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HomeMy WebLinkAbout2024_04_23 Board MinutesBOARD WORK SESSION (Tuesday, April 23, 2024) Generated by Jessica Cushman Board Members present: Administration Present: Hillary Radcliffe, Chair Karla La Orange, Superintendent Jeremy Westwood, Trustee Jessica Cushman, Deputy Clerk, Recording Larry Wilson, Vice Chair Lanell Farmer, Director of Finance Paul Haacke, Trustee Shay Ricks, Trustee IFEA: Julie Nawrocki, President Jessica Donnelly, President Elect EXECUTIVE SESSION At 6:00 PM Chairwoman Radcliffe called for a motion to go into Executive Session. Trustee Ricks made a motion to go into Executive Session IDAHO CODE §74-206 (1)(b)personnel (f )legal counsel (j)negotiations]. Trustee Wilson provided the second. A roll call vote was taken: Hillary Radcliffe – aye Jeremy Westwood - not present to vote Larry Wilson - a ye Paul Haacke – aye Shay Ricks - aye Board of Trustees met in Executive Session to discuss personnel, legal counsel, and negotiation matters. Ex ecutive Session concluded at 7:03 PM. Work Session called to order at 7:04 PM by Chairwoman Hillary Radcliffe. ADOPT AGENDA Chairwoman Hillary Radcliffe requested a motion to adopt the agenda. Trustee Wilson made a motion to adopt the agenda. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood, Shay Ricks ACTION ITEMS A. TAC and Frontier Agreement Chairwoman Radcliffe thanks the board and the boosters for their work on this agreement. She states to k eep in mind that the Board has a fiduciary commitment as they look at this agreement, being a 40 year agreement. Trustee Haacke thanks Frontier Credit Union for the opportunity and adds the benefits the TAC facility can have. He also agrees with Chairwoman Radcliffe being a tough decision because it is a 40 year agreement. Superintendent recommends approval for the TAC and Frontier Agreement. Trustee Haacke makes a motion to approve the TAC and Frontier Agreement with Idaho Falls School District 91 with an amendment for article 6.2.1 stating Frontier Credit Union has first right of refusal on an y project at the complex, Idaho Falls High School and any feeder school (as previously defined) meaning Idaho Falls School District 91 will present the project and cost at the beginning of the project. Frontier Credit Union can accept or deny the project within a 10 business day period. If Frontier Credit Union denies the request, Idaho Falls School District 91 can partner with any sponsor to complete the project as defined. Motion by Paul Haacke, second by Shay Ricks. Final Resolution: Motion Carried Voting Aye: Hillary Radcliffe, Larry Wilson, Paul Haacke, Shay Ricks Nay: Jeremy Westwood B. Intervention Model Day of the Week Superintendent LaOrange presented the Intervention Model Day of the Week survey results, which are attached to the board agenda. The Board discusses the results with the pros and cons for Monda y's vs. Friday's. Trustee Ricks states that the information that was presented in February from how well District 93 has done with the Monday Intervention day, needs to be considered. Trustee Haacke states we also need to consider the starting point from District 93 and Jefferson District, not just the ending point. Chairwoman Radcliffe requests which ever day is chosen, we need to make sure we have a gauge to see if we are improving with the Intervention Model, items to include are attendance, D/F Report, LCA's, teacher feedback, and are the students engaged with results from last year to the next year. Superintendent recommends approval for the recommended Intervention Model Day of the Week. Trustee Westwood makes a motion to approve the Intervention Model Day of the Week to be Friday. Motion by Jeremy Westwood, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood Nay: Shay Ricks WORK SESSION BUSINESS A. Athletic Gate Fees The Board discusses the Athletic Gate fee increase that happened last year. Trustee Haacke discusses changes that are happening with travel costs and staffing for games that support the increase. He asks the district for a proposal for a season pass for an individual for home games for one sport and also one for all activities during the season, which include sports and co-curricular activities. He also asks for a proposal for a family pass that includes two adults and a number of children, which would automatically include the whole family if they have more children than included on the pass. Pat Lloyd, Athletic Director, states we currently already have a season pass that breakdowns the family size. He also states we don't currently have a pass for one sport. Trustee Haacke states we should promote the passes better, including the golden pass for patrons over the age of 65,which is free from the district office. Chairwoman Radcliffe states that the athletic gate fee increase will be included in the June Budget Hearing and requested for the pass information to be presented at the June Work Session. B. Follow Up on High School and Middle School Budget Reductions Superintendent LaOrange states that the High School and Middle School staffing is still currently being worked on and she should be able to provide a better understanding of the changes in a few weeks. C. Construction Process Chairwoman Radcliffe states she requested information be provided to the Board on the construction process without a CMGC assignment. Superintendent LaOrange discusses a committee to be overseen by Kelly Coughenour and to include a board member, our Maintenance and Operations director, Dale Sheetz, possible booster members, principals, and a couple of parents. She states that the committee will create a plan that will include a project, timeline, and costs/funding. This will then be presented to the Board for approval. Items that will be considered will be an RFQ, licensing, insurance, and other potential items. Trustee Wilson asks if there is a dollar amount attached to this process. Superintendent states that she would recommend all facility items would still go through the process, no matter the dollar amount, to mak e sure all items are presented and approved. Chairwoman Radcliffe states to keep in mind future projects would include the signage for the TAC practice fields. Chairwoman Radcliffe then states that having this process in place is to ensure all the costs incurred by the district are considered. The Board discusses the process and pushing the creation of the committee to June. EXECUTIVE SESSION At 8:30 PM Chairwoman Radcliffe called for a motion to go into Executive Session. Trustee Ricks made a motion to go into Executive Session IDAHO CODE §74-206 (1)(b)personnel (f )legal counsel (j)negotiations]. Trustee Wilson provided the second. A roll call vote was taken: Hillary Radcliffe – aye Jeremy Westwood - not present to vote Larry Wilson - a ye Paul Haacke – aye Shay Ricks - aye Board of Trustees met in Executive Session to discuss personnel, legal counsel, and negotiation matters. Ex ecutive Session concluded at 11:07 PM. ADJOURN A. Adjourn Chairwoman Radcliffe requested a motion to adjourn. Trustee Wilson made a motion to adjourn. Meeting adjourned at 11:07 PM. Motion by Larry Wilson, second by Shay Ricks. Final Resolution: Motion Carried Voting Aye: Hillary Radcliffe, Larry Wilson, Paul Haacke, Jeremy Westwood, Shay Ricks