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HomeMy WebLinkAbout2013_06_11 Board MinutesBOARD OF TRUSTEES — BUDGET HEARING & BUSINESS MEETING DISTRICT OFFICE BOARD ROOM -- 6:30 P.M. 690 JOHN ADAMS PARKWAY JUNE 11, 2013 Present from the Board of Trustees Dave Lent, Chairman Lisa Burtenshaw, Vice Chair Deidre Warden, Treasurer Larry Haws, Clerk Brian Hillman, Trustee Present from the Administration: George Boland, Superintendent Lisa Sherick, Assistant Superintendent Trina Caudle, Assistant Superintendent Carrie Smith, Director of HR & Finance Gail Rochelle, Director of Student Achievement &School Improvement Margaret Wimborne, Communications & Community Engagement Coordinator Debbie Wilkie, Recording Clerk Chairman Lent called the Budget Hearing meeting to order at 6: 33 p.m. Carrie Smith, Director of HR & Finance, shared a PowerPoint reviewing district revenue and expenditures. Carrie also provided copies of the proposed FY2014 budget. A discussion was held regarding the new process used in preparing the budget this year, including several public meetings. Superintendent Boland thanked Margaret Wimborne for researching and implementing the process, Carrie Smith and Bryce Bronson for crunching numbers and the staff, patrons, parents and students that came to the meetings to provide input. The district has continued to receive declining state revenue since 2009 and cannot withstand these reductions every year. Patrons expressed support for an emergency supplemental levy to fix the deficit without having to cut teachers or programs. Chairman Lent stated these are cuts we should not have to make and the board and administration feel the stress as well. We need to unite and reach out to our local legislators for restored funding for education. The board will vote to approve/reject the proposed budget during the business meeting later this evening. Patron Input — Written summaries, if provided, are attached. Suketu Gandhi - a parent/patron provided comments regarding budget allowances for math textbooks. Chairman Lent called the business meeting to order at 7:04 p.m. The Pledge of Allegiance was led by Jeff Forbes. fe1�7�73re[e1x�17�1 Trustee Warden made a motion to adopt the agenda as presented. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. 06/11/2013 D91 Board Minutes a. Patron Input — Written summaries, if provided, are attached. Mr. Gandhi — a parent/patron shared comments regarding Section 600 and patron participation in textbook selection. Julie Neff - a parent/patron shared comments regarding the proposed late start Mondays for teacher collaboration. Lois Murphy — a teacher/parent shared comments regarding the removal of a trailer at Sunnyside Elementary and asked the board to keep it there for teachers to store supplies unless the trailer is purchased. Summer Osmund — a parent/patron shared comments regarding the proposed late start Monday schedule. Kevin Osmund — a parent/patron shared comments regarding the proposed late start Mondays for the upcoming 2013-2014 school year. Jeff Forbes — parent/patron shared comments regarding the City's current plan for widening Pancheri Road in front of Eagle Rock Middle School and Skyline High School. b. IFEA Reports — IFEA President Angela Gillman reported. A written summary provided is attached. c. Education Foundation Report — Ed. Foundation Director Tonya Bunnell reported. A written summary provided is attached. d. First Reading Board Policy, Section 1012.0 — Athletic Supt. Boland reviewed the proposed revisions of Board Policy language in terms of the philosophy and reference to the formation of a standing athletic advisory committee with membership approval from board on an annual basis. The second reading of Board Policy, Section 1012.0 — Athletics revisions is scheduled at the July board meeting. e. Superintendent's Report Superintendent Boland stated that he and Ralph Frost, D91 Transportation Supervisor, met with American Heritage Charter School Debra Infanger regarding the charter schools request to contract bussing services from the district. After reviewing the preliminary study it appears it would be within the districts benefit to continue to provide transportation for students within the district boundaries. Supt. Boland will work with our attorney to draft a contract for the board's consideration. The district has also identified several portable classrooms available to sale over the next few years that the new charter school and District 93 have expressed an interest in purchasing. The district will look into the inquiries and keep the board informed of any progress. The superintendent also shared that there has been an inquiry about utilizing Compass Academy as a feeder high school for American Heritage if this would be a possibility. No commitments were made and the superintendent would need to have ongoing discussions regarding this request. On Monday Superintendent Boland attended the Idaho Leads Project Workshop in regards to implementing the Idaho Common Core. District 91 opted not to participate in the first year implementation with all of the other things going on in the district at the time but another meeting will be held in Idaho Falls on June 24, 2013 which Trustee Lisa Burtenshaw, Curriculum Coordinator Jennifer Jackson and Supt. Boland will attend. After attending this meeting the district will look at whether or not to participate in the training scheduled on August 14 & 15. A discussion was held. Chairman Lent asked Trustee Burtenshaw to report back to the board at the work session on June 25. 06/11/2013 D91 Board Minutes Trustee Burtenshaw made a motion to accept the Consent Agenda as presented. Trustee Hillman provided the second. Motion carried 5 ayes, 0 nays. Items approved include: Meeting Minutes: May 2013 Payment of Claims: May 14, 2013 Business Meeting May 28, 2013 Work Session June 4, 2013 Special Board Meeting $5,315,893.49 Staff Actions: c. Staff Actions —June 2O13 Resignations: Employee: Position: Building: Royce Murdcoch Spec Ed Erickson Lea Millet Kindergarten Erickson Austin Robertson ELL/History Skyline Ty Shippen Counselor Skyline Sarah Blackburn Kindergarten Erickson Heather Heaton Science Eagle Rock Sasha Jamison 6t Grade Theresa Bunker Rachel Hoy OT Edgemont Lindy Lent Spectrum 1-3 Sunnyside Jaculin Johnson Spec Ed IFHS Chuck Johnson English IFHS Whitney Danner Math Eagle Rock Julie Chamberlain Math Taylorview Justin Jeppesen Spec Ed Taylorview Nicole Wright 6t Grade Bunker Leave of Absence: Erin McAbery Family & Consumer Science Taylorview Request: 13-14 First Trimester Retirements: Luci Peck 2nd Grade Fox Hollow Transfers: Name From Scheidt, Barb IFHS Miller, Megan Eagle Rock Smede, Shelly Eagle Rock Remsburg, Stephanie Innovative Center Thiel, Shelly Eagle Rock 06/11/2013 D91 Board Minutes To Taylorview Compass Compass Compass Innovative Center Kimmet, Penny Taylorview Innovative Center Matthias, Jennifer Bush Sunnyside Petersen, Kellie Eagle Rock Bush Toole, Megan Sunnyside Bush Giannini, Christina Bush Boyes Buell, Julia Edgemont Longfellow Guza, Greg Elem PE Taylorview Wall, Andra Eagle Rock Edgemont Alexander, Annette Skyline Eagle Rock Winterholler, Lauren Emerson Taylorview Wood, Jerilynne Longfellow Eagle Rock New Hires: Bosch, Carissa M Holloway, Suzanne Moulton, Shari V Special Education Teacher English teacher math teacher Linden Park Taylorview Skyline Brady, Wendy A Hoopes, Joni L Rasmussen, Marie J 3rd grade teacher speech and language pathlogist art teacher Westside TBD Compass Browning, Sarah K Horn, Angie Shanahan, Diana L Special Education Teacher counselor psychologist Sunnyside Skyline TBD Doman -Stapley, Shayla A Lincoln, Penny A Standfield, Brandi M 5th grade teacher 2nd grade teacher science teacher Longfellow Fox Hollow Taylorview Duffield, Julie R Lincoln, MarkJ Walker, Amberlee A math teacher technology education teacher 3rd grade teacher Skyline Taylorview Temple View Garrett, Michelle R Maughan, Rebecca A 4th grade teacher 5th/6th grade teacher Linden Park Bush Gerard, Katie D Mercado, Christina A 2nd grade teacher 3rd grade teacher Temple View Bush Hansen, Kristine M Moore, Corey V 1st grade teacher earth science teacher Boyes Taylorview 06/11/2013 D91 Board Minutes a. Adopt FY2014 Budget Trustee Hillman made a motion to adopt the FY2014 Budget as presented. Trustee Warden provided the second. A discussion was held. Supt. Boland reviewed that the budget is structured in a format required by the State Department of Education. Carrie Smith provided an overview of the proposed budget earlier this evening during the budget hearing meeting. The superintendent stated he feels the budget is structured to allow the district to move forward into the 2013-2014 school year. Motion carried, 5 ayes, 0 nays. b. Adopt 2013-2014 Calendar Revisions Superintendent Boland reviewed that the calendar was adopted back in November 2012 in regards to the start and end dates and vacations. The proposed calendar modifications are more about implementation of a staff development program, using data in a timely fashion in order to guide instruction with the objective of more individualized student instruction and increase in achievement. We know from experience and research what model does not work. The model being recommended today is a late start Monday. This is a reconfiguration of the current staff development days allowing one hour every Monday for dedicated time, on a regular basis and embedded in the work day, for collaboration. The superintendent acknowledged the schedule may be a hardship for some families and stated there will be classified staff available to help on a case by case basis. The district is willing to help parents get through this change and past experience tells us people will adapt. In order to move forward with the Professional Learning Communities there has to be a dedicated time in order for these to be successful. Coeur d'Alene School District has been doing this for four years and the results show it is working. The district team plans to work aggressively over the summer to reach out to parents to provide information to help work through the individual issues as they arise. A discussion was held about managing the downside to minimize the impact. Chairman Lent would like the administration to contact CDA School District to ask about their successes and challenges so we can be more prepared to serve students and parents. Chairman Lent also asked the administration to provide a periodic evaluation of the program and so the board can see how it is working. It would also be very helpful if the teacher's association could pass on to parents and students the message of how valuable this time will be for all teachers. Superintendent Boland also reviewed part of the modifications will include one week each for Dora Erickson and Ethel Boyes to move into their new buildings. Trustee Haws made a motion to adopt the 2013-2014 School Calendar revisions as presented. Trustee Hillman provided the second. Motion carried 5 ayes, 0 nays. Page 5 of 6 c. Approve Change for Annual Board Meeting To Be Held On July 9, 2013 Trustee Burtenshaw made a motion to approve the change for the Annual Board Meeting to be held on July 9, 2013. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. d. Approve High School Football Equipment Usage Requests Trustee Burtenshaw made a motion to approve the high school football equipment usage requests as per Rule 17-2-6 and with the additional paragraph referencing rental of the equipment as presented. Trustee Warden provided the second. Motion carried 5 ayes, 0 nays. e. Accept Osgood Joint Use Agreement Superintendent Boland reviewed that the LDS Church requested a use agreement regarding the overlapping property, which includes the ball field, between the district and the church property. A contract was drafted to meet both parties concerns. Trustee Warden made a motion to accept the Reciprocal Use Agreement for Osgood as presented. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. f. Accept Canvass Results From Bonneville County for May 21, 2013 Trustees Election Trustee Burtenshaw made a motion to accept the canvassed results from Bonneville County for the May 21, 2013 Trustee Election. Trustee Warden provided the second. Motion carried 5 ayes, 0 nays. g. Extend Applicable Provisions of the Negotiated Master Contract to Administrative and Classified Staff Superintendent Boland explained that once the Negotiated Master Contract agreement has been ratified it is typical that the applicable provisions, such as leave and insurance benefits that would apply to employees not covered under the Negotiated Master Contract, be extended to all classifications. A discussion was held. Trustee Hillman made a motion to extend applicable provisions of the Negotiated Master Contract to Administrative and Classified staff. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. h. Award Phase 2 Roof Replacement Bid Trustee Warden made a motion to award the Phase 2 Roof Replacement Bid to Thomas D Robison Roofing in the amount of $216,318.00 as presented. Trustee Hillman provided the second. Motion carried 5 ayes, 0 nays. Chairman Lent asked board members to attend a Special Executive Session on June 14 at noon to complete the superintendent's annual review. He would also like each board member to select five performance indicators from a board perspective that they can review at that time. Trustee Hillman made a motion to adjourn. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. Meeting adjourned at 8:55 pm. Page 6 of 6 Suketu Gandhi's Comments on 2013-14 Budget June 11, 2013 For the coming year, Board is urged to have specific line item dedicated for the purchase of certain mathematics books for each principal's library. Singapore Math textbooks, workbooks and supplementary books must be in the library. These books are very valuable for the elementary school teachers' math class. Singapore Math textbooks place each topic in a coherent sequence. The expositions of lessons are clear. The exercises for each lesson gradually progress from easy to more complex. These books are full of complex exercises. Their exercises include grade appropriate specific problems on Algebra starting in grade 1 with one equation and one unknown and progressing to more complex problems as students move to higher grades. Their exercises provoke thinking. This means that to solve a complex iprobtem, students must understand the information provided, realize the assumptions made, use reasoning, formulate strategies and integrate multiple topics to determine the answer. This give them practice on the materials learned, and gain subject matter maturity. These are several elements of rigorous mathematics education. For this reason, teachers would benefit when they have daily access to the books that are relevant to their classroom lessons. As long as the District adheres to Saxon Math and Holt -lath for the elementary grade mathematics education, there is a confusion of which topics should be taught and presented in specific grades. Some topics are introduced early when compared to the prevailing cur riculp<rn standards. For example, in Singapore Math, students learn fraction in 2"d grade, derive area of triangles and sum of their angles in 5th grade. However, these topics are not handled in these grades. Thus, teachers need to examine books from different grades to assist them in their lesson planning. Given the potential benefits, it is appropriate that the District allocate money for the purchase of these books for each elementary school principal's library. When these books are available to each teacher for an extended period of time, they would gain the first hand knowledge on the books contents and be in an excellent position to determine their merits. This way, then can examine the contents of Singapore Math relative to CCMS, examine how similar topics are presented in different textbooks, determine whether the method of presenting topics allows students to learn them quickly, know how to engage students by asking the right questions, and provide access to complex problems that would challenge their students. In other words, these books would be there to assist them in their lesson planning. These are benefits of having these books in the principal library. Similar representation was made last year, but there have not been any tangible evidence whether the money have been dedicated. The amount of money needed to provide excellent books for each principal's library is small, but it has potential to deliver rigorous education to the district's students. Suketu Gandhi �s Comment on the Board Policy 600: Public Input June 11, 2013 One comment on the Board Policy 600 has focused on the how to operationalize the public participation in the instructional materials selection committee. It is appropriate to discuss this at this stage so that gap between the public expectations and the reality becomes clear. The current text states that it only encourages the public input. This is very vague and has multiple interpretations that would eventually deny the public to either participate, or view the deliberation process when they show up. On the other hand, the public wants an explicit text to state that knowledgeable public would be allowed participate in the instructional materials selection committee. In other words, the public wants to change the policy so that it reflects on how things should be done. The opposing view is that public may participate only at the discretion of the decision makers. When the knowledgeable public wants to advance the goal of rigorous education, there is a need to have them participate in the instructional material selection. When this occurs, it would lead to thoughtful discussions on merits of each textbook that leads to improvement in education in specific subject. When the public does not participate, as was the case in the past, the net result was that poor quality books received attention, and they gain tractions in the recommendations to the Board. This is clearly demonstrated in the prevailing mathematics textbooks. They, lack clarity in the exposition, have abundance of faulty logic, and are deficit in complex exercises. Could the public make a difference? The recorded video clips on the Common Core Standards, available on the internet, provide the information on how the educator community interprets them_ They believe that mathematics is meaningful only when there are applications in real life. An opposing view is that for a student to think mathematics abstractly, one relates it to every day experiences. This makes it easy to understand and visualize the underlying concepts to solve complex problems. Are there any differences between these two views? To some people, there is no significant difference between them. To those with the knowledge, there is a significant difference, and profoundly impacts the expectations in the contents of the instructional material. Consider a problem that is suitable in 3rd or 4t" grade that has real world application: Given there are 30 pigs and 40 hens, determine the number of animals and their feet. This is the end of this problem. For those championing critical thinking skills, it would be as follows: Given 70 heads of pigs and hens, and they have altogether 200 feet, determine the number of pigs and hens. Solving this problem with realistic example means that students learn to reason, and formulate strategies. As they progress, they learn how think abstractly in the mathematical languages. Having this view makes a profound difference in the identification and expectations of the curricular materials. To ensure that this view is not denied, the Board policy must have an explicit text that allows the public to participate or view the deliberations of the instructional material selection committee. Could public make contributions through the representations being made at the Board Meeting, as it is done? Any discussion on instructional material selection through 3 minutes lectures are highly ineffective when compared with the direct participation in the deliberation through the instructional selection committee. Public knows that anything short of this does not generate results, or answer questions. It is hoped that there is a complete agreement to provide challenging instructional materials for students, and the public wants to render assistance to reach this goal. Wilkie, Debbie -D91 From: Gillman, Angela -1391 Sent: Tuesday, June 11, 2013 7:40 PM To: Wilkie, Debbie -D91 Subject: June 11: IFEA board meeting report June 11: IFEA board meeting report I am Angela Gillman, president of the IFEA and 1st/2nd grade teacher at Westside Negotiations The last I heard we were 1 of 2 districts that have ratified a contract in this area. This is due to the strong working relationship the association and the district (including the school board)has established and preserved over the years. I am happy to report members ratified a contract with 96% approval on June 3rd. There were so many things in the newly established contract that members wanted and needed. On behalf of members, I would like to thank each involved in the negotiation process and being willing to give on all those things that were truly possible to give. There was a comfortable commraderie as we worked through compromises and explained reasoning on both sides. As I stated with Mr. Boland, explanation of future expenditures (particularly extra money) after such deep cuts will be crucial to continue to preserve a positive pulse thoughtful the district. I hope to be able to help with this by having as much informational share as members and staff ask questions. One way I will do this is by sending out emails of explanation to our members. The first of those will be a summary of how negotiations went and the depth of analysis that went into the decision making process on final cuts. The continued openness we share will be the next crucial step in raising moral among staff. There were some great efforts done by both admin and teachers in the give and take of positions to see that every person could be placed for next year. I only know of one that could not be placed due to the RIF. Thanks to all for efforts as well. Angela