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HomeMy WebLinkAbout2016_11_16 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES – BUSINESS MEETING DISTRICT OFFICE BOARD ROOM -- 7:00 P.M. 690 JOHN ADAMS PARKWAY WEDNESDAY, NOVEMBER 16, 2016 Present from the Board of Trustees: Present from the Administration: Deidre Warden, Vice Chair George Boland, Superintendent Dave Lent, Trustee Sarah Sanders, Director of Secondary Education Larry Haws, Treasurer Carrie Smith, Director of HR & Finance Bryan Zollinger, Clerk Jennifer Jackson, Director of Curriculum & Prof. Dev. Dan Keck, Director of Student Services Excused: Debbie Wilkie, Recording Clerk Lisa Burtenshaw, Chair Vice Chairman Deidre Warden called the meeting to order at 7:00 PM. The Pledge of Allegiance was led by Luis Contreras, a visiting boy scout. ADOPT AGENDA Trustee Haws made a motion to adopt the agenda as presented. Trustee Lent provided the second. Motion carried 3 ayes, 0 nays. Trustee Zollinger arrived shortly after the agenda was adopted. REPORTS/INPUT/INFORMATION a.Student Reports – written comments, if provided, are attached. i.Compass Academy - Representatives Teagan Kimbro, Tessa Tirrell and Laura Sleight reported. ii.Idaho Falls High School – Representative Tessa Williams reported. iii.Skyline High School – Melissa Klingler, Student Body President, reported iv.Emerson Alternative High School – no report. b.Superintendent’s Report - College & Career Ready Report Superintendent Boland deferred the time to Sarah Sanders who introduced the District 91 College and Career Advisors to share information regarding their new positions. The team includes, Walter Gates at Idaho Falls High School and Taylorview Middle School, Linda Birkinbine at Skyline High School and Eagle Rock Middle School and Rebecca Chidester who is at Compass, Emerson and also provides support for elementary school counselors. The group of advisors are working to create a post-secondary awareness in our schools. They provide career tips, college entrance deadlines and scholarship information using the newly created D91 Next Steps on Facebook as well as helping students on a daily basis. Recently seniors had the opportunity to submit college entrance and scholarship applications with the help of the advisors. The Southeast Idaho College Fair is held each 11/16/2016 D91 Board Minutes Page 1 of 6 year for students in our area and has been very successful. This year the District will also host the Hot th Jobs Idaho Career Fair on January 18 at Compass Academy. The career fair will help students learn about the educational pathways for the Top 20 fastest growing jobs in Idaho. A discussion was held regarding the statewide training required of the advisors and the impact of the new automatic acceptance letter for the statewide college enrollment program. c.Patron Input – written comments if provided are attached. Patron Suketu Gandhi shared comments regarding college readiness. d.IFEA Report – Co-President Margaret Quade reported, written comments are attached. e.Ed. Foundation Report – Program Director Marilou Hart reported, written comments are attached. f.Organization Health Inventory Report – Sarah Sanders, Director of Secondary Education Sarah Sanders provided an overview of the Organizational Health Inventory process in the board packet and shared that this company has developed a valuable tool that helps to measure and define the culture of an organizational unit. Sarah stated there is a proven link between the unit culture and positive achievement. In doing this research, the hope is this will help our unit organizations own their cultures and improve and grow them. Every teacher, principals and district administrators would all complete an organizational health inventory in order to help identify what we can improve upon. Superintendent Boland stated he sees this as a system wide capacity building process. Sarah stated it also addresses a “Culture that Empowers” which will help us focus on that vision. A discussion was held regarding the timeline for beginning in January and receiving feedback around March. The contract, if approved, would run over a five-year period. Other Items i.ISBA Convention Reports Board members, Supt. Boland and Carrie Smith all recently attended the Idaho School Board Association’s Annual Conference in Boise and shared information regarding their favorite workshop experiences ranging from presentations on finance, community engagement, open meeting laws, bond elections and visions and goals. ii.Budget Status Report - a hard copy was provided in the packet for review. Carrie Smith stated budget allocations appear to be right on target for where we expect to be. CONSENT AGENDA Trustee Haws made a motion to approve the Consent Agenda as presented. Trustee Zollinger provided the second. A discussion was held. Motion carried 4 ayes, 0 nays. 11/16/2016 D91 Board Minutes Page 2 of 6 Items approved included: a.Approval of Minutes i.October 12, 2016 – Business Meeting b.Payment of Claims i.October 2016 Bill List $2,205,575.55 ii.October 2016 Checkbook List $16,169.66 iii.IFEA President’s Leave Invoices: September 2016 $77.61 October 2016 $165.13 c.Staff Actions Transfers: Employee Position Location Elizabeth Lords From: .5 FTE Special Ed. Teacher From: Longfellow Elementary To: .5 FTE Special Ed. Teacher To: Temple View Elementary d.Matching Funds i.Dora Erickson Elementary Electronic Marquee $10,885.95 ii.Linden Park Elementary Chromebooks and Carts $14,235.20 iii.Temple View Elementary Chromebooks $8,554.16 Total Matching Funds requested $33,675.31 e.Student Travel i.Compass Academy Senior Trip 2017 (Date changed to one week later) From: April 11-18, 2017 (approved on Aug. 11, 2016) To: April 17-24, 2017 ii.Idaho Falls High School Band Disneyland Performance Anaheim, CA Dates To Be Determined: st 1 Choice: April 26-30, 2017 nd 2 Choice: May 24-28, 2017 rd 3 Choice: May 18-21, 2017 11/16/2016 D91 Board Minutes Page 3 of 6 iii.Skyline High School Girls Softball Tournament St. George, UT March 9-11, 2017 iv.Skyline High School Boys Basketball Basketball, grades 9-12 Clearfield, UT December 9-10, 2016 f.Early Graduation i.Student 2016-2017A Compass Academy ii.Student 2016-2017B Compass Academy g.Other Items i.Surplus Equipment – Library Shelving and Fiber Conduit ii.Discarded Equipment – Technology Dept. Items A discussion was held regarding the cumbersome inventory control process of required by statute. Superintendent Boland stated it would be nice to see some legislative updates made to help streamline that process. PROPOSALS a.2017-2018 School Calendar – Second Reading b.2018-2022 School Calendars – Second Reading Superintendent Boland stated that all of the calendar input received to date was included in the board packet for review. Considering the district serves over 10,000 students the input received is minimal and as always we get conflicting opinions for the best start and end dates, Thanksgiving, Christmas and Spring Breaks. The superintendent stated some tweaking may be needed but planning out five years will bring some consistency and allow everyone to plan accordingly. A discussion was th held. The proposals will be brought forward at the December 14 board meeting for a final reading and a decision from the Board is expected at that time. ACTION ITEMS a.ISU Credit Union Membership Authorization Letter Superintendent Boland reviewed this authorization would allow District 91 employees the opportunity to become members of the ISU Credit Union if they choose to. We are not endorsing or encouraging anyone to become members and there is no financial commitment to the District. A discussion was held. 11/16/2016 D91 Board Minutes Page 4 of 6 Trustee Zollinger made a motion to approve the ISU Credit Union Membership Authorization Letter as presented. Trustee Haws provided the second. No further discussion. Motion carried 4 ayes, 0 nays. b.Notice of Trustee Resignation & Vacancy Vice Chairman Warden congratulated Trustee Bryan Zollinger on his appointment to the Idaho Legislature. Bryan stated it is his intent to resign his position on the board as soon as it is able to be filled. He felt there could be potential conflicts of interest and also the time commitment involved. The administration will put out a press release to solicit interested parties to fulfill the remainder of his term which expires in July 2017. The Zone 1 seat, a four-year term, is up for election again in May 2017. Trustee Haws made a motion to accept the resignation of Zone 1 Trustee Bryan Zollinger. Trustee Lent provided the second. Motion carried 4 ayes, 0 nays. c.Organizational Health Inventory Contract Superintend Boland reviewed that the OHI five-year contract is pretty straight forward and included a budget breakdown with the first year being the highest at $39,978.16 and decreasing over time. The contract does include a termination clause should either party find the services are no longer a benefit or cannot be provided. It is the recommendation of the administration to accept the contract and encumber the funds from the current general fund balance. Trustee Lent made a motion to accept the Organizational Health Inventory Contract as presented. Trustee Zollinger provided the second. No further discussion. Motion carried 4 ayes, 0 nays. d.December One-Time Payment Superintendent Boland stated this is a time of celebration and wished there were more people in the audience to share it with. After the audit presentation, and knowing that the liquid fund balance came in over projections, the administration would propose to expand the negotiated one-time $300 payment to a $500 payment for eligible employees. Each full-time employee would receive a $500.00 one-time payment in the December 2016 paycheck. To be eligible for the one-time payment, an employee must be employed as a full-time (PERSI eligible) employee on December 1, 2016 and still be working as a full-time employee on December 13, 2016. Part-time employees will receive a $100.00 one-time payment in the December 2016 paycheck. To be eligible for the one-time payment, an employee must be employed as a part-time employee, must be receiving a December paycheck and still be working as a part-time employee on December 13, 2016. Substitute teachers, substitute custodians, substitute bus drivers and aides, and substitute child nutrition workers will receive a $50.00 one-time payment in the December 2016 paycheck. To be eligible for the one-time employed as a substitute employee, must be receiving a December payment, an employee must be paycheck, have worked at least 60 hours during the 2016-2017 school year through November 30, 2016 and still be employed as a substitute employee on December 13, 2016. 11/16/2016 D91 Board Minutes Page 5 of 6 The following groups are excluded:  Stipend Coaches  Proctors  On Call Security  Temporary Employees  Employees who terminated on or before December 14, 2016. Trustee Zollinger made a motion that full-time employees receive a $500 one-time payment, part- time employees receive a $100 one-time payment, and that substitute employees receive a $50 one- time payment. Payments will be included in the December 2016 paycheck, and eligibility will be based on the proposed eligibility standards. Trustee Lent provided the second. Motion carried 4 ayes, 0 nays. e.Emergency School Closure on Nov. 8-9, 2016 at Temple View Elementary Superintendent Boland reviewed he had received information from Kevin Klingler, Director of Operations, of a broken water line at Temple View Elementary. Students and staff were sent home at 12:30 p.m. on Tuesday, November 8, 2016 so the water could be shut off to make the necessary repairs. After further evaluation by the maintenance team, the problem was more complicated and would take longer to fix. Classes were then cancelled all day for Wednesday, November 9, 2016. The th problem was corrected and classes resumed on Thursday, November 10. Trustee Lent made a motion to approve the Emergency School Closure on November 8 - 9, 2016 at Temple View Elementary as presented. Trustee Haws provided the second. A brief discussion was held. Motion carried 4 ayes, 0 nays. Trustee Lent asked to make a Point of Order Request to pursue the discussion regarding upgrades for the locker rooms at Ravsten Stadium. Superintendent Boland stated it would be good for the committee to review the 35% drawings that were done several years ago as part of the original bond scope. Trustee Warden suggested the facilities committee schedule a time to meet in December or January. The next regularly scheduled meeting will be held on Wednesday, December 14, 2016. Trustee Zollinger made a motion to adjourn. Trustee Lent provided the second. Motion carried 4 ayes, 0 nays. Meeting adjourned at 8:20 PM. 11/16/2016 D91 Board Minutes Page 6 of 6 cC�O�l�ul[]PA\� X011 - kEARNING REDESIGNED Compass Academy Parent-Teacher Conferences Notes What Went Well What Went Poorly - It gave an opportunity for parents to. - Students were aware that parent meet our facilitators and ask them any teacher conferences were coming up. possible questions. - Students did not know about PTC so - Parents & students had the opportunity they didn't encourage their parents to to discuss their grade and figure out a attend. way to improve - Some parents don't feel it Is beneficial - In a high school setting parents are and expect students to handle often not involved as much and it can themselves give them a sense of what their kid_ do - They feel out of date (new is up to. technologies) - If students don't collaborate with their facilitator during school hours, this gives them a chance to gauge where they are at. Ideas to Improve: (SolutionsZ - Find a way to advertise where students would want to come - Replace parent -teacher conferences with "office hours" where teachers can be contacted by parents - Because we are from Compass, call it something else to remove some of the negative connotations surrounding it - Parent-Teacher Interview - Parent -Student Consultations - Meet and Greet - Help Students Excel Meeting - Student Feedback Discussion Night Ending Question: How can we compel high school students to come? E D U C,AT 10 N A N D T RA I N 1 N G PA Assoclote Degree Postsecondary Non -Degree Award High School D11plama or Equivalent Less Than High School $22A00 $20,500 $32,500 Word or Fmiessloe a] In Idabo, ': Previn,us educatior and troin fn.g puWicimtmns re�flpcfed use ot educahon6i� attainment teveL from the Occupulian hibrimation Nef,worh s9stem. Pos iAnd �L14?sequen,( Wilf Ule 6e VS- CeewsoSurtauis Afjjer�Cnrj COm;nurjjhOS 5ulvoy h"IldiwJS for c u atlrr ry OMmrimvrrtd roLilts to, Ohe_y prow de rnaoe, accurate and reahstec,6ndirngs that arra,�p the results; from en.(qf to expehenced 1evefs Idaho Departrm*M: mflo6air laboria'daho.gov ; " you A� omr rwnoetl, 1610r,p 0 910 M C ost 2012-2022 WHAT ARE THEY? 111, 1.11 Itlej E�plore careers of [abior.idlaho.goy/careers and sieo"Mortlj , A growth and'wages of Iftmomm= PHARMACISTS IST' DENTAL HYGIENISTS PHYSICIANS and SURGEONS, IIIA "° , 81 1,357 1. ALL OTHER " 7 5 $.53,82 °: f 3 ,. w, i 1§ 19.&0% V Doctoral or Professional Degree Associate Degree" II 3 (" lel . REGISTERED PISSES I MARKETRESEARCH ANALYSTS and n octora,l or Professional Degree 15,5111 11 " 26.35% MARKETING SPECIALtSTS ELECTRICAL ENGINEERS "w"� $28,36 111"'311,959"'Or 31.92% 1; 6 C-31 04 PHYSICAL, THERAPISTS Bachelor's Degree j achuelor°s Degree 1,502 11,109, 31.52% PI ISE PRACTITIONERS DIAGNOSTIC MEDICAL :AL jI 64 p f` $37.4133 a, NGRAP SER I 17 Doctoral or Professional Degree, 28 $A2JI 06,32 6332 fir, 50.84% SOFTWARE f E 'I L ERS, � Master's Degree 7 �, $29.85 APPLICATIONS, ELECTRICAL POWER -LINE Associate Degree 2,117 PR 2 2.23%INSTALLERS and REPAIRERS RLII+IEEIIS, PIPEFITTE, and 60 I6�achn+�lor"�sDegree�33,1,002 21.16% �TE4ITTE�S (047 3 $38-11 f,32,005 31.73% PHYSICIANS ASSISTANTS 011 High School ool Diplorna or Equivalent , i 67 $20.08 �, ' School Diploma Jr Equivalent 32,990% �MPUTER S N ALYSTS 1,2 3A EP j $,42° 1,263M1.� HEALTHSPECIALTIES w,w w Master's Degree TEACHERS, Postsecondary CII 3 $34;77 19 INDUSTRIALMACHINERY Bachelors Degree jj 680 36.82% 6 MECHANICS 12 1 �A COST ESTIMATORS u 2,,336 �, 3,C Doctoral or Professional Degree _ l 107 $22.39 1'" („ 635,63%CARPENTERS S ,pmwu i � 3,320 High School Diploma or Equivalent, I vy Bach for"s Degree 07,011 �I, 28,57% ELECTRICIANS,'LE REPRESENTATIVES i 16.48 223 �� 7 High School Diploma loma nor Equivalent lir, , 3,7466 hol sal onMa nufacturing, -kept 14 (W1, 139 $21,21 Technical and Scientific Products High School Diploma car Egurvalenk 223 18.04 � rdPnccutta r8i, 229 $22.56 cted tm � Percentage rcent a Growth Occupation Definition „m.� '5"rm 6wrea�c, otLabor Sicifistics 2000 tt�rdord d i .rl i - r & — -- `. ," uiftk ' wIL Al i'4na.l.... ,w, : sr� �e,�..l�w.� � ' �� hn wapr� 4 it � 5d� �W�" i+ P nr wilrArba % o"i. IDAHO FALLS SCHOOL DISTRICT #91 PUBLIC INPUT SHEET Guidelines for Patron Involvement in School Board Meetings School Board meetings are meetings of the elected Board of Trustees held in public for the purpose of conducting the business of the Board. Patron input is invited during board meetings on the following basis: To request to speak to e Board of Trustees: in order to be recognized, the patron must sign and complete the Public input portion below prior to the beginning of the meeting. The Public Input Sheet should be located on a table at the back of the boardroom. Patrons will be recognized by the Chairman of the Board. Public input should not exceed three minutes. The Board will listen to public input without comment except to ask germane questions. Expressions must be appropriate to the public setting. Discussion of personnel matters or personal attacks ore not appropriate. Board Policy 506.0 item 5 states that complaints against a particular teacher or District employee shall be in writing. The contract between District 91 and the teacher's association, as well as traditional concepts of the due process of low, require that the affected employee be notified of a written complaint. The Chair has the authority to control the meeting whenever necessary. PUBLIC INPUT SHEET s I t6_/L)"'4 Name: sA�;� GQO&L-�* Date: Address: ��7 krk k $4. Phone: E -Mail Address: G?k V, j -1 0 15 - "). Do you have children attending School District #91 schools? Y_e-n - / if so, which schools do your students attend: UC Topic: 511612008 Suketu Cw%W 's Comments On the College Readiness November 16, 2016 When one discusses college readiness, there are many elements that should stand out. The mathematics and science courses give strong foundation for STEM (Science, Technology, Mathematics and Engineering) curriculum in the colleges. Strong foundation for English courses provides the skills to communicate, which is essential for postsecondary world. Social studies are essential for both college preparatory work, as well as citizenships, which should guide everyone whom to cast votes. There are many other strands, but is sufficient to discuss one topic to point out the vagueness for College Preparation on the part of the secondary school students. The needed courses at the high school levels are significantly different for potential Philosophy and Science & Engineering students. The needed skill to be well prepared for philosophy major is ability to talk a lot without saying anything. One may have experienced this in just recently concluded election presidential election. In contrast, the requirement for STEM curriculum in colleges is different. The preparation one needs is strong mathematics and science courses. The School District has done excellent work in the elementary school mathematics, but more needs to be done in the secondary school mathematics, and science courses. In order for students to be STEM ready, they need to complete AP Calculus course. To be ready for rigorous STEM education, they need to complete AP Calculus BC course in grade 11, and take three different science courses: Regular Biology, Chemistry and Physics. To be ready at the rigorous level, one has to take AP Biology, AP Chemistry and AP Physics C, depending on individual students' interest. AP Physics I and AP Physics 2 are not meant for STEM curriculum. They are science courses for social studies, humanities, fine & performing arts major. Keep in mind that the students wishing to become medical doctors, they know that chemistry is essential. These days, they also need the knowledge of physics. For example, effective treatment using the techniques of nuclear medicine, CAT scanners, and Magnetic Resonance Imaging requires knowledge of physics at AP Physics C, and 3'd semester of standard physics course in college. For this to be realized, the high schools should set the students to take AP Calculus BC course in grade 11, and AP Physics C course I in grade 12. It should be noted that there are students who wish to be STEM majors, but will never reach their goal due to non -rigorous mathematics education offered in secondary school grades, and inability to access needed rigorous science courses. The Board has heard frequently on this matter with regards to AP Physics 1 & 2 courses. Thus college readiness should discuss not about whether students are college ready, but rather they are STEM ready, or philosophy ready, or some other strand (such as business, social studies, humanities, etc.). From: Quade, Margaret -D91 Sent: Wednesday, November 16, 2016 5:45 PM To: Wilkie, Debbie -D91 <WilkDebb@d91.k12.id.us> Cc: Scott, Lisa -D91 <ScotLisa@d91.k12.id.us> Subject: Board Meeting Hi Debbie, Not a lot from the IFEA tonight. The IEA will hold an Evaluation Toolkit class on December 7 at Taylorview, and there will be a Master Teacher Premium class on January 14. Our own Zoe Jorgensen will be teaching both of these classes for Region 6. Thanks, Margaret Progress Report: D91 Education Foundation Progress Report From January 2016 —November 2016 Marilou Hart, Executive Director 11/16/16Progress Report delivered to Idaho Falls School District 91 School Board http•//idahofallsedfoundo. wixsite.com/edfoundotion 1. Targets Achieved over the last 12 months • Restored the Ed Foundation Endowment • Updated and revised the financial reports • Separated and streamlined all financial accounts of the Education Foundation • Relocated Ed Foundation office to Innovation Center. • Continued to increase our Social Media presence utilizing Facebook our updated website as well as Instagram 2. Programs • Grants: Education Foundation provided $5.000 in grants to teachers in Dist. 91 (May). Managed Maeck Grant program that provided 39 Grants to educators in Dist. 91 totalling $54.000 • Scholarships: The education foundation managed the following scholarship programs: Oddfellows 2 $5.000 scholarships, Shattuck 1 $1.7.000 scholarship, Maeck Family Foundation Scholarship 1 $1.750.00. • Summer Reading Program: for ps-6`' grade students at Dora Erickson and Fox Hollow. Local author Sylvia Medina presented a set of 6 bilingual books to each student in the above mentioned classes approx. 100 students — 600 books provided to the foundation at cost. Mary Haley presented the 5th and 6" graders at Fox Hollow with her first book approx. 90 books also at cost. This is the 2"d successful year of this program. 3. Fundraising 1" Annual Adult Spelling Bee fundraiser was held in April of 2016. We had 10 teams participate in this event and raised $15.000. This event was very well received with Karole Honas as the master of ceremonies and many prominent business and patrons represented. Mayor Casper, Sherriff Wilde, Fire Chief, Teton Toyota, EIRMC, MTN View and the INL each had teams and were sponsors. We were also able to have 4 teams of teachers from D91 schools! The winning team was from Dora Erickson. Idaho Gives was held on May 51h of this year. We received $6.700 in donations in 24 hours. We were happy to place in the top 10 in small non-profit category for the entire state. We have been in the top 10 the past two years. Teton Toyota Raffle continues to be a steady fundraiser for the Foundation as well as many groups, teams and classes in the district. 2016 total amount for the Education Foundation was $3.200. The amount was smaller than average due to the Emotion Bowl being earlier. Over the past year we have streamlined the processes for the Raffle to make it more user friendly. We have had very positive feedback about the changes. Mac Kenzie River Night Mac Kenzie River donates 20% of the total of the bill to District 91 one night a month during the school year. Last year we had the biggest turnout they have had. They are also a wonderful sponsor the foundation and sponsored a team at the Spelling Bee. We will be holding a large fundraiser there in December along with ISU Credit Union. Additional Fundraising programs Amazon Smile, Getaway Today Vacations, and INL employee payroll program. We are currently finalizing our plans for an Annual Campaign as well as additional fundraising opportunities Corporate Partnerships we are honored to be partners with EIRMC, MTN View, Teton Toyota and ISU Credit Union. They graciously donate $1000 to $5000 every year to the foundation and help to promote our fundraisers and events. 4. Board Information Current Board Members: Marge Foster Chair- Roger Mayes -Vice Chair- Daryl Snyder - Past Chair, Margaret Wimborne-Interim Secretary, Roger Mayes -Member, John Johnson -Member, Lara Hill -Member, Joe Earnest -Member, Keith Daum -Member, Gary Stewart -Member, Marilou Hart -Executive Director, George Boland -Member. Board Meetings are held the 2na Tuesday of each month (July and Dec excluded). Meetings are held at the D91 Innovation Center from noon to fpm.