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Home My WebLink About2012_04_10 Board Minutes IDAHO FALLS SCHOOL DISTRICT 91 BOARD OF TRUSTEES – BUSINESS MEETING DISTRICT OFFICE BOARD ROOM 7:00 P. M. 690 JOHN ADAMS PARKWAY April 10, 2012 Present from the Board of Trustees: Present from the Administration: Dave Lent, Chairman George Boland, Superintendent Lisa Burtenshaw, Vice Chair Carrie Smith, Director of HR & Finance Jerry Wixom, Treasurer Gail Rochelle, Director of Student Achievement & Prof. Development Deidre Warden, Clerk Debbie Wilkie, Recording Clerk Larry Haws, Trustee Chairman Lent called the meeting to order at 7:02 pm. The Pledge of Allegiance was led by Sherri Larson from Westside Elementary. SPECIAL ORDERS OF THE DAY: a.Emissary of Excellence Gail Rochelle, Director of Student Achievement & Professional Development, introduced Principal Dr. Terry Miller and the Faculty and Staff of Westside Elementary as the District 91 Emissary of Excellence. Gail stated that everyone at Westside Elementary including parents, para-educators, volunteers, teachers and the administration work together with a common goal to help students improve. Gail showed a short video put together by the Instructional Coaches in the District. Chairman Lent thanked Dr. Miller and the Faculty and Staff of Westside Elementary on behalf of the Board and Administration and presented her with a certificate to display in their building and a token of appreciation for the staff. b.Volunteer of the Month Mike Marshall, Edgemont Elementary Principal, introduced Kathy Erikson as the District 91 Volunteer of the Month. Mr. Marshall stated that Kathy is a very special lady who can organize anything. Kathy is a hard worker who has helped with numerous fundraisers for the school, she only knows one word and that is success Mr. Marshall thanked Kathy for always being there to help the students and staff at Edgemont Elementary. On behalf of the Administration and the Board, Trustee Lisa Burtenshaw thanked Kathy for her dedication to Edgemont Elementary and the District. Lisa also stated that Kathy not only does wonderful work for the school she is a great friend, neighbor and mother. Lisa presented Kathy with a certificate and a token of appreciation. 04/10/2012 D91 Board Minutes Page 1 of 4 ADOPTION OF THE AGENDA: Jerry Wixom made a motion to adopt the agenda as presented. Lisa Burtenshaw seconded. Motion carried unanimously. REPORTS/INPUT/INFORMATION: a.Student Reports – i.Hannah Peterson, Skyline High School, reported the following:  The Annual Skyline Rummage Sale will be held this Friday & Saturday, April 13 & 14 with the Rummage Romp Dance for students on Friday night. The money earned will go in the student government fund for next year.  Primary elections for student body officers will be held on Friday, April 13 with the final elections on Tuesday, April 17.  The Girls Golf Team took first place at a tournament yesterday.  All juniors will take the SAT assessment on Wednesday, April 18. ii.Lexie Polson, Idaho Falls High School Student Representative, reported the following:  Key Club held a blood drive with the American Red Cross and collected enough blood to help 108 people  The Annual Talent Show is tonight, April 10, at the Civic Auditorium  The Annual Rummage Sale will be held on April 27 & 28 with the Rummage Romp Dance on Friday, April 27  The Choir will attend the All-State Competition next week; two students will represent IFHS at the FCCLA state competition and four other students are going to the state Debate competition as well.  A Cystic Fibrosis Run will be held on May 5, 2012. Students are encouraged to get sponsors and then come run the race. All proceeds will go to help cystic fibrosis.  Lexie introduced, Caitlin McNamara, the new Student Representative who will be reporting next year. b.Patron Input – No input. c.IFEA Report – Mitzi Ellingson reported:  Contribution for the IFEA Children’s Fund have surpassed the $2,000 goal, the total reported today is $2,774.  IFEA Representatives will attend the Delegate Assembly, on April 19 – 20, in Boise. If you are planning to donate a basket for the auction please have them to Mitzi by Monday, April 16.  Mitzi thanked Superintendent Boland, Chairman Lent and Vice Chairman Burtenshaw for their participation in the Brett Hall Memorial Hoop Shoot last week it was lots of fun and $220.00 was collected during the event which they hope to keep going on an annual basis.  The Annual Retirement Banquet will be held on Thursday, May 17, 2012 at the Hilton Garden Inn. Social hour will begin at 5:30 pm with the dinner starting at 6:30 pm. The event is taking on a new look this year with the proposal of making it a district-wide celebration of education and retirement gala.  The Math Consortium presented their ideas to the Rep. Council and they also hope to meet with the curriculum committee to continue problem solving with that.  Secondary restructure – everyone is getting anxious to start packing. Some staff members have already received their room assignments for the coming year others are anxiously waiting to hear where they will be.  Mitzi reviewed that with the second reading of the proposed Reduction in Force policy tonight it is still her understanding that this is being done at this time to meet requirements and not that there are any plans for a reduction in force within the district.  Mitzi is putting together a team for the upcoming negotiations and will work with Carrie Smith to schedule the date. 04/10/2012 D91 Board Minutes Page 2 of 4 d.Education Foundation – Cami Smith, Program Director, reported:  Online donations can now be made on the district webpage thanks to Rene Miller in our tech department.  Cami reviewed ticket sales for the Teton Toyota Truck Raffle and shared the new campaign poster that will be displayed throughout the community to help keep ticket sales going until the raffle in September. e.Superintendent’s Report – Superintendent Boland introduced Jennifer Jackson, Instructional Coach, to review information about the blended learning pilot being proposed. Jennifer provided a brochure and explained the rotation model that was selected to serve the students in District 91 if this is approved. A discussion was held. Chairman Lent asked to see a sample of the learning management system Brain Honey that is recommended in the proposal. Jennifer will prepare a th preview to share at the April 24 work session. CONSENT AGENDA: Deidre Warden made a motion to accept the consent agenda as presented. Larry Haws seconded. Motion carried unanimously. Items approved include: Meeting Minutes: March 13, 2012 Payment of February 2012 Claims: $2,298,131.22 Matching Funds: $37,540.96 PROPOALS: a.Second Reading of Board Policy – Reduction in Force The Board received one comment regarding the proposed policy that raised issues that will be addressed in administrative procedures when presented with the third reading of the policy. This item will carry forward to the th May 8 meeting as an action item. ACTION ITEMS: a.Ratify Telephone Poll Conducted on April 4, 2012 Regarding Staff Actions Jerry Wixom made a motion to ratify the telephone poll conducted on April 4, 2012 regarding staff actions. Lisa Burtenshaw seconded. Motion carried unanimously. b.Award Bid for Child Nutrition Software Rene Miller, Web Master/Ancillary Support, reported that after ten years of using the current software, and several recent events with the company, she and Faye Olsen, the Child Nutrition Supervisor, knew it was time to look at purchasing new software. A Request for Purchase was put out in March with nine companies responding. After researching all of the companies and viewing several demonstrations Rene and Faye agreed they would like to recommend Horizon/OneSource for the software bid because of its excellent functionality, good technical support, excellent reporting options and they are competitively priced at $31,978.00. A discussion was held. Deidre Warden made a motion to award the child nutrition software bid to Horizon/OneSource, for $31,978.00, as presented. Larry Haws seconded. Motion carried unanimously. 04/10/2012 D91 Board Minutes Page 3 of 4 c.Accept Canvass Results Provided by Bonneville County for March 13, 2012 Bond Election Jerry Wixom made a motion to accept the canvassed results for the March 13, 2012 Bond Election as presented. Deidre Warden seconded. A discussion was held. Motion carried unanimously. d.Approve Engagement Letter with Seattle-Northwest Securities Corporation e.Approve Engagement Letter with Hawley Troxell Ennis & Hawley LLP f.Accept Resolution Authorizing Actions Related to the Competitive Sale of General Obligation Bonds Superintendent Boland introduced Eric Heringer, Financial Advisor with Seattle Northwest Securities and Nick Miller, Bond Counsel with Hawley, Troxell, Ennis & Hawley LLP, to review the timeline and plans for moving forward with the sale of the bonds. Handouts were provided and a discussion was held. Lisa Burtenshaw made a motion to accept the Resolution authorizing actions (including items d., e. and f.) related to the competitive sale of General Obligation Bonds of School District 91. Deidre Warden seconded. Motion carried unanimously. EXECUTIVE SESSION Jerry Wixom made a motion to adjourn to Executive Session. Deidre Warden seconded. A roll call vote was taken: Dave Lent – yes Lisa Burtenshaw – yes Jerry Wixom – yes Deidre Warden – yes Larry Haws – yes The Board met in Executive Session pursuant to IDAHO CODE §67-2345 [(1) (b) Personnel, Student, (c) Negotiations & (f) Litigation.] Jerry Wixom made a motion to return to Open Session. Larry Haws seconded. Motion carried unanimously. Jerry Wixom moved to adjourn. Larry Haws seconded. Meeting adjourned 9:10 pm. 04/10/2012 D91 Board Minutes Page 4 of 4