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HomeMy WebLinkAbout2022_01_12 Board Minutes IDAHO FALLS SCHOOL DISTRICT #91 ANNUAL BOARD MEETING 6PM (Wednesday, January 12, 2022) Generated by Jessica Means Board Members present: Administration Present: Elizabeth Cogliati, Trustee Dr. Jim Shank, Superintendent Hillary Radcliffe, Vice Chair Kelly Coughenour, Assist. Supt. Elementary Education Lara Hill, Chair -remotely Dan Keck, Assist. Supt. Secondary Education Larry Wilson, Treasurer Angela Pendlebury, Director of Finance Paul Haacke, Clerk Heather Wade, Director of Human Resources Margaret Wimborne, Director of Communication IFEA Present: Jessica Means, Deput y Clerk, Recording Julie Nawrocki, President Shannon Taylor, Director of Student Services Tito Paredes, Director of Technology Kris Smith, Director of Curriculum and Professional Development EXECUTIVE SESSION At 5:45 pm Vice Chairman Radcliffe called for a motion to go into Executive Session. Trustee Cogliati made a motion to go into Executive Session pursuant to Idaho Code §74-206 (1) (b) Personnel and Student. Trustee Haacke provided the second. A roll call vote was taken: Elizabeth Cogliati – aye Paul Haacke – aye Lara Hill – aye Hillary Radcliffe – aye Larry Wilson – aye Superintendent Dr. Jim Shank and the Board of Trustees met in Executive Session to discuss personnel matters regarding Employee 2021-2022 G. Executive Session concluded at 5:55 PM. ANNUAL BOARD MEETING Annual Board Meeting called to order at 6:00 PM by Vice Chairwoman Hillary Radcliffe. The Pledge of Allegiance was led by Angela Pendlebury, Director of Finance. SPECIAL ORDERS OF THE DAY Trustee Radcliffe starts the Special Orders of the Day by swearing in with Trustees Oath of Office for Zone 1 and 2. She turns the time of the Board Deputy Clerk, Jessica Means. Jessica Means has Trustee Larry Wilson and Trustee Paul Haacke stand and repeat the Trustee's Oath of Office. I do swear (or affirm) that I will support the Constitution of the United States, the Constitution and the la ws of this state, and that I will faithfully discharge all the duties of the Office of Trustee of School District No. 91 in Bonneville County, State of Idaho, according to the best of my ability. Reorganization of the Board of Trustees Affirm Reorganization of the Board of Trustees - Vice Chairman Radcliffe declared the Idaho Falls School District #91 Board of Trustees dissolved and asked to Board to proceed with the Reorganization for the 2022 year. Superintendent Shank declared the office of Chairperson of the Board for the 2022 year open for nominations. Trustee Radcliffe made a motion nominating Trustee Lara Hill. Trustee Cogliati provided the second. No other nominations were brought forward. Trustee Radcliffe made a motion to cease nomination. Trustee Haacke provided the second. Superintendent Shank called for a roll call vote for Board Chairperson. Motion carried 5 ayes, 0 nays. Superintendent Shank declared Trustee Lara Hill as the 2022 Board Chairperson. Superintendent Shank declared the office of Vice Chairperson open for nominations. Trustee Cogliati made a motion nominating Trustee Hillary Radcliffe. Trustee Wilson provided the second. No other nominations were brought forward. Trustee Hill made a motion to cease nominations. Superintendent Shank called for a roll call vote for Vice Chairperson. Motion carried 5 ayes, 0 nays. Superintendent Shank declared Trustee Hillary Radcliffe as the 2022 Vice Chairperson. Chairman Radcliffe declared the offices of Treasurer open for nominations. Trustee Haacke made a motion nominating Trustee Larry Wilson as Treasurer. Trustee Cogliati provided the second. No further nominations. Trustee Cogliati made a motion to cease nominations. Trustee Wilson provided the second. Chairman Radcliffe called for a roll call vote for Treasurer. Motion carried 5 ayes, 0 nays. Chairman Radcliffe declared Trustee Larry Wilson as the 2022 Treasurer. Chairman Radcliffe declared the offices of Clerk open for nominations. Trustee Wilson made a motion nominating Trustee Paul Haacke as Clerk. Trustee Cogliati provided the second. No further nominations. Trustee Wilson made a motion to cease nominations. Trustee Cogliati provided the second. Chairman Radcliffe called for a roll call vote for Clerk. Motion carried 5 ayes, 0 nays. Chairman Radcliffe declared Trustee Paul Haacke as the 2022 Clerk. Chairman Radcliffe called for a motion to accept the reorganization of the Idaho Falls School District 91 Board of Trustees for the 2022 year. Trustee Cogliati made a motion to accept the reorganization of the Idaho Falls School District 91 Board of Trustees for the 2022 year. Trustee Haacke provided the second. Chairman Radcliffe called for a roll call vote for the reorganization of the Idaho Falls School District 91 Board of Trustees for the 2022 year. Motion carried 5 ayes, 0 nays. Review and Sign Code of Ethics Trustees reviewed and signed the Idaho School Board Association Code of Ethics for School Board Members. Set Dates and Times of Board Meetings Chairman Radcliffe reviewed the prepared 2022 Board Meeting Schedule. Discussion included mo ving the Board Business Meetings and Board Work Sessions to the Idaho Falls High School Library. There is also a change of time to 6:00 pm for all Board Business Meetings. Trustee Radcliffe asks for a motion to adopt the 2022 Board Meeting Schedule. Trustee Haacke made a motion to accept the prepared 2022 Board Meeting Schedule, as presented. Trustee Cogliati provided the second. No further discussion. Motion carried 5 ayes, 0 nays. ADOPT AGENDA Chairman Radcliffe requested a motion to adopt the agenda. Motion by Trustee Wilson, second by Trustee Cogliati. Final Resolution: Motion Carried, Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke REPORTS/INPUT/INFORMATION A. Student Reports Compass Academy - Student Representative Jaden Schemers reports that in the Junior STEM class are working on rollercoasters that will be presented to outside panelist. For the More than a Stigma Mental Health Project, it will be open to the public in a couple of months. In drama the current production is the Midsomer's Night Dream and will be playing from March 3-5. Also Counsel is also planning a film festival for February and March. Trustee Radcliffe asks if there are any questions for Jaden, no comments. Idaho Falls High School- Student Representative Rylee Sessions reports for December they had their traditional Christmas assembly that had a Money Blitz. The Money Blitz was to raise money for students in needs at their school. She states they were able to raise over $2600. They also gave gifts and read a Christmas story during the assembly. They are currently working on the Souper Bowl and Multicultural Week. For the Souper Bowl, they are looking forward in getting businesses involved, community members, and their students. They are looking forward to getting lots of donations. Rylee states they will start their Multicultural Week next week, which is something they have not done since 2015. The theme is "Diversity is our Strength". A few of the clubs in the school will be decorating each hall way as a different country. She states they will have an assembly with a motivational youth speaker and guests representing different cultures. B. Celebrations Celebrating work done with Sunnyside Elementary and the Sunnyside Elementary PTO. Celebrating the positive office referral process at Fox Hollow Elementary. Kelly Coughneour, Assist. Supt. Elementary Education introduces Principal Katie Francis from Hawthorne Elementary. Principal Francis explains that a few staff members partnered with the PTO at Sunnyside Elementary to create a partnership. Hawthorne has not had a PTO in a few years, so they have been lacking in that support, fundraising, and opportunities that comes with incorporating our families. Sunnyside has become an amazing partnership. Principal Francis thanks the Sunnyside Principal, Kylie Dixon for fielding lots of questions and helping so much. She then thanks the Sunnyside PTO for all their help, as well as some of the staff at Hawthorne. She states the goal for the partnership is to remove boundaries and create opportunities for all of their students. They would like to ensure they have the supports that they need in place for them to succeed at school everyday. She states one of the projects they have done with their help is packing over 1500 weekend food backpacks. Sunnyside PTO has volunteered to come in help pack the backpacks and help distribute them. The staff appreciated the extra support from the Sunnyside PTO. She states they also helped with a community night making raffle baskets, got volunteers, and helped create community relationships. She states that have helped provide to 150 families the Ready, Set, Go program, which is providing hygiene and clothing needs. They have offered support for the teachers at Hawthorne with different activities. They supported the Christmas Assembly and helped with gifts for many families at Hawthorne. They have also set up fundraising nights for the whole school year to help support the library grant that they need to match this year. Principal Francis states the collaboration and partnership is huge to ensure sustainability for these programs for our families. She states the families at Hawthorne truly depend on these programs and she believes their students can achieve so much more with these supports. She thanks them again for all their help and support. Kelly Coughneour, Assist. Supt. Elementary Education introduces Principal Sarah Cherry from Fox Hollow. Principal Cherry states they would like to celebrate the positive office referrals at Fox Hollow Elementary. She introduces students from Fox Hollow and the Counselor, Julieann Skinner. She states one of the goals was a 3 to 1 ratio of positive versus negative redirects. She states through this program and monitoring they are now at a 65 to 1 ratio of positive versus negative redirects. She states that are really proud of their students accomplishments. The first student speaks about how y ou earn positive referrals, by any adult being respectful, responsible, positive attitude, honest, being safe, or working hard. Counselor Skinner states what happens with the positive office referral after given my a teacher or staff at the school. The student gets to take it down to the central location at the school and put it up on the wall for others to read and they are read in the morning announcements. She explains the morning announcements ha ve become lengthy because of all the positive office referrals, as well as the halls are covered with them. C. Superintendent's Reports Superintendent Shank asks Principal of Bush Elementary, Becky Harmon to start with our HRS school reports. Principal Harmon presents a PowerPoint, which is attached. Superintendent Shank then introduces Principal Chris Powell for Idaho Falls High School. Principal Powell presents a PowerPoint, which is attached. Superintendent Shank also invites Rob Dillion, Account Executive from Enterprise Fleet Management to discuss the potential to moving to a fleet management process rather than the purchasing of vehicles. He would like to move to this process to have safer and more reliable vehicles for the staff that utilize district vehicles. Rob Dillion moves through a Power point to discuss different aspects of Enterprise. He talks about their sister company Enterprise Rentals and the local districts they have worked with for their Fleet Management. He goes on to explain to value to moving to a fleet management with the vehicle lifecycle which includes fuel, maintenance, and depreciation. He talks about maximizing our expense on v ehicles moving to the Fleet Management. He provides the reimbursement comparison of what we currently spend and what the proposed numbers are. This is recouping funds and also a turnaround with newer vehicles every few years, as well as the ability to build equity with vehicles. Trustee Haacke asks about the costs reporting accurate fuel expenses. Director of Finance, Angela Pendlebury explains that we have lots of staff that travel between schools and we pay out on more mileage and moving to this Fleet management would benefit and save on expenses. Trustee Haacke asks for more information on the numbers reported on fuel expenses. Rob then shares information another comparison on the savings yearly and over 10 years. Superintendent Shank adds that our current vehicles are old, not reliable and we need more vehicles because we do not have enough which is why we pay out so much in mileage. Trustee Cogliati asks how hard is it to get vehicles, due to the lack of inventory currently. Rob Dillon answers that they do not have issues getting vehicles with how closely they work with manufacturers. Trustee Haacke asks for the savings and expenses on other school districts that have moved to this Fleet Management. Superintendent Shank shares his experience working with Enterprise Fleet Management in his past districts and has done the research and agrees that it will be beneficial. Angela Pendlebury adds that the maintenance upkeep is also included in the Fleet Management and will be beneficial. Rob thanks the board for their time and lets them know he is available for any other questions. D. Patron Input (Sign-in required) No comments were provided. E. IFEA Report -Julie Nawrocki, President reported. Documents are attached F. Other Items Monthly Budget Report Director of Finance, Angela Pendlebury gives an update of the ARPA funding and changes that have made to the guidelines. ISBA Day on the Hill, February 21-22, 2022 Boise, ID CONSENT AGENDA A. Approval of Minutes December 8, 2021, Board Business Meeting B. Review of Payment of Claims December 2021 Bill List $$4,251,533.98 CTE Center lease agreement C. Staff Actions New Hires: Name Position Location Mark Ellwein Intervention Hawthorne Elementary Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the following positions: Name Position Location Claire Lightheart Special Education .50 FTE Sunnyside Elementary Resignations: Audrey Bateman Special Education Temple View Elementary D. Matching Funds Idaho Falls High School - Marquee $29,205.20 E. Early Graduation Student 2021-2022 F, Idaho Falls High School F. Approval of Consent Agenda Chairman Hill requested a motion to approve the Consent agenda 4A through 4F. Motion by Larry Wilson, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke PROPOSALS A. Second Reading- Board Policy Revisions & Review Section 121.0 Smoke Free Campus - Review Section 201.0 Administrative Goals - Revised Section 202.0 School Superintendent - Revised Superintendent Shank ask if the Board has any questions on the second reading of the policies 121.0, 201.0, and 202.0. Trustee Haacke requests we update Section 121.0 Smoke Free Campus to reflect Smoke Free Campus and Vehicles. The Board responds with no other questions and Superintendent Shank recommends second approval on these policy revisions. B. 7th Grade World Studies Curriculum Proposal C. All Day Kindergarten Proposal Kelly Coughenour, Assist. Supt. Elementary Education presents the proposal for all da y kindergarten starting the 2022-2023 school year. He talks about the forming of a committee to discuss and go through certain tasks for curriculum, building analysis, and the instructional day and calendar. He states the objective is to prepare children academically, socially, and emotionally for effective participation in the education system. He then states we already ha ve extended kindergarten programs in several elementary schools, but moving to all day kindergarten would allow for all students to have the same access. Kelly then presents the IRI data for our district with comparison to the state and D93. He also presents the data for IRI for Temple View Elementary who does have all day kindergarten. These numbers show a substantial growth for those students at Temple View. Kelly presents the one time costs to start all day kindergarten at estimated $142,000. He explains that the cost would be to add to current curriculum surplus, furniture needs, technology for new classrooms, and Professional Development for certified staff. He added staffing would cost $1.4 million projecting the max classrooms to each school which include teachers, aides, supervision, and special education support. Kelly shares that every elementary school already has the space available to add kindergarten classrooms and have identified those areas. He adds the funding sources that could be utilized to fund all day kindergarten. Kelly provides the next steps if the Board approves the move to all day kindergarten, which include notifying the public, setting registration dates, hiring, creating professional development, set up of additional classrooms and curriculum materials. Kelly asks the Board if there are any questions. Trustee Cogliati asks if this will impact transportation. Kelly answers that it would eliminate the midday route. Trustee Wilson asks if there will still be an option for half day kindergarten. Kelly explains that we can address families individually that would like to opt out and the schedule that is put together reflects core classes in the morning for that option. Trustee Haacke asks where funding will come from if it is not being funded by the State. Angela Pendlebury, Director of Finance states K-3 Literacy is specific to those lower grades and they can use those funds along with Title funds. Trustee Wilson asks what the possibility would be if we can not find enough staff. Kelly Coughenour said if we start early enough we would hope to hire enough staff, but can address that possibility as we move forward. D. Technology E-Rate Proposal Lisa Armstrong, Secondary Curriculum Coordinator presents the 7th Grade World Studies Curriculum Proposal, presentation is attached. Trustee Haack asks the teachers that were in attendance from the middle schools what they are currently teaching. Their response was they are currently teaching students about Ancient Egypt. Lisa explains that the curriculum will be open at a public open house and feedback forms on the district website. Trustee Radcliffe asks about the state standard being met with the curriculum. Lisa states the curriculum follows the standards. Trustee Radcliffe also asks about the public open house. Lisa states it will be after hours to make accommodations for all to people to view. Trustee Wilson asks about annual costs for the subscription. Lisa states it has a 6 year license. Tito Paredes, Director of IT proposed Phase II on work for the Elementary schools. He talks about last y ears proposal for secondary schools and wanting to start Phase II with elementary schools. He states with the E-Rate funding and RFP hoping to submit to complete the project. He asks the Board for support and commitment to fund the 50%, which is appro ximately $150,000. With the Board's commitment they can start the E-Rate bidding process. E. Easement Proposal Graham and Wilson from Idaho Falls Power introduce themselves, as well as Robert Cox, Right-of-way Agent for the City of Idaho Falls Public Works. Robert explains the easement proposal is due to the city implementing the fiber throughout the city. He then explains the easement proposal for the property across from Compass Academy has changed to the City needing Lease Agreement due to it being part of the Land and Water Conservation property and funding that was used to purchase the property. Trustee Haacke asks why the original proposal was different than the one being proposed today. Robert stated that the City was able to use more area in the neighborhood property than originally planned, so it changed the area needed to ask the District for in the proposal. Robert also presents from the Bonneville Planning Organization a potential second proposal on E 65th as a potential site of purchase for an easement. He states that this property is part of the organizations long range goals and they are being proactive with the planning. Graham from Idaho Falls Power states that there is a possibility of the project moving fast and there is a potential for this proposal to be presented soon. Robert asks what the process would be if they need to present this purchase of the easement on E 65th would be. Superintendent Shank states that they would need to contact him and we would put it on the agenda at the next Board Meeting. ACTION ITEMS A. Employee 2021-2022 G Superintendent recommends Employee 2021-2022 G be released from their contract as requested. Trustee Wilson makes a motion to release Employee 2021-2022 G from their contract. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke B. Final School Calendar Recommendations for SY 2022-2023, 2023-2024, 2024-2025 Superintendent recommends approval of the Final School Calendar Recommendations for SY 2022-2023, 2023-2024, and 2024-2025, as presented. Superintendent Shank asks if there are any questions and noted they we had 1200 responses in the survey regarding the calendar recommendations. Motion by Paul Haacke made for SY 2022-2023, 2023-2024, and 2024- 2025, option one as presented. Trustee Haacke asks about moving Spring Break to a later date. Dan Keck, Assist. Supt. Secondary Education answers that we traditional keep the same break as our local district, D93. Margaret Wimborne, Director of Communication also answers that with ISAT testing windows this is the best option without interrupting those testing windows. Motion by Paul Haacke, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke C. New Course Proposals 2022-2023 Superintendent recommends approval of the New Course Proposals 2022-2023, as presented. Superintendent Shank states all proposals have been through the Secondary Education and Curriculum Department. Trustee Cogliati asks how many course proposals made it through the approval process. Dan Keck stated a few were dropped because they decided they were not ready yet. Kris Smith, Director of Curriculum and Professional Development states they did create a new protocol to request a higher level on the standards taught for the new courses. Trustee Wilson makes a motion to approve the New Course Proposals 2022-2023, as presented. Motion by Larry Wilson, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke D. Section 109.0 Policy Dissemination - Revised Superintendent recommends approval of Board Policy Section 109.0 Policy Dissemination, as presented. Trustee Wilson makes a motion to approve board policies Section 109.0, 111.0, and 505.0, as presented. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke E. Section 111.0 Administration in the Absence of Policy - Revised Superintendent recommends approval of Board Policy Section 111.0 Administration in the Absence of Policy, as presented. Trustee Wilson makes a motion to approve board policies Section 109.0, 111.0, and 505.0, as presented. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke F. Section 505.0 Public Solicitations, Corporate Sponsorships, and Advertising in the School - Revised Superintendent recommends approval of Board Policy Section 505.0 Public Solicitations, Corporate Sponsorships, and Advertising in the School, as presented. Trustee Wilson makes a motion to approve board policies Section 109.0, 111.0, and 505.0, as presented. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke G. First Reading - Board Policy Revisions & Review Superintendent recommends approval of the First Reading - Board Policy Revisions & Review to move to Second and Final Reading, as presented. Superintendent Shank does recommend a few changes in the policies before approval in the next board meeting, as the second and final reading. Trustee Haacke makes a motion to approve board policies Sections 401.0, 504.0 107.4, and 107.5 from second to final reading, as presented. Motion by Paul Haacke, second by Larry Wilson. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke H. Bid for Ravsten Stadium Turf Superintendent recommends approval for Bid for Ravsten Stadium Turf, as presented. Superintendent Shank talks about the process in preparing for the motion to bid for Ravsten Stadium, from presentation, proposals, working with vendors and asking Board for approval to move the process in the work. Now the bids are presented tonight from Bateman-Hall. Representatives from Bateman-Hall explain the different options and D-zones. They also discuss the options in pricing, turf and base padding options, and bid on the work. The Board discusses the issues with the D-zones and having that area turf or sand. The Board also discusses the cost to redo the track. Trustee Haacke asks what the odds will be for a cost difference due to construction costs changing. Mike Clements, from Bateman-Hall stated they did build in some contingency in the bids and would hope that covers any costs changes, however without the demolition being done it is hard to know if there will be additional costs. The Board discusses the funding for Ravsten Stadium Turf and the condition of the current track and field. Trustee Cogliati states the need to let the community know that there are issues with the condition and safety of the field and track, so they are aware of the need to put money into it. Representative from Bateman-Hall talks about the layers in the track that have been maxed out, so there is a no way to do more re-surfacing. The Board discusses with Bateman-Hall the addition of the track being redone. Trustee Radcliffe asks if the Athletic Directors have a preference in which bid to go with. Athletic Directors were not in attendance to provide input. The board discusses the location of the shot put area in Option 2. Trustee Haacke states the location is more convenient to have in the same area. Dan Keck states most stadiums do not have the shot put in the same area. Trustee Haacke agrees and likes that it would set us apart from other tracks. Dan Keck states the Athletic Directors did have a concern about the pole vault location, due to starting in the track for that event. Trustee Haacke states a concern of the diamond dust or sand that are in the shot put and pole vault area getting into the turf. Trustee Haacke asks if there is another design or cover for these areas. Representatives from Bateman-Hall said they could look into it with the Athletic Directors. Superintendent Shank states it may be better to keep the shot put where is it located now. Trustee Haacke asks about Option 2 with turfing apart of one D zone and keeping the other as the bid shows. Superintendent Shank states he has never seen turf in the D zones. The Board discusses the option of using turf or using track material in the D zones. Superintendent Shank thanks the Board and Bateman-Hall for all the discussion regarding the Ravsten Stadium Turf. He states that we are creating a venue of choice not only for the schools, but for the community. He also states he enjoys going to the games at our stadium. Vice Chairman Radcliffe asked if there were any other questions. Trustee Haacke makes a motion to approve the Ravsten Stadium Turf project 2C base bid turf with new track with the change in the north D zone to remove the shot put throwing area and convert that area to track surface and centralize the high jump in that D zone, also the project would not exceed the $2.43 million dollars. Motion 2C bid with adjustments as stated. Motion by Paul Haacke, second by Larry Wilson. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke ADJOURN A. Adjourn Vice Chairman Radcliffe made motion to adjourn.