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Home My WebLink About2023_02_08 Board MinutesBOARD WORK SESSION 5:00 PM BOARD BUSINESS MEETING 5:30 PM (Wednesday, February 8, 2023) Generated by Jessica Cushman Board Members present: Administration Present: Elizabeth Cogliati, Treasurer Dr. Jim Shank, Superintendent Hillary Radcliffe, Chair Kelly Coughenour, Assist. Supt. Elementary Education Paul Haacke, Clerk Angela Pendlebury, Director of Finance Not present: Kris Smith, Director of Curriculum and Professional Development Larry Wilson, Vice Chair Jessica Cushman, Deputy Clerk, Recording Margaret Wimborne, Director of Communication IFEA Present:Ralph Frost, Director of Transportation Julie Nawrocki, President Legal Counsel: Aaron Tolson, Tolson and Wayment Freedom Law Work Session called to order at 5:00 PM by Chairwoman Hillary Radcliffe. ADOPT AGENDA Chairwoman Radcliffe requested a motion to adopt the agenda. Trustee Cogliati made a motion to adopt the agenda. Motion by Elizabeth Cogliati, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke WORK SESSION C. Supplemental Plant Facilities Funds Superintendent Shank states the need to discuss the Supplemental Plant Facilities Fund and have a report from Sunnyside Principal Kylie Dixon. Principal Kylie Dixon reports on why a new school is needed due to the overcrowding in Sunnyside Elementary. Her report is attached to the board agenda. The Board discusses rooms and overcrowding with Principal Dixon. Superintendent Shank states the rational to build an elementary school south of town is evident and strong. He provides the Board with SPFF Election Calculations to review. Calculations are attached to the board agenda. The Board discusses cost and elementary plans with Mike Clements and Doil Clements of Bateman Hall. Superintendent Shank states the Board will need to take action for the SPFF levy before March 27th to make it to the May ballot. BUSINESS MEETING Business Meeting called to order at 5:51 PM by Chairwoman Radcliffe. Pledge of Allegiance led by Chairwoman Radcliffe. REPORTS/INPUT/INFORMATION A. Student Reports Skyline High School - Student Representative Ari Burgen provided an update on activities in school, which included finishing up with the Souper Bowl can food drive with a total of 176,000, a school raffle, and a money blitz at a game that collected $1200. She talks about events coming up at Skyline High School which include the Adams Family Play and the Sweethearts Dance. Compass Academy- Student Representative Mia Brown provided an update on activities in school, which included the Annual Compass Royalty assembly and Student council tours for the Chamber of Commerce. She stated the tours went well. They are also planning Sweethearts Dance, a Project Expo night, their annual school wide Fedex Project, and a blood drive. She also stated this week the Freshman planned a Holocaust memorial. Idaho Falls High School- Student Representative Mimi Smith provided an update on activities in school, which included the annual Sweethearts Dance, spring sports assembly, and finishing up with Souper Bowl can food drive. She states they are currently in the process of counting the cans. Emerson Alternative High School - Student Representative Jasmine Murphy provided an update on activities in school, which included a blood drive on February 23rd, more graduates this year, very little dress code violations, and starting a Hope Squad to help with mental health issues. B. Celebrations Fox Hollow Elementary Kelly Coughenour, Assist. Supt. Elementary Education introduces Principal Sarah Cherry of Fox Hollow Elementary. Principal Cherry introduces two 6th grade student council representatives to celebrate and speak about the 6th grade Student Council at Fox Hollow Elementary. Student representatives Ava George and Maylee Ward from Student Council speak to the Board about all the activities the Student Council has participated in this y ear which include a trick or treat day, letters for Veteran's, reading to the 1st graders during recess, and they are working on a final project to help the community. The project is undecided but they are excited to start it. C. Superintendent's Report Superintendent Shank introduces a Cooperative Strategies report by Karen Daniel- Hamberg on Boundary Changes. He adds that they have met with the PTO's last week and everything went well. Karen provides a presentation on Boundary Changes and timeline, which is attached in board agenda. D. High Reliability Schools Report Chairwoman Hillary Radcliffe introduces Principal Sarah Cherry of Fox Hollow Elementary to present her HRS report. Principal Cherry presents a PowerPoint, which is attached in board agenda. E. Finance Update Angela Pendlebury, Director of Finance reviews a finance report she presented to the Board, which is attached in board agenda. F. Annexation Presentation - Ryan Williams presented information for the board regarding an annexation request. Documents are attached in the board agenda. The Board discusses with Ryan the costs with the annexation. Aaron Tolson, legal counsel, asks if the patrons requesting would be willing to commit to the cost endured with the annexation. Chairwoman Radlcliffe states that there is a cost with this request and adds District 91 does not w ant to lose the taxable land requested in the annexation, which has potential growth down the road. Trustee Cogliati asked if the annexation were to happen, yet Woodland Hills Elementary is full, are Ryan's children guaranteed a spot in Woodland Hill's or would they be sent to another school. Ryan states his students are currently waivered to Mountain Valley and he states they are ok with that move because of community and neighborhood and there could be a possibility for Ammon Elementary also. G. Patron Input (Sign-in required) No comments were provided. H. IFEA Report - Julie Nawrocki, President reported. Documents are attached in the board agenda. I. Other Board discusses having March 28th Board Work Session at 4 PM. The Board then discusses Vacancy Zone 3 interviews. The Board decides a questionnaire will be sent on Friday to help eliminate some applicants before a panel interview. A Special Meeting will be held on Thursday, February 16th to review the applicants information and answers to the questionnaire. CONSENT AGENDA A. Approval of Minutes January 11, 2023 Board Business Meeting January 24, 2023 Board Work Session B. Review of Payment of Claims January 2023 Bill List $6,400,811.65 C. Staff Actions D. Student Travel Skyline High School BPA, Boise, ID February 22-25, 2023 New Hires: Name Position Location Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the following positions: Name Position Location Makenzee Klopfer Counselor Taylorview Middle School Resignations: Brenda Elordi Physical Education Eagle Rock Middle School Retirees: Transfers: To: From: From:From: E. Approval of Consent Agenda Chairwoman Radcliffe requested a motion to approve the Consent agenda 4A through 4E. Trustee Cogliati made a motion to approve Consent Agenda 4A through 4E. Motion by Elizabeth Cogliati, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke ACTION ITEMS A. First Reading - Board Policy Revisions and Review Superintendent recommends approval of Board Policy Revisions and Review. Trustee Cogliati makes a motion to approve the First Reading of Board Policies 2000 Goals 2100 Curriculum Development and Assessment 2100P Curriculum Management Plan 2110 Lesson Plan 2120 Program Evaluation and Diagnostic Tests 2125 K-3 Reading Intervention 2130 Research Studies 2140 Student and Family Privacy Rights 2140F Student and Family Privacy Rights - Consent Form 2150 Copyright 2150P Copyright Compliance 2200 School Year, Calendar, and Instructional Hours 2210 School Closure 2210P1 Weather-Related School Closure 2210P2 Health Emergency Related School Closure 2215 Air Quality Restrictions on Outdoor Activities, Practice, and Competition 2230 Grade Organization 2300 Guidance and Counseling 2305 Nutrition Services 2310 Nutrition Education 2320 Health Enhancement Education 2335 Digital Citizenship and Safety Education 2340 Controversial Issues and Academic Freedom 2345 Speakers in the Classroom and at School Functions 2350 Student Religious Activity at School 2355 Release Time 2360 Interscholastic Activities 2370 Homebound, Hospital, and Home Instruction 2375 Service Animals in Schools 2380 Head Start Program Coordination 2385 English Learners Program 2390 Education of Migratory Children Motion by Elizabeth Cogliati, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke B. Second and Final Reading of Board Policies Superintendent recommends approval of the Second and Final Reading of Board Policies. Trustee Haacke makes a motion to approve the Second and Final Reading of Board Policy Section 4110 Public Complaints. Motion by Paul Haacke, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke C. Surplus Bid Superintendent recommends approval for the Surplus Bid. Trustee Haacke makes a motion to approve the Surplus Bid. Motion by Paul Haacke, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke D. E-rate Bid Superintendent recommends approval for the E-rate bid. Trustee Haacke makes a motion to approve the E-rate bid. Motion by Paul Haacke, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke E. Ravsten Bleacher/Roof repair Superintendent recommends approval for the Ravsten Bleacher/Roof repair bid. Trustee Haacke makes a motion to approve the Ravsten Bleacher/Roof repair bid. Motion by Paul Haacke, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke F. High School Safety Access Control Superintendent recommends approval for the High School Safety Access Control project. Trustee Haacke asks for more details to be presented at the Board Work session and request the action item to be tabled for a later date. Trustee Haacke makes a motion to table the High School Safety Access Control project. Motion by Paul Haacke, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke G. Emergency Closure for Edgemont Elementary on 08/23/2022 Superintendent recommends approval of the Emergency Closure for Edgemont Elementary on A ugust 23, 2022. Trustee Haacke makes a motion to approve the Emergency Closure for Edgemont Elementary on August 23, 2022. Due to HVAC issues and high temperatures, Edgemont students were released from school 1 hour and 35 minutes early. Motion by Paul Haacke, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke H. Emergency Closure for Skyline High School on 1/27/2023 Superintendent recommends approval of the Emergency Closure for Skyline High School on January 27, 2023. Trustee Haacke makes a motion to approve the Emergency Closure for Skyline High School on January 27, 2023, due to safet y precautions from gas leak. Motion by Paul Haacke, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke I. Emergency Closure District Wide on 1/30/2023 and 01/31/2023 Superintendent recommends approval of the Emergency Closure District Wide on January 30 and January 31, 2023. Trustee Haacke makes a motion to approve the Emergency Closure District Wide on January 30 and January 31, 2023, due to extreme cold temperatures. Trustee Haacke asks about having more emergency closure days if needed. Superintendent Shank states that we have a few grades that do not have more time to miss and therefore time would need to be made up for any future emergency closures or have a remote learning day. Motion by Paul Haacke, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke J. Employee 2022-2023 F Superintendent recommends leave of absence for Employee 2022-2023 F, as requested. Trustee Haacke makes a motion to approve the leave of absence for Employee 2022-2023 F. Motion by Paul Haacke, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke K. Employee 2022-2023 G Superintendent recommends Employee 2022-2023 G be released from their contract, as requested. Trustee Cogliati makes a motion to approve the release of contract for Employee 2022-2023 G . Motion by Elizabeth Cogliati, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke L. 2022-2023 Idaho Falls Civic Center for the Performing Arts Use Agreement Superintendent recommends approval of the 2022-2023 Idaho Falls Civic Center for the Performing Arts Use Agreement. Trustee Haacke makes a motion to approve the 2022-2023 Idaho Falls Civic Center for the Performing Arts Use Agreement. Motion by Paul Haacke, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke ADJOURN A. Adjourn Chairwoman Radcliffe requested adjourned meeting at 7:17 PM. Trustee Haacke makes a motion to adjourn. Motion by Paul Haacke, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Paul Haacke