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HomeMy WebLinkAbout2019_01_16 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES – ANNUAL BOARD REORGANIZATION MEETING DISTRICT OFFICE -- 7:00 P.M. 690 JOHN ADAMS PARKWAY WEDNESDAY, JANUARY 16, 2019 Chairman Warden called for a motion to enter Executive Session at 6:48 PM. Trustee Hill made a motion to go into Executive Session pursuant to Idaho Code §74-206 (1) (b) Personnel. Trustee Wilson provided the second. A roll call vote was taken: Deidre Warden – yes Larry Wilson – yes Dave Lent – excused Lara Hill – yes Larry Haws – yes EXECUTIVE SESSION Superintendent Boland and the Board of Trustees met in Executive Session regarding the following personnel matter. a. Employee 2018-2019L - Probation Trustee Hill made a motion to return to Open Session at 6:54 PM. Trustee Haws provided the second. Motion carried 4 ayes, 0 nays. BUSINESS MEETING Chairman Warden called the business meeting to order at 6:59 PM. The Pledge of Allegiance was led by Carrie Smith. Present from the Board of Trustees: Present from the Administration: Deidre S. Warden, Board Chair George Boland, Superintendent Larry S. Wilson, Vice Chair Sarah Sanders, Asst. Supt. of Secondary Education G. Larry Haws, Treasurer Carrie Smith, Director of HR & Finance Lara Hill, Clerk Margaret Wimborne, Director of Communications and Community Engagement Excused - Dave Lent, Member Brandi Moreno, Board Secretary, Recording SPECIAL ORDERS OF THE DAY a. EIRMC Recognition Idaho Falls School District 91’s Director of Communications, Margaret Wimborne introduced Coleen Niemann, Marketing Director of EIRMC and Kristi Caldera, ICU and Trauma Director at EIRMC. Margaret recognized EIRMC for their tremendous support in the district’s effort to create safer schools. The school district partnered with EIRMC to provide Stop the Bleed training to school staff district wide. Stop the Bleed is a national initiative to provide simple tools and strategies to use in crisis situations. By the end of January, all school staff district wide will have completed the training with ancillary staff to begin their training. Idaho Falls School District 91 may be the only school district in Eastern Idaho doing this work district wide. In addition to the training, EIRMC has generously donated more than 1,000 Stop the Bleed Kits which include 1/16/2019 D91 Board Minutes Page 1 of 6 tunicates for every classroom and is valued at more than $14,000. Chairman Warden also thanked EIRMC for being such great community partners and really appreciates how focused they are on education. b. Reorganization of the Board of Trustees i. Affirm Reorganization of Board of Trustees Chairman Warden asked for a motion to affirm the assignment of the current officers. Trustee Hill made a motion to affirm the assignment of the following current officers. Trustee Deidre Warden as Chairman Trustee Larry Wilson as Vice Chairmen Trustee Lara Hill as Clerk Trustee Larry Haws as Treasurer Brandi Moreno, Executive Office Assistant, as the Deputy Clerk Trustee Haws provided the second. The Motion carried 4 ayes, and 0 nays. ii. Review and Sign Code of Ethics Chairman Warden read the Code of Ethics, asked for any comments from the trustees, and requested the trustees sign and date the Code of Ethics. No comments were made. Chairman Warden stated she appreciates the opportunity the trustees have to go over the ethics and affirm this is their mission which is the education of our youth and a privilege to serve the community and give back. iii. Committee Assignments Chairman Warden called for a motion to table the Committee Assignments until February when there are five Trustees. Trustee Wilson made a motion to table the Committee Assignments until a future meeting. Trustee Hill provided the second. Motion carried 4 ayes, 0 nays. iv. Set Dates and Times of Board Meetings Chairman Warden reviewed the board meeting schedule prepared for the 2019 calendar year. A discussion was held about adding more work sessions into the schedule and proposed a start time of 4:30PM. Trustee Haws made a motion to accept the 2019 Board Meeting Schedule as discussed. Trustee Wilson provided the second. No further discussion. Motion carried 4 ayes, 0 nays. v. Establish Signatories Carrie Smith stated the signatories would remain the same since the reorganization of the board remained at the current assignments. No further discussion. ADOPT AGENDA Trustee Wilson made a motion to amend the agenda to include Action Item h. Employee 2918-2019L Probation. Trustee Hill provided the second. Motion carried, 4 ayes, 0 nays. Chairman Warden called for a motion to adopt the agenda as amended. Trustee Haws made a motion to adopt the agenda as amended. Trustee Hill provided the second. Motion carried 4 ayes, 0 nays. REPORTS/INPUT/INFORMATION 1/16/2019 D91 Board Minutes Page 2 of 6 a. Student Reports – written comments, if provided, are attached. i. IFHS – Eric Olvera, reported. ii. Skyline – Miles Cook, reported. iii. Emerson – Kryslyn King, reported. iv. Compass – Ethan Martin & Kenedie Scholes, reported. b. Superintendent’s Report Superintendent Boland reported tomorrow there will be a joint meeting of the House and Senate Education Committees and will be available for streaming through the State Department of Education’s website. They will be presenting a proposed new funding formula. Superintendent Boland invited the board to listen to the meeting so they have a better understanding of the topics as these will be topics discussed during Day on The Hill in February. Superintendent Boland reported that we are in the strep and flu season and with that have seen quite a bit of absenteeism. There was a meeting held this week discussing preventative measures. A letter was sent home to Taylorview Middle School parents concerning the increase absenteeism and the district is providing sanitizing wipes, and hand sanitizer. The district encourages those students who are sick to stay home and when students are at school, wash their hands frequently, sneeze into their elbows, don’t share food and drink, etc. c. Cooperative Strategies Presentation Superintendent Boland introduced Tracy Richter and Karen Daniel-Hamberg of Cooperative Strategies, the firm the district contracted with to create a ten year facilities plan. Tracy Richter presented an overview power point of the plan, the timeline, and the board’s role in the plan. A discussion was held. d. New Course Proposal Presentation Gregg Baczuk, Skyline High School Athletic Director presented a new course, Captain’s Club Leadership Course. A discussion was held. e. Patron Input (Sign-in required) – no comments provided. f. IFEA Report IFEA Co-President Marcia Bingham reported that the IFEA is planning the next social event which is a trivia night for educators. Marcia offered to help gather a team to help with Teacher Appreciation Night. In March the NEA will hold the National Leadership Summit in Denver Colorado. Two IFEA members, Jessica Marboe and Zoe Jorgenson, were invited to attend the summit and are two educators of a total of four who were invited from the state of Idaho. Janet Duarte from School District 91 was invited to the ESP National Conference in Las Vegas, Nevada and Janet is one of only two invitations in the state of Idaho to attend the conference. g. Other Items i. Monthly Budget Report CONSENT AGENDA Trustee Haws made a motion to accept the Consent Agenda as presented. Trustee Hill provided the second. No further discussion. Motion carried 4 ayes, 0 nays. Items approved included: a. Approval of Minutes 1/16/2019 D91 Board Minutes Page 3 of 6 i. December 12, 2018 Business Meeting b. Payment of Claims i. December 2018 Bill List $3,903,825.59 ii. Norcon Industries & Sawtooth Rehab $15,410.00 c. Staff Actions New Hires: Name Position Location th Megan Dalley 6 Grade Theresa Bunker Elementary Nancy Miller Counselor Taylorview Middle School Kirby Nebeker Law Enforcement Idaho Falls High School d. Matching Funds i. Westside Elementary 84 Chromebooks 3 Carts $19,434.48 e. Other Items i. Enter Avalon Property appraisal into record PROPOSALS a. Second Readings - Board Policy Revisions and New Policies i. Section 104.3 Annual Meeting of the Trustees ii. Section 107.3 Regular Meetings of the Trustees iii. Section 107.6 Order of Business for Board Meetings iv. Section 107.13 Annual Meeting of the Board of Trustees v. Section 505 Public Solicitations – Advertising in the Schools Superintendent Boland stated board policy revisions 104.3, 107.3, and 107.13 align with the new Idaho Statute that changed the annual board meetings from July to January. Board Policy Section 107.6 is a simplification to a process in our agenda format. Board Policy 505 Public Solicitations – Advertising in the Schools are for corporate sponsorships so there is consistent structured guidelines in policy and procedure. The proposed board policy revisions and new policies will be placed on the February agenda for the third and final readings. ACTION ITEMS a. Supplemental Levy Resolution Superintendent Boland reported every two years the supplemental levy needs to be renewed. The resolution presented calls for the election on Tuesday March 12, 2019 for continuation of the 6.8 million dollar annual supplemental levy. Trustee Wilson made a motion to approve the Supplemental Levy Resolution as presented. Trustee Hill provided the second. Motion carried 4 ayes, 0 nays. b. Board Policy Section 606 – School Calendar (New Policy with Procedures) 1/16/2019 D91 Board Minutes Page 4 of 6 Superintendent Boland stated there was a calendar committee to develop policy and procedure for the adoption of school calendars and this is the final reading for this board policy. There has been no input concerning this policy. It is the recommendation of the administration that the board approve the addition of the policy and procedures as presented. Trustee Wilson made a motion to approve Board Policy Section 606 - School Calendar as presented. Trustee Hill provided the second. Motion carried 4 ayes, 0 nays. c. 2019-2020 School Calendar Superintendent Boland stated there were four calendar options developed by the calendar committee and the favorable comments were for the fourth calendar option. It is the recommendation of the administration and the calendar committee that the board adopt option four for the 2019-2020 School year. The district will gather information via a survey with respect to confirming our assumptions for holidays and identifying priorities such as aligning our calendar with Bonneville School District 93 as much as possible and gathering information for our calendar committee to go back to work on future calendars. Trustee Hill made a motion to adopt calendar option four as the 2019-2020 School Calendar as presented. Trustee Haws provided the second. Motion carried 4 ayes, 0 nays. d. New Course Proposal Superintendent Boland stated the new course proposal is the Captain’s Club Leadership Course that was presented earlier in the board meeting. Trustee Wilson made a motion to approve New Course Proposal as presented. Trustee Hill provided the second. Motion carried 4 ayes, 0 nays. e. Early Notification Incentive Stipend Superintendent Boland stated that a neighboring district offers a stipend for early notification of retirement or resignation. In order for our school district to remain competitive, recruit and hire new teachers early, it is the recommendation of the administration that the board approve an Early Notification Incentive Stipend of $500 to the certificated employees in our district who notify the school district in writing no later than st February 1 of their intent to retire or resign at the conclusion of the school year. The written notification is binding and would be retroactive for those certificated employees who have already notified the school district of their retirement or resignation. Those individuals employed on a Category 1 or Retired Teacher/Administrators are not eligible. Trustee Haws made a motion to approve the Early Notification Incentive Stipend. Trustee Wilson provided the second. Motion carried 4 ayes, 0 nays. f. Property Exchange Superintendent Boland stated the board had previously approved a property exchange with Rockwell Homes for the school district’s property near Taylorview Middle School and Rockwell’s two properties, Augusta and Avalon. Prior to closing, the school district was informed Rockwell’s Augusta property north of town, has areas of impact associated with airports which does not allow residential development or school development. Rockwell contacted the school district and proposed an amendment to the exchange agreement. Rockwell would keep their Augusta property and pay in cash, the difference between the acreage in the school district’s property near Taylorview Middle School and Rockwell’s Avalon property. Trustee Hill made a motion to approve the amended agreement for the property exchange with Rockwell Homes as presented. Trustee Haws provided the second. Motion carried 4 ayes. 0 nays. 1/16/2019 D91 Board Minutes Page 5 of 6 g. Vendor Approval Superintendent Boland stated the school district’s pole vault mats are in need of replacement. The school district has not identified the specs of the mats yet or requested quotes. One of the possible local vendors is owned by a school district employee. The school district is requesting approval to use vendor, Dillon Dopp Athletics if they are the lowest quote for the purchase of the mats. Trustee Hill made a motion to approve Dillon Dopp Athletics as a vendor. Trustee Wilson provided the second. Motion carried 4 ayes, 0 nays. h. Employee 2018-2019L Trustee Haws made a motion that Employee 2018-2019L be placed on probation. Trustee Hill provided the second. Motion carried 4 ayes, 0 nays. Chairman Warden called for a motion to adjourn. Trustee Wilson made a motion to adjourn. Trustee Haws provided the second. The meeting was adjourned at 8:31 PM. 1/16/2019 D91 Board Minutes Page 6 of 6