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HomeMy WebLinkAbout2018_11_07 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES -- BOARD BUSINESS MEETING DISTRICT OFFICE -- 7:00 P.M. 690 JOHN ADAMS PARKWAY WEDNESDAY, NOVEMBER 7, 2018 Present from the Board of Trustees: Present from the Administration: Deidre S. Warden, Board Chair George Boland, Superintendent Dave Lent, Member Sarah Sanders, Asst. Supt. of Secondary Education Lara Hill, Clerk Carrie Smith, Director of HR & Finance G. Larry Haws, Treasurer Camille Wood, Director of Technology Services Larry S. Wilson, Vice Chair Margaret Wimborne, Director of Communications and Community Engagement Angela Pendlebury, Comptroller Steve Andrew, Principal Longfellow Elementary Brandi Moreno, Board Secretary, Recording Chairman Warden called the meeting to order at 6:59 PM. The Pledge of Allegiance was led by Steve Andrew, Principal Longfellow Elementary. ADOPT AGENDA Trustee Haws made a motion to adopt the agenda as presented. Trustee Lent provided the second. Motion carried 5 ayes, 0 nays. REPORTS/INPUT/INFORMATION a. Student Reports – written comments, if provided, are attached.  Skyline High School – Miles Cook and Jack Snyder, Student Representative reported.  Compass Academy – Addy Beasley and Tanner Pincock, Student Representatives reported. b. Superintendent’s Report – a written summary is attached. Superintendent Boland shared the following information:  We christened the new Transportation Facility with a Halloween event, Trunk & Treat. There were between 1,000 – 1,200 community members that attended. This was a great way to kick off the opening of our new Transportation Facility and it may become an annual event making a great way for our transportation staff to interface with a larger community. Kudos to Margaret Wimborne and the Transportation Department for their hard work in putting this event together.  We are moving forward with Access Control systems remodeling at Fox Hollow and Sunnyside beginning on Monday November 12, 2018. There is currently a wireless Access Control system in place at Bush Elementary and we are also slated to install the wireless systems at Hawthorne Elementary and Linden Park Elementary in the hopes that when we return from the break at the beginning of the year, all of these systems will be operational.  The Requests for Qualifications (RFQ) for a School Facilities Master Plan has been completed and will be posted on the school district website and in the newspaper. The deadline for RFQ submissions is * November 26, 2018. A committee will be put together to review the submissions and invite finalists in for interviews based upon the committee’s evaluations. 11/07/2018 D91 Board Minutes Page 1 of 3  Superintendent Boland sent the board of trustees a communication concerning the cyber event that happened in October. A report in the form of talking points is attached concerning those events and the actions taken. In January we hope to have a final report to the board. * The deadline for RFQ submission was subsequently changed to November 27, 2018, c. Patron Input (Sign-in required) – no comments provided. d. IFEA Report IFEA Co-President Marcia Bingham reported the following:  The ice-bocce event raised approximately $200 for the Children’s Fund.  The IGNITE event brought in over 60 educators who at the end of the event took a survey which indicated the favorite class at the event was the discussion panel with the administrators and Co- President Marcia Bingham wanted to thank those administrators for their participation.  An Evaluation Tool Kit Class will be held November 8, 2018 at Dora Erickson Elementary which is for the Danielson Model for teacher evaluations.  Next week is American Education Week, on Wednesday the IFEA will give educational support personnel in the district a “Thank You” token and Thursday is “Invite your Legislature or your School Board to visit your classroom” day. e. Education Foundation Report Margaret Wimborne reported and a written summary is attached. f. FY2018 Audit Report – Judy Brower, WIPFLi, LLP Judy thanked the district staff, for helping the auditors get all the information needed to complete the report. Judy reported the school district had a really good year and paid off a lot of debt, which put the school district in a good position financially if the bond had passed. Judy provided copies of the Idaho Falls School District #91 FY2018 Audit Report reviewing the fiscal management discussion analysis, year to year financial comparisons, general fund balance and bond indebtedness. Judy stated the general fund operated at a surplus of 1.7 million and both capital projects and debt services had significant decreases. By restructuring the debt services and paying off debt in advance, this saved the district significant interest expenses. Judy commended the Board of Trustees and the administration for a job well done. g. Discussion ISBA 2019 Resolutions Superintendent Boland presented the Proposed Resolutions that will be adopted at the Annual Convention and resolutions 5, 7, 10, 11, and 12 were reviewed and a discussion was held. h. School Calendars Board Policy New Policy i. Section TBD – School Calendar Policy, Procedure, and Options Superintendent Boland reported that due to the amended school calendar, the district administration had been directed to look at school calendar policy, guidelines, procedures and options going forward with future school calendars. Superintendent Boland introduced Steve Andrew who put together a committee who drafted a policy for the board to review, created guidelines or procedures under which future calendars will be evaluated and developed, and finally three calendar options to be considered by the school board and the public. Steve Andrew presented the policy, procedures, and three calendar options. A discussion was held. CONSENT AGENDA 11/07/2018 D91 Board Minutes Page 2 of 3 Trustee Wilson made a motion to accept the Consent Agenda as presented. Trustee Haws provided the second. No further discussion. Motion carried 5 ayes, 0 nays. Items approved included: a. Approval of Minutes i. October 10, 2018 Business Meeting b. Payment of Claims ii. October 2018 Bill List $3,644,192.77 c. Matching Funds i. Sunnyside Elementary Chromebooks & Carts $14,891.00 ii. A.H. Bush Elementary Playground Equipment $18,500.00 Total Matching Funds requested $33,391.05 d. Other Items i. Surplus Property  Emerson High School 61 Student Desks  A.H. Bush Elementary 30 file cabinets ii. Discarded Equipment  Dora Erickson Elementary 4 broken student chairs ACTION ITEMS a. Third Reading - Board Policy Revisions i. Section 603.5.3 – College/University Courses Superintendent Boland stated this is the third reading of the proposed policies, unless there are any further questions or concerns it is the recommendation of the administration to adopt the policies as presented. Trustee Lent made a motion to adopt the policies listed as presented. Trustee Wilson provided the second. Motion carried 5 ayes, 0 nays. b. FY2018 Audit Superintendent Boland stated that based upon the audit report presented this evening, it would be the recommendation of the administration that the board approve the audit as presented. Trustee Wilson made a motion to approve the FY2018 Audit as presented. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. Chairman Warden called for a motion to adjourn. Trustee Hill made a motion to adjourn. Trustee Wilson provided the second. The meeting was adjourned at 8:51 PM. 11/07/2018 D91 Board Minutes Page 3 of 3 Report To Board of Trustees Date: 11/7/18 It’s been about 18 months since I took over the Ed Foundation’s day-to-day operations, and I appreciate the opportunity to give you an update on our work.  Over the last year, we’ve spent a lot of time streamlining our operations, looking for ways to reduce our overhead expenses and aligning our work to support the district and it’s vision and mission.  We also are continuing our transition from a pass-through organization to a granting organization. That transition began several years ago, but it’s been challenging to re-introduce the D91 Education Foundation to our community. o Instead of simply passing donations through to classrooms/schools, we are now actively fundraising and seeking grants and community partnerships to support our work.  In partnership with the Maeck Family Foundation and Oddfellows, we manage a number of scholarships, including a new scholarship started this year to honor Julie Rahl: o Last spring, we awarded six scholarships to D91 graduates and formers graduates in excess of $20,000, and all six of those scholarships were claimed this year.  In partnership with EIRMC, FluorIdaho and the Maeck Family Foundation, we have awarded 90+ grants worth more than $90,000 to D91 teachers.  In addition, we have awarded about $15,000 in grants to our high schools to fund college trips, which research shows will often jumpstart GoOn efforts.  Through our ongoing partnership with Teton Auto Group, we raised almost $60,000 from the D91 Ed Foundation/Teton Raffle to benefit D91’s athletic teams, clubs, organizations and schools.  We are also expanding our efforts to support and celebrate our teachers. o First Free Back-To-School Movie Night o Teacher Appreciation Event w games, contests and giveaways planned for late February  We are preparing to launch our annual campaign, a fundraising drive, and hope that if you receive one of those letters, you might consider a donation to the Ed Foundation. We appreciate your support!