HomeMy WebLinkAbout2012_10_23 BoardMinutes
IDAHO FALLS SCHOOL DISTRICT 91
BOARD OF TRUSTEES - WORK SESSION
DISTRICT OFFICE BOARD ROOM – 12:00 P.M.
690 JOHN ADAMS PARKWAY
OCTOBER 23, 2012
Present from D91 Board of Trustees: Present from D91 Administration:
Dave Lent, Chairman Trina Caudle, Assistant Superintendent, Acting Superintendent
Lisa Burtenshaw, Vice Chair Lisa Sherick, Assistant Superintendent
Deidre Warden, Treasurer Gail Rochelle, Director of Student Achievement & School Improvement
Larry Haws, Clerk Carrie Smith, Director of HR & Finance
Brian Hillman, Trustee Margaret Wimborne, Coordinator of Communications & Community
Engagement
Debbie Wilkie, Recording Clerk
Excused - Superintendent George Boland
Chairman Lent called the meeting to order at 12:05
The Pledge of Allegiance was led by Trustee Lisa Burtenshaw.
ADOPT AGENDA
Trustee Deidre Warden made a motion to adopt the agenda as presented. Trustee Brian Hillman provided the second. Motion
carried unanimously.
WORK SESSION
a.Board In-service
i.Board Policy Review
Trustee Larry Haws reviewed Board Policy Section 402 Safety Programs, Emergency Plans, Emergency Closure
and Video Surveillance policy to help ensure a safe environment for all personnel and students throughout the
school system. Trustee Haws also mentioned Board Policy Section 406.16 - Cell Phone Usage which will need
to be addressed in the upcoming policy review.
ii.Committee Reports – no reports.
b.Construction Updates – Mike Clements, Bateman-Hall
Mike provided the Progress Construction Report for October 2012 reviewing schedules, change orders and potential
change issues for the current projects. Mike stated that we are at a point where the weather can create potential
schedule impact issues but they are working with crews to get scheduling on track prior to winter.
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c.Title III Corrective Action Plan – Gail Rochelle, Director of Student Achievement & School Improvement
Gail Rochelle, Director of Student Achievement and School Improvement, provided a handout and reviewed the need
for developing a Title III LEP (Limited English Proficiency) Corrective Action plan addendum to submit to the State
Department. Dr. Rochelle stated she would like to focus on the English Learner Plan for all LEP students. The staff will
make and help implement these plans for around 600 students, working with teachers and parents to nurture and
grow each of them. Resources are being committed to training for the development of the plans and instructing the
teams on how to integrate and move through the ELD (English Language Development) standards set by the state
department. Dr. Rochelle stated that she is sharing this information with the Board as a requirement of the plan and
that she will submit the final plans for approval.
d.Open Meeting Law – Discussion and Q & A with Scott Marotz, Legal Counsel
Mr. Marotz was invited to join the Board and Administration for a discussion regarding open meeting laws. Mr. Marotz
stated that the open meeting laws are for all intents and purposes an honor system by the board. It is each individual’s
responsibility, and the honor system, of self-policing that makes it work. Any decision made in violation of the law
would be null and void, and individuals could be fined, if the County Prosecutor chooses to pursue it. This should never
happen if there is absolute transparency when acting as a board. Mr. Marotz reminded the Board to police themselves
when in a closed Executive Session and only discuss the issues that were intended to be discussed. Also, the motion to
go in to Executive Session should verbally contain the reason for the closed session and a roll call vote of the Board. If
an item is not on the posted agenda the discussion should be postponed or include a standing item on the agenda for
board questions/information then the decision would be made at the next meeting. A discussion was held.
ACTION ITEM
a.2012 Audit Acceptance
Carrie Smith, Director of HR & Finance, stated that the report was presented earlier in the month by Judy Brower,
Galusha, Higgins & Galusha, and requires formal acceptance by the board.
Trustee Lisa Burtenshaw made a motion to accept the 2012 Audit results. Trustee Larry Haws provided the second.
Motion carried unanimously.
Trustee Deidre Warden made a motion to adjourn. Trustee Larry Haws provided the second. Meeting adjourned at 1:22 PM.
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