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HomeMy WebLinkAbout2013_05_28 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES -- WORK SESSION DISTRICT OFFICE BOARD ROOM -- 12:00 NOON 690 JOHN ADAMS PARKWAY MAY 28, 2013 Present from D91 Board of Trustees: Present from the Administration: Dave Lent, Chairman George Boland, Superintendent Lisa Burtenshaw, Vice Chair Lisa Sherick, Assistant Superintendent Deidre Warden, Treasurer Trina Caudle, Assistant Superintendent Larry Haws, Clerk Carrie Smith, Director of HR & Finance Brian Hillman, Trustee Gail Rochelle, Director of Student Achievement & School Improvement Camille Wood, Director of Technology Services Kevin Klingler, Director of Operations Margaret Wimborne, Communications & Community Engagement Coordinator Debbie Wilkie, Recording Clerk Vice Chair Lisa Burtenshaw called the meeting to order at 12:00 p.m. The Pledge of Allegiance was led by Mike Clements. SPECIAL ORDERS OF THE DAY Mitzi Ellingson, IFEA President, introduced IFEA President-Elect Angela Gillman who will officially become President of the Idaho Falls Education Association on Friday, May 31, 2013. WORK SESSION Trustee Haws made the motion to adopt the agenda as presented. Trustee Hillman provided the second. Motion carried 3 ayes, 0 nays (Chairman Lent and Trustee Warden arrived shortly afterwards.) a.Board In-service i.Board Training Trustee Hillman shared information from Idaho School Board Association regarding the protocol for dealing with angry patrons. A discussion was held. ii.Committee Reports – none 05/28/2013 D91 Board Minutes Page 1 of 3 b.Athletic Advisory Committee Report Kerry Martin, D91 Athletic Director, shared an overview of the work the Athletic Advisory Committee has done after meeting on several occasion this spring. Mr. Martin introduced those committee members in attendance today and thanked everyone for their help. Kerry reviewed the philosophy, beliefs and objectives the committee prepared along with some short and long-term goals. The committee is planning to meet over the summer to continue their work. A discussion was held. Chairman Lent asked Mr. Martin to provide an update again in August before school starts. Supt. Boland stated that the next step would be to take the philosophy, beliefs and objectives and incorporate them into board policy and referencing the formation of the advisory committee. A first reading of the athletics revisions is scheduled for June 11, 2013, the second reading in July and the final reading in August so that they can be ready for the beginning of the new school year. c.Construction Updates Mike Clements, Chief Executive Officer, Bateman-Hall provided handouts and reviewed the Construction Project Summaries for May 2013. Cost summary reports will be sent later this week due to the Monday holiday. Dora Erickson and Ethel Boyes are scheduled to open in October and November respectively, students will start the school year in the old buildings and then move over to the new ones. d.Staff Development Plan Proposal Superintendent Boland reviewed the district’s professional and staff development proposal of incorporating Professional Learning Communities, or PLC’s, to develop collective capacity among our staffs. He stated when looking at building collective capacity research shows professional development needs to be ongoing and sustained, job embedded, aligned with school and district goals, focused on improved results and also viewed collectively and collaboratively rather than individually. If students are to learn at higher levels then we have to have a process in place that ensures our professional development is job embedded and we are improving the level of learning of the adults that are serving our students. The district has an opportunity to create those conditions now by leveraging a recent statute that was passed, Idaho Code 1004-J, specifically sub-section 3. The statute allows districts to use up to 40 percent of the funds they will receive for professional development, leadership and resources necessary to implement the Idaho Core Mathematical and English Language Arts Standards. After conversations with the district administrative team and building principals Supt. Boland stated what we are looking at it as a way to leverage that to enhance our professional development specifically to systematize professional learning communities across the district. Supt. Boland invited principals to share their input regarding professional leaning communities, where they are at with them, the conditions they see that are important and how it aligns with the district’s vision and goals. Principals Kris Smith, Sarah Sanders, Chad Martin, David England and Scott Miller all shared their thoughts about professional learning communities and some of the positive feedback they have received from their staffs when discussing the implementation of PLC’s. Supt. Boland provided a handout titled “The Cultural Shift in a Professional Learning Community.” Supt. Boland reviewed that some calendar modifications would be necessary in order to allow teachers to meet collectively for one hour every week but after looking at calendars and transportation needs it would be doable. A discussion was held. CONSENT AGENDA a.Staff Actions Trustee Burtenshaw made a motion to accept the staff action list as presented. Trustee Warden provided the second. Motion carried 5 ayes, 0 nays. 05/28/2013 D91 Board Minutes Page 2 of 3 PORPOSALS a.2013-2014 Calendar Revisions Supt. Boland reviewed the proposed changes needed to facilitate a weekly late start Monday across the district. In terms of changes to the calendar that was approved by the Board last November the following dates would need to be reconfigured: October 3rd would become an instructional day th November 26 would not be a scheduled work day and become a part of the Thanksgiving Break The last day of school would be moved to Friday, June 6, 2014 th The intent is to provide a revised calendar for the Board at the June 11 meeting to take action on. The th potential changes will be communicated to parents before school ends on June 6 and again after the board makes a decision. A discussion was held. b.Change the Annual Board Meeting from July 16, 2013 to July 9, 2013 thth Supt. Boland proposed that the Annual Meeting be moved up from July 16 to July 9, he will be at the New th Tech Network Annual Conference on the 16. A discussion was held. This proposal will be moved forward to th the June 11 meeting as an action item. Trustee Warden made a motion to go into Executive Session regarding negotiation matters. Trustee Burtenshaw provided the second. A roll call vote was taken: Dave Lent – yes Lisa Burtenshaw – yes Deidre Warden – yes Larry Haws – yes Brian Hillman - yes EXECUTIVE SESSION The Board of Trustees, Superintendent Boland, Trina Caudle, Lisa Sherick and Carrie Smith met in Executive Session pursuant to IDAHO CODE §67-2345 (1) (c) Negotiations. Trustee Warden made a motion to return to Open Session at 2:35 p.m. Trustee Hillman provided the second. Motion carried 5 ayes, 0 nays. Trustee Haws made the motion to adjourn. Trustee Hillman provided the second. Meeting adjourned at 2:38 p.m. 05/28/2013 D91 Board Minutes Page 3 of 3