HomeMy WebLinkAbout2014_05_27 Board Minutes
IDAHO FALLS SCHOOL DISTRICT NO. 91
BOARD OF TRUSTEES -- WORK SESSION
DISTRICT OFFICE BOARD ROOM -- 12:00 NOON
690 JOHN ADAMS PARKWAY
TUESDAY, MAY 27, 2014
Present from the Board of Trustees: Present from the Administration:
Lisa Burtenshaw, Chair George Boland, Superintendent
Dave Lent, Vice Chair Trina Caudle, Assistant Superintendent
Deidre Warden, Treasurer Lisa Sherick, Assistant Superintendent
Bryan Zollinger, Trustee Carrie Smith, Director of HR & Finance
Gail Rochelle, Director of Student Achievement &
Larry Haws, Excused School Improvement
Camille Wood, Director of Technology Services
Kevin Klingler, Director of Operations
Margaret Wimborne, Communications & Community
Engagement Coordinator
Debbie Wilkie, Recording Clerk
Chairman Lisa Burtenshaw called the meeting to order at 12:04 PM. The Pledge of Allegiance was led by Carrie Smith.
ADOPT AGENDA
Trustee Warden made a motion to adopt the agenda as presented. Trustee Zollinger provided the second. Motion
carried 4 ayes, 0 nays.
WORK SESSION
a.Board In-service
i.Board Training - none provided.
ii.Committee Reports - no reports.
iii.Other Items – no discussion.
b.Construction Updates – Mike Clements, Chief Operations Officer, Bateman-Hall
Mike provided documentation and reviewed the Idaho Falls School District No. 91 Construction
Progress Report for May 2014 including change orders, schedule updates, potential issues and
impacts and the overall bond budget summary. Mike stated Dora Erickson is set to be completed in
June once the landscaping and paving are done. A discussion was held regarding a resolution for the
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heating concerns in the new multipurpose rooms. Kevin Klingler stated the heat pumps were
running constantly during the winter months so an additional heat pump will be installed to help
with that.
c.FY15 Budget Development Report
Carrie Smith, Director of HR & Finance, provided handouts and reviewed the FY15 Budget Summary
stating that they worked very hard to balance the budget after working through several years of
state funding reductions. Carrie reviewed additions to the budget and stated the summary report is
what will need to be posted in the local newspaper for patron review. Superintendent Boland
commended Carrie for her work and stated this is the first time in a long time that the district has
had a balanced budget and will not have to deficit spend from the general fund or make reductions.
A discussion was held regarding the unappropriated balance and the contingency reserve fund. A
budget hearing meeting is set for June 10, 2014 at 6:30 p.m. prior to the regular business meeting.
d.Strategic Planning Update
Superintendent Boland reviewed that after consulting with a couple of outside strategic planning
st
specialists he felt it would be best to keep the plan light with the September 1 deadline and not
engage with any outside vendors at this time. The superintendent provided a handout and reviewed
the structure of the document that will continue to evolve over the coming year as we engage the
broader community in the process. This is really just a format and the specifics will be developed
over the next few months. A discussion was held. Chairman Burtenshaw conducted a straw poll
regarding the format and board members concurred to proceed with the format presented today.
e.Leadership Premium Committee Report
Superintendent Boland reviewed that the legislature appropriated monies specifically for leadership
premiums in HB 504, specifically Idaho Code 33-1004J. The superintendent stated he formed a
committee with one principal and teacher from the elementary, middle and high school levels as
well as the district administrative staff to establish objectives for distribution of the premiums. The
superintendent provided two handouts and reviewed the outcome of the committee’s work. A
discussion was held about the use of Personnel Action Forms rather than supplemental contracts
based on statute language. This is welcomed money, about $450,000 for teachers, but it comes
without any resources for the added administrative functions.
f.Athletic Advisory Committee Report – Kerry Martin, Athletic Coordinator
Kerry Martin thanked committee members for their work over the past year and stated he felt it was
a positive experience that resulted in some really good dialogue. Kerry turned the time over to Mike
Morrison, who served as the committee chair, to give his report. Mike provided a handout and
presented the committee’s accomplishments and recommendations to the board. A discussion was
held regarding the suggested changes for the make-up of the committee members and the chain of
command when athletic problems occur.
ACTION ITEMS
a.Award Re-Roofing Bid Package
Kevin Klingler, Director of Operations, provided a summary of the bid information and stated the
recommendation would be to award the bid to Thomas D Robison Roofing with the low bid of
$788,001.00. A discussion was held.
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Trustee Zollinger made a motion to award the Re-Roofing Bid Package to Thomas D Robison Roofing
in the amount of $788,001.00 as presented. Trustee Warden provided the second. Motion carried 4
ayes, 0 nays.
Trustee Lent made a motion to go into Executive Session at 1:30 PM. Trustee Zollinger provided the second. A roll call
vote was taken:
Lisa Burtenshaw – yes
Dave Lent – yes
Deidre Warden – yes
Bryan Zollinger – yes
Larry Haws – n/a
EXECUTIVE SESSION
Superintendent Boland, Assistant Superintendent Sherick, Assistant Superintendent Caudle, Carrie Smith and the
Board of Trustees met in Executive Session pursuant to Idaho Code, Section 67-2345 (1) (c) Negotiations and Property.
Trustee Warden made a motion to return to Open Session. Trustee Zollinger provided the second. Motion carried 4
ayes, 0 nays.
Trustee Zollinger made a motion to adjourn. Trustee Warden provided the second. Meeting adjourned at 1:55 PM.
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