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HomeMy WebLinkAbout2012_05_22 Board Minutes IDAHO FALLS SCHOOL DISTRICT 91 BOARD OF TRUSTEES – SPECIAL BOARD MEETING DISTRICT OFFICE BOARD ROOM – 5:00 P.M. 690 JOHN ADAMS PARKWAY MAY 22, 2012 Lisa Burtenshaw, Vice Chair, called the meeting to order at 4:00 PM. Jerry Wixom made a motion to enter Executive Session. Deidre Warden seconded. A roll call vote was taken: Lisa Burtenshaw – yes Jerry Wixom – yes Deidre Warden – yes Larry Haws – yes The Board of Trustees met in Executive Session pursuant to Idaho Code §67-2345 (1) (b) Student, (c) Negotiations. Jerry Wixom made a motion to return to Open Session. Lisa Burtenshaw seconded. Motion carried. Dave Lent, Board Chair, called the meeting to order at 5:02 PM. Present from D91 Board of Trustees: Present from D91 Administration: Dave Lent, Chairman George Boland, Superintendent Lisa Burtenshaw, Vice Chair Carrie Smith, Director of HR & Finance Jerry Wixom, Treasurer Karla LaOrange, Director of Elementary Education Deidre Warden, Clerk Kevin Klingler, Director of Operations Larry Haws, Trustee Margaret Wimborne, Communications & Community Engagement Debbie Wilkie, Recording Clerk Guests: Mike Clements, Bateman-Hall Nick Miller, Hawley Troxell Eric Heringer, Seattle Northwest Securities The Pledge of Allegiance was led by Board Chair Dave Lent. ADOPT AGENDA Jerry Wixom made a motion to adopt the agenda as presented. Lisa Burtenshaw seconded. Motion carried. WORK SESSION a.Board In-service i.Board Policy Review Trustee Larry Haws reviewed Board Policy Section 617.0 - Graduation Ceremonies. ii.Committee Reports – No reports. 05/22/2012 District 91 Board Minutes Page 1 of 3 b.Construction Scope Update Superintendent Boland took a moment to introduce Kevin Klingler, the new Director of Operations, to the Board of Trustees. The superintendent also stated that a late addendum for the Erickson construction project had been received and to allow Mike Clements, Construction Manager, time to review the addendum the superintendent asked that the Erickson bid opening scheduled for May 31, 2012 be postpone until a later date. A special board meeting was scheduled for Tuesday, June 5, 2012 at noon for the board to address the Erickson bid. Mike Clements, Bateman-Hall, provided documents for the summary of alternates, the job cost summary and the contractor bid summary for Clair E. Gale and Idaho Falls High School remodel projects. Mike reviewed the bid recommendations for approval and rejection. A discussion was held. Mike will provide the updated job cost summary sheet for the projects when he gives the monthly construction updates to the Board. Chairman Lent thanked Mike for the updates and asked him to consider providing a dashboard report for the Board to review prior to the meetings to help manage the meeting time. Lisa Burtenshaw indicated she would like to have the reports delivered electronically. The superintendent stated that all of the construction bid information is being posted on the district webpage so it can be viewed at any time. c.Bond Report, Rating and Bids – Eric Heringer, Seattle Northwest Securities and Nick Miller, Hawley -Troxell Attorneys Eric Heringer provided and reviewed documents regarding the bond sale that was held earlier today. The district received a bond rating of AA3 and Eric stated it is an excellent rating and something to be very proud of. Eric stated it was a very good day to be able to go and get things done because the overall level, rates were low and bids were good and well within what they expected. Eric stated he could easily recommend that the board accept the bids from R. W. Baird and Morgan Stanley as presented and moved to have them close on June 6, 2012 if accepted. Nick Miller provided and reviewed legal documents associated with the sale of the bonds. Nick reviewed the final bond resolution document and explained the motions that would need to be made when taking action to award the bids. A discussion was held. ACTION ITEMS a.Award Bid for Clair E Gale Remodel Jerry Wixom made a motion to award the bids as specified in the Clair E. Gale Contractor Bid Summary document. Deidre Warden seconded. Motion carried unanimously. Jerry Wixom moved to reject bid packages # 3, #9, #15 and #21 for Clair E. Gale and ask Bateman-Hall to rebid packages #3 and #15. Lisa Burtenshaw seconded. Motion carried unanimously. Lisa Burtenshaw moved to accept Alternate #3 and #4 for Clair E. Gale as presented. Deidre Warden seconded. Motion carried unanimously. b.Award Bid for Idaho Falls High School Remodel Deidre Warden made a motion to award the bids as recommended in the Idaho Falls High School contractor bid summary document. Jerry Wixom seconded. Motion carried unanimously. Lisa Burtenshaw made a motion to reject bid package # 5, Food Service Equipment, for Idaho Falls High School and ask Bateman-Hall to rebid package #5. Larry Haws seconded. Motion carried unanimously. 05/22/2012 District 91 Board Minutes Page 2 of 3 Deidre Warden made a motion to accept Alternate #1 for Idaho Falls High School as presented. Larry Haws seconded. Motion carried unanimously. c. Consideration of Issuance of Bonds Authorized at March 13, 2012 Election and Award of the Sale of the Bonds to Lowest Bidder as Determined by Public Sale Deidre Warden made a motion to approve and award the sale of the 2012A Bonds to Robert W. Baird & Co. Jerry Wixom seconded. Motion carried unanimously. Lisa Burtenshaw made a motion to accept the 2012B Bonds with the winning bid determined to be the bid submitted by Morgan Stanley & Co. Inc. New York, New York. Larry Haws seconded. Motion carried unanimously. Larry Haws made a motion to accept the Bond Resolution as stated. Deidre Warden seconded. Motion carried unanimously. d. Approve Property Transfer Agreement with City of Idaho Falls Superintendent Boland presented the Property Transfer Agreement signed by Mayor Fuhrman and stated this is related to the transfer of parcels at Dora Erickson and Edgemont from the City to the School District as stipulated in the agreement. Jerry Wixom made a motion to approve the Property Transfer Agreement with the City of Idaho Falls. Deidre Warden seconded. Motion carried unanimously. e.Approve Audit Engagement Letter with Galusha, Higgins & Galusha Carrie Smith, Director of HR and Finance, reviewed the increased cost for their services this year. Carrie stated being new to her position it has been helpful for her to be able to call the auditors when she has a question and they have been very accommodating throughout the year at no additional cost. A discussion was held. Lisa Burtenshaw made a motion to approve the Audit Engagement Letter with Galusha, Higgins & Galusha as presented. Deidre Warden seconded. Motion carried unanimously. f. Student 2011-2012H Deidre Warden made a motion that Student 2011-2012H be expelled for a period of 12 calendar months with the opportunity to petition the Board in August for readmission. Larry Haws seconded. Motion carried unanimously. Jerry Wixom moved to adjourn. Deidre Warden seconded. Meeting adjourned at 6:41 PM. 05/22/2012 District 91 Board Minutes Page 3 of 3