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HomeMy WebLinkAbout2018_06_13 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES -- BUDGET HEARING & BUSINESS MEETING DISTRICT 91 ADMINISTRATIVE OFFICE -- 6:30 P.M. 690 JOHN ADAMS PARKWAY WEDNESDAY, JUNE 13, 2018 Present from the Board of Trustees: Present from the Administration: Lisa Burtenshaw, Chair (via telephone) George Boland, Superintendent Dave Lent, Member (arrived at 6:45) Kelly Coughenour, Director of Elementary Education Deidre Warden, Clerk Sarah Sanders, Director of Secondary Education Larry Haws, Vice Chair Carrie Smith, Director of HR & Finance Larry Wilson, Treasurer Gail Rochelle, Director of Student Achievement & School Improvement Jennifer Jackson, Director of Curriculum & Professional Development Margaret Wimborne, Director of Communications and Community Engagement Debbie Wilkie, Recording Clerk BUDGET HEARING MEETING I. FY2019 Budget Presentation Vice Chairman Larry Haws called the Budget Hearing meeting to order at 6:30 p.m. and turned the time over to Carrie Smith for the FY2019 Budget Presentation. Carrie Smith shared the budget document and provided a PowerPoint presentation reviewing expected revenues, expenditures, and the proposed fee increases for the 2019 fiscal year. Discussions were held regarding funding for teachers, advanced opportunities, outstanding lunch charges, and FY18 encumbered expenditures. Vice Chairman Haws called for patron input regarding the proposed budget, no comments were received. The Budget Hearing meeting concluded at 6:52 PM. BUSINESS MEETING Trustee Haws called the Business Meeting to order at 7:00 p.m. Trustee Lent led the Pledge of Allegiance. ADOPT AGENDA Trustee Lent made a motion to adopt the agenda. Trustee Warden provided the second. Motion carried 5 ayes, 0 nays. REPORTS/INPUT/INFORMATION a. Superintendent’s Report Superintendent Boland stated it is going to be a busy summer and shared the following information: th  Secondary summer school begins Monday, June 18 and runs through July 27 at Emerson High School. Currently 253 students are enrolled including 76 freshmen, 88 sophomores, 70 06/13/2018 D91 Board Minutes Page 1 of 7 juniors and 19 seniors, and 27 middle school students are attending summer school to meet the state requirements to be able to move on to high school.  The IT department has 54 different systems to bring on board, some are upgrades to existing programs.  M & O department has over 100 major projects scheduled over the summer including the district office remodel project, grounds, painting, concrete and asphalt work, in addition to that are working to install door access controls at the remaining 7 elementary schools and middle schools.  Summer school also begins next week for the migrant and extended school year programs. b. Patron Input – written comments, if provided, are attached. ththth Kirstin Wheeler - 5 grade teacher, Kellie Miller – 6 grade teacher, and Keva Erickson – 4 grade teacher all shared comments regarding the proposed English Language Arts curriculum adoption. Parents Rodney and Julie Nef, Mary Klingler, Cassandra Thomson, Heidi Rogers and Launie Schelman all shared comments regarding the school calendar and why District 91 gets out a week later than everyone else around us, adding minutes to the school day to get out in May, increasing recess time for younger students and shortening the lunch break for high school students, and going to a year- round track system. Superintendent Boland stated both the ELA curriculum adoption and the school calendar schedule will be discussed later on the agenda. c. IFEA Report – Marcia Bingham and Kirstin Wheeler, Co-Presidents reported. Marcia shared that the New Educator’s Breakfast will be held on August 21, 2018 at 7:00 a.m., at the Hilton Garden Inn. Marcia also read the Idaho Falls Education Association’s statement of endorsement for the August 28, 2018 school bond election, the written statement is attached. d. First Readings – Board Policy Revisions and New Policy i. Section 104.0 – Organization of the Board of Trustees (Revised) ii. Section 208.0 – Administrative Travel Authorization (Revised) iii. Section 309.0 – Travel Expense Reimbursements (Revised) iv. Section 816.0 – Certified Travel (Revised) v. Section TBD – Authorization of Signature (New) vi. Section TBD – Bond Account (New) vii. Section TBD – Bond Continuing Disclosure and Certification Requirements (New) viii. Section TBD – Naming Facilities (New) Superintendent Boland introduced the list of new and revised Board Policy pieces for the first reading. Board members were given copies of the policies to read fully before the second reading at the July th 18 meeting. The proposed policies will be available on the district website for public review, some section numbers will be identified after it is clear where they best fit into current policy. e. Other Items i. Board Committee Updates Trustee Warden shared that the Board Facility Committee provided a tour of Idaho Falls High School for local business and community leaders so they could see firsthand the challenges our students and teachers face each day. A brief discussion was held. 06/13/2018 D91 Board Minutes Page 2 of 7 ii. July 18, 2018 Annual Board Meeting Location Superintendent Boland stated that the district office remodel is scheduled to begin tomorrow June 14 so the board room will not be available for the July meeting. Arrangements have been th made to hold the July 18 board meeting in the Idaho Falls High School Media Center, 601 S Holmes Ave. iii. Budget Status Report – a hard copy was provided in packet, no further discussion. iv. Self-Funded Workers Comp Insurance Update Carrie Smith reviewed that at the last board meeting a presentation was given about self- funded workers comp insurance. Further information was provided in the board packet this month to show savings, or losses, other public entities using the self-insured route have experienced. Once the district has heard back from the State Department of Insurance this item will come back to the Board of Trustees for further discussion. v. School Calendars Superintendent Boland reviewed there are a number of parameters that guide school th calendar planning. In District 91, we have started school as early as August 18 and out as late th as June 12 depending on the year. In an effort to standardize calendars, the Board of Trustees in December 2016 approved calendars for the next five years so people would know when school would start, when the breaks were and when we would get out. Making changes for next year could be a little problematic, staff development vendors have already been contracted. There are also statutory requirements when setting the calendar, the minimum instructional hours for Kindergarten is 450, grades 1-8 is 900, grades 9-11 is 990, grade 12 is 979 and alternative high school is 900. There are things we can do because in most grades District 91 exceeds the minimum hours required. Even though future calendars have been adopted there is nothing that says we cannot go back and make some changes. Discussions were held regarding restructuring the school calendar to get out by the end of May like surrounding districts, it may include adding instructional days, or adding more time to each school day, but changing the starting date or other days may create other problems. Supt. Boland stated we do make an effort to align our calendar with District 93, but there have been instances on both sides when things have changed. A calendar committee could also be formed, engaging community members, to look at future calendars. Chairman Burtenshaw asked the administration to prepare calendar options, that would allow D91 to get out at the th end of May, for the Board to review and discuss at the July 18 meeting. A discussion was also held in regards to changing the culture of the last week of school to be more productive no matter when it occurs. CONSENT AGENDA Trustee Warden made a motion to adopt the Consent Agenda as presented. Trustee Wilson provided the second. No further discussion. Motion carried 5 ayes, 0 nays. Items approved included: a. Approval of Minutes i. April 20, 2018 Board Retreat 06/13/2018 D91 Board Minutes Page 3 of 7 ii. May 3, 2018 Work Session iii. May 9, 2018 Business Meeting iv. May 17, 2018 Work Session b. Payment of Claims i. May 2018 Bill List $4,064,078.60 ii. IFEA Presidents’ Leave Invoices $1,125.24 c. Staff Actions New Hires: th Laurie Orr 6 Grade Sunnyside Elementary th Jessica Stone 4 Grade Dora Erickson Elementary Mary Ostler Kindergarten A. H. Bush Elementary Merinda LaCheminant 5-6 Grade Dora Erickson Elementary Sarah Tetzloff Science Eagle Rock Middle School Daniel Campbell Science Eagle Rock Middle School Sheryl Campbell Math Eagle Rock Middle School th Khira Holbrook 5 Grade Temple View Elementary Robert Ballinger English Idaho Falls High School Nicholas Birch PE Eagle Rock Middle School Tami Rigby Spec. Ed. Compass Academy th Taylor Lloyd 5 Grade A. H. Bush Elementary st Katelyn Hammerland 1 Grade Edgemont Elementary th Stephanie Beres 5 Grade Dora Erickson Elementary th Mahleah King 5 Grade Dora Erickson Elementary th Jessie Turley 6 Grade Dora Erickson Elementary stnd Hope Gihring 1/2 Grade Sunnyside Elementary Katherine Francis Principal Hawthorne Elementary Anika Henrikson English Emerson Alt. High School rd Rebekah Jeppson 3 Grade Dora Erickson Elementary Jared Andrus Social Studies Eagle Rock Elementary Cindy Lemon Counselor Skyline High School th Cameron Jordon 6 Grade Theresa Bunker Elementary David Clay Orchestra District Brandie Olson Spec Ed Dora Erickson Elementary th Kaitlin Stidham 5 Grade Theresa Bunker Elementary Christopher Thomas Spec Ed Eagle Rock Middle School Taylor Berent Kindergarten Theresa Bunker Elementary th Isabella Artiano 6 Grade Linden Park Elementary Kevin Field Special Programs Skyline High School Bradley Gretch Science Idaho Falls High School Nichole Hughes Science Taylorview Middle School Anna Smith GT Facilitator District David Gerritsen Social Studies Eagle Rock Middle School Category 1 Rehires: th Chelle Mangum 5 Grade Hawthorne Elementary th Lori Stephenson 6 Grade Temple View Elementary rd Carlie Martin 3 Grade A. H. Bush Elementary 06/13/2018 D91 Board Minutes Page 4 of 7 Rachel Gates .5 Kindergarten Dora Erickson Elementary st Stacy Ilsley 1 Grade Dora Erickson Elementary Holly Thompson Reading Interventionist Eagle Rock Middle School Emily Kvamme Speech & Drama Taylorview Middle School Melissa Martinez English Skyline High School Casady Clark Culinary Arts Career Technical Ed. th Kaycey Dye 6 Grade Ethel Boyes Elementary Retirements: Lance Lindley Principal Sunnyside Elementary Resignations: Emily Brewster Kindergarten Westside Elementary Leanne Thurston Social Studies Eagle Rock Middle School Barbara Tew Kindergarten A. H. Bush Elementary Emily McCoy-Leffel Social Studies Idaho Falls High School Thomas J. Kohler Science Idaho Falls High School th Shayla Ladd 5 Grade Longfellow Elementary Kassie Pfeiffer Spec Ed Ethel Boyes Elementary Jennifer Bradford Counselor Skyline High School Leave Request: th Dan Thomas (1 – Year) 6 Grade A. H. Bush Elementary Transfers: Greer Saechao From: Science From: Skyline High School To: GT Facilitator To: A. H. Bush Elementary rd Mark Morgan From: 3 Grade From: Dora Erickson Elementary To: Principal To: Theresa Bunker Elementary Frank Pickett From: Science From: Taylorview Middle School To: Science To: Emerson Alt. High School Randy Stocking From: Principal From: Hawthorne Elementary th To: 6 Grade To: Linden Park Elementary th Coni Pottorff From: 5 Grade From: Dora Erickson Elementary th To: 5 Grade To: Ethel Boyes Elementary d. Matching Funds i. Theresa Bunker Elementary Chromebooks $6,516.24 ii. Linden Park Elementary Chromebooks $4,634.00 Total Matching Funds requested $11,150.24 e. Student Travel i. Skyline High School Debate NSDA National Competition Fort Lauderdale, FL June 16-23, 2018 f. Other Items i. Discarded Equipment – broken refrigerator from SASI Dept. 06/13/2018 D91 Board Minutes Page 5 of 7 ACTION ITEMS a. Adopt FY19 Budget with Fee Increases Superintendent Boland commended Carrie Smith and her staff for the work they do to build the budget. The district administrative team spends a lot of time identifying the priorities and needs of the district so the budget can be completed. It is the recommendation of the administration to adopt the FY19 Budget with fee increases as presented. Trustee Wilson made a motion to adopt the FY19 Budget and the fee increases as presented. Trustee Warden provided the second. A discussion was held, Carrie Smith reviewed the proposed fee increases, including the yearbook fee at IFHS and SHS and parking permits, and a new fee of $5.00 for the band uniform cleaning. Motion carried 5 ayes. 0 nays. b. 2018-19 Leadership Premiums Superintendent Boland reviewed the 2018-19 Leadership Premium Menu identified by statute and as recommended by the committee that reviews and tweaks the menu each year. This is the fourth year we have had Leadership Premiums that are given to teachers for working on projects above and beyond their teaching contract. The recommendation would be to adopt the 2018-19 Leadership Premium Menu as presented. A discussion was held regarding maximizing the use of high school College and Career Advisors to help students become aware of the opportunities available to them. Trustee Lent asked Superintendent Boland to consider providing information to the Board of Trustees regarding the number of students that are enrolled in concurrent courses at the community college. Superintendent Boland stated those things are already in place so by the middle of the fall trimester he should be able to provide that information. Trustee Warden made a motion to adopt the 2018-19 Leadership Premium Menu as presented. Trustee Lent provided the second. Motion carried 5 ayes, 0 nays. c. ELA Curriculum Adoption Superintendent Boland stated the ELA Curriculum Adoption recommendation includes more than just the 4-6 grades and the recommendation is to:  Accept the proposal to use Journeys as the FOUNDATION of our writing curriculum in rd kindergarten through 3 grade and provide staff development on writing strategies from the Lee Pesky Center. rd  Adopt the D91 created 3 grade transition module.  Adopt the EL Modules including the recommended supplemental library in grades 4-6, and provide staff development for EL implementation from Open Up Resources.  Adopt My Perspectives by Pearson for middle school ELA and provide staff development for implementation from Pearson. Trustee Warden made a motion to adopt the administrations recommendations for the ELA curriculum as presented. Trustee Burtenshaw provided the second. Discussions were held regarding the adoption of Side by Side curriculum as part of the ELA adoption. The Superintendent stated that Side by Side is not being purchased as part of this adoption, it will be 06/13/2018 D91 Board Minutes Page 6 of 7 purchased later and used for interventions and extensions. Jennifer Jackson stated we need to establish the core curriculum, conduct needs assessment to know where the holes are, and identify funding before we purchase the Side by Side curriculum. Jennifer shared that this adoption has been a three-year process and putting the pieces together has not been easy, we know that not everyone agrees with the committee but we need to honor the work of those teams. The committee and teams have tried to address the teachers concerns and make modifications to allow them the flexibility. Superintendent Boland stated that he views District 91 as a school system rather than a system of schools, and stated District 91 needs a guaranteed and viable curriculum in order to have a reliable system. Teachers will still have the flexibility to use what they feel comfortable teaching, and knowing what their student’s needs are. Board members have received numerous emails and texts from teachers regarding this adoption and would like to acknowledge those who have provided input. Jennifer stated the administration is committed to ongoing, sustained support, for teachers and giving them the freedom to bring their craft to the classroom. As part of the needs assessment, the Board would like to receive qualitative and quantitative data reports periodically. Superintendent Boland stated that the PLC process will be instrumental in the implementation of the new curriculum. The administration will provide the Board with an assessment overview later this fall. No further discussion. Motion carried 5 ayes, 0 nays. d. Third Reading – BP Revisions, Section 306 Purchasing Superintendent Boland reviewed this is the third reading of the revisions to Board Policy, Section 306 – Purchasing to be in compliance with state statute. No public input has been received. It is the recommendation of the administration that the policy be adopted as presented. Trustee Lent made a motion to approve Board Policy, Section 306 Purchasing as presented. Trustee Warden provided the second. No further discussion. Motion carried 5 ayes, 0 nays. e. High School ReDesign Bond Resolution Eric Heringer, Financial Advisor, shared a PowerPoint reviewing the two high school redesign bond proposals for the tiered ballot on August 28, 2018 and the bond repayment model. The Board will need to take action on the specific legal aspects of the bond resolution passed on May 17, 2018. A discussion was held. Trustee Warden made a motion to accept the high school redesign bond resolution as presented. Trustee Lent provided the second. No further discussion. Motion carried, 5 ayes, 0 nays. Trustee Wilson made a motion to adjourn. Trustee Lent provided the second. The meeting adjourned at 9:37 pm. 06/13/2018 D91 Board Minutes Page 7 of 7