HomeMy WebLinkAbout2018_06_13 Board Minutes
IDAHO FALLS SCHOOL DISTRICT NO. 91
BOARD OF TRUSTEES -- BUDGET HEARING & BUSINESS MEETING
DISTRICT 91 ADMINISTRATIVE OFFICE -- 6:30 P.M.
690 JOHN ADAMS PARKWAY
WEDNESDAY, JUNE 13, 2018
Present from the Board of Trustees: Present from the Administration:
Lisa Burtenshaw, Chair (via telephone) George Boland, Superintendent
Dave Lent, Member (arrived at 6:45) Kelly Coughenour, Director of Elementary Education
Deidre Warden, Clerk Sarah Sanders, Director of Secondary Education
Larry Haws, Vice Chair Carrie Smith, Director of HR & Finance
Larry Wilson, Treasurer Gail Rochelle, Director of Student Achievement & School
Improvement
Jennifer Jackson, Director of Curriculum & Professional
Development
Margaret Wimborne, Director of Communications and
Community Engagement
Debbie Wilkie, Recording Clerk
BUDGET HEARING MEETING
I. FY2019 Budget Presentation
Vice Chairman Larry Haws called the Budget Hearing meeting to order at 6:30 p.m. and turned the time
over to Carrie Smith for the FY2019 Budget Presentation. Carrie Smith shared the budget document and
provided a PowerPoint presentation reviewing expected revenues, expenditures, and the proposed fee
increases for the 2019 fiscal year. Discussions were held regarding funding for teachers, advanced
opportunities, outstanding lunch charges, and FY18 encumbered expenditures.
Vice Chairman Haws called for patron input regarding the proposed budget, no comments were received. The
Budget Hearing meeting concluded at 6:52 PM.
BUSINESS MEETING
Trustee Haws called the Business Meeting to order at 7:00 p.m. Trustee Lent led the Pledge of Allegiance.
ADOPT AGENDA
Trustee Lent made a motion to adopt the agenda. Trustee Warden provided the second. Motion carried 5 ayes, 0
nays.
REPORTS/INPUT/INFORMATION
a. Superintendent’s Report
Superintendent Boland stated it is going to be a busy summer and shared the following information:
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Secondary summer school begins Monday, June 18 and runs through July 27 at Emerson
High School. Currently 253 students are enrolled including 76 freshmen, 88 sophomores, 70
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juniors and 19 seniors, and 27 middle school students are attending summer school to meet
the state requirements to be able to move on to high school.
The IT department has 54 different systems to bring on board, some are upgrades to existing
programs.
M & O department has over 100 major projects scheduled over the summer including the
district office remodel project, grounds, painting, concrete and asphalt work, in addition to
that are working to install door access controls at the remaining 7 elementary schools and
middle schools.
Summer school also begins next week for the migrant and extended school year programs.
b. Patron Input – written comments, if provided, are attached.
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Kirstin Wheeler - 5 grade teacher, Kellie Miller – 6 grade teacher, and Keva Erickson – 4 grade
teacher all shared comments regarding the proposed English Language Arts curriculum adoption.
Parents Rodney and Julie Nef, Mary Klingler, Cassandra Thomson, Heidi Rogers and Launie Schelman
all shared comments regarding the school calendar and why District 91 gets out a week later than
everyone else around us, adding minutes to the school day to get out in May, increasing recess time
for younger students and shortening the lunch break for high school students, and going to a year-
round track system. Superintendent Boland stated both the ELA curriculum adoption and the school
calendar schedule will be discussed later on the agenda.
c. IFEA Report – Marcia Bingham and Kirstin Wheeler, Co-Presidents reported.
Marcia shared that the New Educator’s Breakfast will be held on August 21, 2018 at 7:00 a.m., at the
Hilton Garden Inn. Marcia also read the Idaho Falls Education Association’s statement of endorsement
for the August 28, 2018 school bond election, the written statement is attached.
d. First Readings – Board Policy Revisions and New Policy
i. Section 104.0 – Organization of the Board of Trustees (Revised)
ii. Section 208.0 – Administrative Travel Authorization (Revised)
iii. Section 309.0 – Travel Expense Reimbursements (Revised)
iv. Section 816.0 – Certified Travel (Revised)
v. Section TBD – Authorization of Signature (New)
vi. Section TBD – Bond Account (New)
vii. Section TBD – Bond Continuing Disclosure and Certification Requirements (New)
viii. Section TBD – Naming Facilities (New)
Superintendent Boland introduced the list of new and revised Board Policy pieces for the first reading.
Board members were given copies of the policies to read fully before the second reading at the July
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18 meeting. The proposed policies will be available on the district website for public review, some
section numbers will be identified after it is clear where they best fit into current policy.
e. Other Items
i. Board Committee Updates
Trustee Warden shared that the Board Facility Committee provided a tour of Idaho Falls High
School for local business and community leaders so they could see firsthand the challenges
our students and teachers face each day. A brief discussion was held.
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ii. July 18, 2018 Annual Board Meeting Location
Superintendent Boland stated that the district office remodel is scheduled to begin tomorrow
June 14 so the board room will not be available for the July meeting. Arrangements have been
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made to hold the July 18 board meeting in the Idaho Falls High School Media Center, 601 S
Holmes Ave.
iii. Budget Status Report – a hard copy was provided in packet, no further discussion.
iv. Self-Funded Workers Comp Insurance Update
Carrie Smith reviewed that at the last board meeting a presentation was given about self-
funded workers comp insurance. Further information was provided in the board packet this
month to show savings, or losses, other public entities using the self-insured route have
experienced. Once the district has heard back from the State Department of Insurance this
item will come back to the Board of Trustees for further discussion.
v. School Calendars
Superintendent Boland reviewed there are a number of parameters that guide school
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calendar planning. In District 91, we have started school as early as August 18 and out as late
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as June 12 depending on the year. In an effort to standardize calendars, the Board of
Trustees in December 2016 approved calendars for the next five years so people would know
when school would start, when the breaks were and when we would get out. Making changes
for next year could be a little problematic, staff development vendors have already been
contracted. There are also statutory requirements when setting the calendar, the minimum
instructional hours for Kindergarten is 450, grades 1-8 is 900, grades 9-11 is 990, grade 12 is
979 and alternative high school is 900. There are things we can do because in most grades
District 91 exceeds the minimum hours required. Even though future calendars have been
adopted there is nothing that says we cannot go back and make some changes. Discussions
were held regarding restructuring the school calendar to get out by the end of May like
surrounding districts, it may include adding instructional days, or adding more time to each
school day, but changing the starting date or other days may create other problems. Supt.
Boland stated we do make an effort to align our calendar with District 93, but there have
been instances on both sides when things have changed. A calendar committee could also be
formed, engaging community members, to look at future calendars. Chairman Burtenshaw
asked the administration to prepare calendar options, that would allow D91 to get out at the
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end of May, for the Board to review and discuss at the July 18 meeting. A discussion was
also held in regards to changing the culture of the last week of school to be more productive
no matter when it occurs.
CONSENT AGENDA
Trustee Warden made a motion to adopt the Consent Agenda as presented. Trustee Wilson provided the second.
No further discussion. Motion carried 5 ayes, 0 nays.
Items approved included:
a. Approval of Minutes
i. April 20, 2018 Board Retreat
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ii. May 3, 2018 Work Session
iii. May 9, 2018 Business Meeting
iv. May 17, 2018 Work Session
b. Payment of Claims
i. May 2018 Bill List $4,064,078.60
ii. IFEA Presidents’ Leave Invoices $1,125.24
c. Staff Actions
New Hires:
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Laurie Orr 6 Grade Sunnyside Elementary
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Jessica Stone 4 Grade Dora Erickson Elementary
Mary Ostler Kindergarten A. H. Bush Elementary
Merinda LaCheminant 5-6 Grade Dora Erickson Elementary
Sarah Tetzloff Science Eagle Rock Middle School
Daniel Campbell Science Eagle Rock Middle School
Sheryl Campbell Math Eagle Rock Middle School
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Khira Holbrook 5 Grade Temple View Elementary
Robert Ballinger English Idaho Falls High School
Nicholas Birch PE Eagle Rock Middle School
Tami Rigby Spec. Ed. Compass Academy
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Taylor Lloyd 5 Grade A. H. Bush Elementary
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Katelyn Hammerland 1 Grade Edgemont Elementary
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Stephanie Beres 5 Grade Dora Erickson Elementary
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Mahleah King 5 Grade Dora Erickson Elementary
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Jessie Turley 6 Grade Dora Erickson Elementary
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Hope Gihring 1/2 Grade Sunnyside Elementary
Katherine Francis Principal Hawthorne Elementary
Anika Henrikson English Emerson Alt. High School
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Rebekah Jeppson 3 Grade Dora Erickson Elementary
Jared Andrus Social Studies Eagle Rock Elementary
Cindy Lemon Counselor Skyline High School
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Cameron Jordon 6 Grade Theresa Bunker Elementary
David Clay Orchestra District
Brandie Olson Spec Ed Dora Erickson Elementary
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Kaitlin Stidham 5 Grade Theresa Bunker Elementary
Christopher Thomas Spec Ed Eagle Rock Middle School
Taylor Berent Kindergarten Theresa Bunker Elementary
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Isabella Artiano 6 Grade Linden Park Elementary
Kevin Field Special Programs Skyline High School
Bradley Gretch Science Idaho Falls High School
Nichole Hughes Science Taylorview Middle School
Anna Smith GT Facilitator District
David Gerritsen Social Studies Eagle Rock Middle School
Category 1 Rehires:
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Chelle Mangum 5 Grade Hawthorne Elementary
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Lori Stephenson 6 Grade Temple View Elementary
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Carlie Martin 3 Grade A. H. Bush Elementary
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Rachel Gates .5 Kindergarten Dora Erickson Elementary
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Stacy Ilsley 1 Grade Dora Erickson Elementary
Holly Thompson Reading Interventionist Eagle Rock Middle School
Emily Kvamme Speech & Drama Taylorview Middle School
Melissa Martinez English Skyline High School
Casady Clark Culinary Arts Career Technical Ed.
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Kaycey Dye 6 Grade Ethel Boyes Elementary
Retirements:
Lance Lindley Principal Sunnyside Elementary
Resignations:
Emily Brewster Kindergarten Westside Elementary
Leanne Thurston Social Studies Eagle Rock Middle School
Barbara Tew Kindergarten A. H. Bush Elementary
Emily McCoy-Leffel Social Studies Idaho Falls High School
Thomas J. Kohler Science Idaho Falls High School
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Shayla Ladd 5 Grade Longfellow Elementary
Kassie Pfeiffer Spec Ed Ethel Boyes Elementary
Jennifer Bradford Counselor Skyline High School
Leave Request:
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Dan Thomas (1 – Year) 6 Grade A. H. Bush Elementary
Transfers:
Greer Saechao From: Science From: Skyline High School
To: GT Facilitator To: A. H. Bush Elementary
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Mark Morgan From: 3 Grade From: Dora Erickson Elementary
To: Principal To: Theresa Bunker Elementary
Frank Pickett From: Science From: Taylorview Middle School
To: Science To: Emerson Alt. High School
Randy Stocking From: Principal From: Hawthorne Elementary
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To: 6 Grade To: Linden Park Elementary
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Coni Pottorff From: 5 Grade From: Dora Erickson Elementary
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To: 5 Grade To: Ethel Boyes Elementary
d. Matching Funds
i. Theresa Bunker Elementary
Chromebooks $6,516.24
ii. Linden Park Elementary
Chromebooks $4,634.00
Total Matching Funds requested $11,150.24
e. Student Travel
i. Skyline High School Debate
NSDA National Competition
Fort Lauderdale, FL
June 16-23, 2018
f. Other Items
i. Discarded Equipment – broken refrigerator from SASI Dept.
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ACTION ITEMS
a. Adopt FY19 Budget with Fee Increases
Superintendent Boland commended Carrie Smith and her staff for the work they do to build the
budget. The district administrative team spends a lot of time identifying the priorities and needs of
the district so the budget can be completed. It is the recommendation of the administration to adopt
the FY19 Budget with fee increases as presented.
Trustee Wilson made a motion to adopt the FY19 Budget and the fee increases as presented. Trustee
Warden provided the second. A discussion was held, Carrie Smith reviewed the proposed fee
increases, including the yearbook fee at IFHS and SHS and parking permits, and a new fee of $5.00 for
the band uniform cleaning. Motion carried 5 ayes. 0 nays.
b. 2018-19 Leadership Premiums
Superintendent Boland reviewed the 2018-19 Leadership Premium Menu identified by statute and as
recommended by the committee that reviews and tweaks the menu each year. This is the fourth year
we have had Leadership Premiums that are given to teachers for working on projects above and
beyond their teaching contract. The recommendation would be to adopt the 2018-19 Leadership
Premium Menu as presented. A discussion was held regarding maximizing the use of high school
College and Career Advisors to help students become aware of the opportunities available to them.
Trustee Lent asked Superintendent Boland to consider providing information to the Board of Trustees
regarding the number of students that are enrolled in concurrent courses at the community college.
Superintendent Boland stated those things are already in place so by the middle of the fall trimester
he should be able to provide that information.
Trustee Warden made a motion to adopt the 2018-19 Leadership Premium Menu as presented.
Trustee Lent provided the second. Motion carried 5 ayes, 0 nays.
c. ELA Curriculum Adoption
Superintendent Boland stated the ELA Curriculum Adoption recommendation includes more than just
the 4-6 grades and the recommendation is to:
Accept the proposal to use Journeys as the FOUNDATION of our writing curriculum in
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kindergarten through 3 grade and provide staff development on writing strategies from the
Lee Pesky Center.
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Adopt the D91 created 3 grade transition module.
Adopt the EL Modules including the recommended supplemental library in grades 4-6, and
provide staff development for EL implementation from Open Up Resources.
Adopt My Perspectives by Pearson for middle school ELA and provide staff development for
implementation from Pearson.
Trustee Warden made a motion to adopt the administrations recommendations for the ELA
curriculum as presented. Trustee Burtenshaw provided the second.
Discussions were held regarding the adoption of Side by Side curriculum as part of the ELA adoption.
The Superintendent stated that Side by Side is not being purchased as part of this adoption, it will be
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purchased later and used for interventions and extensions. Jennifer Jackson stated we need to
establish the core curriculum, conduct needs assessment to know where the holes are, and identify
funding before we purchase the Side by Side curriculum. Jennifer shared that this adoption has been a
three-year process and putting the pieces together has not been easy, we know that not everyone
agrees with the committee but we need to honor the work of those teams. The committee and teams
have tried to address the teachers concerns and make modifications to allow them the flexibility.
Superintendent Boland stated that he views District 91 as a school system rather than a system of
schools, and stated District 91 needs a guaranteed and viable curriculum in order to have a reliable
system. Teachers will still have the flexibility to use what they feel comfortable teaching, and knowing
what their student’s needs are. Board members have received numerous emails and texts from
teachers regarding this adoption and would like to acknowledge those who have provided input.
Jennifer stated the administration is committed to ongoing, sustained support, for teachers and giving
them the freedom to bring their craft to the classroom. As part of the needs assessment, the Board
would like to receive qualitative and quantitative data reports periodically. Superintendent Boland
stated that the PLC process will be instrumental in the implementation of the new curriculum. The
administration will provide the Board with an assessment overview later this fall. No further
discussion. Motion carried 5 ayes, 0 nays.
d. Third Reading – BP Revisions, Section 306 Purchasing
Superintendent Boland reviewed this is the third reading of the revisions to Board Policy, Section 306
– Purchasing to be in compliance with state statute. No public input has been received. It is the
recommendation of the administration that the policy be adopted as presented.
Trustee Lent made a motion to approve Board Policy, Section 306 Purchasing as presented. Trustee
Warden provided the second. No further discussion. Motion carried 5 ayes, 0 nays.
e. High School ReDesign Bond Resolution
Eric Heringer, Financial Advisor, shared a PowerPoint reviewing the two high school redesign bond
proposals for the tiered ballot on August 28, 2018 and the bond repayment model. The Board will
need to take action on the specific legal aspects of the bond resolution passed on May 17, 2018. A
discussion was held.
Trustee Warden made a motion to accept the high school redesign bond resolution as presented.
Trustee Lent provided the second. No further discussion. Motion carried, 5 ayes, 0 nays.
Trustee Wilson made a motion to adjourn. Trustee Lent provided the second. The meeting adjourned at 9:37 pm.
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