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HomeMy WebLinkAbout2023_06_14 Board MinutesBOARD BUSINESS MEETING and BUDGET HEARING (Wednesday, June 14, 2023) Generated by Jessica Cushman Board Members present: Administration Present: Elizabeth Cogliati, Treasurer Kelly Coughenour, Assist. Supt. Elementary Education Hillary Radcliffe, Chair Dan Keck, Assist. Supt. Secondary Education Larry Wilson, Vice Chair Angela Pendlebury, Director of Finance Paul Haacke, Clerk Jessica Cushman, Deputy Clerk, Recording Jeremy Westwood, Trustee Tito Paredes, Director of Technology Gail Rochelle, Director of Federal Programs Guest:Ralph Frost, Director of Transportation Karla La Orange Legal Counsel: Aaron Tolson, Tolson and Wayment Freedom Law EXECUTIVE SESSION At 4:00 pm Chairwoman Radcliffe called for a motion to go into Executive Session. Trustee Cogliati made a motion to go into Executive Session pursuant to Idaho Code §74-206 (1)(a)(b)(f ) Personnel. Trustee Wilson provided the second. A roll call vote was taken: Elizabeth Cogliati – aye Hillary Radcliffe – aye Larry Wilson – aye Paul Haacke – aye Jeremy Westwood - not present to vote Board of Trustees met in Executive Session to discuss personnel matters. Executive Session concluded at 5:13 PM. BUDGET HEARING Budget Hearing presentation was given by Director of Finance, Angela Pendlebury. which is attached in the board agenda. Business Meeting called to order at 5:55 PM by Chairwoman Radcliffe. Pledge of Allegiance led by Chairwoman Radcliffe. ADOPT AGENDA Chairwoman Radcliffe requested a motion to adopt the agenda. Trustee Westwood made a motion to adopt the agenda. Motion by Jeremy Westwood, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood REPORTS/INPUT/INFORMATION A. Celebrations Kelly Coughenour, Assist. Supt. Elementary Education introduces Principal Kelsey Anderson of Westside Elementary to present their Celebration of the Sea Perch Program. Principal Anderson and teachers from Westside discuss the program and provide photos, which is attached in board agenda. B. All Day Kindergarten Report Kelly Coughenour, Assist. Supt. Elementary Education presents a Power point with data from All-day Kindergarten, which is attached in board agenda. C. Finance Update Angela Pendlebury, Director of Finance, states the levy passed and provides the Levy election results to the Board. She then explains the RFQ Process and the CMGC process. She pro vides the Board with a timeline, which is attached in board agenda. Angela adds that the RFQ for Architectural Design proposals are due on June 30, 2023. She discusses details on who makes up the Evaluation committee. The Board nominates Jeremy Westwood to be apart of the committee. Angela also discusses the Bond Redemption schedule and states the resolution will need to be done in the July meeting. D. Patron Input (Sign-in required) No comments were provided. E. Other Items The Board discusses changing the Board Retreat on August 22, 2023 to August 25, 2023 due to the opening meeting schedule. CONSENT AGENDA A. Approval of Minutes Board Business Meeting May 10, 2023 Special Board Meeting May 12, 2023 Special Board Meeting May 17, 2023 Special Board Meeting May 22, 2023 B. Review of Payment of Claims May 2023 Bill List $5,923,063.06 C. Staff Actions New Hires: Name Position Location Heather Murphy 6 Grade Longfellow Elementary Stephanie Knight 3 Grade Ethel Boyes Elementary Matthew Russell Business Technology Skyline High School Erin Kennedy SLP District Wide Emma King ECSE Bush Elementary Stephanie Wolfe Kindergarten Theresa Bunker Elementary Leisl Guymon 3 Grade Edgemont Elementary Sean Steo PE Eagle Rock Middle School Samantha Bauer Resource Room Eagle Rock Middle School Heather Pfeifer Science Idaho Falls High School Meagan Denson 7 Grade Reading Eagle Rock Middle School Anita Garcia 4 Grade Ethel Boyes Elementary Andrea Hamilton Counselor Hawthorne Elementary Alex Woodward Counselor Eagle Rock Middle School Angela Eshelman Science Virtual Prep Academy Alex Anthony Math Virtual Prep Academy Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the following positions: Name Position Location Kaley Thompson ECSE Hawthorne Elementary Robbie Sleight 6 Grade Longfellow Elementary Keri-Anne Spear Resource Room Skyline High School Resignations: Name Position Location Brenda Elordi PE Eagle Rock Middle School Korbin Cook English CTEC Abigail Vaughn ECSE Hawthorne Elementary John Scott Minor Special Education Longfellow Elementary Cathy Johnson Resource Room Theresa Bunker Elementary Hayley Morrison Special Education District Wide Ryan Dumonte Special Education Longfellow Elementary Ethan Wilford Principal Eagle Rock Middle School Madeline Caine Math Intervention Taylorview Middle School Brooke Andersen 3 Grade Hawthorne Elementary Alexis Fuller 6 Grade Longfellow Elementary Riley Rodrigues Interventionist Hawthorne Elementary Retirees: Name Position Location Margaret McKelvey 3 Grade Edgemont Elementary th rd rd th th th rd th rd Kristine Foster 4 Grade Longfellow Elementary James Shank Superintendent - amended District Wide Carol Larsen 5 Grade Edgemont Elementary Allan Harmer 8 Grade English Eagle Rock Middle School Transfers: Paul Stembridge To: Counselor From: Eagle Rock Middle School From: Counselor From: Compass Academy Andrea Womack To: 3 Grade From: Edgemont Elementary From: 1 Grade From: Templeview Elementary Stephanie Cole To: English From: CTE From: Language Arts- College English From: Skyline High School Elizabeth Candelaria To: 3 Grade From: Edgemont Elementary From: 1 Grade From: Longfellow Elementary David Wilbanks To: Language Arts- College English From: Skyline High School From: English/EL From: Skyline High School Marie Elser To: Counselor From: Taylorview Elementary From: Counselor From: Ethel Boyes Elementary Shelly McCarney To: Counselor From: Ethel Boyes Elementary From: Counselor From: Hawthorne Elementary Raini Sgambati To: 3 Grade From: Bush Elementary From: ECSE From: Dora Erickson Elementary To:From: From:From: Effective Date July 1, 2023 New Hires: Name Position Location Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the following positions: Name Position Location Resignations: Name Position Location Retirees: Name Position Location Kevin Klingler Director of Maintenance and Operations District Wide Transfers: Kris Smith To: Principal From: Compass Academy From: Director of Curriculum/PD From: District Wide Kelly Coughneour To: Executive Director Personnel& Planning From: District Wide From: Assist/ Sup. Elementary Ed.From: District Wide Shelly Smede To: Executive Director Learning and Instruction From: District Wide From: Principal From: Compass Academy Dale Sheetz To: Facilities and Maintenance From: District Wide From: M&O From: District Wide Rachel Miller To: Consulting Teacher From: District Wide From: Elem. Special Programs Corrd.From: District Wide Christina Fullmer To: Kindergarten From: Theresa Bunker Elementary From: Homeless Liaison From: District Wide th th th rd st rd st rd Lisa Armstrong To:From: From: Secondary Curric. Coordinator From: District Wide Perla Delgado To:From: From: Admin. Assistant Student Ach.From: District Wide Tiffany Bingham To:From: From: Human Resources Assistant From: District Wide Gail Rochelle To:From: From: Director of Federal Programs From: District Wide Angela Pendlebury To:From: From: Director of Finance From: District Wide Stacey Barrett To:From: From: Curriculum Coordinator From: District Wide D. Matching Funds Templeview Elementary - Playground Zipline Duo $32554.20 E. Early Graduation Student 2022-2023 E, Emerson Alternative High School F. Surplus Property Taylorview Middle School to donate, sell, or discard misc. furniture. Linden Park Elementary to donate or discard misc. furniture. IT to recycle listed technology items Templeview Elementary to discard misc. furniture. G. Approval of Consent Agenda Chairwoman Radcliffe requested a motion to approve the Consent Agenda 4A through 4F. Trustee Westwood made a motion to approve Consent Agenda. Motion by Jeremy Westwood, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood ACTION ITEMS A. First Reading - Board Policy Revisions and Review Superintendent recommends approval of Board Policy Revisions and Review. Trustee Cogliati and Trustee Haacke both have recommendations on board policy in the 3000 Section, changes will be updated before the second reading. Trustee Cogliati makes a motion to approve the first reading of Section 808.5 Payroll Deductions 1315 District Planning 3000 Entrance, Placement, and Transfer 3020 Enrollment and Attendance Records 3020P Enrollment and Attendance Records Procedure 3030 Part-Time Attendance/Dual Enrollment 3031 Extracurricular Activities - Eligibility for Students not Enrolled 3040 Compulsory Attendance 3040F1 Compulsory Attendance Prosecutor's Letter Form 3040F2 Truancy Referral Form 3050 Attendance Policy 3050P Attendance Procedure 3060 Education of Homeless Children 3070 Students of Legal Age 3525 Immunization Requirements. Motion by Elizabeth Cogliati, second by Larry Wilson. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood B. First Reading and Final Reading- Board Policy Revisions and Review Superintendent recommends approval of Board Policy Revisions and Review. Trustee Haacke recommends to remove the organization chart and language reflecting the organization chart. The Board discusses the change and agrees with the motion. Trustee Haacke makes a motion to suspend the two reading requirement of board policies for warranted circumstances and approve the first and final reading for Section 204.2 Superintendent's Staff as amended and strik ethrough the policy 6210 District Organizational Chart to no longer have this chart in policy. Motion by Paul Haacke, second by Jeremy Westwood. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood C. 2023-2024 Negotiated Master Contract Ratification Superintendent recommends approval for the 2023-2024 Negotiated Master Contract Ratification and extend applicable provisions of the 2023-2024 Negotiated Master Contract to full-time Administrative and Classified Staff, as presented. Kelly Coughenour discusses the Interest Based Bargaining process that was used in negotiations. He states that added to the Negotiated Contract per Senate Bill 1204 was allocated a 4% increase to the base rate for administrators salaries. He also states the Governor also increased the salary based apportionment for classified staff noting that this increase shall be used to increase salaries as well as close the gap that districts are already pa ying above the allocated amounts for classified staff of 7% to the base. Trustee Wilson makes a motion to approve the 2023-2024 Negotiated Master Contract and extend applicable provisions of the 2023-2024 Negotiated Master Contract to full-time Administrative and Classified Staff. Motion by Larry Wilson, second by Jeremy Westwood. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood D. Adopt FY2024 Budget with Fee Increases Superintendent recommends approval to adopt FY2024 Budget with Fee Increases. Trustee Westwood make a motion to approve the FY2024 Budget with Fee Increases. Motion by Jeremy Westwood, second by Larry Wilson. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood E. D91/Bingham Memorial Athletic Training Agreement Superintendent recommends approval for the D91/Bingham Memorial Athletic Training Agreement. The Board discusses tabling the agreement to make an amendment to the contract. Trustee Coglati makes a motion to table the D91/Bingham Memorial Athletic Training Agreement. Motion by Elizabeth Cogliati, second by Jeremy Westwood. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood F. High School Football Equipment Usage Requests Superintendent recommends approval for the High School Football Equipment Usage Requests. Trustee Westwood makes a motion to approve the High School Football Equipment Usage Requests. Motion by Jeremy Westwood, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood G. Approve Separation Agreement for Employee 2022-2023 J Superintendent recommends approval for the Separation Agreement for Employee 2022-2023 J. Trustee Coglaiti makes a motion to approve the Separation Agreement for Employee 2022-2023 J. Motion by Elizabeth Cogliati, second by Jeremy Westwood. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood H. Approve Separation Agreement for Employee 2022-2023 K Superintendent recommends approval for the Separation Agreement for Employee 2022-2023 K. Trustee Coglaiti makes a motion to approve the Separation Agreement for Employee 2022-2023 K. Motion by Elizabeth Cogliati, second by Jeremy Westwood. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood I. Approve Separation Agreement for Employee 2022-2023 L Superintendent recommends approval for the Separation Agreement for Employee 2022-2023 L. Trustee Coglaiti makes a motion to approve the Separation Agreement for Employee 2022-2023 L. Motion by Elizabeth Cogliati, second by Jeremy Westwood. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood J. May 16, 2023 Plant Facilities Levy Election Canvass Results Superintendent recommends approval to adopt the May 16, 2023 Plant Facilities Levy Election Canvass Results. Trustee Haacke makes a motion to approve the May 16, 2023 Plant Facilities Levy Election Canvass Results. Motion by Paul Haacke, second by Larry Wilson. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood K. Skyline High School Access Controls Superintendent recommends approval for the Skyline High School Access Controls. Doil Clements from Bateman-Hall presents an addition that was just proposed for an additional office. The Board discusses this addition needing to be appro ved at the June Board Work Session. The Board discusses with Bateman-Hall and Tito Paredes, IT Director, the plans for the access controls in more detail. Trustee Wilson makes a motion to approve the Skyline High School Access Controls. Motion by Larry Wilson, second by Jeremy Westwood. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood L. Approval of Superintendent Contract Terms Trustee Haacke makes a motion to appoint Karla La Orange as the acting Superintendent from June 14 through June 30, 2023 and to finalize a contract for Karla La Orange to serve as the Superintendent of Idaho Falls School District 91 with a 3-year term at a salary of $150,000.00 annually with benefits as specified in the addendum. Motion by Paul Haacke, second by Larry Wilson. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood ADJOURN A. Adjourn Chairwoman Radcliffe requested a motion to adjourn. Trustee Wilson makes a motion to adjourn. Meeting adjourned at 7:25 PM. Motion by Larry Wilson, second by Jeremy Westwood. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood EXECUTIVE SESSION At 7:30 pm Chairwoman Radcliffe called for a motion to go into Executive Session. Trustee Cogliati made a motion to go into Executive Session pursuant to Idaho Code §74-206 (1)(a)(b)(f ) Personnel. Trustee Wilson provided the second. A roll call vote was taken: Elizabeth Cogliati – aye Hillary Radcliffe – aye Larry Wilson – aye Paul Haacke – aye Jeremy Westwood - aye Board of Trustees met in Executive Session to discuss personnel matters. Executive Session concluded at 8:31 PM.