HomeMy WebLinkAboutAdmin Assist -Career-Technical
October 2021
TITLE: Administrative Assistant – Career & Technical Education
QUALIFICATIONS:
High School Diploma.
Ability to work with staff, students, and the public.
Training and experience in clerical procedures and skills.
Strong organizational skills.
Proficient in computer software applications.
Ability to work independently with minimum direction to meet deadlines.
Ability to attend scheduled luncheon and evening meetings.
Above average verbal and written communication skills.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
REPORTS TO: Career & Technical Education Coordinator
JOB GOALS:
To support the delivery of the Idaho Division of Career & Technical Education’s written, taught, tested and reported curriculum and contribute to maximizing student achievement.
To ensure the smooth and efficient operation of the office to maximum the positive impact on students and to assist in the administration of the Career & Technical Education Programs
and financial affairs for The Eastern Idaho Cooperative Service Agency.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Maintains financial and transportation records for the Eastern Idaho Cooperative Service Agency.
Places and receives telephone calls cordially and accurately records messages.
Orders equipment, materials, and supplies and processes District requests to purchase under the direction of the Career &Technical Coordinator.
Maintains student records for the Career & Technical Education Center (CTEC) high school and obtains, compiles, and organizes pertinent data for other reports to the Idaho Division of
Career & Technical Education.
Performs bookkeeping tasks, balances all accounts, and prepares financial reports as necessary.
Processes incoming and outgoing correspondence as instructed. Uses e-mail when applicable.
Coordinates and schedules advisory committee meetings and sends out all necessary announcements for Career & Technical High School programs.
Prepares student attendance reports for the Idaho Division of Career & Technical Education.
Maintains a regular filing system.
Tracks advisory committee meetings and maintains accurate, concise mailing lists, agendas, and minutes for all Career & Technical High School advisory committees.
Assists with career & technical inventory reports for the State.
Distributes materials to Eastern Idaho Cooperative Service Agency program staff.
Maintains high standards of ethical behavior and confidentiality of information.
Has regular and predictable attendance.
OTHER DUTIES AND RESPONSIBILITIES:
Performs all other duties as assigned.
TERMS OF EMPLOYMENT:
This is a full-time position schedule for 7 hours per day, 190 days per year. Benefits will be in accordance with approved Board policy. Wages will be in accordance with the Classified
Salary Schedule as a Grade 7.
This is an “at will” position in that the employer or employee may terminate employment at any time or for any reason consistent with applicable state or federal law. The “employment
at will”
policy cannot be changed verbally or in writing, unless the change is specifically authorized in writing and expressly approved by the Board of Trustees of District 91.
EVALUATION:
Performance of this position will be evaluated annually by the Career & Technical Coordinator in accordance with provisions of the Board’s policy on the evaluation of classified personnel.
This position has been given an overall physical classification of light duty.
1 – 33% 34 – 66% 67-100%
Light 20 pounds 10 pounds < 1 pound
The following chart indicates the activities required for this position and their frequency.
None Occasional Frequent Constant
0% 1-33% 34-66% 67-100%
Sitting [ ] [ ] [X] [ ]
Standing [ ] [X] [ ] [ ]
Bending at waist [ ] [X] [ ] [ ]
Forward Reaching [ ] [X] [ ] [ ]
Overhead Reaching [ ] [X] [ ] [ ]
Climbing Ladders [X] [ ] [ ] [ ]
Squatting [X] [ ] [ ] [ ]
Walking [ ] [X] [ ] [ ]
Repetitive arm/
shoulder movement [ ] [ ] [X] [ ]
Carrying [ ] [X] [ ] [ ]
Pushing [ ] [X] [ ] [ ]
Pulling [ ] [X] [ ] [ ]
Driving [ ] [ ] [X] [ ]
Idaho Falls School District 91 FLSA Status – Non-exempt
Equal Opportunity Employer