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Home My WebLink About2019_03_27 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES – WORK SESSION DISTRICT OFFICE – 4:30 P.M. 690 JOHN ADAMS PARKWAY WEDNESDAY, MARCH 27, 2019 Present from the Board of Trustees: Present from the Administration: Deidre S. Warden, Board Chair via telephone Carrie Smith, Director of HR & Finance Larry S. Wilson, Vice Chair Margaret Wimborne, Director of Lara Hill, Clerk Communication and Community Engagement Paul Haacke, Member Brandi Moreno, Board Secretary, Recording Excused: G. Larry Haws, Treasurer Guests: Tracy Richter, President, Ohio, Cooperative Strategies Karen Daniel-Hamberg, Associate Director, Cooperative Strategies Vice Chair Wilson opened the meeting at 4:32 p.m. and called for a motion to adopt the agenda. ADOPT AGENDA Trustee Hill made a motion to adopt the agenda. Trustee Haacke provided the second. Motion carried 4 ayes, 0 nays. WORK SESSION a. Cooperative Strategies Update Vice Chair Wilson welcomed Cooperative Strategies and turned the time over to Tracy Richter for their presentation. Tracy stated they were going to provide the board with an update that will cover the Futures Conference Results, a Data Overview, and the Steering Committee Overview. Tracy stated they are making great progress and the data is very good. Tracy reported the Futures Conference results can be found on the district’s website and Board Trustees stated they have reviewed the report and it looks great. Tracy reviewed some of the questions that were asked at the Futures Conference and shared the results. A discussion was held. Tracy reviewed data for each district building developing a Facility Condition Index (FCI) measuring the cost to renovate verses the replacement cost, reviewed a five year projected utilization enrollment number report, and reviewed measures of educational adequacy by measuring square footage per student. A discussion was held. Tracy reported the Steering Committee reviewed their roles and responsibilities. Tracy went over the project website and transparency, the results from the first Steering Committee meeting, and the upcoming planning schedule. A discussion was held. Vice Chair Wilson called for a motion to adjourn. Trustee Hill made a motion to adjourn. Trustee Haacke provided the second. Motion carried unanimously. The meeting adjourned at 5:48 PM. 03/27/2019 D91 Board Minutes Page 1 of 1 IDAHO FALLS SCHOOL DISTRICT 91 BOARD UPDATE MARCH 27, 2019 AGENDA 1.Futures Conference Results 2.Data Overview 3.Steering Committee Overview FUTURES CONFERENCE RESULTS GroupActivityResultsSummary WhataretheCoreChallengesthatStudentsofIdahoFallsarefacingtoday? CommonThemes: •Lackofsupport-resources,community,equipment/technology •Studentsnotfullypreparedforthefuture(jobs,college,etc.) •Facilitiescannotkeepupwiththechangingsociety FUTURES CONFERENCE RESULTS GroupActivityResultsSummary List at least 2 challenges of creating a facilities improvement plan for Idaho Falls School District 91? CommonThemes: •Associatedpricetag,gettingthenecessaryfunding •Lackofvision&urgency •Communitysupport FUTURES CONFERENCE RESULTS GroupActivityResultsSummary List 2 or 3 goals that your group would like to accomplish during this facilities master planning process. CommonThemes: •Communityinvolvement&approval •Needstocatertotheneedsofallstudents •Innovativeandsustainablefacilities FUTURES CONFERENCE RESULTS How important are the following when preparing students for the future? (Please select one for each topic) Very Somewhat Not Important importantimportantimportant Increasing academic rigor57%32%10%1% Continue to integrate career tech into the standard 49%43%7%0% curriculum More focus on college preparedness (ACT, SAT, etc.)36%41%22%1% Joint ventures with private industry (professionals in the 48%39%10%3% classroom, internships) Collaboration with post-secondary institutions48%42%9%1% Creating flexible learning opportunities (e.g. virtual 58%23%14%4% classroom, alternative hours, etc.) Innovation and learning around technology58%33%6%3% FUTURES CONFERENCE RESULTS What criteria should be used to assess whether or not a facility has reached the end of its useful life? (Please select up to 2) Deficiency Cost - when the building is more expensive to renovate up to the 40% current educational standards than it is to replace the building Neighborhood importance4% Shifting demographics - the student distribution has changed and there are not 10% enough students in close proximity to the school to support it There is no additional room on the site to accommodate additions required to 34% deliver the current academic program There is no additional room on the site to accommodate extra-curriculars, 4% parking, etc. Other (please specify)8% FUTURES CONFERENCE RESULTS If it is determined that a building has reached the end of useful life, which is the best action for said building? (Please select only one.) Find the most cost beneficial use or sale for the property regardless of what the site becomes.26% Re-purpose the building for another use47% Demolish the building, but keep the land for future use or sale (land-bank).4% The District should exhaust all opportunities to find a new non-instructional use within the District.21% Maintain the unoccupied building for potential future use (keeping in mind that it has expended its useful life)1% FUTURES CONFERENCE RESULTS Which attributes do you feel are most important to the high school delivery in the District. (Please select up to three.) Diverse program offerings (STEM at the high school level, language immersion, etc.)31% High school presence in the core community10% LEED Certified (energy efficient buildings)6% Meeting current safety codes and regulations12% On-site parking3% Site accessibility by walking, biking, and public transportation10% Student centered-technology offerings20% Wireless internet8% FUTURES CONFERENCE RESULTS What are your thoughts about personal technology (cell/smart phones, tablets, etc.) being used as learning devices in the classroom? (Please select one for each item.) Acceptable with Don't Know / AcceptableNot Acceptable RestrictionsNo Opinion Cellular / Smart Phone10%72%16%1% Tablet28%65%7%0% Personal Laptop26%63%10%0% School Issued Laptop58%36%6%0% Other0%25%0%75% BACKGROUND REPORT Enrollment 25 Facilities Utilization years, and is projected to decline over the next 10 years 10600 7 Admin/Maintenance 7 Number of schools that 10400 10200 are over-utilized 10000 12 Elementary Schools 9800 Historical Enrollment 9600 8 Number of schools that 9400 Projected Enrollment 9200 2 Middle Schools are between 90%-100% 9000 utilized 4 High Schools 3 Number of schools that 232 Number of students that transfer into D91 from other 10,234 Students served are less than 90% utilized Districts in the 2018-19 school year 88% 12% Students that transfer to another school within the District Facilities Condition Index The FCI 46% Students in the District who are Socioeconomically (Renovation Cost divided by Replacement Cost) in the District ranges from 0.09 to 0.67 Disadvantaged D91 Socioeconomics 7 Number of Schools (6 ES, 1 HS) with FCI over 0.5 6000 4000 52% 3 Number of Schools (1 ES, 1 MS, 1 HS) with FCI 2000 34% 47% 0 between 0.3 and 0.49 ESMSHS Socioeconomically Disadvantaged StudentsTotal Students 8 Number of Schools (5 ES, 1 MS, 2 HS) with FCI less 4 Number of Feeder Splits from Elementary to Middle School than 0.3 BACKGROUND REPORT Square SqFt per Renovation Replacement SchoolYear BuiltFCI FeetStudentCostCost A.H. Bush Elementary195655,707110$6,324,671$12,383,6660.51 Dora Erickson Elementary201367,806128$1,304,052$15,073,2740.09 Edgemont Gardens Elementary201467,806128$1,304,052$15,073,2740.09 Ethel Boyes Elementary201367,806128$1,304,052$15,073,2740.09 Fox Hollow Elementary199148,768106$6,037,117$10,841,1260.56 Hawthorne Elementary193847,297178$2,672,561$10,514,1230.25 Linden Park Elementary195546,439101$6,890,936$10,323,3900.67 Longfellow Elementary201467,806128$1,304,052$15,073,2740.09 Sunnyside Elementary199146,896102$6,037,117$10,841,1260.56 Temple View Elementary195839,93297$5,837,847$8,876,8840.66 Theresa Bunker Elementary196332,453103$4,180,091$7,214,3020.58 Westside Elementary197942,04697$3,065,860$9,346,8260.33 ELEMENTARY SUBTOTAL-630,762116$46,262,406$140,634,5380.33 Eagle Rock Middle School1981101,696127$10,040,794$24,457,8880.41 Taylorview Middle School1991117,182140$5,488,481$28,182,2710.19 MIDDLE SCHOOL SUBTOTAL-218,878134$15,529,274$52,640,1590.30 Idaho Falls High School1951165,632179$35,521,201$53,830,4000.66 Skyline High School1965226,832200$22,855,914$73,720,4000.31 Compass Academy1961112,244187$8,345,726$30,642,6120.27 Emerson Alternative High School192917,739118$1,211,451$4,842,7470.25 HIGH SCHOOL SUBTOTAL-522,447186$67,934,291$163,036,1590.42 GRAND TOTAL-1,372,087139$129,725,972$356,310,8560.36 BACKGROUND REPORT Current Live-In Design Program Program 5-Year 5-Year Attend Low Attend ELL School EnrollmentEnrollmentCapacityCapacityUtilizationProjectedUtilizationSES %% A.H. Bush Elementary41040055550781%38075%78%10% Dora Erickson Elementary41341457953178%39274%85%19% Edgemont Gardens Elementary49947057953194%46688%36%7% Ethel Boyes Elementary51550357953197%52398%63%15% Fox Hollow Elementary45344150745999%40789%65%18% Hawthorne Elementary397316386266150%293110%63%10% Linden Park Elementary41843850745991%31769%73%7% Longfellow Elementary554540579531104%557105%31%2% Sunnyside Elementary635651507459138%623136%7%0% Temple View Elementary40632650741099%37291%51%8% Theresa Bunker Elementary28727436231491%26283%69%5% Westside Elementary464489483435107%448103%39%7% ELEMENTARY SUBTOTAL5,4515,2626,1325,432100%5,04093%52%9% Eagle Rock Middle School797795882798100%76596%54%6% Taylorview Middle School81880392484097%79695%40%4% MIDDLE SCHOOL SUBTOTAL1,6151,5981,8061,63899%1,56195%47%5% Idaho Falls High School1,2741,5191155924138%1294140%27%3% Skyline High School1,2281,50713231,134108%1327117%39%5% Compass Academy472-60060079%51486%30%0% Emerson Alternative High School179-150150119%187125%56%5% HIGH SCHOOL SUBTOTAL3,1533,0263,2282,808112%3,322118%34%4% GRAND TOTAL10,2199,88611,1669,878103%9,923100%46%7% BACKGROUND REPORT 1 Condition vs. Utilization Bubble Chart Size of Bubble = SqFt of Facility 0.9 0.8 Idaho Falls HS Temple View ES 0.7 Linden Park ES 0.6 A.H. Bush ES T. Bunker ES Fox Hollow ES Sunnyside ES 0.5 Eagle Rock MS 0.4 Westside ES Hawthorne ES 0.3 Skyline HS Emerson Alt. HS Taylorview MS Compass Acad. 0.2 Longfellow ES 0.1 D. Erickson ESEdgemont Gardens ES E. Boyes ES 0 60%70%80%90%100%110%120%130%140%150%160% UTILIZATION (ENROLLMENT/CAPACITY) BACKGROUND REPORT Historical Enrollment - District-wide Grade2009-102010-112011-122012-132013-142014-152015-162016-172017-182018-19 K811829813881825771780688729687 1859804849815862863800753716740 2839829805854746864850767736733 3826820834802826756841816756756 4762816827818747823741830789773 5792728806806779738809719806810 6771744735801777789762801728825 7747773772754787810811776839785 8770732753766758802813808763830 9768769733802817800818843844798 10828752783768754771764804819835 11803777734758746757785755773793 12756764751753693696696753726742 Grand Total10,33210,13710,19510,37810,11710,24010,27010,11310,02410,107 Source: Idaho Department of Education Historical Enrollment - District-wide Grade 2009-102010-112011-122012-132013-142014-152015-162016-172017-182018-19 K - 65,6605,5705,6695,7775,5625,6045,5835,3745,2605,324 7 - 81,5171,5051,5251,5201,5451,6121,6241,5841,6021,615 9 - 123,1553,0623,0013,0813,0103,0243,0633,1553,1623,168 Grand Total10,33210,13710,19510,37810,11710,24010,27010,11310,02410,107 Source: Idaho Department of Education BACKGROUND REPORT Projected Enrollment - Recommended - District-wide Grade2019-202020-212021-222022-232023-242024-252025-262026-272027-282028-29 K705724710667700700700700700700 1705721743724681717717717717717 2743704718738721676712712712712 3734747708716737718671709709709 4755735751711714736720672708708 5780761746764722724746726679717 6810779763747765720725747727679 7854840809790773792747749773753 8783852837806788770790744748771 9867821891875843823807827780783 10790857811882866834814797817771 11824780848802870856824806789806 12750781738802758824809778762746 Grand Total10,10010,10210,07310,0249,9389,8909,7829,6849,6219,572 Source: Cooperative Strategies Projected Enrollment - Recommended - District-wide Grade2019-202020-212021-222022-232023-242024-252025-262026-272027-282028-29 K - 65,2325,1715,1395,0675,0404,9914,9914,9834,9524,942 7 - 81,6371,6921,6461,5961,5611,5621,5371,4931,5211,524 9 - 123,2313,2393,2883,3613,3373,3373,2543,2083,1483,106 Grand Total10,10010,10210,07310,0249,9389,8909,7829,6849,6219,572 Source: Cooperative Strategies STEERING COMMITTEE ROLES AND RESPONSIBILITIES –School representatives, parents, students, business community, local government, clergy, civic groups, etc. •20-30 persons –Group will meet 4 times during the process –Not a policy making group –Guides the process STEERING COMMITTEE PROJECT WEBSITE & TRANSPARENCY A project website will include: –All materials & presentations –Background report –Results reports –FAQ page –Schedule –Steering Committee resources STEERING COMMITTEE MEETING #1 •Reviewed process •Roles & Responsibilities •Discussed background data •Additional data needs •Reviewed Futures Conference Results STEERING COMMITTEE MEETING #1 Question from Committee Member: Why are we going through this process? What is the problem that we are trying to solve? Problem: There is an inequity of educational experience for students based on where they reside. Purpose: Our purpose is to utilize buildings to their maximum potential, improve the conditions of the buildings to adequate standards, and improve the programming within the buildings to today’s standards. We need spaces that allow students to take full advantage of their time in IFD91, and facilities are able to provide equitable opportunities for all students. PLANNING SCHEDULE Community Meeting-April 9 Data Gathering-Current / Ongoing •Presentation of Data •Enrollment •Presentation of preliminary options •Facility Information parameters •Program Information •Paper and On-line questionnaires Future’s Conference-February 26 Steering Committee #3-May 2 •Community Meeting review Steering Committee #1-March 12 •Development of Preferred Options •Process Overview •Future’s Conference Results School Board Update-May 8 •Data Update Community Meeting-May 15 School Board Update-March 27 •Data Overview –Community results, SC work •Presentation of Narrowed options/scenarios Steering Committee #2-March 28 •Paper and On-Line questionnaires •Options Parameters Exercise Steering Committee #4-May 23 •Recommendations Development FMP Ri