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Home My WebLink About2023_07_19 Board MinutesBOARD BUSINESS MEETING (Wednesday, July 19, 2023) Generated by Jessica Cushman Board Members present: Administration Present: Elizabeth Cogliati, Treasurer (remotely)Karla La Orange, Superintendent Hillary Radcliffe, Chair Jessica Cushman, Deputy Clerk, Recording Larry Wilson, Vice Chair Kelly Coughenour, Executive Director Personnel and Planning Paul Haacke, Clerk Shelly Smede, Executive Director Learning and Instruction Andrea Williams, Director of Student Services Board Members not present:Lanell Farmer, Director of Finance Jeremy Westwood, Trustee IFEA: Legal Counsel:Julie Nawrocki, President Aaron Tolson, Tolson and Wayment Freedom Law EXECUTIVE SESSION At 4:35 pm Chairwoman Radcliffe called for a motion to go into Executive Session. Trustee Haacke made a motion to go into Executive Session [IDAHO CODE §74-206 (1)(b) Personnel(f )Litigation]. Trustee Wilson provided the second. A roll call vote was taken: Elizabeth Cogliati – aye Hillary Radcliffe – aye Larry Wilson – aye Paul Haacke – aye Jeremy Westwood - not present to vote Board of Trustees met in Executive Session to discuss personnel and litigation matters. Executive Session concluded at 5:35 PM. Business Meeting called to order at 5:35 PM by Chairwoman Radcliffe. Pledge of Allegiance led by Chairwoman Radcliffe. ADOPT AGENDA Chairwoman Radcliffe requested a motion to adopt the agenda. Trustee Haacke made a motion to adopt the agenda. Motion by Paul Haacke, second by Larry Wilson. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Jeremy Westwood REPORTS/INPUT/INFORMATION A. Superintendent's Report Superintendent La Orange shares some celebrations in the district. She states Bev Hott, our CTE administrator was named Region 6 Administrator of the Year and the district received a donation from Valerie Putnam to the Education Foundation of over $90,000. She also provides information on the RFQ process for the architectural design of a new elementary school. She states the committee was Kelly Coughenour, Shelly Smede, Dale Sheetz, Jeremy Westwood, and herself with consultant, Mike Clements. The RFQ committee reviewed the two RFQ's for Architectural Design. She adds that the highlight over the last month has been the 4th of July parade. She states it was fun and she thanks the Board for the opportunity to represent the District in the parade. B. Patron Input (Sign-in required) No comments were provided. C. IFEA Report - Julie Nawrocki, President reported. Documents are attached in the board agenda. CONSENT AGENDA A. Approval of Minutes Special Board Meeting June 12, 2023 Board Business Meeting and Budget Hearing June 14, 2023 Board Work Session June 27, 2023 B. Review of Payment of Claims June 2023 Bill List $6,475,822.00 C. Staff Actions New Hires: Name Position Location Vivienne Westra Special Education Hawthorne/Edgemont Elementary Rachel Nielsen 2 Grade Longfellow Elementary Jeﬀ Davis Principal Eagle Rock Middle School Kayla Goodman 8 Grade Math Taylorview Middle School Kelsy Hyten Math Intervention Taylorview Middle School Kaitlyn Clevenger ECSE Hawthorne Elementary Cameron Anderson Resource Room Dora Erickson Elementary Kolby Rimer 7 Grade Reading Eagle Rock Middle School Alicia Chaico Choir Eagle Rock Middle School Rachel Neeland 4 Grade Dora Erickson Elementary Russell Thomas Counselor Compass Academy Carina Vanpelt Assistant Principal Eagle Rock Middle School Jennifer Cole 6 Grade/Special Education Virtual Prep Academy Katie Savage K-1 Virtual Prep Academy Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the following positions: Name Position Location Resignations: Name Position Location Dovie Williams Resource Room Templeview Elementary April Taylor 1 Grade Longfellow Elementary Haley Ries 1 Grade Templeview Elementary Amanda Dilenge Secondary Ed Online Academy Morgan Humphries 4 /5 Combo Online Academy Stacey Barrett Curriculum Coordinator District Wide Tiﬀany Bingham Human Resources Assistant District Angela Pendlebury Director of Finance District Wide Retirees: Name Position Location Gail Rochelle Director Federal Programs District Wide Transfers: To:From: From:From: D. Surplus Property Bush Elementary to donate or discard old computer lab tables. G. Approval of Consent Agenda Chairwoman Radcliffe requested a motion to approve the Consent Agenda 4A through 4D. Trustee Haacke made a motion to approve Consent Agenda. Motion by Paul Haacke, second by Larry Wilson. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Jeremy Westwood ACTION ITEMS A. 2023 Audit Change Order with WIPFLI, LLP Theresa Flannery of WIPFLI presents the 2023 Audit Change Order with WIPFLI, LLP. She explains the items on the audit change order and answers any questions the Board has. Trustee Haacke asks if there is a timeframe for the contract change order. nd th th th th st st th th Theresa states about 15 hours for the first item and it is uncertain on the second item on the change order. The Board discusses the change order and recommends if the change order is to exceed $10,000 that it comes back to the Board for approval. Superintendent recommends approval for the 2023 Audit Change Order with WIPFLI, LLP. Trustee Haacke makes a motion for the 2023 Audit Change Order with WIPFLI, LLP with not to exceed $10,000. Motion by Paul Haacke, second by Larry Wilson. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Jeremy Westwood B. First Reading - Board Policy Revisions and Review Superintendent recommends approval of First Reading of Board Policy Revisions and Review. The Board discusses some recommended language updates. Trustee Wilson makes a motion to approve the Section 1405 School Board Use of Email, Social Media, and District Provided Electronic Devices 3090 Foreign Exchange Students 3200 Students Rights and Responsibilities 3230 Student Government 3240 Student Publications 3250 Distribution and Posting of Materials 3255 Student Dress 3260 Bring Your Own Technology Program 3265 Student Owned Electronic Communications Devices 3270 District-Provided Access to Electronic Information, Services, and Networks 3270P Acceptable Use of Electronic Networks 3275 District Provided Mobile Computing Devices 5325 Employee Use of Social Media Sites, Including Personal Sites 5330 Employee Email and Online Services Usage 5335 Employee Use of Electronic Communications Devices Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Jeremy Westwood C. Second and Final Reading of Board Policies Superintendent recommends approval of the Second and Final Reading of Board Policies. Trustee Wilson makes a motion to approve the Section 808.5 Payroll Deductions 1315 District Planning 3000 Entrance, Placement, and Transfer 3020 Enrollment and Attendance Records 3020P Enrollment and Attendance Records Procedure 3030 Part-Time Attendance/Dual Enrollment 3031 Extracurricular Activities - Eligibility for Students not Enrolled 3040 Compulsory Attendance 3040F1 Compulsory Attendance Prosecutor's Letter Form 3040F2 Truancy Referral Form 3050 Attendance Policy 3050P Attendance Procedure 3060 Education of Homeless Children 3070 Students of Legal Age 3525 Immunization Requirements Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Jeremy Westwood D. Approve Separation Agreement for Employee 2022-2023 N Superintendent recommends approval for the Separation Agreement for Employee 2022-2023 N. Trustee Haacke makes a motion to approve the Separation Agreement for Employee 2022-2023 N. Motion by Paul Haacke, second by Larry Wilson. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Jeremy Westwood E. 2023-2024 Student Teacher/University Relations Contract Authorization Superintendent recommends approval for the 2023-2024 Student Teacher/University Relations Contract Authorization. Trustee Wilson makes a motion to authorize the administration to facilitate the placement of university student teachers and interns for the 2023-2024 contract with the understanding that the students, while serving as student teachers and/or interns under the supervision of a certified teacher, shall be accorded the same liability insurance coverage by the district as that accorded a certified teacher and shall comply with all rules and regulations of the district while acting in the capacit y of a student teacher and/or intern. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Jeremy Westwood F. RFQ Architectural Design Recommendation Superintendent recommends approval for the RFQ Architectural Design Recommendation. Superintendent La Orange states with careful review the RFQ Committee has the recommendation of selecting Design West for the RFQ Architectural Design. Trustee Haacke makes a motion to approve the RFQ Architectural Design Recommendation with Design West. Motion by Paul Haacke, second by Larry Wilson. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Jeremy Westwood ADJOURN A. Adjourn Chairwoman Radcliffe requested a motion to adjourn. Trustee Wilson makes a motion to adjourn. Meeting adjourned at 6:22 PM. Motion by Larry Wilson, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Larry Wilson, Paul Haacke Not Present at Vote: Jeremy Westwood