HomeMy WebLinkAbout2023_10_24 Board MinutesBOARD WORK SESSION (Tuesday, October 24, 2023)
Generated by Jessica Cushman
Board Members present: Administration Present:
Elizabeth Cogliati, Treasurer Karla La Orange, Superintendent
Hillary Radcliffe, Chair Jessica Cushman, Deputy Clerk, Recording
Jeremy Westwood, Trustee Kelly Coughenour, Executive Director Personnel and Planning
Paul Haacke, Clerk Shelly Smede, Executive Director Learning and Instruction
Board Members absent:Margaret Wimborne, Public Information Officer/Communications
Larry Wilson, Vice Chair Lanell Farmer, Director of Finance
Tito Paredes, Director of Technology
IFEA:
Julie Nawrocki, President
Jessica Donnelly, President Elect
Work Session called to order at 4:00 PM by Chairwoman Hillary Radcliffe.
ADOPT AGENDA
Chairwoman Hillary Radcliffe requested a motion to adopt the agenda. Trustee Haacke made a motion to adopt the agenda.
Motion by Elizabeth Cogliati, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary
Radcliffe, Paul Haacke Not Present at Vote: Jeremy Westwood
EXECUTIVE SESSION
At 4:03 pm Chairwoman Radcliffe called for a motion to go into Executive Session. Trustee Cogliati made a motion to go into
Executive Session [IDAHO CODE §74-206 (1)(f )Litigation]. Trustee Westwood provided the second.
A roll call vote was taken:
Elizabeth Cogliati – aye
Hillary Radcliffe – aye
Paul Haacke – aye
Jeremy Westwood - aye
Board of Trustees met in Executive Session to discuss litigation matters. Executive Session concluded at 4:47 PM.
WORK SESSION
A. Wipfli Audit Report
Theresa Flannery of WIPFLI presents an Audit report and reviews it with the Board. She states the audit is still in draft and they
are still working on finalizing information. The Board discusses some of the concerns found in the audit and requested that
moving forward planning and controls are put into place and followed more closely.
B. New Elementary Layouts
Superintendent LaOrange shares survey questions and results of feedback for the one-story and two-story elementary layouts,
which are attached to the board agenda. Video footage was shared of highlights of the one-story layouts of two elementary
schools in Utah that were visited. Stephen Williams from Design West answers questions the Board has regarding the
differences in the one-story and two-story elementary layouts. The Board has open discussion about the feedback and layouts.
The Board takes a break from 6:30 pm to 6:55 pm for dinner.
C. Employee Use of Social Media Sites, Including Personal Sites
Superintendent LaOrange reviews communication media sites that are used or can be used within the district, in regard to policy
5325 Employee Use of Social Media Sites, Including Personal Sites. Superintendent LaOrange invites Tito Paredes, Director of
Technology to discuss these communication media sites more in depth. The Board discusses an appro val process for the use of
other sites not vetted by the district. Superintendent LaOrange states that she will work with Tito on 5325 procedures and also
educate administrators and staff on what the process will be for approval of other communication media sites and review
procedures.
D. Introduction to the Intervention Model
Moved this work session item to the end.
E. Counselor Report
Shelly Smede, Executive Director of Learning and Instruction presents the Counselor Report, which is attached to the board
agenda.
F. Finance Report
Lanell Farmer, Director of Finance presented the Finance Report. She provides a summary and comparison of budgets for 2022-
2023 and 2023-2024, which is attached to the board agenda. The Board discusses the budget and accountabilit y of the budget.
Chairwoman Radcliffe requests that a new budget proposal be done to amend the budget moving forward. Superintendent
LaOrange recommends with the request of the budget to be amended, that some of the other minor items requested from Lanell
will need to move more slowly. Trustee Westwood states he supports the budget being amended and hopes that the
accountability is put in place. Lanell asks when the budget hearing should be set and the Board answers to be done in January.
D. Introduction to the Intervention Model
Superintendent LaOrange presents a Power Point to introduce the process of the Intervention Model. The Board discusses parent
and community involvement in the intervention model.
ADJOURN
A. Adjourn
Chairwoman Radcliffe requested a motion to adjourn. Trustee Cogliati made a motion to adjourn. Meeting adjourned at 9:37
PM.
Motion by Elizabeth Cogliati, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary
Radcliffe, Paul Haacke, Jeremy Westwood