HomeMy WebLinkAboutPayroll Compliance and Office Support ClerkMay 2012
TITLE: Payroll Assistant/ Office Assistant.
QUALIFICATIONS:
High School Diploma.
Excellent computer skills i.e. Word, Outlook, Excel and PowerPoint. Demonstrated skill in the use of formulas, charts, mail merge, formatting, and presentation development.
Strong written and verbal communication skills.
Must be a team player; flexible and occasionally work beyond the schedule hours.
Training and experience in clerical procedures and skills.
Ability to interact positively with staff, students, and the public.
Must be able to work well under pressure with changing priorities and deadlines.
Strong organizational skills, attention to detail and deadlines; must be able to manage multiple tasks and heavy workload.
Must be self-motivated and capable of working with minimal direct supervision
Ability to handle and maintain confidential documents as requested.
Knowledge of accounting and payroll procedures.
Two years experience in clerical or secretarial work requiring frequent contact with the public.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
REPORTS TO: Director of HR and Finance
JOB GOALS:
To support the delivery of School District 91’s written, taught, tested and reported curriculum and contribute to maximizing student achievement.
To ensure the smooth and efficient operation of the Administration Office so that the maximum positive impact on the education of students may be achieved.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assists in the complete preparation, production and distribution of payroll.
Performs all other payroll functions as assigned, such as processing timesheets, personnel action forms, ninety-day reviews, staff records, leave records, payroll bills, monthly reports;
reconciling and balancing payroll accounts; and printing monthly timesheets, etc.
Stays current on payroll laws and policies.
Trains staff on payroll procedures and courteously answers payroll related questions.
Prepares needed correspondence and completes employment verifications as requested.
Reviews Medicaid billings to ensure they are accurate and complete. Works with teachers and contractors to correct errors and deficiencies.
Creates and maintains a system to track physician referrals for student services and notifies the appropriate personnel when the referral has been completed.
Provides coverage for the receptionist when absent and during lunch hours.
Places and receives telephone calls cordially and accurately records messages. Screens calls and, when possible, resolves problems that arise. Directs inquiries to the appropriate
administrators or departments as needed.
Assists in the Print Shop as needed.
Has regular and predictable attendance.
Maintains high standards of ethical behavior and confidentiality.
OTHER DUTIES AND RESPONSIBILITIES:
Performs all other duties as assigned.
Assists with student transcripts as directed.
TERMS OF EMPLOYMENT:
The exact terms of this position will be determined based on the needs of the district and budgetary constraints. Benefits will be in accordance with approved Board policy. Wages
will be in accordance with the Classified Salary Schedule as a Grade 6-9.
This is an “at will” position in that the employer or employee may terminate employment at any time or for any reason consistent with applicable state or federal law. The “employment
at will” policy cannot be changed verbally or in writing, unless the change is specifically authorized in writing and expressly approved by the Board of Trustees of District 91.
EVALUATION:
Performance of this position will be evaluated annually by the Director of HR and Finance in accordance with provisions of the Board’s policy on the evaluation of classified personnel.
This position has been given an overall physical classification of light duty.
1 – 33% 34 – 66% 67-100%
Light 20 pounds 10 pounds < 1 pound
The following chart indicates the activities required for this position and their frequency.
None Occasional Frequent Constant
0% 1-33% 34-66% 67-100%
Sitting [ ] [ ] [ ] [X]
Standing [ ] [X] [ ] [ ]
Bending at waist [ ] [X] [ ] [ ]
Forward Reaching [ ] [ ] [X] [ ]
Overhead Reaching [ ] [X] [ ] [ ]
Climbing Ladders [ ] [X] [ ] [ ]
Squatting [ ] [X] [ ] [ ]
W
alking [ ] [X] [ ] [ ]
Repetitive arm/
shoulder movement [ ] [ ] [ ] [X]
Carrying [ ] [X] [ ] [ ]
Pushing [ ] [X] [ ] [ ]
Pulling [ ] [X] [ ] [ ]
Driving [ ] [X] [ ] [ ]