HomeMy WebLinkAbout2016_11_16 Board Minutes
IDAHO FALLS SCHOOL DISTRICT NO. 91
BOARD OF TRUSTEES – BUSINESS MEETING
DISTRICT OFFICE BOARD ROOM -- 7:00 P.M.
690 JOHN ADAMS PARKWAY
WEDNESDAY, NOVEMBER 16, 2016
Present from the Board of Trustees: Present from the Administration:
Deidre Warden, Vice Chair George Boland, Superintendent
Dave Lent, Trustee Sarah Sanders, Director of Secondary Education
Larry Haws, Treasurer Carrie Smith, Director of HR & Finance
Bryan Zollinger, Clerk Jennifer Jackson, Director of Curriculum & Prof. Dev.
Dan Keck, Director of Student Services
Excused: Debbie Wilkie, Recording Clerk
Lisa Burtenshaw, Chair
Vice Chairman Deidre Warden called the meeting to order at 7:00 PM. The Pledge of Allegiance was led by
Luis Contreras, a visiting boy scout.
ADOPT AGENDA
Trustee Haws made a motion to adopt the agenda as presented. Trustee Lent provided the second. Motion
carried 3 ayes, 0 nays. Trustee Zollinger arrived shortly after the agenda was adopted.
REPORTS/INPUT/INFORMATION
a.Student Reports – written comments, if provided, are attached.
i.Compass Academy - Representatives Teagan Kimbro, Tessa Tirrell and Laura Sleight reported.
ii.Idaho Falls High School – Representative Tessa Williams reported.
iii.Skyline High School – Melissa Klingler, Student Body President, reported
iv.Emerson Alternative High School – no report.
b.Superintendent’s Report - College & Career Ready Report
Superintendent Boland deferred the time to Sarah Sanders who introduced the District 91 College
and Career Advisors to share information regarding their new positions. The team includes, Walter
Gates at Idaho Falls High School and Taylorview Middle School, Linda Birkinbine at Skyline High
School and Eagle Rock Middle School and Rebecca Chidester who is at Compass, Emerson and also
provides support for elementary school counselors. The group of advisors are working to create a
post-secondary awareness in our schools. They provide career tips, college entrance deadlines and
scholarship information using the newly created D91 Next Steps on Facebook as well as helping
students on a daily basis. Recently seniors had the opportunity to submit college entrance and
scholarship applications with the help of the advisors. The Southeast Idaho College Fair is held each
11/16/2016 D91 Board Minutes Page 1 of 6
year for students in our area and has been very successful. This year the District will also host the Hot
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Jobs Idaho Career Fair on January 18 at Compass Academy. The career fair will help students learn
about the educational pathways for the Top 20 fastest growing jobs in Idaho. A discussion was held
regarding the statewide training required of the advisors and the impact of the new automatic
acceptance letter for the statewide college enrollment program.
c.Patron Input – written comments if provided are attached.
Patron Suketu Gandhi shared comments regarding college readiness.
d.IFEA Report – Co-President Margaret Quade reported, written comments are attached.
e.Ed. Foundation Report – Program Director Marilou Hart reported, written comments are attached.
f.Organization Health Inventory Report – Sarah Sanders, Director of Secondary Education
Sarah Sanders provided an overview of the Organizational Health Inventory process in the board
packet and shared that this company has developed a valuable tool that helps to measure and define
the culture of an organizational unit. Sarah stated there is a proven link between the unit culture and
positive achievement. In doing this research, the hope is this will help our unit organizations own
their cultures and improve and grow them. Every teacher, principals and district administrators
would all complete an organizational health inventory in order to help identify what we can improve
upon. Superintendent Boland stated he sees this as a system wide capacity building process. Sarah
stated it also addresses a “Culture that Empowers” which will help us focus on that vision. A
discussion was held regarding the timeline for beginning in January and receiving feedback around
March. The contract, if approved, would run over a five-year period.
Other Items
i.ISBA Convention Reports
Board members, Supt. Boland and Carrie Smith all recently attended the Idaho School Board
Association’s Annual Conference in Boise and shared information regarding their favorite
workshop experiences ranging from presentations on finance, community engagement, open
meeting laws, bond elections and visions and goals.
ii.Budget Status Report - a hard copy was provided in the packet for review. Carrie Smith stated
budget allocations appear to be right on target for where we expect to be.
CONSENT AGENDA
Trustee Haws made a motion to approve the Consent Agenda as presented. Trustee Zollinger provided the
second. A discussion was held. Motion carried 4 ayes, 0 nays.
11/16/2016 D91 Board Minutes Page 2 of 6
Items approved included:
a.Approval of Minutes
i.October 12, 2016 – Business Meeting
b.Payment of Claims
i.October 2016 Bill List $2,205,575.55
ii.October 2016 Checkbook List $16,169.66
iii.IFEA President’s Leave Invoices:
September 2016 $77.61
October 2016 $165.13
c.Staff Actions
Transfers:
Employee Position Location
Elizabeth Lords From: .5 FTE Special Ed. Teacher From: Longfellow Elementary
To: .5 FTE Special Ed. Teacher To: Temple View Elementary
d.Matching Funds
i.Dora Erickson Elementary
Electronic Marquee $10,885.95
ii.Linden Park Elementary
Chromebooks and Carts $14,235.20
iii.Temple View Elementary
Chromebooks $8,554.16
Total Matching Funds requested $33,675.31
e.Student Travel
i.Compass Academy Senior Trip 2017
(Date changed to one week later)
From: April 11-18, 2017 (approved on Aug. 11, 2016)
To: April 17-24, 2017
ii.Idaho Falls High School Band
Disneyland Performance
Anaheim, CA
Dates To Be Determined:
st
1 Choice: April 26-30, 2017
nd
2 Choice: May 24-28, 2017
rd
3 Choice: May 18-21, 2017
11/16/2016 D91 Board Minutes Page 3 of 6
iii.Skyline High School Girls Softball
Tournament
St. George, UT
March 9-11, 2017
iv.Skyline High School Boys Basketball
Basketball, grades 9-12
Clearfield, UT
December 9-10, 2016
f.Early Graduation
i.Student 2016-2017A
Compass Academy
ii.Student 2016-2017B
Compass Academy
g.Other Items
i.Surplus Equipment – Library Shelving and Fiber Conduit
ii.Discarded Equipment – Technology Dept. Items
A discussion was held regarding the cumbersome inventory control process of required by
statute. Superintendent Boland stated it would be nice to see some legislative updates made
to help streamline that process.
PROPOSALS
a.2017-2018 School Calendar – Second Reading
b.2018-2022 School Calendars – Second Reading
Superintendent Boland stated that all of the calendar input received to date was included in the
board packet for review. Considering the district serves over 10,000 students the input received is
minimal and as always we get conflicting opinions for the best start and end dates, Thanksgiving,
Christmas and Spring Breaks. The superintendent stated some tweaking may be needed but planning
out five years will bring some consistency and allow everyone to plan accordingly. A discussion was
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held. The proposals will be brought forward at the December 14 board meeting for a final reading
and a decision from the Board is expected at that time.
ACTION ITEMS
a.ISU Credit Union Membership Authorization Letter
Superintendent Boland reviewed this authorization would allow District 91 employees the
opportunity to become members of the ISU Credit Union if they choose to. We are not endorsing or
encouraging anyone to become members and there is no financial commitment to the District. A
discussion was held.
11/16/2016 D91 Board Minutes Page 4 of 6
Trustee Zollinger made a motion to approve the ISU Credit Union Membership Authorization Letter
as presented. Trustee Haws provided the second. No further discussion. Motion carried 4 ayes, 0
nays.
b.Notice of Trustee Resignation & Vacancy
Vice Chairman Warden congratulated Trustee Bryan Zollinger on his appointment to the Idaho
Legislature. Bryan stated it is his intent to resign his position on the board as soon as it is able to be
filled. He felt there could be potential conflicts of interest and also the time commitment involved.
The administration will put out a press release to solicit interested parties to fulfill the remainder of
his term which expires in July 2017. The Zone 1 seat, a four-year term, is up for election again in May
2017.
Trustee Haws made a motion to accept the resignation of Zone 1 Trustee Bryan Zollinger. Trustee
Lent provided the second. Motion carried 4 ayes, 0 nays.
c.Organizational Health Inventory Contract
Superintend Boland reviewed that the OHI five-year contract is pretty straight forward and included a
budget breakdown with the first year being the highest at $39,978.16 and decreasing over time. The
contract does include a termination clause should either party find the services are no longer a
benefit or cannot be provided. It is the recommendation of the administration to accept the contract
and encumber the funds from the current general fund balance.
Trustee Lent made a motion to accept the Organizational Health Inventory Contract as presented.
Trustee Zollinger provided the second. No further discussion. Motion carried 4 ayes, 0 nays.
d.December One-Time Payment
Superintendent Boland stated this is a time of celebration and wished there were more people in the
audience to share it with. After the audit presentation, and knowing that the liquid fund balance
came in over projections, the administration would propose to expand the negotiated one-time $300
payment to a $500 payment for eligible employees. Each full-time employee would receive a $500.00
one-time payment in the December 2016 paycheck. To be eligible for the one-time payment, an
employee must be employed as a full-time (PERSI eligible) employee on December 1, 2016 and still
be working as a full-time employee on December 13, 2016. Part-time employees will receive a
$100.00 one-time payment in the December 2016 paycheck. To be eligible for the one-time
payment, an employee must be employed as a part-time employee, must be receiving a December
paycheck and still be working as a part-time employee on December 13, 2016. Substitute teachers,
substitute custodians, substitute bus drivers and aides, and substitute child nutrition workers will
receive a $50.00 one-time payment in the December 2016 paycheck.
To be eligible for the one-time
employed as a substitute employee, must be receiving a December
payment, an employee must be
paycheck, have worked at least 60 hours during the 2016-2017 school year through November 30,
2016 and still be employed as a substitute employee on December 13, 2016.
11/16/2016 D91 Board Minutes Page 5 of 6
The following groups are excluded:
Stipend Coaches
Proctors
On Call Security
Temporary Employees
Employees who terminated on or before December 14, 2016.
Trustee Zollinger made a motion that full-time employees receive a $500 one-time payment, part-
time employees receive a $100 one-time payment, and that substitute employees receive a $50 one-
time payment. Payments will be included in the December 2016 paycheck, and eligibility will be
based on the proposed eligibility standards. Trustee Lent provided the second. Motion carried 4 ayes,
0 nays.
e.Emergency School Closure on Nov. 8-9, 2016 at Temple View Elementary
Superintendent Boland reviewed he had received information from Kevin Klingler, Director of
Operations, of a broken water line at Temple View Elementary. Students and staff were sent home at
12:30 p.m. on Tuesday, November 8, 2016 so the water could be shut off to make the necessary
repairs. After further evaluation by the maintenance team, the problem was more complicated and
would take longer to fix. Classes were then cancelled all day for Wednesday, November 9, 2016. The
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problem was corrected and classes resumed on Thursday, November 10.
Trustee Lent made a motion to approve the Emergency School Closure on November 8 - 9, 2016 at
Temple View Elementary as presented. Trustee Haws provided the second. A brief discussion was
held. Motion carried 4 ayes, 0 nays.
Trustee Lent asked to make a Point of Order Request to pursue the discussion regarding upgrades for the
locker rooms at Ravsten Stadium. Superintendent Boland stated it would be good for the committee to
review the 35% drawings that were done several years ago as part of the original bond scope. Trustee
Warden suggested the facilities committee schedule a time to meet in December or January.
The next regularly scheduled meeting will be held on Wednesday, December 14, 2016.
Trustee Zollinger made a motion to adjourn. Trustee Lent provided the second. Motion carried 4 ayes, 0 nays.
Meeting adjourned at 8:20 PM.
11/16/2016 D91 Board Minutes Page 6 of 6
cC�O�l�ul[]PA\�
X011
- kEARNING REDESIGNED
Compass Academy Parent-Teacher Conferences Notes
What Went Well
What Went Poorly
- It gave an opportunity for parents to.
- Students were aware that parent
meet our facilitators and ask them any
teacher conferences were coming up.
possible questions.
- Students did not know about PTC so
- Parents & students had the opportunity
they didn't encourage their parents to
to discuss their grade and figure out a
attend.
way to improve
- Some parents don't feel it Is beneficial
- In a high school setting parents are
and expect students to handle
often not involved as much and it can
themselves
give them a sense of what their kid_ do
- They feel out of date (new
is up to.
technologies)
- If students don't collaborate with their
facilitator during school hours, this
gives them a chance to gauge where
they are at.
Ideas to Improve: (SolutionsZ
- Find a way to advertise where students would want to come
- Replace parent -teacher conferences with "office hours" where teachers can be contacted
by parents
- Because we are from Compass, call it something else to remove some of the negative
connotations surrounding it
- Parent-Teacher Interview
- Parent -Student Consultations
- Meet and Greet
- Help Students Excel Meeting
- Student Feedback Discussion Night
Ending Question: How can we compel high school students to come?
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IDAHO FALLS SCHOOL DISTRICT #91
PUBLIC INPUT SHEET
Guidelines for Patron Involvement in School Board Meetings
School Board meetings are meetings of the elected Board of Trustees held in public for the
purpose of conducting the business of the Board. Patron input is invited during board meetings
on the following basis:
To request to speak to e Board of Trustees:
in order to be recognized, the patron must sign and complete the Public input portion below prior
to the beginning of the meeting. The Public Input Sheet should be located on a table at the back
of the boardroom.
Patrons will be recognized by the Chairman of the Board. Public input should not exceed three
minutes. The Board will listen to public input without comment except to ask germane questions.
Expressions must be appropriate to the public setting. Discussion of personnel matters or
personal attacks ore not appropriate.
Board Policy 506.0 item 5 states that complaints against a particular teacher or District
employee shall be in writing. The contract between District 91 and the teacher's
association, as well as traditional concepts of the due process of low, require that the
affected employee be notified of a written complaint.
The Chair has the authority to control the meeting whenever necessary.
PUBLIC INPUT SHEET
s I t6_/L)"'4
Name: sA�;� GQO&L-�* Date:
Address: ��7 krk k $4. Phone:
E -Mail Address: G?k V, j -1 0 15 - ").
Do you have children attending School District #91 schools? Y_e-n -
/
if so, which schools do your students attend: UC
Topic:
511612008
Suketu Cw%W 's Comments On the College Readiness November 16, 2016
When one discusses college readiness, there are many elements that should stand out.
The mathematics and science courses give strong foundation for STEM (Science, Technology,
Mathematics and Engineering) curriculum in the colleges. Strong foundation for English courses
provides the skills to communicate, which is essential for postsecondary world. Social studies are
essential for both college preparatory work, as well as citizenships, which should guide everyone
whom to cast votes. There are many other strands, but is sufficient to discuss one topic to point
out the vagueness for College Preparation on the part of the secondary school students.
The needed courses at the high school levels are significantly different for potential
Philosophy and Science & Engineering students. The needed skill to be well prepared for
philosophy major is ability to talk a lot without saying anything. One may have experienced this
in just recently concluded election presidential election.
In contrast, the requirement for STEM curriculum in colleges is different. The
preparation one needs is strong mathematics and science courses. The School District has done
excellent work in the elementary school mathematics, but more needs to be done in the
secondary school mathematics, and science courses. In order for students to be STEM ready,
they need to complete AP Calculus course. To be ready for rigorous STEM education, they need
to complete AP Calculus BC course in grade 11, and take three different science courses:
Regular Biology, Chemistry and Physics. To be ready at the rigorous level, one has to take AP
Biology, AP Chemistry and AP Physics C, depending on individual students' interest. AP
Physics I and AP Physics 2 are not meant for STEM curriculum. They are science courses for
social studies, humanities, fine & performing arts major.
Keep in mind that the students wishing to become medical doctors, they know that
chemistry is essential. These days, they also need the knowledge of physics. For example,
effective treatment using the techniques of nuclear medicine, CAT scanners, and Magnetic
Resonance Imaging requires knowledge of physics at AP Physics C, and 3'd semester of standard
physics course in college. For this to be realized, the high schools should set the students to take
AP Calculus BC course in grade 11, and AP Physics C course I in grade 12.
It should be noted that there are students who wish to be STEM majors, but will never
reach their goal due to non -rigorous mathematics education offered in secondary school grades,
and inability to access needed rigorous science courses. The Board has heard frequently on this
matter with regards to AP Physics 1 & 2 courses.
Thus college readiness should discuss not about whether students are college ready, but
rather they are STEM ready, or philosophy ready, or some other strand (such as business, social
studies, humanities, etc.).
From: Quade, Margaret -D91
Sent: Wednesday, November 16, 2016 5:45 PM
To: Wilkie, Debbie -D91 <WilkDebb@d91.k12.id.us>
Cc: Scott, Lisa -D91 <ScotLisa@d91.k12.id.us>
Subject: Board Meeting
Hi Debbie,
Not a lot from the IFEA tonight.
The IEA will hold an Evaluation Toolkit class on December 7 at Taylorview, and there will be a Master
Teacher Premium class on January 14. Our own Zoe Jorgensen will be teaching both of these classes for
Region 6.
Thanks,
Margaret
Progress Report:
D91 Education Foundation Progress Report
From January 2016 —November 2016
Marilou Hart, Executive Director
11/16/16Progress Report delivered to Idaho Falls School
District 91 School Board
http•//idahofallsedfoundo. wixsite.com/edfoundotion
1. Targets Achieved over the last 12 months
• Restored the Ed Foundation Endowment
• Updated and revised the financial reports
• Separated and streamlined all financial accounts of the Education Foundation
• Relocated Ed Foundation office to Innovation Center.
• Continued to increase our Social Media presence utilizing Facebook our updated
website as well as Instagram
2. Programs
• Grants: Education Foundation provided $5.000 in grants to teachers in Dist. 91 (May).
Managed Maeck Grant program that provided 39 Grants to educators in Dist. 91 totalling
$54.000
• Scholarships: The education foundation managed the following scholarship programs:
Oddfellows 2 $5.000 scholarships, Shattuck 1 $1.7.000 scholarship, Maeck Family
Foundation Scholarship 1 $1.750.00.
• Summer Reading Program: for ps-6`' grade students at Dora Erickson and Fox Hollow.
Local author Sylvia Medina presented a set of 6 bilingual books to each student in the
above mentioned classes approx. 100 students — 600 books provided to the foundation at
cost. Mary Haley presented the 5th and 6" graders at Fox Hollow with her first book approx.
90 books also at cost. This is the 2"d successful year of this program.
3. Fundraising
1" Annual Adult Spelling Bee fundraiser was held in April of 2016. We had 10 teams
participate in this event and raised $15.000. This event was very well received with Karole
Honas as the master of ceremonies and many prominent business and patrons
represented. Mayor Casper, Sherriff Wilde, Fire Chief, Teton Toyota, EIRMC, MTN View and
the INL each had teams and were sponsors. We were also able to have 4 teams of teachers
from D91 schools! The winning team was from Dora Erickson.
Idaho Gives was held on May 51h of this year. We received $6.700 in donations in 24
hours. We were happy to place in the top 10 in small non-profit category for the entire
state. We have been in the top 10 the past two years.
Teton Toyota Raffle continues to be a steady fundraiser for the Foundation as well as
many groups, teams and classes in the district. 2016 total amount for the Education
Foundation was $3.200. The amount was smaller than average due to the Emotion Bowl
being earlier. Over the past year we have streamlined the processes for the Raffle to
make it more user friendly. We have had very positive feedback about the changes.
Mac Kenzie River Night Mac Kenzie River donates 20% of the total of the bill to District
91 one night a month during the school year. Last year we had the biggest turnout they
have had. They are also a wonderful sponsor the foundation and sponsored a team at
the Spelling Bee. We will be holding a large fundraiser there in December along with ISU
Credit Union.
Additional Fundraising programs Amazon Smile, Getaway Today Vacations, and INL
employee payroll program. We are currently finalizing our plans for an Annual Campaign
as well as additional fundraising opportunities
Corporate Partnerships we are honored to be partners with EIRMC, MTN View, Teton
Toyota and ISU Credit Union. They graciously donate $1000 to $5000 every year to the
foundation and help to promote our fundraisers and events.
4. Board Information
Current Board Members: Marge Foster Chair- Roger Mayes -Vice Chair- Daryl Snyder -
Past Chair, Margaret Wimborne-Interim Secretary, Roger Mayes -Member, John
Johnson -Member, Lara Hill -Member, Joe Earnest -Member, Keith Daum -Member, Gary
Stewart -Member, Marilou Hart -Executive Director, George Boland -Member.
Board Meetings are held the 2na Tuesday of each month (July and Dec excluded).
Meetings are held at the D91 Innovation Center from noon to fpm.