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HomeMy WebLinkAbout2001_07_24 Board MinutesIDAHO FALLS SCHOOL DISTRICT NO.91 BOARD OF TRUSTEES Annual Meeting Minutes July 24, 2001 Executive Session: The Board of Trustees met in closed session to review a personnel item according to S67-2345(b), IDAHO CODE. Pledge of Allegiance: Alan Reed led the Pledge of Allegiance. SPECIAL ORDERS OF THE DAY Oath of Office: Chairman Alan Reed administered the Oath of Office to Ernest Jensen, Zone IV. Reorganization of the Board of Trustees for 2001-02: Chairman Alan L. Reed declared the Idaho Falls School District No. 91 Board of Trustees dissolved. Superintendent Dale Maiming declared the office of Chairperson of the Board open and asked for nominations. It was moved by Sharon Parry and seconded by Robert Collette to nominate Alan L. Reed to the office of Chairperson. Motion passed. It was moved by Ernest Jensen and seconded by Sharon Parry to close the nominations. Motion passed. It was moved by Ernest Jensen and seconded by Sharon Parry to declare the offices of Vice Chairperson, Clerk, Treasurer and Deputy Clerk open and nominations were made as follows: Motion passed. Vice Chairperson: Ernest Jensen Clerk: Robert Collette Treasurer: Sharon Parry Deputy Clerk: Ken Schow It was moved by Sharon Parry and seconded by Alan Reed to close nominations and accept the slate of officers as nominated. Motion passed. It was moved by Robert Collette and seconded by Ernest Jensen to accept the reorganization of the Board of Trustees for 2001-02. Motion passed. Adoption of the Agenda It was moved by Sharon Parry and seconded by Ernest Jensen to adopt the agenda with one addition: Action Item C: Board Work Session. Motion passed. Page Two — Annual Meeting Minutes July 24, 2001 Matching Funds Request It was moved by Ernest Jensen and seconded by Sharon Parry to approve the request for matching funds presented by Mr. And Mrs. Burnham, PTO Co -Presidents, for the purchase of playground equipment for Hawthorne Elementary School in an amount not to exceed $5,800. Motion passed. Total amount of matching funds awarded to date: $5,800 Consent Agenda It was moved by Sharon Parry and seconded by Robert Collette to approve the Consent Agenda which included. Board minutes of June 26, 2001, ratification of a phone poll to approve payment of claims and staff action items. Motion passed. Reports 0 No patron input was received. IFEA Report: An invitation was extended to the Board of Trustees to meet with the IFEA Negotiating Team. Superintendent's Report: Superintendent Manning reported on the NWEA testing program. The District is proceeding with the purchase of 50 iBook computers to facilitate this testing program. The cost of computers and related equipment and software amounts to $69,690.44. This amount is below what was estimated. This program has been developed specifically for the curriculum taught in District 91. The testing is in accordance with the new State Dept. of Education program. District 91 is approximately two years ahead of other districts with the implementation of the NWEA test. The test can be modified to accommodate LEP students and assistance is in place for non- English speaking parents. The test immediately identifies areas of strength and the need for remediation for each student and/or school. The NWEA testing can be compared to national student achievement with the use of NATE to provide our district with students nationwide. Direct Writing and Math tests are also used to evaluate student achievement and will be expanded to include additional grades according to SDE requirements. U Page Three — Annual Meeting Minutes July 24, 2001 Action Items Redistricting of Trustee Zones: Idaho State University has prepared the document for the redistricting of District 91 Trustee Zones. The redistricting is a result of legislative House Bill 191 which requires that each school district redefine and change trustee zones within 120 days after each decennial census. It was moved by Robert Collette and seconded by Ernest Jensen to accept the redistricting document as presented. Motion passed. Trustee Calendar: It was moved by Sharon Parry and seconded by Robert Collette to approve the trustee calendar for the 2001-02 school year with one addition: a review of the middle school program in February, 2002. Motion passed. Board Work Session: It was moved by Ernest Jensen and seconded by Sharon Parry to hold a work session on Tuesday, July 31, 2001, at 12:00 P.M., Noon, to discuss the SPFF (School Plant Facility Fund) bond election. Motion passed. I& Adjournment It was moved by Ernest Jensen and seconded by Sharon Parry to adjourn the meeting. Time: 8:42 P.M. Motion passed. Note: The Board of Trustees will meet with both negotiating teams to exchange proposals on Monday, August 20, 2001, at 6:00 P.M. IDAHO FALLS SCHOOL DISTRICT NO.91 BOARD OF TRUSTEES Work Session Notes Tuesday, July 31, 2001-12:00 P.M. NOON School Plant Facility Discussion Superintendent Manning presented a recap of the stewardship of school plant facility funds over the past ten years. He noted the responsibility to patrons in the expenditure of these funds and the overall condition of district facilities. Three documents were available for review by Board members: 1. The final report of the Long Range Planning Committee — January 20, 1999 2. Three sets of minutes related to discussion and action taken by the Board of Trustees regarding the recommendation of the Committee. 3. Preliminary findings of the Committee dated January 1999. Ken Schow described the school plant facility levy and its purpose. The School Plant Facility Fund includes funds generated by the levy, lottery funds and transportation reimbursement from the Idaho Department of Education for transporting students. All funds in this budget are dedicated to facility maintenance, replacement, school busses, roof repairs, hard surfaces, instruction equipment and matching funds. Cash flow of plant • facility funds for the period 1993-2002 were outlined. The Administration responded to a variety of questions raised by the Board regarding the details of the School Plant Facility fund. Preliminary discussion and a review of information related to a Plant Facilities Levy Election in the Fall of 2001 resulted in the following recommendation to the Budget Committee of the Board of Trustees. + Set Date of the Election Set the Amount of the Levy (recommended renewal with no increase) Determine the percentage requirement for the amount of the levy The recommendation from the Budget Committee will be presented as an Action Item on the agenda of the August 14, 2001, Board meeting which will be held at 8:00 P.M. in the Boardroom of the Administration Office. Attached: Preliminary Discussion/Information: Plant Facilities Levy Election Summary of corresponding information • • • III. CONSENT AGENDA III-B. Payment of Claims The total claims against the School District in the tax -supported funds for this month are $4,590,110.87. In addition to that total, individual school obligations for this month are: C. E. Gale Jr. High School $13,956.01 (June) 839.46 (July) (Claims from all other Secondary schools will be reported in September) Total of School Claims: $14,795.47 TOTAL OF ALL CLAIMS BEING PAID AT THIS MEETING: $4,604,906.34 Board members are encouraged to contact Guy Wangsgard at 525-7511 before the meeting if they have questions about any of these claims against the district. If any individual member feels the need to raise the issue of a particular claim at the meeting for public discussion they may do so at that time.