HomeMy WebLinkAbout2015_06_24 Board Minutes
IDAHO FALLS SCHOOL DISTRICT NO. 91
BOARD OF TRUSTEES -- WORK SESSION
DISTRICT OFFICE BOARD ROOM – 12:00 NOON
690 JOHN ADAMS PARKWAY
WEDNESDAY, JUNE 24, 2015
Present from the Board of Trustees: Present from the Administration:
Lisa Burtenshaw, Chair George Boland, Superintendent
Dave Lent, Vice Chair Carrie Smith, Director of HR & Finance
Deidre Warden, Treasurer Debbie Wilkie, Recording Clerk
Larry Haws, Clerk
Excused:
Trustee Bryan Zollinger
Chairman Burtenshaw called the meeting to order at 12:04 PM. The Pledge of Allegiance was led by
Mike Clements.
ADOPT AGENDA
Trustee Lent made a motion to adopt the agenda as presented. Trustee Haws provided the second.
Motion carried 4 ayes, 0 nays.
Chairman Burtenshaw called for a motion to convene in Executive Session. Trustee Lent made the
motion to go into Executive Session pursuant to Idaho Code §67-2345 (1) (b) Personnel and (c) Property.
Trustee Haws provided the second. A roll call vote was taken:
Lisa Burtenshaw – yes
Dave Lent – yes
Larry Haws – yes
Deidre Warden – yes
EXECUTIVE SESSION
Superintendent Boland and the Board of Trustees met in Executive Session pursuant to Idaho Code, §67-
2345 (1) (b) and (c) regarding a personnel matter and property issues at 12:05 PM.
Trustee Haws made a motion to return to Open Session at 12: 40 PM. Trustee Lent provided the
second. Motion carried 4 ayes, 0 nays.
06/24/2015 D91 Board Minutes Page 1 of 3
WORK SESSION
a.Construction Update – Mike Clements, Chief Executive Officer, Bateman-Hall
Mike Clements provided an update regarding the Emerson High School Remodel Project
including change orders, the contractor’s cost summary and the Overall Bond Cost Summary
reports to date. A brief discussion was held.
b.Skyline High School Accreditation Presentation – Skyline Administration
Skyline Principal Jeff Sanders and Assistant Principal Aaron Jarnagin provided an overview of the
Skyline Accreditation Report findings. Mr. Sanders stated the accreditation process was a
success. Mr. Jarnagin, who will take the lead as principal, shared that they will focus on
formative assessment next year. A discussion was held.
CONSENT AGENDA
Trustee Warden made a motion to adopt the Consent Agenda as presented. Trustee Haws provided the
second. No further discussion. Motion carried 4 ayes, 0 nays.
Items approved included:
a. Staff Actions – June 24, 2015
New Hires: Position Location
Tamara R Foiles 2 nd Grade Longfellow Elementary
Marcelene C Frederick Special Education Taylorview Middle School
Trisalaya M Wyrick 6 th Grade Fox Hollow Elementary
Brandi Hornsby Principal Hawthorne Elementary
Barbara Tew .50 Kindergarten A. H. Bush Elementary
Robin Papaioannou Title I Interventionist Hawthorne Elementary
Michael Cole Kindergarten Hawthorne Elementary
Lisa Sweetland Special Education Idaho Falls High School
Blaine M Briggs Science Taylorview Middle School
Courtney K Mattoon Special Education/Early Theresa Bunker Elementary/
Childhood Special Education Hawthorne Elementary
Resignations: Position Location
Nicole Ballard 3 rd Grade Edgemont Elementary
Angie Anderson .50 Kindergarten Longfellow Elementary
06/24/2015 D91 Board Minutes Page 2 of 3
ACTION ITEMS
a.Extend Superintendent’s Contract Through June 30, 2018
Trustee Warden made a motion to extend the Superintendent’s Contract through June 30, 2018
including the provisions previously discussed. Trustee Haws provided the second. Motion
carried 4 ayes, 0 nays.
Trustee Haws made a motion to adjourn. Trustee Warden provided the second. Motion carried 4 ayes, 0
nays. Meeting adjourned at 12:56 PM.
The next meeting will be the Annual Board Meeting scheduled on Wednesday, July 15, 2015 at 7:00 p.m.
in the district office board room.
06/24/2015 D91 Board Minutes Page 3 of 3
District 91 Construction Bond Update - 06-22-15 (rev. 0)
(Includes all District Direct Costs Associated with Bond Projects)
Project Complete (final billings):
Compass Academy Remodel$ 4,814,473.89
IFHS Remodel$ 753,585.43
Skyline Remodel$ 1,801,423.15
Bunker Site Improvements$ 277,857.53
Compass Ducts/Returns Mod.$ 13,256.00
Dora Erickson$ 11,164,081.80
Ethel Boyes$ 10,644,687.63
Edgemont$ 10,855,989.42
Longfellow$ 10,505,929.92
$ 50,831,284.77
Current Projects:
Emerson Remodel$ 2,328,307.00
Other Items:
Design West CO's to Date$ 28,000.00
B&S Deductible for Library Leak (Edgemont)$ (2,500.00)
$ 25,500.00
Total from Above:$ 53,185,091.77
Bond Amount:$ 53,000,000.00
Difference:$ (185,091.77)
June 22, 2015
Emerson HS Remodel
Progress:
Building Percentage Complete 10% Building Percentage Scheduled 10%
Site Percentage Complete 0% Site Percentage Complete 0%
Schedule:
Emerson Building Remodel
Majority of the interior demolition is complete. The electrical and mechanical demolition is also
complete. The metal stud framing for the new furred walls and separation walls is just getting started.
We are scheduled to start the structural steel work soon and cut in the new stairway. We just started
running some of the new ductwork. The mason has been working on removing brick from the old
chimney for the in -fills. The majority of the colors have been picked to allow materials to be ordered.
Administration Restrooms
Asbestos abatement is just getting finished. Demolition will start later this week.
Emerson Site
Site Package awarded. The Sitework will start this week.
The contractors have been working 6 days a week. Currently both projects are on schedule.
Change Orders:
Approved the steel package as a change order to Century Contractors.
Issued a change to DC electric to change all the new and existing lighting to new LED lighting.
Approved Proposal Request #1 to change the exterior doors.
Potential Change Issues:
See the attached change order log.
Potential Schedule Impact Issues:
Schedule is currently going well.
Other Items:
6/22/2015
Description of change Contractor Amount
June 2015 Change Orders
Proposal Request #2 Change to LED lighting
DC Electric
$
17,670.50
Award Bid Package #4 the steel package to Century Contractors
Century Contractors
$
34,725.00
Proposal Request #1 replace exterior doors 115 & 116. Also
Century Contractors
?
Replace the door frame for 118
Century Contractors
$
974.00
Relocate Mop sink, washer, & Dryer in the janitors room. Plus
paint this room.
Acoustic Specialties
$
751.00
door 118
ABS
$
3,140.68
doors 115 & 116
ABS
$
13,295.80
door 118
Cherry Glass
$
695.00
doors 115 & 116
Cherry Glass
$
4,030.00
door 118
Ed's Paintig
$
125.00
DC Electric
$
350.00
Total Approved to Date
Pending Change Orders
$ 75,756.98
Estimated Cost
Relocate and Replace panel "I'"
DC Electric
$
850.00
Two color for lockers
SBI
$
250.00
Extra for concrete ceiling demolition in basement, credit demo
of upper ceiling in library, demo curtains at stage, & misc extras
for demo at doors.
Century Contractors
?
Remove and reinstall library shelving to allow the furred walls
to be installed
Johnson Brothers
$
1,500.00
Relocate Mop sink, washer, & Dryer in the janitors room. Plus
paint this room.
Multiple Trades
$
2,500.00
Redo the stucco on the west side of the innovative center. This
is in bad shape
Acoustic Speicalties
$
8,000.00
Repaint the exterior of innovation center north side
Ed's Painting
$
1,500.00
Over lay the cooridor walls with drywall instead of trying to
skimcoat them. These walls were in worse shape than
anticipated.
Acoustic Speicalties
$
3,500.00
Estimated Costs of forth coming changes $ 18,100.00
Emerson HS Remodel - Contractor Cost Summary to: 22-June-2015
B-H DIRECT COSTS
Bateman-Hall Directs SummaryContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Pre-Construction Management Services-$ -$ -$ -$ --$
General Conditions (see attached sheet)91,800.00$ -$ -$ -$ 0%91,800.00$
General Liability Insurance1,500.00$ -$ -$ -$ 0%1,500.00$
Bond2,500.00$ -$ -$ -$ 0%2,500.00$
-$ -$ -$ 0%$-
----$
Total w/ CO's95,800.00$ -$ -$ -$ 0%95,800.00$
Contract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
B-H DIRECT COSTS TOTAL $ -95,800.00$ -$ -$ 0%95,800.00$
BID PACKAGE
S
1.0 - Site - Thompson PavingContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Base Bid196,398.00$ -$ -$ -$ 0%196,398.00$
-$ -$ -$ 0%$-
$-
Total w/ CO's196,398.00$ -$ -$ -$ 0%196,398.00$
2.0 - Demo/Concrete - CenturyContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Base Bid69,769.00$ -$ -$ -$ 0%69,769.00$
Alt #1 - Admin BR Remodel1,200.00$ -$ -$ -$ 0%1,200.00$
CO-01 - Steel, Stairs & Rails34,725.00$ -$ -$ -$ 0%34,725.00$
$- -$ -$ -$ 0%$-
Total w/ CO's105,694.00$ -$ -$ -$ 0%105,694.00$
3.0 - Mason/Chimney - Daniels MasonryContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Base Bid14,000.00$ -$ -$ -$ 0%14,000.00$
Alt #2 - Power Washing Add:3,375.00$ -$ -$ -$ 0%3,375.00$
$- -$ -$ -$ 0%$-
Total w/ CO's17,375.00$ -$ -$ -$ 0%17,375.00$
5.0 - Millwork - Johnson BrothersContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Base Bid48,887.00$ -$ -$ -$ 0%48,887.00$
Alt #1 - Admin BR Remodel2,096.00$ -$ -$ -$ 0%2,096.00$
$- -$ -$ -$ 0%$-
Total w/ CO's50,983.00$ -$ -$ -$ 0%50,983.00$
6.0 - Doors/Frames/Hrdwr - ABSContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Base Bid53,480.00$ -$ -$ -$ 0%53,480.00$
Alt #1 - Admin BR Remodel3,629.00$ -$ -$ -$ 0%3,629.00$
$- -$ -$ -$ 0%$-
Total w/ CO's57,109.00$ -$ -$ -$ 0%57,109.00$
7.0 - Windows - Cherry GlassContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Base Bid82,150.00$ -$ -$ -$ 0%82,150.00$
$- -$ -$ -$ 0%$-
Total w/ CO's82,150.00$ -$ -$ -$ 0%82,150.00$
8.0 - Framing, Drywall & Ceilings - ASIContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Base Bid165,543.00$ -$ -$ -$ 0%165,543.00$
Alt #1 - Admin BR Remodel1,644.00$ -$ -$ -$ 0%1,644.00$
$- -$ -$ -$ 0%$-
Total w/ CO's167,187.00$ -$ -$ -$ 0%167,187.00$
9.0 - Flooring - Wall 2 WallContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Base Bid80,643.00$ -$ -$ -$ 0%80,643.00$
Alt #1 - Admin BR Remodel3,824.00$ -$ -$ -$ 0%3,824.00$
Alt #3 - Patcraft Carpet Substitute(15,643.00)$ -$ -$ -$ 0%(15,643.00)$
$- -$ -$ -$ 0%$-
Total w/ CO's68,824.00$ -$ -$ -$ 0%68,824.00$
10.0 - Painting - Ed's PaintingContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Base Bid19,750.00$ -$ -$ -$ 0%19,750.00$
Page 1 of 3
Emerson HS Remodel - Contractor Cost Summary to: 22-June-2015
Alt #1 - Admin BR Remodel850.00$ -$ -$ -$ 0%850.00$
-$ -$ -$ 0%$-
$-
Total w/ CO's20,600.00$ -$ -$ -$ 0%20,600.00$
11.0/12.0 - Specialties/Lockers - SBI Contr.Contract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
11.0 - Specialties Base Bid14,800.00$ -$ -$ -$ 0%14,800.00$
Alt #1 - Admin BR Remodel4,400.00$ -$ -$ -$ 0%4,400.00$
12.0 - Lockers Base Bid14,860.00$ -$ -$ -$ 0%14,860.00$
Package 11/12 Discount(1,125.00)$ -$ -$ -$ 0%(1,125.00)$
$- -$ -$ -$ 0%$-
Total w/ CO's32,935.00$ -$ -$ -$ 0%32,935.00$
13.0 - Plumbing & HVAC - Commercial MetalContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Base Bid517,600.00$ -$ -$ -$ 0%517,600.00$
Alt #1 - Admin BR Remodel9,000.00$ -$ -$ -$ 0%9,000.00$
$- -$ -$ -$ 0%$-
Total w/ CO's526,600.00$ -$ -$ -$ 0%526,600.00$
14.0 - Electrical - DC ElectricContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Base Bid168,760.00$ -$ -$ -$ 0%168,760.00$
Alt #1 - Admin BR Remodel650.00$ -$ -$ -$ 0%650.00$
$- -$ -$ -$ 0%$-
Total w/ CO's169,410.00$ -$ -$ -$ 0%169,410.00$
Contract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
BID PACKAGES TOTAL $ -1,495,265.00$ -$ -$ 0%1,495,265.00$
$ 1,495,265.00
Alt #1 - Admin BR Remodel:35,707.00$
ALLOWANCE ITEM
S
A1 - Roof PatchingContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Estimated Costs5,000.00$ -$ -$ -$ 0%5,000.00$
-$ -$ -$ 0%$-
----$
Total w/ CO's5,000.00$ -$ -$ -$ 0%5,000.00$
A2 - Project Contingency @ approx. 8%Contract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Used for Change Orders/Wall Patching120,000.00$ -$ -$ -$ 0%120,000.00$
New Exterior Doors Contingency20,000.00$ -$ -$ -$ 0%20,000.00$
New Light Fixtures Contingency25,000.00$ -$ -$ -$ 0%25,000.00$
Site Buyout53,602.00$ -$ -$ -$ 0%53,602.00$
----$ -$ -$ -$ 0%$-
Total w/ CO's218,602.00$ -$ -$ -$ 0%218,602.00$
Contract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
ALLOWANCE ITEMS TOTAL $ -223,602.00$ -$ -$ 0%223,602.00$
OTHER ITEMS
A - Special Inspections - Contract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Contract Estimate7,500.00$ -$ -$ -$ 0%7,500.00$
Special Inspection Contingency2,500.00$ -$ -$ -$ 0%2,500.00$
----$ -$ -$ -$ 0%$-
Total w/ CO's10,000.00$ -$ -$ -$ 0%10,000.00$
B - IT/CYSCO System - District 91Contract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Estimated Cost207,200.00$ -$ -$ -$ 0%207,200.00$
----$ -$ -$ -$ 0%$-
Total w/ CO's207,200.00$ -$ -$ -$ 0%207,200.00$
C - BAS System (Innovation System Incl)Contract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Estimated Cost60,000.00$ -$ -$ -$ 0%60,000.00$
----$ -$ -$ -$ 0%$-
Total w/ CO's60,000.00$ -$ -$ -$ 0%60,000.00$
Page 2 of 3
Emerson HS Remodel - Contractor Cost Summary to: 22-June-2015
D - Plan Reproduction & DistributionContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Estimated Cost8,500.00$ -$ -$ -$ 0%8,500.00$
-$ -$ -$ 0%$-
----$
Total w/ CO's8,500.00$ -$ -$ -$ 0%8,500.00$
E - General Clean-Up/Temp WallsContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Estimated Cost12,500.00$ -$ -$ -$ 0%12,500.00$
----$ -$ -$ -$ 0%$-
Total w/ CO's12,500.00$ -$ -$ -$ 0%12,500.00$
F - Final Clean-UpContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
Estimated Cost7,500.00$ -$ -$ -$ 0%7,500.00$
----$ -$ -$ -$ 0%$-
Total w/ CO's7,500.00$ -$ -$ -$ 0%7,500.00$
Contract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
OTHER ITEMS TOTAL$ -305,700.00$ -$ -$ 0%305,700.00$
* Posted CO's up to ----
Contract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
B-H DIRECT COSTS TOTAL95,800.00$ -$ -$ -$ 0%95,800.00$
BID PACKAGES TOTAL1,495,265.00$ -$ -$ -$ 0%1,495,265.00$
ALLOWANCE ITEMS TOTAL223,602.00$ -$ -$ -$ 0%223,602.00$
$305,700.00 -$ -$ -$ 0%$305,700.00
OTHER ITEMS TOTAL
TOTAL DIRECT COSTS2,120,367.00$ -$ -$ -$ 0%2,120,367.00$
B-H INDIRECT COSTS
Bateman-Hall CM Fee SummaryContract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
CM Fee @ 4.5%95,417.00$ -$ -$ -$ 0%95,417.00$
-$ -$ -$ 0%$-
----$
Total w/ CO's95,417.00$ -$ -$ -$ 0%95,417.00$
Contract/Est.Prev. BilledNew BilledTotal Billed % BilledRemaining
B-H INDIRECT COSTS TOTAL$ -95,417.00$ -$ -$ 0%95,417.00$
TOTAL COST WITH B-H Fe$ 2,215,784.00
e
ARCHITECTURAL FEE @ 3.95$87,523.00
%
TOTAL COST WITH A/E MARK-U$ 2,303,307.00
P
* Not including any Direct District Items (furniture or similar)
D91 Project Costs not in CM or AE Fees:
City Plan Review Fees-$
City Fire Code Permit-$
City Conditional Use Permit-$
City Building Permit25,000.00$
City Sewer/Water Hook Up Fees-$
Current Budget
TOTAL PROJECT COST$ 2,328,307.00
S
* Doesn't include Furnishings, District Misc and A/E CO's
Page 3 of 3
6/22/2015
Steps To Accreditation
Preparation
Internal Review
Surveys-Students, Staff and Community Shareholders
Internal Committee Review and Data Disaggregation
Collection of Artifacts
On Site Review
AdvancEdExternal Review Team
Review of Data and Artifacts
Stakeholder Interviews
Skyline High School
Classroom Observations
Internal Review
Five Standards Of Review
Building Leadership Team began meeting in late July
Standard 1-Purpose and Direction
to begin work on mission and vision statements.
Developed finished products through departmental
Standard 2-Governance and Leadership
teams.
Standard 3-Teaching and Assessing For Learning
Surveys released in November to Staff, Students, and
Community Members/Parents.
Standard 4-Resources and Support
Survey Data analyzed and ratings determined by
Standard 5-Using Results for Continuous
faculty committees.
Improvement
Artifacts uploaded to AdvancEd.
All Accreditation Components submitted to ASSIST
on March 2, 2015
1
6/22/2015
External Review
External Review
Members:Points of Review
•
Gordon Woolley–Lead EvaluatorSurvey Data (parent, student, staff)
•
Mike Bennett –Madison High SchoolReview of Artifacts
•
Dale Clark–Shelley High SchoolClassroom Visits –ELEOT scores
•
Doug McLaren–Hillcrest High SchoolStakeholder Interviews –(78)
•
Levi Owen–Bonneville High SchoolStudent Performance Diagnostic
Michele Southwick–Jefferson County S.D.
External Review
On Site Interviews
Report Findings
•
Student Performance Diagnostic
•
“Index of Education Quality” (IEQ) score
•
Indicator scores
•
Powerful Practices
•
Opportunities for Improvement
•
Improvement Priorities
2
6/22/2015
Improvement Priorities
Words from Stakeholders
Develop and communicate to students clearly
defined learning targets supported by formative and
summative assessments.
(Indicators 3.6)
Differentiate instruction and pedagogy based on
multiple measures while providing students with
specific and immediate feedback about their
performance.
(Indicators 3.6)
Powerful Practices
Opportunities for Improvement
Evaluate the impact of removing parent teacher Framework of PLC/LDC is in place to
conferences (Indicators 3.8)
enhance instructional practices and student
performance.
(Indicators 3.5)
Develop a technology plan that will facilitate an
increased wireless capacity as funds become
The school fosters a strong sense of
available (Indicators 4.5)
community with stakeholders.
(Indicators 3.8)
3
6/22/2015
Index of Education Quality
The External Review Team recommends
to the AdvancED Accreditation
SHSAdvancED
Commission that
Overall Score271.28 282.79
Skyline High School
250.48 274.14
Teaching & Learning Ipt
earn the distinction of accreditation for a
Leadership Capacity309.09 296.08
five-year term.
Resource Utilization274.29 286.32
AdvancED and the Commission on Accreditation will review the
results of the External Review to make a final determination
including the appropriate next steps for the institution in
response to these findings.
Next Steps
Review and discuss the findings from this report with
stakeholders.
Ensure that plans are in place to embed and sustain the
strengths noted in the Powerful Practices section to maximize
their impact on the institution.
Questions?
Consider the Opportunities for Improvement identified
throughout the report.
Develop action plans to address the Improvement Priorities
identified by the team.
Use the report to guide and strengthen the institution's efforts to
improve student performance and system effectiveness.
Continue to meet the AdvancEDStandards, submit required
reports, engage in continuous improvement, and document
results.
4