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HomeMy WebLinkAbout2022_10_12 Board MinutesIDAHO FALLS SCHOOL DISTRICT #91 BOARD BUSINESS MEETING 6PM (Wednesday, October 12, 2022) Generated by Jessica Cushman Board Members present: Administration Present: Elizabeth Cogliati, Trustee Dr. Jim Shank, Superintendent Hillary Radcliffe, Vice Chair Kelly Coughenour, Assist. Supt. Elementary Education Larry Wilson, Treasurer (called- in)Dan Keck, Assist. Supt. Secondary Education Paul Haacke, Clerk Angela Pendlebury, Director of Finance Lara Hill, Chair Andrea Williams, Director of Student Services IFEA Present:Margaret Wimborne, Director of Communication Julie Nawrocki, President Jessica Cushman, Deputy Clerk, Recording Legal Counsel:Ralph Frost, Director of Transportation Aaron Tolson, Tolson and Wayment Freedom Law Kris Smith, Director of Curriculum and Professional Develpment Board Business Meeting called to order at 6:00 PM by Chairwoman Hill. The Pledge of Allegiance was led by Alison Bailey. ADOPT AGENDA Chairwoman Hill requested a motion to adopt the agenda. Trustee Radcliffe made a motion to adopt the agenda, second by Trustee Cogliati. Final Resolution: Motion Carried, Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke REPORTS/INPUT/INFORMATION A. Student Reports Compass Academy - Student Representative Mia Brown reports that Compass had a fun Emotion Bowl assembly that all the students loved. She then states the Seniors went to tour ISU today and the Juniors went to CTE to tour the facility. The feedback from the students were that they all really enjoyed seeing both ISU and CTE. Mia states they introduced Freshman elections earlier this week. She hopes to report how elections go at the next Board meeting. She states Compass is planning their Haunted House on October 28th and they are also planning a Costume contest. Idaho Falls High School- Student Representative Grace Madsen reports IFHS student government has been working on fall events for the school, such as the traditional Bear Burn, created a spirit week for both Emotion Bowl and Homecoming weeks, and planned an assembly to get pumped for the Emotion Bowl game. She also reports that during Homecoming week, they planned an assembly for Homecoming Royalty to get the student body involved. Grace states they are looking forward to the upcoming events that include Mr. IFHS and Fall Harvest. She states they are excited to plan these events and see how they turn out. Emerson Alternative High School - Student Representative Kaden Jones reports the new students are getting along well with the older students, as well as the new teachers and counselor are doing well. He then reports that the first Friday back to school, all the students and teachers enjoyed games and root beer floats. Skyline High School – Student Representative Ari Burgen reports that the Fall Carnival and Homecoming went really great. She reports the Homecoming Parade went well, with class floats and club floats. She also reported the Powder Puff and Emotion Bowl went really well. She stated the student section was amazing. She states that fall sports are going good and student government state is being planned. 5/12/26, 11:17 AM BoardDocs® Pro https://go.boarddocs.com/id/d91/Board.nsf/Private?open&login#1/6 B. Celebrations Celebrating D91 Participation in the Within Reach Program, Margaret Wimborne, Director of Communications and Community Engagement, celebrates that D91 has developed a partnership with the Federal Reserve of San Francisco and Idaho Business for Education in 2019, before Covid. She states the program is called the Within Reach Program and the goal is connect with parents and local employers to focus on the importance of students going on after high school and connecting with some kind of a path way to a job or career. She states the first Lunch and Learn was the last week in September and the program will roll out during four different Lunch and Learns throughout the year. She states the first Lunch and Learn focused on post-secondary education and the next one will focus on Career and College Exploration. In January/February it will focus on paths to post-secondary education and then the last one will focus on Education as an In vestment. Margaret states with each of the Lunch and Learns, resources and updates will be posted on the District website that parents can access. The Lunch and Learns will be at various businesses around town that are taking part in this program, so far the City of Idaho Falls, EIRMC, Hartwell Insurance, and Teton Steel are involved. She states the goal was to get a cross section with big and small employers to get a sense in how the program works. She states we are the only district in the State of Idaho that is participating but the goal for the Federal Reserve is create this program, figure out how to make it work, and roll it out to the region. Margaret states that it is an exciting opportunity to work with employers, parents, and community to help us amplify the message of the importance of going on after high school. She encourages the Board to check out the District webpage for more information. Celebrating Art Teacher of the Year, Alison Bailey Josh Newell, Principal at Skyline High School celebrates Alison Bailey as the Art Institute of Education Art Teacher of the Year. He shares that has received this award for many reasons. He states that she is one of the most accepting people and is a great art teacher. He states the students love her class and are all very engaged in her class. Alison Bailey states the arts teach critical thinking and teach students to connect with each other. C. Superintendent's Reports Superintendent Dr. Shank presents a PowerPoint on his recent visit to Cape Cod Tech in Massachusetts while attending an ACTE Conference. PowerPoint is attached in board agenda. He informs the Board that next year this ACTE conference is in Salt Lake City, so if anyone would like to attend it would be a great opportunity. D. High Reliability Schools Report Kelly Coughenour, Assist. Supt. Elementary Education introduces Principal of Westside Elementary, Kelsey Anderson. Principal Anderson presents a PowerPoint, which is attached in board agenda. E. Finance Update Angela Pendlebury, Director of Finance, reports that she has ordered the Board of Trustees a Government Finance Guide that provides an overview of how to read finance reports. She states at the Board Work Session this information will be helpful when the Auditor provide the Finance Report. She states the year end close are audited by the auditor and the statement is due to the State by November 15th. She explains the work that is done for the finance report and timeline for auditors and state. Angela also states the budget is set in Ma y and is presented to the Board, this is a good time to review what the expenses where and what w as budgeted. She states there is another financial book that she ordered for the Board that will be helpful in this process. Trustee Haacke asks if this audit report is posted in the newspaper. Angela states no, this is a report that is submitted to the State and will be published on the State website in the financial transparency section. She then states our Budget is what is posted in the newspaper, and also posted on our website. She states this is posted prior to the Budget Hearing. F. Investment in Education Update Trustee Radcliffe thanks the District staff, Dr. Shank, Trustee Haacke, Margaret Wimborne, and everyone that has helped with all the educational things that have been done to help with outreach in the community. She states it has been a big task but she feels like it has been well received with good turnout, good feedback, people asking really good questions and wanting information about the bond. She states one item that she wanted to bring up with the Board is there has been lots of questions regarding what will happen if the bond does not pass. She states that we are all hopeful but as a Board we need to start looking at what actions we will need to tak e if the bond does not pass. She discusses the options of split sessions or year round schools because our schools are full and we are at a critical point. She states that it will need to come down to the Board to decide what will happen and we will need to be prepared for some of the difficult things if the bond does not pass. Trustee Haacke states there have been many lunches and events over the last month. He states that he thinks its great for us to take advantage of all of these events. He states that this is the third time we have gone to bond and this bond contains parts of the previous bonds, specifically a new IFHS and reno vation of SHS. He states that the legislation has made it difficult for a bond to pass, being one of two states that require a super majorit y to get funds approved to build new facilities. He stated he read an article in Idaho Ed News where a Superintendent was testifying about how the schools in Idaho are not keeping up with the students and how we can't have schools for our students that were built in the 70's. Trustee Haacke commented that our district would take schools built in the 70's. Trustee Haacke states he has been in the schools a lot and given tours at both IFHS and SHS, he states to stand in the hallways first hand is not safe. He then states he knew there were classrooms outside of the school at IFHS but after 5/12/26, 11:17 AM BoardDocs® Pro https://go.boarddocs.com/id/d91/Board.nsf/Private?open&login#2/6 meeting with Dr. Powell, he states we have 400 students that attend classes outside across the field. He states this means six times a day we have 400 students walking 150 yards crossing the storm drainage area to attend classes. If the drainage area is full of water or snow, they are walking around it which is 200 to 250 yards. Trustee Haacke states this is not a safe situation for multiple reasons. Trustee Haacke states he has thought a lot about the question if the bond does not pass and states the two solutions that come to mind is to build additional facilities and increase capacity of those new facilities or to have split sessions. He states that has no idea how that looks or how year round schools would look, but states it needs to be discussed. Trustee Haacke speaks about the spaces that are being utilized in schools to accommodate students and the lack of more space. He states that currently the things we are doing are dangerous and irresponsible as a Board. He speaks about what kind of publicity would happen if something were to happen when students were out crossing the storm drainage in between classes. He then talks about about the safety issues and normalizing bad behavior. He states he does not feel good about the safety issues. Trustee Haacke stated at Sunnyside Elementary, we are bussing students, that have just moved in, that live in that neighborhood to other schools because there is no room for them. He asks Supt. Shank about year round schools. Supt. Dr. Shank explains how year round school structure works and Trustee Cogliati adds her experience with year round school. The Board discusses the importance in the education and safet y as their responsibilities. Trustee Radcliffe states that the Board will need to know the options and be prepared to mak e some really tough decisions, that may be unpopular. Superintendent Shank adds that he has mentioned many times, whether or not the bond passes we will need to look at boundaries. Trustee Haacke states that he thinks we need to do surveys to hear from patrons and families. Trustee Haacke speaks about the number of students in the schools not going down and talks about their time at Rotary club and the Mayor confirming that there are over 4000 doors being built. He states those are doors that approved by the city and construction can begin any day. He then states that the number of students is going to increase and the space is going to get worse. He speaks to his experience in the halls in the high schools and states if there were an emergency, we would have more students harmed by trampling than the emergency. Legal Counsel, Aaron Tolson states if the Board wants to discuss split sessions and year round school, his experience is it needs to be transparent for public to be aware and provide feedback. Trustee Haacke states that we will need to also speak to when the split sessions or year round school would start, possibly the next school year 2023-2024. Chairwoman Hill thanks Trustee Haacke and Trustee Radcliffe for all their time for the bond work. Trustee Radcliffe states their has been a lot of support and people are starting to realize the need for the bond. Trustee Wilson adds his appreciation for all the leg work that has been done on behalf of the board. G. Patron Input (Sign-in required) No comments were provided. H. IFEA Report -Julie Nawrocki, President reported. Documents are attached in board agenda. I. Special Education Math Curriculum Director of Student Services, Andrea Williams reports that in August she came to the board to ask permission to form a committee and look at a Special Education Math curriculum that would align with the HMH math curriculum. She states the document provided to the Board in the board agenda outlines the information and ends with the recommendation of a program called Number Worlds. She stated she has an updated quote with the cost of $84,600 roughly. She states she is here to provide that update and permission to move forward with an open house and come back in a month for final Board approval and purchase. Trustee Cogliati states that she could not access the link in the pdf provided. Andrea states she will make sure to send a new link to access. Trustee Cogliati also requests highlights on this curriculum. Andrea states the one thing we like about this curriculum that is different from the others is that this one is conceptual instead of skill based. She states the thing we lo ved about this program is that it is aligned to the standards and breaks down the lessons in a way that students with learning disabilities or other developmental disabilities can more readily understand it. She then states it has the direct instruction piece, that most of our intervention programs do not have. Andrea states she will also include this information with the link for the Board to review. J. Other Items ISBA Annual Convention, November 9-11, Coeur d' Alene, ID Superintendent Shank adds that ISBA has provided information about the COSSBA, Consortium of State School Boards Associations, annual conference. He states that they have asked about our Board attending the National Conference. He states that Idaho is one of 23 states that has joined this new consortium. He also states they are asking for a possibility to present at this conference. He just wants to provide this information to the Board. CONSENT AGENDA A. Approval of Minutes 5/12/26, 11:17 AM BoardDocs® Pro https://go.boarddocs.com/id/d91/Board.nsf/Private?open&login#3/6 September 14, 2022, Board Business Meeting B. Review of Payment of Claims September 2022 Bill List $5,796,751.81 C. Early Graduation Student 2022-2023 A, Skyline High School D. Surplus Property Templeview Elementary to discard misc. old furniture. Eagle Rock Middle School to donate Yamaha Baby Grand Piano. Taylorview Middle School to sell, discard, or donate misc. furniture. Taylorview Middle School to donate or discard chairs and tables. E. Approval of Consent Agenda Chairwoman Hill requested a motion to approve the Consent agenda 4A through 4E. Trustee Radcliffe made a motion to approve the consent agenda. Motion by Hillary Radcliffe, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke ACTION ITEMS A. CTE Graduation Requirement Superintendent recommends approval of the CTE Graduation Requirement. Trustee Radcliffe makes a motion to approve the CTE graduation requirement. Motion by Hillary Radcliffe, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke B. HRS/PLC Resolution 2022-2023 Superintendent states last year the Board approved the HRS/PLC resolution to follow the progress of the HRS levels in schools. He states with the new goals, we have updated the last paragraph with what the administrators had set at their retreat. He states this will be renewed each year based upon the goals that are set. Superintendent recommends approval of the HRS/PLC Resolution 2022-2023. Trustee Radcliffe makes a motion to approve the HRS/PLC Resolution 2022-2023. Motion by Hillary Radcliffe, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke C. First Reading - Board Policy Revisions and Review Superintendent reports this is the first section that we have been working on with ISBA. He states this section is on the Board of Trustees. He stated the policies that are being moved to the student and personnel section are policies that did not belong in the board of trustees section and fit better in those environments. Superintendent recommends approval of First Reading - Board Policy Revisions and Review. Trustee Haacke asks about Policy 3085, 3085P, and 5240 and asks for it to be reviewed again for clarification due to the length in the student policy 3085 and not as detailed in the personnel policy 5240. Trustee Radcliffe makes a motion to approve the First Reading of Board Policies 1000 Legal Status and Operation 1010 Organization and Classification 1015 Geographical Description of School District 91 1017 Trustee Zones 1100 Membership 1110 Elections 1110P Candidate Edification 5/12/26, 11:17 AM BoardDocs® Pro https://go.boarddocs.com/id/d91/Board.nsf/Private?open&login#4/6 1120 Taking Office 1120P Oath of Office 1130 Resignation 1140 Vacancies 1200 Annual Organization Meeting 1205 School Board Powers and Duties 1210 Qualifications, Terms, and Duties of Board Officers 1220 Clerk 1230 Duties of Treasurer 1240 Duties of Individual Trustees 1250 Committees 1260 Authorization of Signatures and Electronic Signatures 1300 District Policy 1303 Policies and Procedures to Review Annually 1310 Administrative Procedures 1313 Conflicting Policies and Procedures 1315 District Planning 1320 Management Rights 1400 Board/Staff Communications 1405 School Board Use of Email and Social Media 1410 Board/Superintendent Relationship 1420 Trustee Expenses 1430 Trustee Insurance 1440 Board Participation in Activities 1500 Board Meetings 1500P Board Meeting Procedure 1510 Open Meeting Law Compliance and Cure 1525 Board Meeting News Coverage 1600 Code of Ethics for School Board Members 1610 Trustee Conflict of Interest 1615 Trustee Spouse Employment 1620 Board Goals and Objectives 1630 Evaluation of Board 1640 Inservice Conference for Trustees 1645 Board Development Opportunities 1650 New Board Member Workshop 1660 Duties of School Attorney 3280 Equal Education and Nondiscrimination 3305 Prohibition of Tobacco Possession and Use 5120 Equal Employment Opportunity and Non-Discrimination 5310 Tobacco Free Policy Motion by Hillary Radcliffe, second by Paul Haacke. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke D. Second and Final Reading of Board Policy Superintendent recommends approval of the Second and Final Reading of Board Policy. Trustee Radcliffe makes a motion to approve Second and Final Reading of board policies 4110 Public Complaints 4110F Public Complaints Form 8245 Unpaid School Meal Charges 8245P Unpaid School Meal Charges Procedure Motion by Hillary Radcliffe, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke ADJOURN A. Adjourn 5/12/26, 11:17 AM BoardDocs® Pro https://go.boarddocs.com/id/d91/Board.nsf/Private?open&login#5/6 Chairwoman Hill requested a motion to adjourn. Trustee Haacke made motion to adjourn. Meeting was adjourned at 7:35 pm. Motion by Paul Haacke, second by Elizabeth Cogliati. Final Resolution: Motion Carried Voting Aye: Elizabeth Cogliati, Hillary Radcliffe, Lara Hill, Larry Wilson, Paul Haacke 5/12/26, 11:17 AM BoardDocs® Pro https://go.boarddocs.com/id/d91/Board.nsf/Private?open&login#6/6