20.3 63 3 21 53 3 17.7 49 3 16.3 432 21 20.6 3 23 58 3 19.3 72 3 24 78 3 26 77 3 25.7 55 3 18.3 460 20 23.0 3 19.7 67 3 22.3 65 3 21.7 66 3 22 83 3 27.7 75 3 25 485 21 23.1 3 24.0 62 3 20.7 59 3 19.7 67 3 22.3 77 3 25.7 83 3 27.7 496 21 23.6 2 22.0 47 2 23.5 44 2 22.0 56 2 28 54 2 27.0 53 2 26.5 344 14 24.6 Insanity: Doing the same thing over and over again and expecting different results. Albert Einstein Negative Impart -� Teachers Overworked/underpaid -3 Students ♦ Fire safety ♦ Physical space for students ♦ Academic concentration QW8.,h Ekmmmry Schuai 97emok V ew tlo a Erickson Pass AcA my V Ekmemery srnoa rkr+rernan ssnoa ' Emerson Allemariw![� High Shoal Eagle Rock ® [1lirWen Park MiGdk schoolttlaho mails EAemenlary Scholl 9Skylme 1Ho S,M.W p° ®E errcr wxy `+moi ®Et¢al,¢rAa r schot Qynr NP1kw b Ee9-1 Efenntery Schlwl T ykmemary Scholl sL� Gom,eifPw Elemenlery Sch_1 —3 Parents Efinenl�Y,W,,Q oK�e�Pi Dual income -� Community ♦ Traffic in Stonebrook ♦ Real estate development Proposed Solutions -4 Immediate action for overcrowding and class size at Sunnyside E.S. -4 Offer pay to participate full-day kindergartens in all elementary schools Establish "Future Planning" Committee for School District 91 ♦ Require parent input at committee meetings ♦ Develop a long range plan addressing Idaho Falls projected growth ♦ Publish a complete study of current building permits and applications in the process to guide the planning -� Build a Magnet School Plan to implement in inner city schools losing populations (which will relieve the other schools' overload) ♦ STEM Magnet School ♦ Bilingual Magnet School 3/15/18 1 Board of Trustees March 15, 2018 1. Thank you for collaboratively stopping HB 590 2. IEA Children's Fund - A fund sponsored by IEA to provide for the needs of students across Idaho. Teachers are collecting donations through events at each building to be brought to Delegate Assembly. 3. Delegate Assembly - April 20-21 in Boise, ID where 2 of our members will be receiving awards • Shane Anderson Award - Angela Gillman • Larry Caldwell Advocacy Award - Nancy Caldwell 4. At faculty meetings - our Building Reps are discussing sections of the Negotiated Master Agreement 5. IEA Law Class in Rigby, ID April 14th 6. Spring Break