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HomeMy WebLinkAbout2024_05_08 Board MinutesBOARD BUSINESS MEETING (Wednesday, May 8, 2024) Generated by Jessica Cushman Board Members present: Administration Present: Jeremy Westwood, Trustee Karla La Orange, Superintendent Larry Wilson, Vice Chair Jessica Cushman, Deputy Clerk, Recording Paul Haacke, Trustee Kelly Coughenour, Executive Director Personnel and Planning Shay Ricks, Trustee Tito Paredes, Director of Technology Board Members absent: Lanell Farmer, Director of Finance Hillary Radcliffe, Chair Ralph Frost, Director of Transportation Dylan Barfuss, Communications Coordinator IFEA: Julie Nawrocki, President Legal Counsel: Jessica Donnelly, President Elect Curtis Smith, Smith Woolf Anderson & Wilkinson EXECUTIVE SESSION Executive Session [IDAHO CODE §74-206 (1)(b) Personnel] Executive Session did not occur, no Board motions were made. Business Meeting called to order at 6:00 PM by Vice Chairman Wilson. Pledge of Allegiance led by Julie Nawrocki. ADOPT AGENDA Vice Chairman Wilson requested a motion to adopt the agenda. Trustee Haacke made a motion to adopt the agenda. Motion by Paul Haacke, second by Shay Ricks. Final Resolution: Motion Carried Voting Aye: Larry Wilson, Paul Haacke, Jeremy Westwood, Shay Ricks OPENING MEETING LAW VIOLATION - RECOGNITION AND CURE Superintendent approves the Recognition and Cure of the Opening Meeting Law Violation. Vice Chairman Wilson makes a motion to hereby move that to the extent the actions of the members of the Board of Trustees who inadvertently violated open meeting law by discussion of a contract in Executive Session constitutes action of a quorum of the Board engaging in deliberations toward a decision or an actual decision on any matter before the Board is a violation of Idaho Open Meetings Act, the Board of Trustees of the Idaho Falls School District No. 91 hereby moves that the Board self- recognize such as a violation of the Idaho Open Meetings Act and self-cure such situation pursuant to Section 74-208(7) Idaho Code. Further, I hereby move that as action items to approve the TAC and Frontier agreement were taken by the Board, therefore that action is null and void due to such an open meeting violation. If and when such matter is before the Board for deliberation and a possible decision, the Board will engage in appropriate deliberations and decision making pursuant to the Open Meeting Act. Trustee Haacke states that while the Board of Trustees was in an executive session with legal counsel, legal counsel did advise that the TAC/Frontier contract could be discussed in executive session. Motion by Larry Wilson, second by Shay Ricks. Final Resolution: Motion Carried Voting Aye: Larry Wilson, Paul Haacke, Jeremy Westwood, Shay Ricks REPORTS/INPUT/INFORMATION A. Student Reports Skyline High School- Student Representative Bianca Elder and Taylor Remsburg provided an update on activities in school, which included being the first in the state to submit the binder for State to qualif y for nationals and teacher appreciation week activities. Compass Academy- Student Representatives Grace Braithwaite provided an update on activities, which included information about student council elections, BPA team going to Chicago, preparation for prom, American History/English class preparing for War Night. B. Celebrations Celebrations was presented from Superintendent LaOrange. She celebrated Skyline High School Athletic Director, Greg Baczuk as becoming a certified master athletic administrator. She states that there are only 16 people in the State of Idaho who have ever had this certification. She also celebrates Idaho Falls High School Principal, Dr. Christopher Powell as being named the Idaho Administrator School Association Principal of the year for the entire state of Idaho and also by Idaho Education Association as Administrator of the Year in Idaho Falls. C. Superintendent's Report Superintendent LaOrange provides a brief summary on growth in student achievement and states more information will be presented at a later date. D. School Report and Student Achievement Superintendent LaOrange introduces Principal Dr. Christopher Powell from Idaho Falls High School, Principal Josh Newell from Skyline High School, Principal Kris Smith from Compass Academy, and Principal Michael Keyes from Emerson Alternative High School to present their school reports. They present a PowerPoint, which is attached in board agenda. E. Finance Update Director of Finance, Lanell Farmer provided the Board a budget summary, which is attached to the board agenda. F. Patron Input (Sign-in required) written comments and patron input request forms are attached. Vice Chairman Wilson addresses written comments and patrons are given time to provide input. G. IFEA Report - Julie Nawrocki, President reported. Documents are attached in the board agenda. H. Upcoming Dates May 28, 2024, 4:30 PM Compass Academy Graduation May 28, 2024, 7:30 PM Skyline High School Graduation May 29, 2024, 3:00 PM Emerson Alternative High School Graduation May 29, 2024, 7:30 PM Idaho Falls High School Graduation CONSENT AGENDA A. Approval of Minutes Special Board Meeting April 5, 2024 Special Board Meeting April 8, 2024 Board Business Meeting April 10, 2024 Special Board Meeting April 18, 2024 Board Work Session April 23, 2024 Special Board Meeting April 29, 2024 B. Review of Payment of Claims April 2024 Bill List $1,742,525.09 C. Staff Actions New Hires: Name Position Location Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the following positions: Name Position Location Resignations: Name Position Location Rex Taylor Language Arts Compass Academy Tami Rigby Resource Room Compass Academy Frances Conner 5 Grade Dora Erickson Elementary Nicholas Perrnoud 4 Grade Ethel Boyes Elementary Austin Nichols Counselor Dora Erickson Elementary Dick Elsbree Math IFHS Keilani Gonzales 1 Grade Ethel Boyes Elementary Jessica Marboe Jenkins 5 Grade Fox Hollow Elementary Olivia Bradshaw 8 Grade Math ERMS Rachel Nuckols 4 Grade Dora Erickson Elementary Carissa Judy Kindergarten Dora Erickson Elementary Jim Rubin Counselor Longfellow Elementary Tyana Hulett 4 Grade Longfellow Elementary th th st th th th th Alane Savage 1at Grade Fox Hollow Elementary Samantha Mountain ECSE Bush Elementary Tyrel Phelps 6 Grade Sunnyside Elementary Melissa Hiltbrand 6 Grade Sunnyside Elementary Nicole Reyna Science SHS Brittany Zachow 4 Grade Fox Hollow Elementary Katelynn Millis 2 Grade Temple View Elementary Amy Buzard Kindergarten Ethel Boyes Elementary Rebecca Jesperson 1 Grade Sunnyside Elementary Greer Saechao Gifted and Talented Bush Elementary Leslie Pogue 5 Grade Ethel Boyes Elementary Ashlee Golding Science SHS Retirees: Name Position Location Pamela Merkley 7 Grade English Taylorview Middle School Diana Frickey 2 Grade Bush Elementary Laura Tracy 4 Grade Linden Park Elementary Brenda Passmore CTC Emerson HS Rita Rose 2 Grade Dora Erickson Elementary Anita Hegerhorst Special Education IFHS Penny Lincoln 3 Grade Fox Hollow Elementary Shannon Byers Special Education Theresa Bunker Elementary Marco Martin PE SHS Transfers: To:From: From:From: D. Matching Funds Westside Elementary - Classroom Chairs $9500.00 Sunnyside Elementary - Buddy Bench $1105.00 Idaho Falls High School - Band Trailer $12,324.04 E. Student Travel Skyline High School Band and Choir, Salt Lake City, UT, May 18, 2024 Idaho Falls High School Speech and Debate, Des Moines, IA, June 15-24, 2024 Idaho Falls High School Music Theater, Boise, ID, May 21-25, 2024 F. Surplus Property Theresa Bunker Elementary to discard computer tables. Sunnyside Elementary to discard broken desks. G. Approval of Consent Agenda Vice Chairman Wilson requested a motion to approve the Consent Agenda 4A through 4F. Trustee Westwood makes a motion to approve Consent Agenda 4A through 4F. Motion by Jeremy Westwood, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Larry Wilson, Paul Haacke, Jeremy Westwood, Shay Ricks ACTION ITEMS A. First Reading - Board Policy Revisions and Review Superintendent recommends approval of First Reading of Board Policy Revisions and Review. Trustee Haacke makes a motion to approve the first reading of Section 1500 Board Meetings 3300 Drug Free School Zone 3450 Student Vehicle Parking 3450F Student Vehicle Parking Application 3545 Student Interviews Interrogations or Arrests Motion by Paul Haacke, second by Shay Ricks. Final Resolution: Motion Carried VotingAye: Larry Wilson, Paul Haacke, Jeremy Westwood, Shay Ricks B. TAC and Frontier Agreement th th th nd st th th nd th nd rd Superintendent recommends approval for the TAC and Frontier Agreement. Superintendent LaOrange states that due to the open meeting violation the TAC/Frontier agreement contract goes back to the February 27, 2024 version of the agreement, but has been reviewed by legal counsel to reflect changes addressed by both parties in an updated amended version as of May 1, 2024. Trustee Westwood thanks everyone for coming and sharing their public input. He also expresses to Frontier Credit Union and to the boosters for their donations and time spent in favor of the TAC. He discusses some changes that were discussed with Frontier Credit Union, such as the first right of refusal to include the proposal notification request. He adds that he is gr ateful for the opportunity and hopes the rest of the Board agrees. Trustee Haacke asks legal counsel, Curtis Smith, to clarify the first right of refusal. Curtis addresses article 6.1.1 that provides a better understanding and explains that Frontier Credit Union will work with the District for all sponsorships and clarifies the actions due to the size of the project. Superintendent LaOrange agrees as she has talked with Frontier Credit Union and they seem to agree with working with the district regarding the first right of refusal. Discussion regarding naming rights for the TAC field as a purchase versus a donation. Trustee Wilson asks if we are violating board policy with naming rights. Legal counsel states that the Board may have conflicting policies but the board should always be working to get the best end result and there is no violation of any laws. Also he states there are many other policies that the board is supporting with this contract with supporting the students. Trustee Haacke asks if it would be in the best interest to table this motion until next week to allow the board to review board policy with the contract. Legal Counsel provides feedback on voting on the action item or taking more time, if needed. Trustee Westwood states he disagrees and moves to make a motion. Trustee Westwood makes a motion to approve the TAC and Frontier Agreement as is presented on May 1, 2024. Trustee Shay Ricks provides a second motion. Trustee Haacke speaks about his concerns on the contract and adds that his concerns are that the board act on being fiscally responsible for the district. Trustee Ricks thanks Dan Thurman from Frontier Credit Union and all the patrons that came. He adds that he wishes Trustee Haacke was treated better since the last motion that was made to approve the TAC/Frontier Agreement with an amendment. Trustee Haacke speaks about the other athletic facilities such as the city owned tennis courts and how he fought hard for the TAC facilities and bond to be approved. Trustee Wilson thanks the support of everyone and fellow board members working on this contract with the best intent. Motion by Jeremy Westwood, second by Shay Ricks. Final Resolution: Motion Carried Voting Aye: Larry Wilson, Paul Haacke, Jeremy Westwood, Shay Ricks C. New Bus Bid Director of Transportation, Ralph Frost, states the bus bid request will deliver buses June of 2025. Superintendent recommends approval of New Bus Bid. Trustee Westwood makes a motion to approve the New School Bus Bid of (3) 77-78 passenger buses from Western Mountain Sales for $138,573 each. Motion by Jeremy Westwood, second by Shay Ricks. Final Resolution: Motion Carried Voting Aye: Larry Wilson, Paul Haacke, Jeremy Westwood, Shay Ricks D. 2024 Audit Engagement Letter with WIPFLi, LLP Trustee Westwood asks about concerns regarding the audit from last year. Superintendent LaOrange states those concerns were addressed and there are no further concerns moving into this audit engagement. Superintendent recommends approval in the 2024 Audit Engagement Letter with WIPFLi, LLP. Trustee Ricks makes a motion to approve the 2024 Audit Engagement Letter with WIPFLi, LLP. Motion by Shay Ricks, second by Jeremy Westwood. Final Resolution: Motion Carried Voting Aye: Larry Wilson, Paul Haacke, Jeremy Westwood, Shay Ricks The Board requested a break to move for executive session at 8:55 PM. EXECUTIVE SESSION At 9:00 pm Vice Chairman Wilson called for a motion to go into Executive Session. Trustee Ricks made a motion to go into Executive Session [IDAHO CODE §74-206 (1)(b) Personnel (j)Negotiations. Trustee Haacke provided the second. A roll call vote was taken: Hillary Radcliffe – absent Jeremy Westwood - aye Larry Wilson - aye Paul Haacke – aye Shay Ricks - aye Board of Trustees met in Executive Session to discuss personnel and negotiation matters. Executive Session concluded at 9:55 PM. ACTION ITEMS A. Employee 2023-2024 O No motion is made. ADJOURN A. Adjourn Vice Chairman Wilson requested a motion to adjourn. Trustee Westwood makes a motion to adjourn. Meeting adjourned 9:55 PM. Motion by Jeremy Westwood, second by Shay Ricks. Final Resolution: Motion Carried Voting Aye: Larry Wilson, Paul Haacke, Jeremy Westwood, Shay Ricks