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HomeMy WebLinkAbout2022_07_26 Board MinutesIDAHO FALLS SCHOOL DISTRICT #91 BOARD WORK SESSION (Tuesday, July 26, 2022) Generated by Jessica Means Board Members present: Administration Present: Elizabeth Cogliati, Trustee Dr. Jim Shank, Superintendent Hillary Radcliffe, Vice Chair Kelly Coughenour, Assist. Supt. Elementary Education Lara Hill, Chair Dan Keck, Assist. Supt. Secondary Education Larry Wilson, Treasurer Angela Pendlebury, Director of Finance Paul Haacke, Clerk Heather Wade, Director of Human Resources Margaret Wimborne, Director of Communication IFEA Present:Jessica Means, Deputy Clerk, Recording Julie Nawrocki, President Tito Paredes, Director of Information Technology Andrea Williams, Director of Student Services Work Session called to order at 4:00 PM by Chairwoman Lara Hill. ADOPT AGENDA Chairwoman Hill requested a motion to adopt the agenda. Trustee Radcliffe made a motion to adopt the agenda. Motion by Hillary Radcliffe, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke WORK SESSION A. Bond Outreach Superintendent Shank shares with the board a memorandum given from Hawley Troxell for the Board to review regarding Advocacy in Bond and Levy Elections, document is attached to board agenda for review. Superintendent Shank reviews the document with the Board and clarifies any questions the Board has. Superintendent Shank states there is a frequently asked questions portion to review and the memorandum gives the Board information on their role in the Bond. Superintendent Shank turns the time over to Margaret Wimborne, Director of Communication. Margaret shares the District's plans for Bond Outreach. The bond outreach has focus areas over the next couple of months to reach out to staff and community. She states in August there will be outreach to parents and staff. Plans will be to present to staff as they start coming back to school and outreach at registration and events with the community for parents. She states in September the focus will be more detail information and to provide more information on tax impacts. Plans will also include outreach to patrons with no children in the District, outreach to community business leaders, and capitalize on school events. She states that outreach will continue into October and in November the focus on the outreach will be to get out the vote and how to find more information. Margaret asks the Board if they have any questions about the outreach. Trustee Haacke asks about doing outreach at Skyline High School athletic events and Margaret states she will touch base with their Athletic Director. Superintendent Shank asks the Board if there are events or outreach they have thought of that they would like to be involved with. Margaret states once she has dates of events she can let the Board know what those dates are, so they can participate in the dates they are a vailable. Trustee Haacke states our website with bond information needs to have pictures and videos of the conditions of the schools to support an understanding of why the bond is needed. Margaret and the Board discuss the transparency and rules to follow on Bond advocacy. Trustee Wilson adds that we should touch base with the local news radio programs to invite them to tour our schools to have a better understanding of why the bond is needed. Margaret states that they do have plans to visit with news and radio programs, as well as some of the bigger community business leaders. Chairwoman Hill asks if there are any additional questions and states the Board looks forward to seeing a list of upcoming events. ACTION ITEMS A. Tiger Athletic Complex Superintendent Shank states that after man y months of work on planning for the Tiger Athletic Complex (TAC), our general contractor, Mike Clements has provided information that the Tiger Athletic Complex is prepared and ready to go. Documents were shared with the Board of plans for the TAC and summary of the budget. Superintendent Shank that the final numbers given in the budget summary are within the amount of money that has been set aside and all the things have been asked to rescope for the Phase I have been attended to. Superintendent recommends approval and to move forward with the Tiger Athletic Complex, as presented. Chairwoman Hill asks the Board if they have any questions. Trustee Haacke asks Mike Clements for a summary of what the plan will be. Mike states this fall the grading of the two football fields, the retention basin will partly be dug, then also grading of the one baseball field, one softball field, two practice football fields, and some green space to the north. He states in addition the turn lanes and roadw ay improvements will be made on 49th Street. Mike states electrical supplies for the main pump have been ordered but the delivery date is in October, which would push the seeding into the spring to ensure proper watering. He states the next few months grading, the electrical underground, and roadway improvements will be completed. Trustee Haacke asks for clarification on the impact fees for the roadway improvements, stating his understanding is that there would be a charge that would cover the roadway improvements. Mike states his understanding is should cover the roadway surface, but not the underground water and sewer lines. Trustee Haacke asks about holding off on the roadway until the spring due to possible impact fees with the bond, if passed. Mike states that could be arranged. Mike adds that the fencing by the canal is included in the budget due to the County requirements for safety. Pat Lloyd, Athletic Director, states that he is excited to have these practice fields and to get started on this project. Chris Powell, Principal at Idaho Falls High School, states that he is also excited to have the fields for the students. Trustee Radcliffe made a motion to approve the Tiger Athletic Complex, as presented. Motion by Hillary Radcliffe, second by Larry Wilson. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke ADJOURN A. Adjourn Vice Chairwoman Hill requested a motion to adjourn. Trustee Cogliati made motion a to adjourn. Meeting adjourned at 4:45 PM. Motion by Elizabeth Cogliati, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke