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HomeMy WebLinkAbout2022_06_15 Board MinutesIDAHO FALLS SCHOOL DISTRICT #91 BOARD BUSINESS MEETING and BUDGET HEARING 5:30 PM (Wednesday, June 15, 2022) Generated by Jessica Means Board Members present: Administration Present: Elizabeth Cogliati, Trustee Dr. Jim Shank, Superintendent Hillary Radcliffe, Vice Chair Kelly Coughenour, Assist. Supt. Elementary Education Larry Wilson, Treasurer Dan Keck, Assist. Supt. Secondary Education Paul Haacke, Clerk Angela Pendlebury, Director of Finance Lara Hill, Chair (not present) Heather Wade, Director of Human Resources IFEA Present:Margaret Wimborne, Director of Communication Julie Nawrocki, President Kris Smith, Director of Curriculum and Professional Development Jessica Means, Deputy Clerk, Recording BUDGET HEARING At 5:30 pm Vice Chairwoman Radcliffe started the meeting with inviting Director of Finance, Angela Pendlebury to start the Budget Hearing. Angela presents Power Point that is attached in board agenda on the budget for FY 2023. She asks the Board if they have any questions, the Board responds with no questions. Board Business Meeting called to order at 6:00 PM by Vice Chairwoman Radcliffe. The Pledge of Allegiance was led by Vice Chairwoman Radcliffe. ADOPT AGENDA Vice Chairwoman Radcliffe requested a motion to adopt the agenda. Trustee Wilson made a motion to adopt the agenda, second by Trustee Haacke. Final Resolution: Motion Carried, Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Lara Hill REPORTS/INPUT/INFORMATION A. Celebrations Celebrating teachers at Eagle Rock Middle School by Principal Ethan Wilford. Principal Ethan Wilford from Eagle Rock Middle School celebrates some amazing teachers. He invites Debbie Green up and talks about how her classes have a waitlist and she curates an art show at the end of every year. She works with the Art Museum to display some of the students art and works with art club. He also states that she has helped some students when they can't afford to buy a yearbook. He thanks her for all she does. He then invites up the drama teacher, Sue Parrett. She does over twenty different plays and seven musicals and always does an amazing job. The participation of the students to help with all the plays and musicals is amazing. This year she brought in the Shakespearean Festival and it was a great experience for the students. He explains how thankful he is for all the time that she puts in and lo ved by all. He adds that she will be moving to Skyline High School next year. He thanks her for her time. Celebrating Stem Student from Templeview Elementary by Principal Sarah Childers. Principal Childers from Templeview Elementary shares a Powerpoint celebrating the Stem program at Templeview Elementary. B. Superintendent's Reports Superintendent Shank introduces Mayor Casper. Mayor Casper talks about impact fees. She states that recently Idaho Falls has joined many other Idaho cities in adopting impact fees. She states impact fees are one of the few revenue mechanisms along with property taxes and fees for services. She introduces councilmen, Jim Francis, Lisa Burtenshaw, and Chris Fredericksen. She states that they all feel personally in vested in the success of the intergovernmental relationship between the City and the School District. Mayor Casper explains how the City came to adopt the impact fees. She states that she feels it is really important to understand how the Cit y operates. She explains the intense growth in Idaho Falls causing an increase in the cost of living, combined with high housing costs resulting in a shortage. She states the City relies heavily on the property lines for the property tax to fund nearly all sub-units of government, which include cities, counties, and school districts. She goes on to explain other sub-units of go vernment throughout the State and how they rely on the property tax. She explains the pressure of the increases in the area with property taxes will eventually cycle through an economic change, however most tax payers can not wait for that impact to happen. She then speaks the last three legislative discussions having this as a topic. She states there have been a few strong proposals that have been brought forward for tax relief and fewer than of those have been vetted and none have been embraced. Mayor Casper states she has done some research and most of the big cities around us, with the ex ception of Pocatello, they all have impact fees. She talks about how the city departments that were eligible for impact fees met in a staff meeting to pull together to get a consultant for impact fees. She stated the work done b y the consultant took some time and since the beginning of this year, council members have formally adopted impact fees and last month they set the fees. She talks about the process in setting the fees and how they came to set them. Chris Fredericksen, City of Idaho Falls Public Works Director presents a PowerPoint on Impact Fees. PowerPoint is attached in the board agenda. Chris asks the Board if they have any questions. Trustee Haacke asks if there is anyone that is exempt from impact fees. Chris states that any entity can apply for an exemption but no one is currently exempt. Mayor Casper adds that the broader the base, the lower the impact fee. Trustee Haacke asks about the property on 65th being part of city utilities. Chris states that those are inclusive cost that happens with any development. Chris states they are are required to put in roads and sidewalks. Trustee Haacke asks if they are also required to pay a development fee to put in the water and sewer. Chris states the building developer pays a development fee to the residential collector. He states the transportation impact fees the City is collecting can only be used to establish the lane mileage to major roadw ays, such as 17th Street, Sunnyside, and 49th South. Trustee Haacke asks when the city annexes property do they commandeer roads. Chris answers part of the planning process of the adjacent property as it develops those existing right aways are also plotted dedicated to the city at that point. He states they are actually brought to the city for maintenance and then become part of city roadways. Trustee Haacke states his understanding of the growth in the area and the City is handling that growth with the impact fees. Then he states that the City is telling the District to develop and deal with growth by increasing property taxes to get money and support growth. Trustee Haacke goes on to further state the City is also wanting to increase our property taxes now to pay for an additional impact fees. Mayor Casper states the City cares a great deal about the taxpayers and the impact that all of the City taxes have on them. She states they understand they heavy burden that the City, County, and all the other school districts have. She goes on to explain another way to look at the impact fee is result in growth costs that the City without fees would pick up are actually benefitting your patrons who live in the county. They would benefit from the tax properties with the city and this is a way to help equalize that a little bit. She reviews the math on the Power Point, which shows a net of roughly zero and explains that is less than half $1,000,000 worth of impact. She states it is important to understand that the Cit y is trying to create that nexus where the costs incurred and those who are driving the costs are the ones who should pa y, whether they are in or out of the city. She states the hope is that the City's property tax burden will be somewhat lighter, because now they do not have to collect the road and bridge fees and they are trying to spread the cost out where it's being created and hopefully diminish the costs in their place. Trustee Haacke states that the school district is trying to provide a benefit to the city by having good schools. He states no one will want to move to the area if we have lousy schools. He states if a bond does not pass and we can not improve our schools, people will not want to stay living in the area. Mayor Casper states if we didn't have enough school resource officers to serve those schools and the response time for emergency medical services w as too lengthy, students would be at risk. She states that would also negatively impact on what the City is trying to do. She states we don't want to over serve or overtax or over spend, we want to get it right and there is a part of impact fees that feels good because it spreads the fees out a little more precisely. Trustee Haacke states that he think the impact fees could be a good idea, but he thinks there should be exemptions if we have a partnership. He states partnering with the school districts that serve the patrons and students within the city should be an exemption. Mayor Casper states the understanding for Trustee Haacke's request for exemptions. She states if you look at all the exemptions listed for Idaho States sales tax, there are pages of exemptions. She states having exemptions means everybody would have to pay more. She then states the City is not there in thinking or position. Mayor Casper states the City is trying really hard to go with the equity model. She then goes on to say she does not discount the great service District 91 provides. Chris Fredericksen adds that the Mayor made a good point that the impact fee setting was really trying to equitably spread those costs of development to where they should all pay equally. He states in the past if you owned property immediately adjacent to an arterial roadway, it was more expensive to develop that particular property. He states we have shown that because all properties that develop, even if they are away from arterial roadway, they are paying those impact fees. The costs are lessened for those that do have that. He states that there are a number of different argument and opinions, around this particular issue, but the intent is that if there's an impact. Jim Fr ancis adds it's a tough element, but if supported no exemptions is more fair than trying to set up exemptions. He then states what can the City do for the School District that might be beyond just the development in front of the actual property, because if you take the silo of money that comes in for the impact fees for transportation, then you have this pot of money to develop the whole arterial. He discusses how the impact fees will help the development in East River road if a school is built in the north side to be better for students on that road. Trustee Haacke states he has a bias because he is a Trustee on the school board that has a responsibility to the patrons of School District 91 but at the same time wishes there was a better partnership with the City. He states a frustration with working with the City and mentions we still do not have a permit for the CTE Center for over three months. He explains the City not having a great partnership in helping with that service to get the permit to complete the CTE Center. He then speaks to the tennis courts at Skyline High School and that project not going well due to the communication with the Cit y, he adds he wishes there was better communication and partnership with the City. Mayor Casper states she was unaware of both of these projects. She states the budget is a product that the city directors help her with to put forward to the Council and can only highlight and see the things we are aware of. She states if the communication happens at a level that is not brought to her attention, she will not know what to drive. She states the tennis courts have been pushed in the last 12 months. Mayor Casper states everybody is in line, but staffing, volume, retirements, and inspectors all have a role in the items that come to their attention. She states that she make some inquiries and see if there is any other delays. Trustee Haacke states he understands everything she is saying and asks how do they get to the right people because it is not easy to call the City to talk to anyone. He explains the Skyline tennis courts is going on 3 years. Mayor Casper explains in the past with the previous Superintendent, she was able to meet with him occasionally to talk about issues and has not had the opportunity to meet with Superintendent Shank more than a couple of conversations and have yet to establish that face to face meeting. She states that Council member Jim Francis has been willing to step in as a liaison with the school district and she believes that the City is just short a couple of meetings to get the proper communication going. Trustee Radcliffe states she has a concern with the partnership with the City long term, assuming the impact fees will be accessed annually or bi-annually. Chris Fredericksen states the existing fee study is for five years. Trustee Radcliffe states that is a concern if the City has the ability to change the impact fees at any time. She states the impact fees are what they are set to now whether we like it or not, but if we get a bond to pass to build new schools and the fees are reassessed, they could possibly be double or triple because of whatever else is going on. Trustee Cogliati states with a bond passing the district will need to budget for the planning, architects, permits, and everything else when they will be able to build a school. She states now the district will need to look at budgeting this year for fees that might be assessed years down the road. Mayor Casper states the development community is attuned to this, so whoever your architects and construction manager are, they will be aware and will know to give you, the District, a warning or heads up to anticipate a raise. Trustee Wilson asks for clarification assuming for a new build, adding an auditorium to Skyline High School. He asks if the impact fees are susceptible to that build. Chris states remodels are not, but additional square footage to a building would be assessed in. Trustee Wilson asks even where there are no arterial roads. Mayor Casper states it increases capacity, which increase the number of individuals who are using it. Trustee Haacke states that he disagrees with that statement, the auditorium does not increase capacit y, it allows drama to hold events and still serves the same number of students at that school. Mayor Casper states we may want to take a look at that by way of exception, if the logic doesn't apply, but that is where it is right now. Trustee Haacke states it is hard to say we have a partnership when the City has come to us and said go ahead and increase your property tax further to pay for these impact fees. He states it doesn't feel like a partnership at all or that we are on the same page. He states it benefits the City greatly and the district will need to pay for it with the county or through the impact fee with the city, regardless. He asks where the numbers came from, if the City came up with them. Chris states they are the City's estimates. Chris states they work with the development community, Mr. Clements, on the numbers. Chris goes on to discuss the increase in construction cost and budgeting that the City has seen and are dealing with also. Councilman, Lisa Burtenshaw states as a resident of the city, she will have to pay the impact fees, whether it comes from my property taxes in the city or whether it comes from the property taxes from the county through the school district. She states as a resident her burden will be higher if the impact fees are not passed along to the school district. She states the school district will spread it out o ver the entire school district, where as the city resident, would pay more because these are true impact fees. She states she would rather pay for it through the bond initiative spread out over the entire district, then as a city taxpayer. She states the impact study shows how much the new developments impacts city residents. Trustee Haacke asks Councilman Lisa Burtenshaw how the the infrastructure on 49th South does not help the City. She answers that it does help the City, but the City would pay for it. She states as the city residents the taxes would have an increase in order to pay for that road, because the City would pay for it. She then states under the impact fee proposal anyone that is creating the impact would pay for the impact fees and that would be spread out over the entire district. She states the City and the School District benefits and it is spread out amongst more people. She goes on to state if the developer develops an arterial road, the city will reimburse them for that. The Board continues to discuss the difference with the City and County taxes with Councilman Lisa Burtenshaw. Mike Clements, CEO of Bateman-Hall asks for clarification on the the transportation impact fees, in front of a development the City stated residentials would pay for the development part. He gives 49th Street as an example the district would pay for the utilities, water, and sewer with impact fees, does the district pay for the roadway also? Chris Fredericksen answers the impact fees that would be paid would cover transportation cost for arterial development, and for police, fire, but the cost of bringing utilities, power lines, water, sewer, and those are all born by the developer to bring those facilities to do that. He states he would be happ y to meet to discuss the numbers further. C. Finance Update Angela Pendlebury, Director of Finance reports that the single audit for FY2021 is complete. D. Patron Input (Sign-in required) No comments were provided. E. IFEA Report -Julie Nawrocki, President reported. Documents are attached in board agenda. F. Master Facilities Plan Superintendent Shank states next week in the Board Work Session the Board will need to discuss potential bonds, what the steps will be on the the Master Facilities Plans, and how to proceed. Mike Clements, CEO for Bateman-Hall reports on the Master Facilities Plan. He provides an update on the work on Ravsten Stadium and moving along well for the first game. He states the stadium seating project work will start next week. He states the field lighting upgr ades had a few issues, but they have worked through the issues and should be work. He states the Idaho Falls High School electrical upgrade is ready to go after if the Board approves tonight. He provides an update on the work at the CTE Center and the progress, still waiting on a permit from City. Mike then provides an update on the TAC project and states they have a resolution on the irrigation pump and the design engineer is working on the numbers. He states that there is still a possibilit y that the work can be presented to the Board to approve soon. Superintendent Shank thanks Mike and everyone with Bateman-Hall for all their hard work. CONSENT AGENDA A. Approval of Minutes May 11, 2022 Board Business Meeting May 17, 2022 Special Meeting B. Review of Payment of Claims May 2022 Bill List $7,321,533.03 IFEA Leave Invoices Renewal of ISBA Annual Membership Dues C. Staff Actions New Hires: Name Position Location Krystal Hyde 4 Grade Sunnyside Elementary Emily Greene 4 Grade Templeview Elementary Zairrick Wadsworth Assistant Principal Taylorview Middle School Leah Christensen English Emerson Taylor Stricklin PE Skyline High School Kyla Schuebel 2 Grade Ethel Boyes Elementary Michael Hayes Agriculture Skyline High School Lori Johnson Special Education Emerson Jacquline Peiffer Band Skyline High School Heather Jarrell Assistant Principal Linden Park Elementary Shayla Bates Family Consumer Science Taylorview Middle School Liza Hartman Librarian Taylorview Middle School Wendy Herron Birdwell 6 Grade Hawthorne Elementary Erin Nazario Drama Eagle Rock Middle School Yen Tzu Chang Math Skyline High School Bron Spener Special Education Bush Elementary Rose Burnett English/Reading Taylorview Middle School Laurisa Pierce 5 Grade Theresa Bunker Elementary Annette Morrell Family Consumer Science .50 FTE Compass Academy Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the following positions: Name Position Location Resignations: Lisa Sweetland Spec Ed IFHS/ Online Dianna Johnson Counselor Emerson Elizabeth Pietsch Math Compass Academy Amanda Strong 5 Grade Templeview Elementary Olivia Giles 2 Grade Ethel Boyes Elementary Kathleen Harris 6 Grade Templeview Elementary Shannon Taylor Special Education District Admin Christina Adams ECSE Facilitator District wide Retirees: Raymond Swanson French/PE Idaho Falls High School Transfers: Sue Harriet Parrett To: Drama/Speech From: Skyline High School From: Drama From: Eagle Rock Middle School Craig Anderson To: Special Education From: Idaho Falls High School From: Special Education From: IFHS .50/Online .50 Stacey Barrett To: Curriculum Coordinator From: District From: Assistant Principal From: Taylorview Middle School Kathy Smith To: Principal From: Theresa Bunker Elementary From: Principal From: Taylorview Middle School Dave Webster To: Principal From: Taylorview Middle School th th nd th th th nd th From: Principal From: Edgemont Elementary Danny Sleight To: Science From: Skyline High School From: Ag From: Skyline High School Mark Morgan To: Principal From: Hawthorne Elementary From: Principal From: Theresa Bunker Elementary Katie Francis To: SEL/ Safety Coordinator From: District Admin From: Principal From: Hawthorne Elementary Andrea Williams To: Special Education Director From: District Admin From: Principal From: Ethel Boyes Elementary Amanda Hall To: Principal From: Ethel Boyes Elementary From: Assistant Principal From: Ethel Boyes Elementary Tes Fields To: Assistant Principal From: Ethel Boyes Elementary From: 4 Grade From: Sunnyside Elementary Wade Leavitt To: Assistant Principal From: Linden Park Elementary From: Principal From: Edgemont Elementary Amanda Byrd To: English From: D91 Online From: English From: Compass Amanda Dilenge To: Middle School From: D91 Online From: 5 Grade From: Theresa Bunker Elementary Samantha Shearer To: Consulting Teacher From: District Wide From: Special Programs From: Ethel Boyes Elementary Kelsey Christensen To: Special Programs From: Ethel Boyes Elementary From: Special Education From: Ethel Boyes Elementary Gina Sorenson To: Special Education From: Fox Hollow From: Consulting Teacher From: District Wide D. Student Travel Skyline High School Girls Basketball , Salt Lake City, UT, June 20-23, 2022 Skyline High School Girls Basketball, Spokane, WA, July 5-8, 2022 E. Surplus Property Eagle Rock Middle School to discard broken refrigerator Linden Park Elementary to donate, discard, or sell misc. surplus items F. Approval of Consent Agenda Vice Chairman Radcliffe requested a motion to approve the Consent agenda 4A through 4F. Trustee Haacke made a motion to approve the consent agenda as outlined. Motion by Paul Haacke, second by Larry Wilson. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Lara Hill PROPOSALS A. First Reading- Board Policy Revisions & Review Section 407.9 Emergencies Involving Transportation Vehicles- Adopted Section 407.10 Use of Wireless Communication Devices by Bus Drivers - Adopted Section 407.11 Transportation of Students with Disabilities - Adopted Superintendent Shank asks the board if they have any questions on the policies presented. Trustee Cogliati asks about phone use in the bus. Superintendent Shank states we will follow up with the Director of Transportation and get clarification. ACTION ITEMS A. District Curriculum Materials Adoption Committee th th Superintendent recommends approval of the District Curriculum Materials Adoption Committee, as presented. Trustee Wilson makes a motion to approve the District Curriculum Materials Adoption Committee, as presented. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Lara Hill B. K-6 Counseling Curriculum Superintendent recommends approval of the K-6 Counseling Curriculum, as presented. Trustee Wilson makes a motion to approve the K-6 Counseling Curriculum, as presented. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Lara Hill C. Section 407.3.2 Driver Training and Responsibility - Adopted Superintendent recommends approval of Board Policy Section 407.3.2 Driver Training and Responsibility, as presented. Trustee Wilson makes a motion to approve the Board Policy Section 407.3.2 Driver Training and Responsibility, as presented. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Lara Hill D. Section 407.4 Special Use of School Buses - Revised Superintendent recommends approval of Board Policy Section 407.4 Special Use of School Buses, as presented. Trustee Wilson makes a motion to approve Board Policy Section 407.4 Special Use of School Buses, as presented. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Lara Hill E. Section 407.7 Rules of Conduct - Revised Superintendent recommends approval of Board Policy Section 407.7 Rules of Conduct ,as presented. Trustee Wilson makes a motion to approve Board Policy Section 407.7 Rules of Conduct ,as presented Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Lara Hill F. Adopt Amended FY2022 Budget Superintendent recommends approval to adopt amended FY2022 Budget, as presented. Trustee Wilson makes a motion to adopt amended FY2022 Budget, as presented. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Lara Hill G. Adopt FY2023 Budget with Fee Increases Superintendent recommends approval to adopt FY2023 Budget with Fee Increases, as presented. Trustee Wilson makes a motion to adopt FY2023 Budget with Fee Increases, as presented. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Lara Hill H. District Office Basement Bid Superintendent states the City permit has not been granted for this project, we are still waiting. Angela Pendlebury stated the State did approve the funding. Superintendent recommends approval for the District Office basement bid, as presented. Trustee Wilson makes a motion to approve the District Office basement bid, as presented. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Lara Hill I. IFHS Electrical Bid Superintendent recommends approval for the IFHS Electrical Bid, as presented. Trustee Wilson makes a motion to approve the IFHS Electrical Bid, as presented. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Lara Hill J. Emergency Closure for Taylorview Middle School on 5/20/2022 Superintendent recommends approval of the Emergency Closure for Taylorview Middle School on 5/20/2022. Trustee Wilson makes a motion to approve the Emergency Closure for Taylorview Middle School on 5/20/2022. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Lara Hill K. Resolution for Approval of Defeasance of Certain General Obligation Bonds, Series 2012B Eric Heringer, Managing Director from Piper Sandler presents PowerPoint on the IFSD91 Bond Defeasance to provide a summary. PowerPoint is attached to board agenda. Superintendent recommends approval Resolution for Approval of Defeasance of Certain General Obligation Bonds, Series 2012B. Trustee Wilson makes a motion for the resolution for Defeasance of Certain General Obligation Bonds, Series 2012B, of School District No. 91, Bonneville County, State of Idaho, delegating authority to transfer funds for and approve costs of defeasance of the Bonds, authorizing purchase of Defeasance Securities, and providing for related matters. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Lara Hill ADJOURN A. Adjourn Meeting is adjourned at 8:16 pm.