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HomeMy WebLinkAbout2009_12_08 Board Minutes IDAHO FALLS SCHOOL DISTRICT 91 BOARD OF TRUSTEES BOARD MEETING DISTRICT OFFICE BOARD ROOM December 8, 2009 7:00 PM Present from the Board of Trustees: Present from the Administration: Dave Lent, Chairman George Boland, Superintendent Ernest Jensen, Treasurer Guy Wangsgard, Director of Business Deidre Warden, Clerk Gail Rochelle, Director of Secondary Lisa Burtenshaw Dana Wood, Director of Operations Debbie Wilkie, Recording Clerk Excused: Jerry Wixom, Vice Chair Board Chair, Dave Lent called the meeting to order. Pledge of Allegiance was led by Wade Lenon. SPECIAL ORDERS OF THE DAY: a.Emissary of Excellence: Rodger Barlow, Principal at Theresa Bunker Elementary, introduced Carlos Guerrero, custodian, as the recipient of the Emissary of Excellence Award for this month. Mr. Barlow and the staff at Bunker think Carlos is the hardest working custodian in the district, he never stops moving and truly walks a million steps a day – at hyper speed. Mr. Barlow went on to say that Carlos takes great pride in making the school look clean and fresh. It’s not uncommon to see him cleaning windows in a snowstorm, using a mop to wash down the walls, or drop whatever he is doing to help someone in need. Carlos is the most positive, upbeat, smiling member of their staff. He is a great example of a person who gives his employer 100% of honest hard work. Dave Lent and the other members of the Board thanked Carlos for the great job he’s doing and presented him a certificate and gift card. 09-10 BRD MINUTES 12/08/09 Idaho Falls School District 91 Page 1 of 6 b.Volunteer of the Month: Kris Smith, current principal at Longfellow Elementary, introduced Debbie Troester as recipient of the Volunteer of the Month Award. Mr. Smith recognized Debbie as the computer tech at Longfellow but especially for her efforts as a school volunteer. Debbie took the lead on the Walk to School event this year, gathering contributions, getting fun supplies donated for all of the students, involving local firemen and making it a really special day for everyone. Debbie also runs the F.A.M.E. program at Longfellow and does an amazing job. Kelly Coughenour, past principal at Longfellow Elementary, also had the privilege of working with Debbie. Mr. Coughenour explained how Debbie has taken the F.A.M.E. program from kids sitting and listening to someone talk about a composer or artist to transforming the library into whatever the theme is, getting people to dress in costume and planning different activities related to the F.A.M.E. lesson in order to involve the students. Debbie also volunteered her time to be a crossing guard on Holmes Avenue because of her concern for the safety of the kids. Mr. Coughenour thanked Debbie and especially wanted to thank her husband Dan, and her family for always being there to help too. Debbie is a great example of a volunteer in the school but also in the community as well. Dave Lent and the other members of the Board thanked Debbie for all of her time and effort as a volunteer and presented her with a certificate and gift card. ADOPTION OF THE AGENDA: Deidre Warden moved to adopt the agenda as written. Lisa Burtenshaw seconded the motion. Four aye votes. Motion carried. REPORTS/INPUT/INFORMATION: a.Student Reports thth i.Dora Erickson, Mr. Heath’s 6 grade. Five boys from Mr. Heath’s 6 grade class gave a presentation about the project they have prepared for the Lego League Qualifier on December 12th. The theme for Lego League this year is called Smart Move and the students are supposed to do research on a transportation problem. The boys chose to look into the transportation of school desks, and how to make this easier. In their presentation the boys reviewed how to create a mobile desk. Dollies and other devices have to be stored and can only be used by one student a time and wear out the carpet. The solution they presented is the retractable desk wheels. The wheel covers are the feet of the desk. The wheels emerge from the feet by a crank on the front of the desk, which folds into the desk so it would not be a distraction. Conclusion, desk with retractable wheels will move more easily and safely. The board members asked questions and then had them to introduce themselves, Edgar, Trevan, Josh, and Chase. Board member, Deidre Warden asked is she could have the presentation email to her. The boys said in doing the project they learned teamwork and that it is hard to move desks. ii.Kayla Wibiral, representative from Emerson High School reported:  Two EHS students participated in the “Trapped Sober” conference over the weekend. Trapped Sober was an event where the students were housed at the Ameritel for the entire weekend.  The students at Emerson are currently participating in “Coins for Christmas” with Z103 radio station.  Kayla is working with the counselor, Ms. Marzolf, to get other seniors to help with tags from the local Angel Tree. 09-10 BRD MINUTES 12/08/09 Idaho Falls School District 91 Page 2 of 6 iii.Wade Lenon, representative from Idaho Falls High School reported:  Student government representatives attended the IASC conference in Boise this past weekend, IFHS and Skyline students shared a bus to Boise, it was a great weekend. Wade told the Board that the Skyline students were voted best school spirit and IFHS students were voted best dancers at the conference.  Souper Bowl, a canned food drive, begins tomorrow against Skyline.  Turkey Trot Dance was one of the best attended and principal, Mr. Hurley was happy that all of the students behaved themselves.  Christmas week activities will soon be announced, Wade is looking forward to the events.  th December 19at 8:30PM, Girls Choice Dance is scheduled in the auxiliary gym at IFHS; an invitation was extended to the board. iv.Ethan Hansen, representative from Skyline High School reported:  The new trimester began last week bringing in some new students to the student government class.  The canned food drive starts tomorrow. Ethan said it is the biggest project of the year for student government but they feel they are contributing to a good cause and hope to continue their winning tradition against IFHS.  Student government representatives attended the IASC conference last weekend, everyone had a good time and it was fun to share ideas and learn from others.  The basketball and wrestling seasons are underway.  Honor Society is involved in collecting for “Coins for Christmas” and the Snake River Animal Shelter. b.Patron Input – No patron input. c.IFEA – Mitzi Ellingson reported:  Tom Luna, Superintendent of Public Instruction, is at Hillcrest High School tonight for a community meeting to review the Race to the Top Grant. The goal of the community meetings is to explain Idaho’s plan to apply for the competitive federal Race to the Top grant and gain feedback from teachers, administrators, school board trustees, parents and other community members. IEA Executive Director, Robin Nettinga, was also at the meeting to answer questions.  The IFEA is conducting an ESP (Educational Support Personnel) Zoomerang survey that will close on Friday. The association will share the results with Superintendent Boland once they have been complied.  A second Zoomerang survey will be sent out in January, to all staff members, as a follow-up to the same survey that was conducted a year ago. The results of that survey will also be shared with Superintendent Boland when finished. d.Education Foundation – No report. 09-10 BRD MINUTES 12/08/09 Idaho Falls School District 91 Page 3 of 6 e.Superintendent’s Report –  Superintendent Boland reminded board members about a webinar available on Thursday, th December 10, regarding Superintendent Luna’s presentation on Race to the Top, the link was sent to them in his Friday letter. He also encouraged the board to visit the State Dept. website for additional information regarding the Race to the Top Grant proposal. The grant is due on January 19, 2010 and any questions should be directed to the State Dept. Jim Shank, Director of Federal Programs is at the meeting tonight as a representative for the district. Jim is prepared to ask some questions that came forward after Superintendent Boland read through the 147 page document sent out by the State Dept. The board may need to meet again soon to discuss the issues prior to signing the MOU that would be required by the State Dept. Superintendent Boland recommended the Board reserve judgment until seeing the State’s full proposal.  Enrollment Update – comparing enrollment from the first Friday of the first trimester, to the first Friday of the second trimester, this year shows a more stable enrollment compared to the same time last year. The trends seem to be going in the same direction of increasing numbers at the elementary level and the secondary enrollment continues to decline. CONSENT AGENDA: Deidre Warden moved to accept the consent agenda as written. Jerry Wixom seconded. Four aye votes. Motion carried. Items approved include: Meeting Minutes: November 10 and 17, 2009 Payment of December 8, 2009 Claims: $ 3,204,327.28 Matching Funds: Fox Hollow Elementary $ 1,314.00 Taylorview Jr High $ 7,000.00 Skyline High School $ 1,054.12 Total Matching Funds requested $ 9,368.12 09-10 BRD MINUTES 12/08/09 Idaho Falls School District 91 Page 4 of 6 Staff Actions: Leave: Sarah Funk th 8 Grade English Taylorview Junior High Resignation: Elizabeth Topliff Reading Taylorview Junior High Terminate: Plan 2, GA#46681 Dr. T.C. Mattocks ACTION ITEMS: a.Award Phone Equipment Bid Discussion: Superintendent Boland stated that in order to bring more consistency to the district phone system the technology department put out a bid to upgrade it, the low bid being Sound Pro & Communications at $26,316.00. Three vendors were asked to submit a bid; two out of three vendors did that. It was pointed out by Guy Wangsgard, Director of Business, that Sound Pro & Communications is owned by a district employee but felt that the district had provided a level playing field for all bids. Ernest Jensen moved to accept the low bid of $26,316.00 from Pro Sound & Communications. Lisa Burtenshaw seconded. Four aye votes. Motion carried. b.Adopt 2010-2011 Calendar Discussion: Superintendent Boland stated that the recommendation of the administration at this time would be Option 1/Draft 3 with the following changes: 1. September 15, 2010 - Elementary Back to School Night – Early release at Elementary Schools 2. September 16, 2010 – Jr High Back to School Night – Early release at Jr High Schools 3. October 11, 2010 - No school for High School – Grade Level & Dept Meetings and PT Conferences Early release for Elementary and Jr High Schools for Grade Level & Dept Meetings 4. January 24, 2011 – No school for High School – Grade Level & Dept Meetings and PT Conferences Early release for Elementary Schools – Grade Level & Dept Meetings No school for Jr High Schools – Teacher workday 5. January 25, 2011 – Early release for Jr High Schools – Grade Level & Dept Meetings 6. April 18, 2011 – No school for High Schools – Grade Level & Dept Meetings and PT Conferences Early release for Elementary and Jr High Schools – Grade Level & Dept Meetings Ernest Jensen moved to adopt calendar Option 1/Draft 3, with the recommended changes, for the 2010-2011 school year. Lisa Burtenshaw seconded. Four aye votes. Motion carried. Ernest Jensen asked to have Superintendent Boland thank Bobbie Crosser and the calendar committee for their time and hard work putting the calendar together. Superintendent Boland stated that the committee is working on the 2011-2012 calendar drafts so the board can have them by February or March. 09-10 BRD MINUTES 12/08/09 Idaho Falls School District 91 Page 5 of 6 Authorize ADA Adjustment Request c. Discussion: Due to the impact that the H1N1 Flu pandemic has had on enrollment this year, the State Department will allow districts to submit a request for an ADA adjustment. Superintendent Boland commended Guy Wangsgard, Director of Business, for his work in putting together the graphs showing the affected enrollment periods, it’s obvious when looking at the graphs when the flu hit at each of the different schools. Guy explained the graphs and letter he put together for the State Dept. and then asked the Board for authorization to submit it. Lisa Burtenshaw moved to authorize the Superintendent to submit the ADA adjustment as requested. Ernest Jensen seconded. Four aye votes. Motion carried. d.Approve Request for Sole-Source Building HVAC System Discussion: Dana Wood, Director of Operations, is asking for the Board to authorize the need to sole- source the districts building automation systems to Automated Logic. State statue 672808, emergency expenditures and sole-sourcing, requires the Board to declare that there is only one vendor. Dana stated that the reason that best fits this request is standardization of equipment within the district, with eighteen schools in the district we could have eighteen different systems to maintain. Currently there are seven schools with systems that are obsolete and eight schools that do not have any kind of system at all. Dana also sent the information to Scott Marotz, Attorney for District 91, to confirm the action. Superintendent Boland agreed there is a clear and logical case to sole-source for the building automated systems. Ernest Jensen moved to approve the building automation systems sole-sourcing. Lisa Burtenshaw seconded. Four aye votes. Motion carried. Lisa Burtenshaw moved to enter Executive Session. Ernest Jensen seconded. A roll-call vote was taken: Dave Lent – aye Ernest Jensen – aye Lisa Burtenshaw – aye Deidre Warden – aye Motion carried. EXECUTIVE SESSION a.Personnel, Section S67-2345 (B), IDAHO CODE Deidre Warden moved to return to Open Session. Ernest Jensen seconded. Four aye votes. Motion carries. Lisa Burtenshaw moved to place Teacher 2009-2010(D) on probation for the remainder of the 2009-2010 school year. Deidre Warden seconded. Four aye votes. Motion carried. Deidre Warden moved to adjourn. Ernest Jensen seconded the motion. Four aye votes. Motion carried. Meeting adjourned. 09-10 BRD MINUTES 12/08/09 Idaho Falls School District 91 Page 6 of 6