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HomeMy WebLinkAbout2018_12_12 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES -- BOARD BUSINESS MEETING DISTRICT OFFICE BOARD ROOM 690 JOHN ADAMS PARKWAY WEDNESDAY DECEMBER 12, 2018 Chairman Warden called the meeting to order at 6:23 PM and asked for a motion to go into Executive Session. Trustee Wilson made a motion to go into Executive Session pursuant to Idaho Code, §74-206 (1) (b) Personnel and (c) Property. Trustee Haws provided the second. Roll call was taken: Deidre Warden – yes Larry Wilson – yes Dave Lent – yes Larry Haws – yes Lara Hill – N/A EXECUTIVE SESSION Superintendent Boland and the Board of Trustees met in Executive Session regarding the following items: a. Employee 2018-2019 I – Release from Contract Request b. Employee 2018-2019 J – Release from Contract Request c. Employee 2018-2019 K – Release from Contract Request d. Employee 2017-2018 F – Employment Status e. Property Acquisition Trustee Lent made a motion to return to Open Session at 6:56 PM. Trustee Wilson provided the second. Motion carried 4 ayes, 0 nays. BUSINESS MEETING Present from the Board of Trustees: Present from the Administration: Deidre S. Warden, Board Chair George Boland, Superintendent Dave Lent, Member Sarah Sanders, Asst. Supt. of Secondary Education G. Larry Haws, Treasurer Carrie Smith, Director of HR & Finance Margaret Wimborne, Director of Communications and Community Engagement Excused: Camille Wood, Director of Technology Services Trustee Lara Hill, Clerk Bobbi Finlayson, CTE Coordinator Trustee Larry S. Wilson, Vice Chair Brandi Moreno, Board Secretary, Recording Chairman Warden called the meeting to order at 7:00 PM. The Pledge of Allegiance was led by Sarah Sanders, Assistant Superintendent of Secondary Education 12/12/2018 D91 Board Minutes Page 1 of 6 ADOPT AGENDA Trustee Lent made a motion to amend the agenda to include an Employee Vendor Approval. Trustee Haws provided the second. Motion carried 3 ayes, 0 nays. Trustee Haws then made a motion to adopt the amended agenda. Trustee Lent provided the second. Motion carried 3 ayes, 0 nays. REPORTS/INPUT/INFORMATION a. Student Reports – written comments, if provided, are attached. i. Idaho Falls High School – Eric Olvera, Student Representative reported. ii. Compass Academy – Tayla Liddle and Annekia Ritter, Student Representatives reported. Chairman Warden asked student representatives to stay during Superintend Boland’s report for any information they could report back to their schools. b. Superintendent’s Report Superintendent Boland asked trustees to save the date of February 27, 2019 for a Teacher Appreciation Celebration the D91 Education Foundation is sponsoring. Superintendent Boland reported that last week he attended the Associated Taxpayers of Idaho Annual Conference in Boise and he wanted to report on two items. One was the chief economist from Zions Bank presented an economic outlook and it’s fairly apparent that we are probably looking at a recession. In all probability, this will have some impact on our district but we don’t know what, as it will depend on when and how deep it is and what areas will be impacted. Superintendent Boland stated this is something we want to continue keeping an eye on particularly as we move into the budget year. Superintendent Boland reported there have been recent reports in the news with regards to projected revenues lagging behind what was anticipated, theoretically due to changes in the federal tax structure and the state individual income tax withholdings not changing with those federal changes. Due to this, the State Legislature is going to have to set a budget without knowing what the revenue is going to be. Two potential things can come from this, one would be that we end up with a conservative budget, which could be a decrease in funding. Second potentially could be a special session where a budget would be set, then once the revenue numbers come in and the legislature knows the revenue numbers, the legislature hold a special session to amend the budget. Superintendent Boland reported that our district will be going into our budget in January with a fairly high level of uncertainty which could present some challenges. Superintendent Boland reported that we have solicited feedback on the calendar proposals with just over 200 responses which were compiled into a spreadsheet. There isn’t anything outside of the typical responses of individual preferences based upon personal needs and schedules. We are continuing to see encouragement to align our district calendar with Bonneville School District 93’s calendar. The district will move forward with a survey to validate our assumptions of what our constituents want and then possibly reach out to Bonneville School District 93 to see if there is an opportunity to create a joint calendar committee. Of the four calendar options solicited, the two options that seem to garner the most support are options 2 and 4. c. District 91 and CEI Dual Enrollment Partnership Presentation Assistant Superintendent Dr. Sarah Sanders reported she is most excited to share that we are the first district to have a partnership with College of Eastern Idaho (CEI) to create a dual credit pathway for our students. The vision for this was to help our students form a cohort to move through the program with CEI support and the district support. There will be continued dual credit courses offered by other universities but this will be 12/12/2018 D91 Board Minutes Page 2 of 6 one that’s local and helpful to our students. Dr. Sanders introduced Becca Franco, Dual Credit Coordinator at CEI and Shelley Smede, Director of Compass Academy who made a joint presentation. This January, during student registration, students will have the option to sign up for several paths to earn college credits. These grades earned will not only be on students’ high school transcripts but also on students’ college transcripts. To qualify for the dual credit CEI paths, students must be sixteen years of age, a 3.0 grade point average, good high school attendance, parent permission, attend CEI’s orientation with a cohort in April 2019, and enroll in CEI classes. d. Patron Input (Sign-in required) – no comments provided. e. IFEA Report IFEA Co-President Kirstin Wheeler congratulated Trustee Lent on his win in the Idaho Legislature and she is looking forward to have a familiar contact in the legislation. Kirstin reported the IFEA is celebrating a big win as the school district has decided to approve professional development credit for the IEA Sparks Class which is a two day retreat for teachers in grades one through five. The purpose of the training is to provide targeted assistance in topics teachers feel they need the most support in based on a survey the teachers complete. The IEA received such good feedback that they are already planning the next IGNITE retreat for educators as well as offering training in the same format for educational support professionals in June. f. First Readings – Board Policy Revisions and New Policy Superintendent Boland reported due to the change in Idaho statute, Board Policies Sections 104.3, 107.3, and 107.13 have changed the annual board meetings from July to January. Board Policy Section 107.6 is a simplification to a process in our agenda format where we have included a “review of payment of claims” as the invoices have already been paid to ensure no holdup in payments to vendors. Board Policy Section 505 a section has been added for corporate sponsorships so there is consistent structured guidelines in policy and procedure. g. Other Items i. Board Updates  2018 ISBA Convention Reports Superintendent Boland, Trustees Deidre Warden, G. Larry Wilson, Lara Hill, Dave Lent and Larry S. Haws all attended the Idaho School Board Association Convention in Boise, Idaho November 14-16, 2018. Trustee Haws stated he attended two very interesting classes but said there weren’t good choices of classes offered as there has been. Trustee Warden stated she attended some very good review classes and Trustee Hill attended classes that pertained to new board members which was good instructional time. ii. Monthly Budget Report – hard copy provided. No further discussion. CONSENT AGENDA Trustee Haws made a motion to accept the Consent Agenda as presented. Trustee Lent provided the second. No further discussion. Motion carried 3 ayes, 0 nays. Items approved included: a. Approval of Minutes i. November 7, 2018 Business Meeting ii. November 15, 2018 Special Board Meeting 12/12/2018 D91 Board Minutes Page 3 of 6 b. Payment of Claims – November 2018 Bill List $3,706,839.94 i. Additional invoices not on Bill List $ 97,372.45 ii. IFEA Invoices $ 344.05 c. Staff Actions New Hires: Name Position Location Robin Spencer Journalism Idaho Falls High School Selena Stevens First Grade Hawthorne Elementary Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the following positions: Name Position Location Anita Hergerhorst English Idaho Falls High School d. Matching Funds i. Temple View Elementary Projector and Wall Mount $2,239.00 Total Matching Funds $2,239.00 e. Student Travel i. Idaho Falls High School - Orchestra Stage Performance and Music Workshop Anaheim, CA January 22- 27, 2019 f. Other Items i. Enter Hemmert Avenue appraisal into record ii. Discarded Equipment  Idaho Falls High School 32 broken student desks with no value will be discarded  Eagle Rock Middle School 15 rusted student desks with no value will be discarded PROPOSALS a. Second Reading – Board Policy Revisions and New Policies i. Section 606 – School Calendar Superintendent Boland stated this is the Second Reading for the School Calendar policy and procedure. There have been no comments or input received related to the policy. Superintendent Boland stated the district is going to undertake a survey with respect to the alignment in calendars between our district and Bonneville School District 93 and verify how we put the calendars together. The calendar committee did meet again and Calendar Option 4 was developed which moved the January staff development day to October and also shifted the end of first trimester to the Friday before the Thanksgiving break with a teacher workday on the following Monday. There are patron, employee, and student comments in respect to the calendar options that have been put into a spreadsheet and are available to the board for review if they wish to read them. Board Policy Section 606 will be placed on the January agenda for the third and final reading. 12/12/2018 D91 Board Minutes Page 4 of 6 ACTION ITEMS a. Employee 2018-2019I Trustee Haws made a motion to release Employee 2018-2019I from contract upon finding an acceptable replacement. Trustee Lent provided the second. Motion carried 3 ayes, 0 nays. b. Employee 2018-2019J Trustee Lent made a motion to release Employee 2018-2019J from contract as requested. Trustee Haws provided the second. Motion carried 3 ayes, 0 nays. c. Employee 2018-2019K Trustee Haws made a motion to release Employee 2018-2019K from contract as requested. Trustee Lent provided the second. Motion carried 3 ayes, 0 nays. d. Employee 2017-2018F Trustee Lent made a motion to fully reinstate and release Employee 2017-2018F from probation as requested. Trustee Haws provided the second. Motion carried 3 ayes, 0 nays. e. Change Reorganization of the Board annually from July to January Trustee Lent made a motion to change the Reorganization of the Board from July to January per state statute. Trustee Haws provided the second. Motion carried 3 ayes, 0 nays. f. New Course Proposals Superintendent Boland stated there is a slate of new course proposals brought forward to make available in the course description guide provided to students, Graphic Design III, Intro to Hospitality and Tourism, College French 2201, and Computer Science – Computational Thinking & Problem Solving. It is the recommendation of the administration to approve the four new course proposals. Trustee Haws made a motion to approve the four new course proposals as presented. Trustee Lent provided the second. Motion carried 3 ayes, 0 nays. g. Hemmert Ave. Property Purchase Superintendent Boland stated the new Hemmert property purchase would be for a new Maintenance and Operations Facility. It is the recommendation of the administration to approve the purchase of the Hemmert Avenue Property as stated in the attached agreement. Trustee Lent made a motion to approve the purchase of the Hemmert property as presented. Trustee Haws provided the second. Motion carried 3 ayes, 0 nays. h. GHG Property Purchase Superintendent Boland stated the GHG property purchase for 66 acres for a future school site and the administration is looking for board approval to purchase this property as presented. Trustee Haws made a motion to authorize the purchase of the GHG property as presented. Trustee Lent provided the second. Motion carried 3 ayes, 0 nays. i. Cooperative Strategies Agreement Superintendent Boland stated in a board work session, a discussion was held in regard to steps moving forward in looking at the district’s infrastructure from a facilities standpoint. The board requested an RFQ be put out to find a company who could work with the district in developing a long term plan. One highly 12/12/2018 D91 Board Minutes Page 5 of 6 qualified company responded to the RFQ and an agreement was drafted and is being presented to the Board. It is the recommendation of the administration to approve the agreement as presented with Cooperative Strategies. Trustee Lent made a motion to proceed with the agreement with Cooperative Strategies as presented. Trustee Haws provided the second. Motion carried 3 ayes. 0 nays. j. Kroll Cyber Security Proposal Superintendent Boland stated the district had a cyber-event and the district’s insurance carrier contracted with Kroll Cyber Security which resulted in software being installed on all district devices. Per Idaho Statutes Code 67-2808 Emergency Expenditures – Sole Source Expenditures, the district is declaring an emergency to safeguard property. It is the recommendation of the administration to declare an emergency and authorized to enter into an agreement with Kroll Cyber Security. Trustee Haws made a motion to proceed with the agreement with Kroll Cyber Security as provided. Trustee Lent provided the second. Motion carried 3 ayes, 0 nays. k. Employee Vendor Approval Superintendent Boland stated there has been an issue in finding custodians and substitute custodians so Carrie Smith has looked into contracting these services for the district administration building. Custodial businesses were contacted, and quotes were submitted. The quote that had significantly better prices, we found that it was owned by a district employee’s spouse so we are coming to the school board for transparency and approval to proceed with using HiTeck Commercial Cleaning. A discussion was held. Trustee Haws made a motion to approve the Employee Vendor HiTeck Commercial Cleaning for the district administration building as requested. Trustee Lent provided the second. Motion carried 3 ayes, 0 nays. l. Notice of Trustee Resignation & Vacancy Zone 2 Superintendent Boland stated that Zone 2, Trustee Dave Lent has served on the board for 13 years and has submitted his resignation in light of the responsibilities that will come with the services in the State Legislature and the resignation has created a vacancy for Trustee Zone 2. The district will solicit letters of interest, due December 21, 2018 with the board interviewing and selecting a new trustee. Superintendent Boland would like to take this opportunity to recognize Dave Lent for his service to Idaho Falls School District 91, the students, parents, and patrons. Chairman Warden presented Dave Lent with great appreciation, a plaque and portfolio. Trustee Haws made a motion to accept the notice resignation and declare a vacancy in Zone 2. Trustee Lent provided the second. Motion carried 3 ayes, 0 nays. Chairman Warden called for a motion to adjourn. Trustee Lent made a motion to adjourn. Trustee Haws provided the second. The meeting was adjourned at 8:11 PM. 12/12/2018 D91 Board Minutes Page 6 of 6